Village Budget For Year Beginning May 1, 1998J
41v 4�
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Shops The
Annual Budgr,
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VILLAGE OF DEERFIELD
1998 -1999
BUDGET
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TABLE OF CONTENTS
ABOUT THE COVER-----------------------------------------------------
ELECTED OFFICIALS---------------------------------------------------
ORGANIZATIONAL CHART------------------------------------------------
DISTINGUISHED BUDGET PRESENTATION AWARD-----------------------------
INTRODUCTORY SECTION
BUDGET MESSAGE - MAYOR BERNARD FORREST------------------------ - - - - --
BUDGET SUMMARIES- Revenue and Expenditures - Beginning and End Balances
-All Funds - Summary and Historical Perspective---- - --
- Administrative Division - Combined Departments - Village
Manager, Finance, Community Development, Engineering
- Public Safety Division - Police Department----- - - - - --
- Public Works Division - Combined Departments- Street,
Sewer, Water, Garage-------------------------------
SUPPLEMENTAL CHARTS AND SCHEDULES:
COMPARISON OF 1994 -98 PROPERTY TAX LEVIES------------------- - - - - --
Chart 1: Property Tax Dollar - Total Tax Apportionment----- - - - - --
Chart 2: Budget Dollar Revenue - Source of Funding--------- - - - - --
Chart 3: Budget Dollar Expenses - Where It Goes------------ - - - - --
Chart 4: Property Tax Comparison - Ten Year Comparison of EAV*
and Village Tax Rate
Chart 5: Property Tax Comparison - Six Year Comparison of
Total Tax Bill and Village Share
PERSONNEL SCHEDULE- Employees Full Time------------------------------
- Employees Part Time------------------------------
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES-------------------- - - - - --
BUDGET NOTES AND ANALYSIS
ABOUT THE VILLAGE OF DEERFIELD
Ten Largest Taxpayers
Ten Largest Employers
Municipal Services and Facilities
Budget Calendar
MAJOR BUDGET POINTS, ANALYSIS, AND BUDGET PROCESS
Budget Amendment
Operating Budget
Capital Program
Effects of Capital Projects on Operating Budget
Basis of Budgetary Accounting
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1 -2
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4 -5
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17 -18
19 -22
23 -25
TABLE OF CONTENTS
PAGE
BUDGET AND FINANCE POLICY
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Infrastructure
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DEBT POLICY
25 -26
ACCOUNTING, AUDITING AND FINANCIAL REPORTING POLICIES
26
REVENUES
26 -27
Property Tax
SAFETY DIVISION - GENERAL
Sales Tax
51 -61
Income Tax
- Public Works Division
Hotel /Motel Tax
62 -76
Interest Earnings
- Public Works Division
User Charges
77 -91
Water
- Public Works Division
Sewer
92 -103
Refuse
- Public Works Division
Revenue Estimates
FINANCIAL CONDITION OF THE FUNDS
27
Scavenger Fund
FINANCIAL CONDITION OF THE VILLAGE
27
FUTURE YEARS PROJECTIONS
28
COMMUNITY EVENTS
28
DOWNTOWN REDEVELOPMENT
28
FINANCIAL SECTION
GENERAL FUND:
SOURCES
OF FUNDS AND EXPENDITURES
- GENERAL FUND------------ - - - - --
29 -30
ADMINISTRATIVE DIVISION - GENERAL
FUND - Village Manager's Dept.,
Finance
Dept., Community Development, Engineering Dept.----- - - - - --
31 -50
PUBLIC
SAFETY DIVISION - GENERAL
FUND - Police Department--- - - - - --
51 -61
STREET FUND
- Public Works Division
- Street Department------- - - - - --
62 -76
SEWER FUND
- Public Works Division
- Sewer Department--------- - - - - --
77 -91
WATER FUND
- Public Works Division
- Water Department--------- - - - - --
92 -103
GARAGE FUND
- Public Works Division
- Garage Department------- - - - - -- 104 -110
INDIVIDUAL FUND BUDGETS:
REFUSE FUND-------------------------------------------------- - - - - -- -111 -116
PARKING LOTS FUND--------------------------------------------- - - - - -- 117 -121
PENSION FUND - Police------------------------- ---------------- - - - - -- 122 -124
PENSION FUND - I. M. R. F.--------------------------------------- - - - - -- 125 -126
EMERGENCY SERVICES FUND----------------------- ---------------- - -- - -- 127 -129
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TABLE OF CONTENTS
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ENHANCED 9 -1 -1 FUND------------------------------------------ - - - - -- 130 -132
DEBT SERVICE FUND-------------------------------------------- - - - - -- 133 -135
MOTOR FUEL TAX FUND------------------------------------------ - - - - -- 136 -138
' INFRASTRUCTURE REPLACEMENT FUND------------------------------ - - - - -- 139 -142
VEHICLE AND EQUIPMENT REPLACEMENT FUND----------------------- - - - - -- 143 -145
' CAPITAL PROJECTS - BUDGET AND PROJECTIONS 1998 -99 TO 2002 - 2003- - - - - -- 146 -151
DEERFIELD PUBLIC LIBRARY------------------------------------- - - - - -- 152
LIBRARY APPENDICES------------------------------------------- - - - - -- 153
APPENDICES
' EQUIPMENT REQUEST - Administrative Division - Village Manager, Finance,
Community Development, Engineering Depts- Appendix A 154
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- Public Safety Division
- Police Dept- Appendix
B
155
- Public Works Division -
Street Dept -- Appendix
C -1
156
- Public Works Division -
Sewer Dept - -- Appendix
C -2
157
- Public Works Division -
Water Dept - -- Appendix
C -3
158
- Enhanced 9 -1 -1 Fund -----------
- - - - -- Appendix
D
159
VEHICLE AND EQUIPMENT REPLACEMENT SCHEDULE---------
- - - - -- Appendix
E 160 -162
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GENERAL OBLIGATION DEBT----------------------------
- - - - -- Appendix
F
163
GLOSSARY-----------------------------------------------------
- - - - --
164 -168
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About the Cover:
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An artist's rendering of the Shops of Deerfield Square. This is only one portion I
of the development of the southwest quadrant being built by CRM Properties, Inc.
at a total cost estimate of approximately $60,000,000. Construction is to begin
in late summer of 1998. The entire project is scheduled for completion by mid -
2000. It will offer 189,000 sq. ft. of retail and 64,200 sq. ft. of office, '
which includes a 100 car underground parking garage. Highland Park Hospital will
occupy one floor of the office building. Many of the doctors currently located
within the southwest quadrant will move to the new office building.
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VILLAGE OF DEERFIELD
Elected Officials
Bernard Forrest, Mayor
Marvin W. Ehlers, Trustee Edwin B. Seidman, Trustee
John H. Heuberger, Trustee Vernon E. Swanson,Trustee
Harriet E. Rosenthal, Trustee Michael Swartz, Trustee
VILLAGE MANAGER
Robert D. Franz
DEPARTMENT HEADS
George J. Valentine, Treasurer and Finance Director
Leo P. Anderson, Chief of Police
James E. Soyka, Director of Public Works & Engineering
Barbara Houpt, Director of Community Development
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VILLAGE OF DEERFIELD ORGANIZATIONAL CHART
PUBLIC
BOARDS &
MAYOR & BOARD
VILLAGE ATTORNEY
COMMISSIONS
OF TRUSTEES
ADMINISTRATIVE
VILLAGE MANAGER
ASSISTANT
3 Employees
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POLICE
FINANCE
COMMUNITY
PUBLIC WORKS
DEVELOPMENT
& ENGINEERING
'64
Employees 7 Employees 5 Employees
32 Employees
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PATROL
BUDGETING
PLANNING
WATER
WORKS
INVESTIGATIONS
ACCOUNTING
ZONING
SEWAGE
tTREATMENT
'
YOUTH
TREASURY
CODE
STREETS
MANAGEMENT
ENFORCEMENT
COMMUNICATIONS
PERSONNEL
BUILDING PLAN
VEHICLE
REVIEW
MAINTENANCE
RECORDS
UTILITY
PERMITS
STORM
'
BILLING
DRAINAGE
'
RESEARCH &
PURCHASING
F APPEARANCE
PLAN DESIGN
DEVELOPMENT
REVIEW
& REVIEW
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I / GOVERNMENT FINANCE OFFICERS ASSOCIATION
1 / Distinguished
1 / Budget Presentation
� Award
I I PRESENTED TO
' Village of Deerfield,
Illinois
For the Fiscal Year Beginning
' May 1, 1997
' President Executive Director /
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The Government Finance Officers Association of the
United States and Canada (GFOA)
presented an award of Distinguished Presentation to
the Village of Deerfield for
'
its annual budget for the fiscal year beginning May
1, 1997.
In order to receive this award, a governmental unit
must publish a budget
document
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that meets program criteria as a policy document, as
financial and as a communication device.
an operations guide,
as a
plan
The award is valid for a period of one year only.
We believe our current
budget
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continues to conform to program requirements, and we are submitting it to
GFOA to
determine its eligibility for another award.
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IVILLAGE OF DEERFIELD
' Mayor
BERNARD FORREST
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BUDGET MESSAGE
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The Village of Deerfield owes its financial stability to a tradition of conservative spending combined with policies
' that utilize our broad and diverse tax base. This was highlighted earlier this year when Moody's Investor Services
awarded the Village a AAA Bond Rating, the highest rating possible. The Village joins a very select group of
municipalities throughout the United States which benefit from this rating when it becomes necessary to borrow
Imoney. We recently sold our $17 million bond issue at an interest rate of 4.39 %, a very excellent rate.
Our fiscally conservative reputation will continue with next year's budget which, at $19,062,555, is less than 3% over
' last year's. There will be no increase in personnel, nor any major changes in basic operations or service levels. To
remain competitive in the municipal market, there will be a 3.5% increase in the employee salary plan. Municipal
government is very labor intensive as evidenced by the fact that almost 50% of our total operating expenditures is
for personnel.
' I am very pleased to report that, for the seventh consecutive year, the Village will reduce the amount it receives from
the property tax bill. Although we now receive less than 7.5% of the real estate taxes paid, this reduction reflects
our awareness of the public's concern with higher property taxes. Developing alternative revenue sources and
decreasing our dependence on property tax dollars has been, and continues to remain, a high priority of the Village
Board. And, for the eighth consecutive year, the Village has released surplus funds from the Lake Cook Tax
' Increment Financing District. The amount distributed to local government agencies this past year was $6.7 million,
bringing to $52 million the total reallocated since 1990.
The 1998 -99 budget reflects a water rate increase from Highland Park. This, coupled with the $5 million bond issue
sold last December for water system improvements, requires an increase in our customer rate from $2.05 to $2.65
per hundred cubic feet. This is the first increase since 1992, and will amount to approximately $20 per quarter for
the average residential water user.
The budget proposes a 1% increase in the Hotel Room Tax (from 5% to 6 %). This tax was first imposed in 1984,
the revenues from which go to the General Fund, the basic operating fund of the Village.
' This year's Capital Projects include: a new traffic signal and intersection improvements at Waukegan Road and
North Avenue; completion of the Kates /Waukegan Roads intersection; continuation of our Street Rehabilitation
Program; and water main replacements on Woodvale and Kenton. Studies will be completed and decisions made
' on the location of a new water reservoir in the north end of the community and a route for extending a new
transmission line to the west side of town to improve water pressure in that area. Once installed, these improvements
will complete the water system for a fully- developed Deerfield, and only replacement costs should be needed from
' that point forward.
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' 850 WAUKEGAN R O AD DEERFIELD , ILLINOIS 60015 TELEPHONE 708.945.5000
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During this next fiscal year, there will be extensive redevelopment within the Village Center. After many years and
a few false starts, specific projects are proceeding within the southeast and southwest quadrants (Vision 2000). These
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commercial and residential developments not only will provide economic benefits but will enhance the image of the
entire community. Tax Increment Financing funds will be leverage against private sector dollars to meet the
objectives established in the TIF Village Center Redevelopment Plan over a decade ago.
Preparing the annual budget is a meticulous and thorough project and one which the Village Board and I take very
seriously. As taxpayers ourselves, we share your concern to hold the line on taxes, but without sacrificing the quality
of services rendered. In performing our jobs, we are grateful for the support of the many volunteers who serve on
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various boards and commission and whose input is extremely valuable to our decision - making. Through this
concerted effort, we will maintain our tradition as a community that is cost conscious in its spending but responsive
to the needs of its citizens.
BERNARD FORREST '
Mayor
April 20, 1998
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' VILLAGE OF DEERFIELD
1998 - 1999
' BUDGET SUMMARIES
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AVAILABLE
PROJECTED
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BEGINNING FUND
EXPENDITURES/
ENDING FUND
BALANCE
REVENUES
EXPENSES
BALANCE
General
$ 1,301,295
$ 6,674,600
$ 6,592,610
$ 1,383,285
'
Street
71,178
1,114,500
1,150,400
35,278
Sewer
420,000
1,537,000
1,760,950
196,050
Water
400,000
3,320,000
3,143,180
576,820
Scavenger
15,000
1,127,000
1,142,130
(130)
'
Garage
0
221,500
219,660
1,840
MFT
821,000
227,500
372,500
676,000
Police Pension*
14,500,000
1,733,000
485,100
15,747,900
IMRF
100,000
955,000
848,000
207,000
'
Debt Service
2,200,000
1,034,105
1,367,105
1,867,000
Infrastructure
Replacement
1,905,000
732,000
1,317,000
1,320,000
Emergency Services
0
0
6,910
(6,910)
'
Parking Lots
284,000
(164,000)
65,810
54,190
Vehicle & Equipment
Replacement
50,000
533,650
458,000
125,650
'
Enhanced 911
10,000
130,000
133,200
6,800
COMBINED VILLAGE FUNDS $22,077,473
$19,175,855
$19,062,555
$22,190,773
(Memorandum Only)
'
Deerfield Public Library $ 200,000
$ 1,738,000
$ 1,738,000
200,000
(Component Unit)
'
COMBINED ALL FUNDS **
$22,277,473
$20,913,855
$20,800,555
$22,390,773
*Accrued actuarial
liability in excess of assets at
4/30/97 - $761,743
'
* *Combined totals are for memorandums
only. The total figures in
the case of a
municipality may be
misleading. Only
in some circumstances can a
surplus in one
fund be used to relieve a deficit in another.
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BUDGET SUMMARY AND HISTORICAL PERSPECTIVE
Revenue Police Debt
Item General Street Sewer Water ScavenaerGaraae MFT Pension IMRF Spnrirp
Taxes:
Property Tax
330,000
740,000
300,000
910,000
619,105
Property Tax pr yrs
Replacement Tax
8,000
10,000
70,000
Motor Fuel
427,500
Sales Tax
2,425,000
Local Use Tax
189,000
State Income Tax
1,150,000
Hotel -Motel Tax
1,500,000
License & Permits
Liquor /Food
54,000
Other Business Lic
37,500
Vehicle
350,000
Building Permits
200,000
15,000
15,000
Non - Business Lic
47,000
Charges:
Police Services
71,000
False Alarms
40,000
Dispatching Sery
114,000
User Fees
1,420,000
3,125,000
330,000
221,500
Penalties
17,000
25,000
4,000
Rental Income
Fran Fees - Cable
136,000
Fran Fees - Telephone
100,000
50/50 Program
5,000
Interfund Charges
Engineering Fees
50,000
Misc Rev
Interest Earnings
300,000
35,000
60,000
150,000
20,000
40,000
1,225,000
35,000
135,000
State Grants
52,000
30,000
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Miscellaneous
54,100
4,500
25,000
5,000
33,000
210,000
Employee Cont
200,000
Ordin violations
345,000
Transfers:
Transfer Charges
60,000
Transf Pking to St
120,000
MFT to Street
240,000
(240,000
Trans to Debt Sery
Trans to INF
(150,000
Trans to TIF 2
(100,000
Parking to INF
TOTAL
6,674,600
1,114,500
1,537,000
3,320,000
1,127,000
221,6001
227,500
1,733,000
955,000
1,034,105
Expenditure
Categories:
Personal Services
4,461,920
436,610
747,280
417,730
58,090
119,880
Other Services
213,450
129,800
407,120
130,400
14,400
8,250
Contractual
1,233,160
266,820
316,000
367,080
1,024,990
24,280
Commodities
395,380
219,370
145,350
1,933,2001
22,000
65,250
Capital Outlay
288,700
97,800
145,200
72,800
22,650
2,000
372,500
Debt Service
221,970
1,367,105
Pension Cost
485,100
848,000
TOTAL
1 6,592,6101
1,150,400
1,760,950
3,143,180
1,142,130
219,6601
372,500
485,100
848,000
1,367,105
rA
' BUDGET SUMMARY AND HISTORICAL PERSPECTIVE
1998 -99 1997 -98 1997 -98 1996 -97
' Infrat. Emergenc- Parking Equip. Enhanced TOTAL Est TOTAL Actual
Reol. Services Lots Reolacmt. 911 Rudoet Actual Rudoet
5
Taxes:
2,899,105
2,950,155
2,950,155
3,110,739
Property Tax
01
88,000
0
88,000
01
82,000
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11,322
85,005
Property Tax pr yrs
Replacement Tax
1
427,500
425,000
402,000
407,040
Motor Fuel
2,425,0001
2,550,000
2,484,458
Sales Tax
189,000
185,0001
182,000
182,9241
Local Use Tax
1,150,000
1,140,0001
1,075,000
1,042,073
State Income Tax
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1,500,000
1,500,0001
1,400,000
1,464,815
Hotel -Motel Tax
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License & Permits
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1 54,000
59,8301
56,0001
60,092
Liquor /Food
1
37,500
37,500
37,5001
37,437
Other Business Lic
1
350,000
350,000
350,0001
336,811
Vehicle
230,000
326,000
179,000
302,830
Building Permits
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47,000
52,000
47,000
51,157
1 Non - Business Lic
Charges:
1
71,000
71,000
71,000
I 72,709
Police Services
1
40,000
40,000
25,000
44,575
False Alarms
1
; 15,000
129,000
129,0001
129,000
121,018;
Dispatching Sery
1
163,0001
i 110,000
5,369,5001
4,804,998
4,538,0001
4,428,717
User Fees
46,000
43,200
48,000
45,488
Penalties
0
7,600
43,600
25,780
Rental Income
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136,000
130,000
136,000
137,480
Fran Fees - Cable
1
I 100,0001
100,000
104,0001
91,162,
Fran Fees - Telephone
30,000
j
1
35,000
30,3201
35,000
22,537
50/50 Program
I 418,6501
418,650
376,650
830,150
325,651
Interfund Charges
1
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50,000
29,000
6,000
I
9,148
Engineering Fees
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Misc Rev
72,0001
40,0001
65,000'
5,000
2,182,0001
2,470,0001
2,022,000
2,333,790
j Interest Earnings
1
82,0001
74,500
29,000
21,436
1 State Grants
233,000
1
50,000
614,600
639,483
309,000
437,879
Miscellaneous
200,0001
185,000
200,000
0
Employee Cont
1
345,0001
340,000
310,000
321,884
Ordin Violations
0;
0
01
0
Transfers:
60,000
60,000
60,000
60,000
Transfer Charges
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(120,0001
0
0
i 0
0
ITransf Pking to St
0
i 01
0
01
MFT to Street
01
01
0
0
Trans to Debt Sery
1 150,000
I 01
01
0
0
Trans to INF
247,000
(100,000
0
0'
(100,000
(30,518
Trans to TIF 2
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(247,000
0
0
1
732,0001
0
(164,000)
533,6501
130,0001
19,175,8551
19,194,236 i
18,106,4051
18,045,439
!TOTAL
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Expenditure
Categories:
i
18,0101
6,259,520
5,805,515
5,999,632
5,639,989
Personal Services
3,150
18,0001
10,000
2,000
936,570
799,293
895,895
863,628
Other Services
3,260
23,5001
113,200
3,372,2901
3,988,325
3,368,890
3,220,1051
Contractual
500
3,300,
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2,784,350
2,500,2151
2,620,220
2,512,4801Commodities
1,317,000
3,0001
448,0001
18,000
2,787,650
1,519,8461
2,927,360
1,096,2171
Capital Outlay
1
1,589,075
1,378,1551
1,378,155
1,704,881
!Debt Service
!Pension
1,333,100'
1,219,1791
1,317,350
1, 092,a52
Cost
1,317,0001
6,9101
65,8101
458,0001
133,2001
19,062,5551
17,210,5281
18,507,502!
16,130,152TOTAL
5
VILLAGE OF DEERFIELD
R
ADMINISTRATIVE DIVISION
FUNDING SOURCE OPERATING BUDGET
DEPARTMENT
General Fund 1998
- 1999
Village
Manager,
Finance,
Comm.
Dev., Engineering
ACCOUNT
1998 -99
1997 -98
INCREASE
PERCENT
NUMBER DESCRIPTION
PROPOSED
BUDGET
(DECREASE)
CHANGE
5115
Benefits
$ 169,570
$ 152,800 $
16,770
11.0
5116
Apparel
500
500
0
0.0
5212
Travel, Training, etc.
46,190
44,200
1,990
4.5
5213
Printing and Advertising
61,550
28,500
33,050
116.0
5214
Communications
31,100
29,275
1,825
6.2
5315
Insurance
51,000
51,000
0
0.0
5316
Professional
199,300
203,800
(4,500)
(2.2)
5317
Contractual
135,300
127,700
7,600
6.0
5216
Utility Services
4,000
4,000
0
0.0
5419
Petroleum Products
2,650
2,650
0
0.0
5211
Repairs & Maintenance
79,450
82,600
(3,150)
(3.8)
5215
Rental Property Repairs
0
3,000
(3,000)
(100.0)
5218
Miscellaneous
73,250
71,250
2,000
2.8
5318
Subsidies
37,000
37,000
0
0.0
5231
MV Maintenance
4,550
4,400
150
3.4
5412
Supplies
34,500
33,100
1,400
4.2
5428
Materials
1,000
1,000
0
0.0
5431
Small Tools & Equipment
1,000
1,000
0
0.0
6111
Equipment
15,000
25,800
(10,800)
(41.9)
7317
Vehicle +Equipment Replacement
41,000
41,000
0
0.0
TOTAL (without salaries)
$ 987,910
$ 944,575 $
43,335
4.6
5111
Salaries
_1,175,530
1,123,430
52,100
4.6
TOTAL
$2,163,440
$2,068,005 $
95,435
4.6
Per Capita Cost
$120.18
$114.88
Number of Employees:
Full time
16
16
Part time
(Full time Equivalent)
2.20
3.10
R
'
VILLAGE OF DEERFIELD
'PUBLIC
SAFETY DIVISION
FUNDING SOURCE OPERATING BUDGET
General
Fund 1998 - 1999
'
ACCOUNT
1998 -99
1997 -98
INCREASE
NUMBER
DESCRIPTION
PROPOSED
BUDGET
(DECREASE)
'5115
Benefits
$ 429,480
$ 418,280
$ 11,200
5116
Apparel
44,500
44,500
0
5212
Travel, Training, etc.
36,140
36,360
(220)
'
5213
Printing and Advertising
8,000
8,000
0
5214
Communications
36,350
29,700
6,650
'
5315
Insurance
130,000
130,000
0
5316
Professional
4,900
4,900
0
5317
Contractual
76,610
67,500
9,110
'
5419
Petroleum Products
36,500
34,500
2,000
5211
Repairs & Maintenance
24,000
24,000
0
Miscellaneous
6,100
7,100
(1,000)
'5218
5231
MV Maintenance
34,000
34,000
0
'5412
6111
Supplies
Equipment
43,500
22,700
40,500
22,700
31000
0
7317
Vehicle +Equipment Replacement
210,000
200,000
10,000
'
TOTAL (without salaries)
$1,142,780
$1,102,040
$ 40,740
5111
Salaries
3,286,390
3,159,942
_126,448
'
TOTAL
$4,429,170
$4,261,982
$ 167,188
'
Per Capita Cost
$246.04
$236.75
Number of Employees:
Full time
54
54
Part time
(Full time Equivalent)
2.10
1.90
1
DEPARTMENT
Police
PERCENT
CHANGE
2.7
0.0
(0.6)
0.0
22.4
0.0
0.0
13.5
5.8
0.0
(14.1)
0.0
7.4
0.0
5.0
3.7
4.0
3.9
rA
VILLAGE OF DEERFIELD
PUBLIC WORKS DIVISION
FUNDING SOURCE OPERATING BUDGET
Street Fd. Sewer Fd. 1998 - 1999
Water Fd. Garage Fd.
DEPARTMENT
Street, Sewer
Water, Garage
ACCOUNT
1998 -99
1997 -98
INCREASE
PERCENT
NUMBER
DESCRIPTION
PROPOSED
BUDGET
(DECREASE)
CHANGE
5115
Benefits
$ 230,980
$ 241,570
$ (10,590)
(4.4)
5116
Apparel
11,220
11,220
0
0.0
5212
Travel, Training, etc.
6,000
6,450
(450)
(7.0)
5213
Printing and Advertising
5,650
6,550
(900)
(13.7)
5214
Communications
26,070
27,020
(950)
(3.5)
5315
Insurance
205,000
208,000
(3,000)
(1.4)
5316
Professional
30,400
15,400
15,000
97.4
5317
Contractual
507,800
649,300
(141,500)
(21.8)
5216
Utility Services
292,100
271,100
21,000
7.8
5419
Petroleum Products
29,700
29,650
50
0.2
5211
Repairs & Maintenance
276,500
250,900
25,600
10.2
5210
Equipment Rental
12,200
12,600
(400)
(3.2)
5425
Salt
65,000
55,000
10,000
18.2
5221
Occupancy
40,000
40,000
0
0.0
5218
Miscellaneous
20,800
21,000
(200)
(1.0)
5427
Aggregates
86,300
86,000
300
0.4
5426
Chlorine
8,000
7,000
1,000
14.3
5432
Purchase of Water
1,800,000
1,700,000
100,000
5.9
5231
MV Maintenance
68,700
64,400
4,300
6.7
5412
Supplies
114,000
112,790
1,210
1.1
5428
Materials
167,200
156,250
10,950
7.0
5431
Small Tools & Equipment
5,300
5,500
(200)
(3.6)
6111
Equipment
60,300
99,160
(38,860)
(39.2)
5429
Street Signs
4,000
4,000
0
0.0
7316
Depreciation
102,500
102,500
0
0.0
7217
Bond Interest
221,970
0
221,970
100.0
7317
Vehicle +Equipment Replacement
155,000
123,000.
32,000
26.0
TOTAL (without salaries)
$4,552,690
$4,306,360
$ 246,330
5.7
5111
Salaries
1,721,500
1,646,110
75,390
4.6
TOTAL
$6,274,190
$5,952,470
$ 321,720
5.4
Per Capita Cost
$348.53
$330.66
Number of Employees:
Full time
31
31
Part time
(Full time Equivalent)
2.70
2.80
0
1
1
f]
1
C
Y
Zr
um
nZ
my
or
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' Village of Deerfield
Purpose
' General
Street
Emergency Services
' I.M.R.F.
F.I.C.A.
Police Pension
' Audit
Scavenger
Public Benefit
tDebt Service (Net)
Budgeted Village Levies
Abatement (not budgeted)
' Net Village Levy
' Public Library
Total Levy
' DEBT SERVICE
GROSS LEVY
Reduction
' Replacement Tax
Total Reductions
' Abatements
Replacement Tait
Revenue Sharing
T.I.F.
' Other Budgeted Abatements
Capitalized Interest
Surplus transfer TIF (L -C)
' Total Budgeted Abatements
Total Budgeted Reductions
and Abatements
' Net Budgeted Debt Levy
EAV
' Tax Rate (per $100)
Debt Service
Other Village
' Total Village
Village Percentage of Total Tax Bill
Levy Comparison 1994 -1998
1994
1995
19967
1997 i
Budget
1998
0
0
0
I
01
0
330,000
330,000
330,000
330,000!
330,000
5,000
0
0
0
0
470,000
490,000
510,000
510,000
510,000
380,000
380,000
400,000
400,000
400,000
210,000
225,000
240,000
280,000
300,000
15,000
0
0
0 !
0
725,000
725,000
725,000
725,000 j
740,000
931,710
890,755
800,155
699.155
619,105
3,066,710
3,040,755
3,005,155
2,944,1551
2,899,105
.5'T`s"'"�/�.�
1,209,487
1,269,000
1,097,140
1,162,968
I 1,343,000
1,701,210
1,700,155
1,367,155
1,376,1551
I
1,363,105
0
0
0
0
0
0
0
0
0
0
50,000
50,000
55,000
70,0001
70,000
334,500
317,400
0
0
I
0
195,000
232,000
300,000
392,0001
464,000
i
190200
210.000
212,000
215.00
210,000
769,500
809,400
567,000
677,000
i 744,000
769,500
931.710
809.400
567,000
677,0001
744,000
i I
�'
583,049,834
603,544,983
800.155
624,187,752
69�
654,000,000
6�0�
j 675,000,000
i
0.160
0.148
0.128
0.1071
i
0.092
0.366
0.356
0.353
0.3431
0.338
0.526
0.504
0.481
0.450
0.429
i
9
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Chart 1
Property Tax Dollar Apportionment (1)
1996 Tax Levy Collected in 1997
IL
(1) THE VILLAGE IS IN SEVERAL TAXING DISTRICTS. THE ILLUSTRATED
APPORTIONMENT IS GENERALLY REPRESENTATIVE OF THE VILLAGE AS A WHOLE.
' 10
1
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1
1
1
1
1
1
1
1
1
I
1
1
1
THIS IS A BLANK PAGE I
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
WHERE rr
Chart 2
Budget Dollar
1998 -99
COMES FROM
Village Other 14.9%
o\o
1�
All 010
a
ojA � G,c e�' Dk
5i
° �e
TaX
State /nCO nl
a
8/° G
Motor Fuel Tax 2.00% Water Charge 15.9%
Refuse Char a 1.
Vehicle Sticker �.
Interest Earnings
11.0%
OF Municipal Sales Tax
Village Property Tax 13.2%
14.6%
THIS CHART ILLUSTRATES THE MAJOR FUNDING SOURCES OF THE VILLAGE. CONTRARY TO
POPULAR OPINION, PROPERTY TAX IS LESS THAN 15% OF THE VILLAGE'S FUNDING SOURCES.
11
THIS IS A BLANK PAGE
1
1
1
1
1
n
it
1
1
1
1
1
1
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1
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1
1
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I I
1
1
1
1
1
1
1
Chart 3
Budget Dollar
1998 -99
z RE IT
e ES
• • • 0 • • 0 0 • • • 0 •
0000' • •'' 0. 0000 • 0 0 0 0 • 0
• • • • • .• • . • •
,••• Water 16.4%•';:• ';000
General �c , . • •
Government 11.4% • • . • • ' • • ' �� • • ' -00 • '
0 0•• 0 0 0 •' GJb Qv .. YO 0 0 0•
00,00' ,•• '' •'' �•••',•
General
• •• ' • 0 0 0 • 0 0 0 0' •' '°• • •'
Obligation Debt 7.2%
Police 25.8%
(Including Pensions)
•
• ' ' ' • Public Works 46.5%
Sewer 9.2 /° • . .
0• 0 0 0• 0 0 • 0 0.
• .Street 12.9%00 • • •
•.•• 0 0 0. 0 0 0.
• • • 0 • • • 0 • •
0 •••�•.•
N ••
t0 ' . •
0
0
THE LARGEST USE OF THE VILLAGE'S RESOURCES IS THE PUBLIC WORKS DEPARTMENT. THE
PRIMARY SOURCE OF THEIR FUNDING COMES FROM USER CHARGES. THE SECOND LARGEST
USER OF THE VILLAGE'S RESOURCES IS THE POLICE DEPARTMENT.
1 12
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1
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1
CHART 4
PROPERTY TAX COMPARISON
Equalized Assessed Valuation 1988 -98
I
i
i Im
1
111
I1
i 701
Im 1111 1110 1911 Im Im If" 1110 Im lm 1111
Lew Y.—
The Viilagr 1- lrno have inorand
oalv~derwelr fwd2
!n dw p.aprrry Tas S) -m Fqu,dwd .Unmd
Vabia7,aq Tas Lena, and Tat Ram a
roar," -1 In du ViOagr of Dmfi ld , da
£qudcrd .Ltseued Vahwran ha7 ri7m sharply.
Property Tax Levy 1988 -1998
IOOa &uagrt
INO I �
i
7100
Y
r .
7000 ��
7100 '�
71W {
tta 110! 1110 Im Im Im 1901 Im 1110 1m 1111
Lay rear
Tax Rates 1988 -1998
107 aM I00a E.Wa W
os
<> J
8
i
6
0:
H
a j
OA'
1111 Im Ina I"I Im MO Ip1 Im 1991 Im Im
Ley y—
The resuit is agreaty reduced tex
rate
13
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1
1
1
1
1
F
1
1
1
1
II
LJ
1
1
1
1
THIS IS A BLANK PAGE 1
J
1
1
1
1
1
1
1
1
1
1
1
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1
1
1
1
1
1
CHART 5
PROPERTY TAX COMPARISON
These graphs depict the the property tax bill on one specific property. It shows that the Village's
share is a small portion of the total and the dollar amount received by the Village has
remained constant.
6000
H 5500
m 5000
p0 4500
4000
3500
1989 1990 1991 1992 1993 1994 1995 1996
Tax Levy Year
Total Tax Bill all Overlapping Districts i
Property Tax Bill
Specific Property
M 0.11
X
CU
0.1
CL
0
o_
`0 0.09
c
0
t
a0 0.08
m
M
R
007
440
420
A
0 400
380
360
1989 1990 1991 1992 1993 1994 1995 1996
Levy Years
Tax Bill
Village Property Tax
Specific Property
✓illage Percentage of Property Tax Bill
1989 1990 1991 1992 1993 1994 1995 1996
Levy Year
Village's Total
Percentage
14
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1
1
1
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F,
1
1
1
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7
U
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1
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1
1
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1
L I
1
1
1
1
1
Village of Deerfield
Full Time Employees
as Budgeted
DEPARTMENT
92
1 93
94
95
96
97
98
99
VILLAGE MANAGER
3
3
3
3
3
3
3
3
FINANCE
7
7
7
7
7
7
7
7
ENGINEERING
1
1
1
1
1
1
1
1
COMMUNITY DEVELOPMENT
6
6
5
5
5
5
5
5
PUBLIC WORKS:
ADMINISTRATION
4
4
4
3
3
3
3
3
STREETS
7
7
7
7
7
7
7
7
UTILITIES MAINTENANCE
11
11
11
11
11
11
11
11
SEWAGE TREATMENT PLANT
8
8
8
8
8
8
8
8
GARAGE
2
2
2
2
2
2
2
2
TOTAL PUBLIC WORKS
32
32
32
31
31
31
31
31
POLICE:
ADMINISTRATION
9
9
9
9
9
9
9
9
COMMUNICATIONS
4
4
4
6
6
6
7
7
INVESTIGATIONS
3
3
3
3
3
3
3
3
PATROL
29
29
29
29
29
29
31
31
YOUTH SERVICES
4
4
4
4
4
4
4
4
TOTAL POLICE
49
49
49
51
51
51
54
54
TOTAL
98
98
97
98
98,
98
101
101
1 15
VILLAGE OF DEERFIELD
Part Time Employees
Full Time Equivalent
DEPARTMENT
92
1 93
94
95
96
97
98
99
VILLAGE MANAGER
1.1
1.0
0.6
I 0.8
1.0
1.0
1.1
0.6
FINANCE
2.2
2.1
2.0
1.9
1.8
1.8
1.0
0.7
ENGINEERING
0.0
0.0
0.0
0.0
0.0
0.3
0.0
0.0
COMMUNITY DEVELOPMENT
1.0
0.8
1.6
1.7
1.6
1.6
1.0
0.9
PUBLIC WORKS:
STREETS
1.5
1.4
1.5
0.9
1.8
1.8
1.1
1.0
UTILITIES MAINTENANCE
1.5
1.4
0.4
0.7
1.2
1.2
1.1
1.2
SEWAGE TREATMENT PLANT
0.4
0.5
0.3
0.3
0.4
0.4
0.6
0.5
TOTAL PUBLIC WORKS
3.4
3.3
2.3
1.9
3.4
3.4
2.8
2.7'
POLICE:
ADMINISTRATION
0.3
0.4
0.5
0.1
0.0
0.0
0.0
0.0
COMMUNICATIONS
0.5
0.4
0.4
` 1.6
0.5
0.5
0.0
0.4
PATROL
2.1
2.0
2.0
2.2
1.8
1.8
1.8
1.7
TOTAL POLICE
2.8
2.8
2.9
3.9
2.3
2.3
1.8
2.1
PARKING LOTS
0.4
0.4
0.4
0.3
0.4
0.4
0.0
0.0
TOTAL
10.9
10.5
9.7
10.4
10.5
10.7
7.71
7.0
16
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a
n
0
c
z
z
n
0
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m
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
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1
i
1
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0
1
1
1
VILLAGE OF DEERFIELD, ILLINOIS
SUMMARY OF SIGNIFICANT ACCOUNTING AND BUDGETING POLICIES
The Village of Deerfield, Illinois, was incorporated April 14, 1903. The Village
operates under a Board /Manager form of government and provides the following
services as authorized by its charter: public safety (police), highways and
streets, sanitation, health and social services, culture, recreation, public
improvements, community development and general administrative services.
The accounting policies of the Village of Deerfield, Illinois, conform to
generally accepted accounting principles as applicable to governments.
The following is a summary of the more significant policies.
A. Reporting Entity and Its Services
B. Basis of Presentation - Fund Accounting
The accounts of the Village are organized on the basis of funds, each of which
is considered a separate accounting entity. The operations of each fund are
accounted for with a separate set of self - balancing accounts that comprise its
assets, liabilities, fund equity, revenues, and expenditures, or expenses, as
appropriate. Government resources are allocated to and accounted for in
individual funds based upon the purposes for which they are to be spent and the
means by which spending activities are controlled.
General Fund - The General Fund is the general operating fund of the Village.
It is used to account for all financial resources except those required to be
accounted for in another fund.
Special Revenue Funds - Special Revenue Funds are used to account for the
proceeds of specific revenue sources (other than special assessments or major
capital projects) that are legally restricted to expenditures for specified
purposes. The following funds are Special Revenue Funds:
Enhanced 911
Street
Motor Fuel Tax
IMRF
Emergency Services
' Debt Service Fund - Debt Service Funds are used to account for the accumulation
of resources for, and the payment of, general long -term debt principal, interest,
and related costs. The Debt Service Fund has been treated as a single fund and
budgeted in a like manner by the Village.
' Capital Project Funds - Capital Project Funds are used to account for financial
resources to be used for the acquisition or construction of major capital
facilities (other than those financed by Proprietary Funds, Special Assessment
' Funds, and Trust Funds). These projects are budgeted in the Capital Projects
Budget. In addition, the following funds are Capital Project Funds:
Infrastructure Replacement Fund
' Vehicle and Equipment Replacement Fund
Enterprise Funds - Enterprise Funds are used to account for operations (a) that
are financed and operated in a manner similar to private business enterprises,
' where the intent of the governing body is that the costs (expenses, including
depreciation) of providing goods or services to the general public on a
continuing basis be financed or recovered primarily through user charges; or (b)
where the governing body has decided that periodic determination of revenues
tearned, expenses incurred, and /or net income is appropriate for capital main-
1 17
tenance, public policy, management control, accountability, or other purposes.
The Village has the following Enterprise Funds:
Water Fund
Sewer Fund
Refuse Fund
Parking Lot Funds
Internal Service Funds (Garage) - Internal Service Funds are used to account for
the financing of goods or services provided by one department or agency to other
departments or agencies of the Village, or to other governments, on a
cost - reimbursement basis. The Village has one Internal Service Fund which is the
Garage Fund.
Trust and Agency Funds (Police Pension) - Trust and Agency Funds are used to
account for assets held by the Village in a trustee capacity or as an agent for
individuals, private organizations, other governments, and /or other funds. These
include Pension Trust and Agency Funds. Pension Trust Funds are accounted for
in essentially the same manner as proprietary funds since capital maintenance is
critical. Agency Funds are custodial in nature (assets equal liabilities) and
do not involve measurement of results of operations. The Police Pension Fund is
the only Trust Fund within the Village..
Component Unit - Deerfield Public Library - The Deerfield Public Library has a
separately elected seven - member board which annually determines its budget and
resulting tax levy. Upon approval of the Government, the levy is submitted to
the County. All debt of the Library is secured by the full faith and credit of
the Government which is wholly liable for the debt. The Library, while servicing
the general population of the Government, does not provide services entirely to
the Government. Because the Library possesses the characteristics of a legally
separate government and does not service the primary government, the Library is
reported as a component unit in this budget.
C. Basis of Accounting
Basis of accounting refers to when revenues and expenditures or expenses are
recognized in the accounts and reported in the annual budget.
All Governmental Funds (General Fund, Special Revenue Funds, Capital Project
Funds) are accounted for using the modified accrual basis of accounting. Their
revenues are recognized when they become measurable and available as net current
assets. The Village's share of State - assessed income taxes, gross receipts, and
sales taxes are considered "measurable" when in the hands of intermediary
collecting governments and are recognized as revenue at that time. Anticipated
refunds of such taxes are recorded as liabilities and reductions of revenue when
they are measurable and their validity seems certain.
Expenditures are generally recognized under the modified accrual basis of
accounting when the related fund liability is incurred.
Agency Fund assets and liabilities are accounted for on the modified accrual
basis.
All Proprietary Funds and Pension Trust Funds (Enterprise, Internal Service,
Police Pension) are accounted for using the accrual basis of accounting. Their
revenues are recognized when they are earned, and their expenses are recognized
when they are incurred. Unbilled Waterworks and Sewerage Fund utility service
receivables are recorded at year end.
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IBUDGET NOTES AND ANALYSIS
' The Village at a Glance
Incorporated in 1903 and located 27 miles north of downtown Chicago, the Village is
predominantly a community of single family homes. The 1980 Census recorded a
population of 17,430 and 5,489 housing units within a land area of 7.0 square miles.
' The Village's population has increased by 3.3% from 1980, whereas the number of housing
units in the Village has grown by 22.8% to 6,740, indicating a continuing trend toward
smaller household sizes.
' Year Population Housing Units
1980 17,430 5,489
' 1990 17,327 6,052
Estimated 1994 17,800 6,052
Special Census 1997 18,002 6,740
' Deerfield is recognized as one of the State's wealthiest communities. In the 1990
Census, Deerfield ranked fourth in the State in terms of Median Family Income in
municipalities with populations of at least 10,000. The Village's $232,200 Median Home
Value at the 1990 Census was 187.0% greater than the statewide median of $80,900.
' Over the past ten years the Village has seen considerable building activity,
particularly in new office /commercial buildings. The southern end of the Village,
which is the Cook County portion, represented 12% of the Village's tax base and
' contains the major retailing area as well as commercial /light industrial development.
This area has grown from a 1983 equalized assessed valuation (EAV) of 26,000,000 to a
1996 EAV of 134,030,598. This includes the increment for a tax incremental financing
(TIF) district. Significantly, there is no residential development in this major area.
' The Commercial Tax Base
In addition to the residential areas of Deerfield, the Village's tax base also includes
' a number of corporate headquarters facilities and other commercial establishments. The
Village's larger office buildings are located primarily along the north -south I -294
Tollway, which is in the western part of the Village, and the east -west Lake Cook Road,
a four -lane road which is near the southern boundary of the Village. Other commercial
' areas include Deerfield's downtown business district, which is undergoing a major
redevelopment, and various retail and service firms along Waukegan Road and Deerfield
Road. The following table lists the ten largest taxpayers in the Village.
' Percentage
of Total
Equalized Village
Assessed Assessed
' Taxpayer Business Properties Valuation Valuation
VMC, Inc. Deerbrook Shopping Center $22,367,861 3.589.
Matas Corporation Corporate 500 Center 20,164,847 3.23%
' CarrAmerica Parkway North 19,646,563 3.15%
Stein and Company Lake Cook Office Center 17,941,421 2.87%
Estate of James Campbell Arbor Lake Center 14,596,061 2.34%
Travenol Labs Baxter Office Buildings 13,744,410 2.2090
' Marriott Corporation Hotels 7,378,007 1.18%
Equitable Life Insurance Hyatt Campus Office Park 5,883,981 .94%
Draper and Kramer Deerfield Business Center 5,650,694 .919.
State Farm Insurance Office Building 5,302,557 .859.
$132,676,402 21.26%
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The table below lists the ten
largest employers in the Village as
determined by a
Population Serviced 6,050
2,821,917
March 1993 (most current) canvass of employers.
Average Daily Pumpage gals.
'
Employer
Business /Service
Number of Employees
The Village of Deerfield is governed by a President /Mayor and Board of six Trustees,
Baxter Health Care Corporation
Health Care Products
1,000
'
Hewitt Associates
Management Consulting
734
responsible for the day -to -day operations of the Village and its 108 full time
Ill. State Student Assistance
Comm Student Loans (State Agency)
550
bargaining unit among Village employees represents the patrol officers. The Village
Alliant Foodservice
Institutional Food Service
450
(constructed in 1959 and remodeled in 1988/89) , the $980,000 Police Building
Fujisawa USA, Inc.
Pharmaceuticals
425
'
'
Deerfield School District 109
Elementary School District
300
William M. Mercer, Inc.
Management Consulting Firm
300
MMI Companies
Insurance
275
Twp. School District 113
High School District
240
'
West Group
Publishing
225
The following municipal services and facilities are available in
the Village of
Deerfield:
'
Number of Full -Time Employees (FTE) 108 '
Miles of Streets 70
Miles of Alleys 4 t
Miles of Sewers 140
Police Protection: '
Number of Stations 1
Numbers of Police Officers 38
Library Services:
Number of Branch Libraries 1
Number of Books 150,000 '
Recreation Facilities:
Number of Parks and Playgrounds 20 ,
Park Area in Acres 288
'
Municipal Water Utility:
Population Serviced 6,050
2,821,917
'
Average Daily Pumpage gals.
Miles of Water Mains 65+
Other Services
'
Municipal and Governmental
The Village of Deerfield is governed by a President /Mayor and Board of six Trustees,
all of whom are elected on an at -large basis. Pursuant to a referendum on April 15,
'
1975, the Village is a home rule unit under Illinois law. In 1952, the Village
adopted an ordinance creating the position of Village Manager. The Manager is
responsible for the day -to -day operations of the Village and its 108 full time
employees (FTE), of which 40 are sworn police officers. The only collective
bargaining unit among Village employees represents the patrol officers. The Village
'
has a modern complex of governmental buildings including the Village Hall
(constructed in 1959 and remodeled in 1988/89) , the $980,000 Police Building
addition to the Village Hall, constructed in July, 1980, and the Village Hall Annex
constructed in 1959 (also houses the township offices). The Village's $1,500,000
'
public library was constructed in 1971. Recent interior improvements to the library
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have included an elevator and other accessibility improvements and-a new fiction
room in the lower level, completed in 1995. The main floor is currently being
renovated, with completion expected in 1998. In 1988 the Village and the Deerfield
Park District constructed a $3,300,000 public works garage. A fully funded enhanced
911 telephone emergency system was installed in 1991.
Deerfield has purchased Lake Michigan water from the City of Highland Park on a
contractual basis since 1913. The Village maintains three pumps at the reservoir in
Highland Park and has 82 miles of water mains through which approximately one
billion gallons of water per year flow. The Village has a one million gallon
elevated tank and a 4.3 millon gallon underground reservoir. The adjacent Village
of Riverwoods purchases approximately one -third of its water supply from Deerfield
(the balance of Riverwoods is served by private wells).
The Village is served by separate sanitary sewers (65 miles) and storm sewers (65
miles) with treatment provided by the Village owned sewage treatment plant. The
Village's most recent treatment plant expansion was completed in 1978. The
Village's 25% share of the $4.7 million cost was funded with general obligation
bonds. The plant has a hydraulic design capacity sufficient to serve a population
of 30,000. The Village anticipates this capacity will be sufficient for the
foreseeable future.
21
BUDGET CALENDAR
I
BUDGET PREPARATION AND LEGISLATIVE ENACTMENT FOR FISCAL YEAR 1998 -99
DATES OPERATING TIMETABLE RESPONSIBILITY CENTER
January 9 -30 .-
Preparation of department
Department heads,
..budgets
Staff
February 2
- All departmental budgets returned
to Village Manager for review
February 2 -13
- Manager reviews budget with
Village Manager,
department heads
Finance Director,
Department heads
February 16
- Completed budgets to Finance
Finance Department
Department for computation and
typing; further review when necessary
February 27
- Budget to Mayor and Board of Trustees
Finance Department
for review
March 2 -13
- Review by Mayor and Board of Trustees
Mayor and Board
of Trustees
March 2
- Adopt ordinance calling for tentative
Board of Trustees
budget and publication
March 12
- Legal publication of notice of public
Staff
inspection of budget
March 13
- Proposed budget placed on file for
Staff
review by public
March 16
- Commence budget review meetings
Mayor and Board of
Trustees,
Finance Director,
Department heads
April 2
- Notice of budget hearing
Staff
April 20
- Public hearing and Board meeting
Resolution by Mayor
and passage of the budget
and Board of
Trustees
April 30
- Budget Effective Date
May 1 -April 30
- Implement and Administer Budget
Staff
May 1 -April 30
- Review of Progress toward Goals
Staff, Mayor and
and Objectives
Board of Trustees
December 4
- Board Commentary on 1997 -98 Budget
Mayor and Board
of Trustees
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BUDGET NOTES AND ANALYSIS
' VILLAGE GOALS
* To maintain a safe, healthy atmosphere in which to live and work.
' * To provide for the Village's long term financial stability.
* To respond in an efficient and effective manner to community needs.
MAJOR BUDGET POINTS FOR THIS FISCAL YEAR
!• Personnel - No additional personnel. See Personnel Schedule, pages 15 -16.
• Base Salary Increase - 3.5%
* Village property tax decrease
'
• No increase in sewer or refuse rates.
• Capital Projects - Engineering and Design for major water project (budgeted
over the next five years). Financing to be done from a bond issue and
internally raised funds. A $5,000,000 bond issue was sold to begin the
' water improvement program. Downtown redevelopment - $18,500,000 for
Deerfield Square and $3,800,000 for South Commons
• Approximately $30,708,900 to be spent on capital projects. The three
largest projects are: Train Station Rehabilitation - $2,000,000 funded by
' Metra, Capital Project 35A, page 150; Brickyards Infrastructure, funded by
the Lake Cook Road TIF District, Capital Project 38, page 150; and Downtown
Redevelopment, Capital Projects 33 and 34, page 150 funded by TIF /Village
Center and developer contribution.
'
• Street Rehabilitation Project of 900,000.
• Water rate increase from $2.05 to $2.65 for 100 cubic feet. This is the
first increase in six years. The funds will go toward water system
improvements and a water main replacement program.
ANALYSIS OF MAJOR BUDGET POINTS DISCUSSED
Increase in Street Rehabilitation program. The program had been stabilized at
' $585,000 since 1993. The Village Engineer indicated that the program was
falling behind. The Village increased the budgeted amount to $900,000.
Funding is in place through 4/30/2001. The Village will study new revenue
sources for capital improvements, including a communications tax.
Water System Improvements. The Village has begun planning for water system
improvements of approximately $6,000,000. These improvements will consist of
additional water storage, pumping and transmission mains. These are the first
' major improvements to the water system in approximately 25 years. The Village
sold a $5,000,000 bond issue in December of 1997. Any additional funds will
come from Water Department revenues.
' BUDGET PROCESS
The budget is a master financial plan which represents services which will be
provided to the community and the sources of funds required to perform these
' services. The budget developed by the Village is regulated through the
Illinois Statutes. The Village is a home rule city. As a home rule city, the
Village has: (1) a wider range of revenue items available, (2) no tax rate
maximum, and (3) the ability to issue general obligation debt without limit.
' The Village has been sparing in the use of the tax levy (see page 9), and the
only home rule revenue source utilized by the Village is a 5% hotel tax which
provides projected revenue of over $1,500,000. The Budget Act allows for
control of the budget at the fund level. However, the Village requires its
' department heads to control their budgets at the departmental level.
The budget process is looked at in two parts - the operating budget and the
capital program. The process has many connecting points, and care is taken to
' not neglect one for the other. Both the capital and operating budgets should
1 23
Capital Program. In its capital projects program, the Village identifies
t
be viewed over a period of time in excess of the budget year. The operating
and capital budgets are developed with a focus on long term solvency. To
maintain this long term focus, the Village uses presentations of projected
figures for the operating budget for two future years, in addition to the
t
budget year, as well as the five year capital project budget.
'
Budget Amendment. While it is rare for the Village to amend the budget,
the Village can do so. Two - thirds of the corporate authorities then holding
'
office may revise the budget providing that funds are available for the
,
designated purpose.
Bond Issues. Two bond issues were sold in 1997 -98, $17,000,000 for the
Village downtown redevelopment project and $5,000,000 for the beginning of the
Village water renovation project. These issues will not impact the property
,
tax levy. The water bonds will be paid out of the water fund and the downtown
redevelopment bonds will be paid from TIF proceeds.
t
Operating Budget. The budget process is a continuous one for Village
staff, the Village Manager and members of the Board of Trustees. There is a
'
constant review of priorities and goals and the means to accomplish them. In
'
joint meetings with department heads, supervisors prepare their operating
budgets, which are reviewed and adjusted by the department head, prior to
further review by the Finance Director and the Village Manager. After these
reviews by the Village staff, the preliminary budget is prepared and sent to
,
the Mayor and Board of Trustees. At that point, the Finance Committee of the
Board of Trustees meets to review the budget. The committee's analysis is
wide ranging, including discussion of all operating expenditures, existing and
potential revenue sources, and requirements of the Village's physical plant.
t
In conjunction with its review of specific programs and services, the
Committee also discusses the present and future needs of the citizenry.
Capital Program. In its capital projects program, the Village identifies
construction expenditures in excess of $5,000. These expenditures are shown
in the capital projects budget, pages 146 thru 151. These projects are
brought to the Village's attention, generally by the Director of Public Works
and Engineering, other Village personnel, the Village Board, members of the
public, or by outside professional consultants. These items are prioritized
'
by staff members, commencing with the Director of Public Works and
Engineering, the Village Manager and the Finance Director. They are then
submitted to the Village Board for consideration, prior to presentation at a
,
public hearing. During the process of prioritization, the available methods
of financing are also reviewed.
Effects of Capital Proiects on Operating Budget. The Capital Improvement
Program can be divided into three parts: Maintenance, Improvements and
,
Additions, and Redevelopment.
Maintenance. It is difficult to assign a savings value to
maintenance programs; however, as a rule of thumb, money spent on the
'
rehabilitation of streets, that is, bringing a marginal street up to standard,
adding curb and gutter where needed, as opposed to complete reconstruction of
the street, has a factor of about 6 to 1. The $900,000 that the Village is
spending on street maintenance would eventually save in excess of $5,000,000
over complete reconstruction.
Improvements and Additions. There are no additions to the Village ,
Capital Plan which require additional personnel. The only additions which
appear to have additional costs involved are some of the street lighting
projects. The electricity for the street lighting is covered under the
Village's franchise agreement with Commonwealth Edison, so electrical costs
are free; however, the maintenance of an intersection would be approximately
$1000 per month.
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Redevelopment. Redevelopment of the Village's downtown will cost
the Village approximately $150,000 in lost sales tax during the period of
construction, spread over two fiscal years. It is anticipated that sales tax
in the new development will be approximately $300,000 per year.
BASIS OF BUDGETARY ACCOUNTING
Basis of accounting refers to when revenues and expenditures or expenses are
recognized in the accounts and reported in the annual budget.
All Governmental Funds (General Fund, Special Revenue Funds, Capital
Project Funds) are accounted for using the modified accrual basis of
accounting. Their revenues are recognized when they become measurable and
available as net current assets. The Village's share of State - assessed income
taxes, gross receipts, and sales taxes are considered "measurable" when in the
hands of intermediary collecting governments and are recognized as revenue at
that time. Anticipated refunds of such taxes are recorded as liabilities and
reductions of revenue when they are measurable and their validity seems
certain.
Expenditures are generally recognized under the modified accrual basis of
accounting when the related fund liability is incurred.
The Village charges operating departments for equipment and motor vehicles
based on the current market value and estimated years of useage. These funds
are accumulated in the Vehicle and Equipment Replacement Fund until the
equipment or motor vehicles are purchased.
Agency Fund assets and liabilities are accounted for on the modified .
accrual basis.
' All Proprietary Funds and Pension Trust Funds (Enterprise, Internal
Service, Police Pension) are accounted for using the accrual basis of
accounting. Their revenues are recognized when they are earned, and their
expenses are recognized when they are incurred. Unbilled Waterworks and
' Sewerage Fund utility service receivables are recorded at year end.
BUDGET AND FINANCE POLICY
' Infrastructure Management. The Village believes that ongoing maintenance
of its infrastructure and equipment is of prime importance to reduce the risk
of emergency repairs and avoid the cost increases of deferred maintenance. To
finance capital projects, the Village utilizes standard capital raising
' techniques such as General obligation and Revenue Bond Issues as well as pay -
as- you -go practices when reasonable. Two examples of the pay -as -you go
program are (A) the Vehicle and Equipment Replacement Fund and (B) the
Infrastructure Replacement Fund. The purpose of the Vehicle and Equipment
' Replacement Fund is to keep annual expenses in balance while providing
sufficient funds for the replacement of vehicles and major equipment items
which cost in excess of $5,000. The Vehicle and Equipment Replacement Fund is
fully funded. The Village also has established an Infrastructure Replacement
' Fund to provide funding for ongoing maintenance of the Village's
infrastructure, primarily streets and underground improvements. This year the
Infrastructure Replacement Fund will fund $900,000 for street resurfacing and
renovation. In the last ten years the Village has resurfaced or rehabilitated
approximately 50t of all streets in the Village. The Village has begun a
water system imrovement program which will increase storage, transmission and
pumping capacity.
DEBT POLICY
The Village of Deerfield is a home rule municipality and, as such, has no debt
' limitations. If, however, the Village was a non -home rule municipality,
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according to Illinois statutes, its available debt limit would be as follows: I
Assessed Valuation - 5/1/97* $654,000,000
Legal Debt Limit - 8.625 56,407,500 t
Amount of Debt Applicable to Limit 7,955,000
Legal Debt Margin Available 48,452,500
'
*estimated
t
The figures demonstrate that the Village has been frugal in its use of its
home rule debt authority.
The Village's ratio of net bonded debt to assessed value is 1.22,
'
approximately .40 of its estimated full values. This compares with a median
average of 1.430 of estimated full value for cities of 10,000- 24,999 in
Moody's 1993 summer report.
'
In determining the source of funds for major projects, the Village's
particular borrowing requirements are identified and analyzed. In light of
these requirements, the Village balances its available cash and the
possibility of using local improvement or special taxing districts, lease
financing and long term debt. As part of the review, interest rate cycles and
the current level of Village debt are considered. The Village also reviews
the potential for issuing short term versus long term debt. The Village's
current bond rating is AAA by Moody's, issued in December 1997.
'
The Village's policies in the issuance of debt are (1) to attempt to keep a
relatively even debt service levy, allowing it to increase as new equalized
assessed valuation is available and as capital needs arise. The Village must
'
reconcile the objective for a stable levy with the fact that delayed
improvements or maintenance often have a higher true cost. Summarily, the
goal to keep an even debt service levy must be balanced against the necessity
of the project. (2) The village will not issue long term debt for short term
projects. The life of the financing must not exceed the life of the project.
The use of long term debt is subject to careful review by the Board of
Trustees.
ACCOUNTING, AUDITING AND FINANCIAL REPORTING POLICIES
1. An independent audit will be performed annually.
2. The Village will produce annual financial reports in accordance with
'
Generally Accepted Accounting Principles (GAAP) as outlined by the
Governmental Accounting Standards Board.
3. The Finance Department will report to the Mayor and Board of Trustees and
to the departments on a monthly basis the amount of funds expensed or
'
expended for the month and year -to -date vs. budget and projected.
4. The Finance Department will also, report on an ad hoc basis on any other
financial items which will affect the Village's financial picture.
t
MAJOR REVENUES IN EXCESS OF $800,000
Property Tax - The Village's largest revenue item is the property tax.
Deerfield is a home rule municipality, and, as such, has no limit on the
amount it can levy for property taxes. (The Village collection on its
property tax levy has averaged 99.5 over the last five years). The Village
has been sparing in its use of the property tax levy as is shown in the chart '
on page 14. For the past five years the Village's property tax levy has
declined both in tax rate and real dollars. The property tax is primarily
used for: Debt Service - 24%, Pensions - 40%, Refuse Services -25W, Street
Department - 11%. '
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Sales Tax - $2,425,000 projected - The sales tax is a 1% tax on the
exchange of all tangible personal property within the Village. This tax is
collected by the State and remitted to the Village. The Village is projecting
a slight reduction from fiscal year 1997 -98 due to the continuation of
construction on one of the Village's major retail corridors.
Income Tax - $1,150,000 projected - The Village receives a portion of the
State of Illinois Income Tax receipts. This projection is consistent with
the estimates of the Illinois Department of Revenue.
Hotel /Motel Tax - $1,500,000 projected - This revenue estimate is based
on historic occupancy levels and room charges.
Interest Earnings - $2,182,000 projected - The largest dollar amount of
interest is earned in the Police Pension Fund, where $1,225,000 is budgeted.
The projections are based on existing investments and on amounts to be
invested in the coming year. In addition, in the operating funds, the
projection of $957,000 in interest revenue is based on a 90 -day treasury bill
earning at a rate of 5.00 %.
User Charges - Budgetary policy requires that those funds which can be
reasonably financed by a user charge be so financed.
Water - $3,125,000, the budgeted amount for water sales, is based on the
rate of $2.65 per 100 cubic feet.
Sewer - $1,420,000, the budgeted amount for sewer charges, is based on
current usage and the sewer charge of $1.55 per 100 cubic feet. The last
increase of twenty cents per 100 cubic feet was enacted on April 18, 1994.
Refuse - $330,000, the budgeted amount for refuse billing, is based on
the existing rate and the existing number of homes.
Revenue Estimates. Village policy requires that revenue estimates be
based on conservative projections. It is unusual for actual Village revenues
to fall short of projections. In the past, this standard has been
consistently accomplished.
FINANCIAL CONDITION OF THE FUNDS
Fund - The fund is a self balancing group of accounts which includes
revenues, expenditures, assets and liabilities. Each fund has some specific
purpose, either funding a pension, providing for the treatment of sewage, or
funding capital maintenance or replacement programs. The way to distinguish a
fund from an activity is that a fund will have exclusive revenue items as well
as expenditures. Normally expenses are to be balanced with revenues within a
fund.
Generally, the funds of the Village are in sound condition and, if the budget
performs as projected, they will continue to have available balances by year
end. The exceptions to this, as currently budgeted, are the Scavenger Fund
and the Emergency Services Fund.
FINANCIAL CONDITION OF THE VILLAGE
The Village continues to be in sound financial condition. This is evidenced
by:
1. Moody's rating of AAA.
2. Continuation of additions to General Fund Revenue.
3. Revenue continuing to expand at a sustainable rate.
4. Debt levels are low compared to national levels.
27
5. Continued improved funding of pension funds.
6. Continuing maintenance of the Village plant and equipment.
7. Full funding of the Vehicle and Equipment Replacement Fund.
FUTURE YEARS PROJECTIONS
The Village projects its Operating Fund two years into the future. Estimates
are conservative. The Village is assuming a general increase of 3% for items
not guaranteed by contract or other similar surety. These projections
indicate a possible increase.in sewer rates.
COMMUNITY EVENTS
A 400 unit subdivision which will be a mixture of single family homes,
townhomes, and condominiums is nearing completion. The project was started in
November 1994 and will be completed in 1999. The Village will not expand its
construction inspection staff but will use outside services for some plan
review.
METRA is in the process of constructing a commuter station at the south end of
the Village. The station will have approximately 500 parking spaces in the
first phase with the addition of 200 when the station becomes permanent. The
parking lot will be run by METRA. No Village funds are required. A temporary
station became operational in January of 1996.
The State of Illinois and Cook County are currently building an underpass at
Lake Cook Road and the METRA train tracks. This is a two year project
scheduled for completion in 1998. The only Village funds to be used are
$234,000 over a three year period for the relocation of Village utilities in
the right -of -way. The Village anticipates that there will be a negative
impact on sales tax due to construction.
Home Depot is under construction with an anticipated completion date of
November 1998. Additional municipal sales taxes are anticipated to be
$400,000.
DOWNTOWN REDEVELOPMENT
Southwest Ouadrant: An area comprised of approximately 17 acres is the
subject of a redevelopment agreement which will require the razing of
approximately 140,000 square feet of retail, office and residential properties
which will be replaced by 255,000 square feet of retail and office space. The
development is being built by CRM Properties, Inc. The Village is acquiring
land and anticipates that construction will begin in late summer. The project
has a total cost estimate of $60,000,000 with a Village contribution of
$8,000,000.
Southeast Quadrant: The Village has just named Mesirow Stein as the
developer of approximately five acres at the southeast corner of Deerfield
Road and Waukegan Road. The Mesirow Stein development will contain
approximately 50,000 square feet of retail and office space and 60 apartments.
Most of the land has been acquired, and construction could begin as early as
fall of 1998.
South Commons. The Village has named James Brothers as the developer of
South Commons, an area southwest of the downtown area. The plan calls for
approximately 150 units of condominiums and townhouses on approximately 10
acres. A redevelopment plan is being drafted, James is going through the land
use process, and the Village is acquiring the land. Construction may begin in
the fall of 1998.
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ADMINISTRATIVE DIVISION and
' PUBLIC SAFETY DIVISION
SOURCES OF FUNDS AND EXPENDITURES
'FUNDING SOURCE ACTUAL AND PROPOSED
General Fund
'
1996 -97
ACTUAL
1997 -98
BUDGET
1997 -98
ESTIMATE
1998 -99
PROPOSED
'
REVENUE:
Municipal Sales Tax
$ 2,484,458 $
2,550,000 $
2,550,000
$ 2,425,000
Local Use Tax
182,924
182,000
185,000
189,000
State Income Tax
1,042,073
1,075,000
1,140,000
1,150,000
Hotel Tax
1,464,815
1,400,000
1,500,000
1,500,000
Beer - Liquor Licenses
55,100
56,000
54,830
54,000
Food Licenses
4,992
5,000
5,000
5,000
Other Business Licenses
37,437
32,500
37,500
32,500
Animal Licenses
4,812
0
0
0
'
Non - Business Licenses
51,324
47,000
52,000
47,000
Building Permits
267,393
150,000
300,000
200,000
Special Police Services
72,709
71,000
71,000
71,000
tDispatching
Services
113,782
1141000
114,000
114,000
Engineering Charges
9,148
6,000
29,000
50,000
Ordinance Violations
321,884
310,000
341,670
345,000
'
Interest Earnings
591,597
300,000
510,000
300,000
'
Rental Income
Miscellaneous
33,220
34,264
43,600
27,500
11,600
57,700
6,600
27,500
False Alarms
44,575
25,000
40,000
40,000
'
Franchise Fees - Cable TV
137,480
136,000
130,000
136,000
Franchise Fees - Telephone
90,037
90,000
100,000
100,000
Telecommunication Fees
15,125
14,000
20,000
20,000
'
State Grants
0
0
500
0
Federal Grants
0
0
45,000
52,000
Sale of Land
1,000
0
0
0
'
Transfer Charges
60,000
60,000
60,000
60,000
Transfer to Other Funds
(1,981,518)
_(250,000)
_(776,600)
_(250,000)
'
TOTAL REVENUE
$ 5,138,632 $
6,444,600 $
6,578,199
6,674,600
$
'
TOTAL EXPENDITURES
$ 5,593,987 $
6,329,987 $
6,003,843
$ 6,592,610
NET CHANGE
$ (455,355)$
114,613 $
574,356
$ 81,990
'
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ADMINISTRATIVE DIVISION and
PUBLIC SAFETY DIVISION
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
General Fund
1999 -00 2000 -01
PROJECTED PROJECTED
REVENUE:
Municipal Sales Tax
$ 2,640,000
$ 3,080,000
Local Use Tax
194,000
194,000
State Income Tax
1,200,000
1,225,000
Hotel Tax
1,550,000
1,600,000
Beer- Liquor Licenses
54,000
60,000
Food Licenses
5,000
5,000
Other Business Licenses
32,500
32,500
Animal Licenses
0
0
Non - Business Licenses
47,000
47,000
Building Permits
175,000
100,000
Special Police Services
71,000
71,000
Dispatching Services
114,000
114,000
Engineering Charges
5,000
5,000
Ordinance Violations
345,000
345,000
Interest Earnings
250,000
300,000
Rental Income
6,600
6,600
Miscellaneous
27,500
27,500
False Alarms
40,000
40,000
Franchise Fees - Cable TV
136,000
136,000
Franchise Fees - Telephone
100,000
100,000
Telecommunication Fees
20,000
20,000
State Grants
0
0
Federal Grants
42,000
20,000
Sale of Land
0
0
Transfer Charges
75,000
75,000
Transfer to Other Funds
(150,000)
(150,000)
TOTAL REVENUE
$ 6,979,600
$ 7,453,600
TOTAL EXPENDITURES
$ 6,746,030
$ 6,913,030
NET CHANGE
$ 233,570
$ 540,570
30
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GENERAL ADMINISTRATION
MAYOR AND BOARD OF TRUSTEES
The legislative branch of the Village is responsible for interpreting
the wishes of the community and determining the policies under which the
Village operates. The people elect the Mayor and six Trustees who serve
gratis.
BOARDS, COMMISSIONS, AND COUNCILS
There are nineteen independent commissions, councils, and boards
authorized by the Mayor and Trustees or required by State law that are
appointed to advise and assist the Board of Trustees in its policy
decisions. These councils also conduct hearings that pertain to their
function. All positions on these boards are non - salaried.
Board of Local Improvements - Consists of seven members (the
Mayor and the Board of Trustees). Makes recommendations to
the Trustees regarding those things that it feels should be
done to improve the Village by special assessment, special
taxation, or otherwise. The Village Clerk is secretary to
the Board.
Plan Commission - Consists of seven members plus the Mayor
(ex- officio), serving three -year overlapping terms, except
the Mayor who serves a four -year term. Members are appointed
by the Mayor with the advice and consent of the Board of
Trustees, and the chairman is designated for a one -year term
in the same manner. The Planning Commission is responsible to
the Board of Trustees for holding public hearings and making
recommendations regarding the Comprehensive Plan, annexation,
sub - division, and zoning (land use, ratio of building to land
area, and building height).
3. Board of Zoning Appeals - Has seven members who serve five
' year overlapping terms. Appointed by the Mayor with the
advice and consent of the Board of Trustees. Responsible to
the Board of Trustees to hear and make recommendations on
applications for variations to the provisions of the zoning
' ordinance, and to hear and rule on appeals from orders or
decisions made by the administrative officer enforcing the
zoning ordinance.
' 4. Board of Police Commissioners - Consists of three members,
each serving three -year overlapping terms. No more than two
members may be from the same political party. Appointed by
the Mayor with the advice and consent of the Board of
' Trustees. Responsible for all appointments, promotions, and
dismissals in the police force; conducts entrance and
promotional examinations.
' 5. Police Pension Board - Has five members who serve two -year
terms, including two civilians appointed by the Mayor, two
members elected from the police force, and one member elected
from the beneficiaries of the pension fund. Determines
' eligibility of applicants, distributes funds, manages,
invests, and controls the police pension fund.
1
1 31
6. Safety Council - Consists of seven members appointed by the
Mayor with the advice and consent of the Board of Trustees,
serving three -year overlapping terms. Responsible to the
Board of Trustees to study and make recommendations
regarding Village safety problems.
7. Board of Building Appeals - Consists of seven members appointed
by the Mayor with the advice and consent of the Board of
Trustees, to serve five -year overlapping terms. The members are
responsible to the Board of Trustees to hear appeals on
decisions made by the Building Commissioner enforcing the
building ordinances and to recommend action to the Board of
Trustees regarding such appeals. The Board holds hearings and
makes recommendations to the Board of Trustees regarding changes
in the building codes and makes recommendations regarding
issuance of building permits for non - residential structures.
8. Youth Council - Consists of twelve members appointed by the
Mayor with the advice and consent of the Board of Trustees for
three -year overlapping terms. Studies and investigates
activities which might involve or contribute to the delinquency
of juveniles and makes recommendations to the Village Mayor and
Board of Trustees regarding legislation or action to protect the
youth of the Village.
Human Relations Commission - Consists of seven members appointed
by the Mayor with the advice and consent of the Board of
Trustees for three -year overlapping terms. Studies and
recommends means of developing better relations between people,
cooperates with the State and Federal agencies, and issues such
publications and reports as it and the Board of Trustees
consider in the public interest.
10. Manpower Commission - Consists of five members appointed by the
Mayor with the advice and consent of the Board of Trustees for
three -year overlapping terms. Reviews possible appointees to the
Village boards, commissions, and councils and makes
recommendations to the Mayor and Board of Trustees.
11. Electrical Commission - Consists of five members appointed by the
Mayor with the advice and consent of the Board of Trustees for
four -year coterminous terms or until their successors are
appointed. Responsible to the Board of Trustees to-recommend
standards, specifications, and rules and regulations governing
the installation, alteration, and use of electrical equipment in
the Village.
12. Emergency Services and Disaster Agency - Consists of a director
and such additional members as the director selects. Responsible
for the administration, training and operation of the Agency.
13. Village Center District Development and Redevelopment Commission
Consists of nine members appointed by the Mayor with the advice
and consent of the Board of Trustees. This Commission advises,
makes plans or initiates on matters which directly or indirectly
affect the development or redevelopment of the Village Center
District.
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14.
Energy Advisory and Resource Recovery Commission - Consists of
seven members appointed by the Mayor with the advice and
consent of the Board of Trustees for three -year overlapping
'
terms. Its responsibilities include advising the Board and
initiating matters related to the recovery of resources
(recycling) and energy conservation.
'
15.
Cable and Telecommunications Commission - Consists of nine
members, appointed by the Mayor with the advice and consent of
the Board of Trustees, for three -year overlapping terms.
Regulates the use of the Village's right -of -way by
'
telecommunications service providers. Regulates rates for
basic cable TV service and the equipment used to receive basic
service. Administers the Village's Public Access TV System,
including operating the new Deerfield InfoChannel. Resolves
'
customer service complaints from residents.
16.
Cemetery Association - Consists of three members appointed by
the Mayor with the advice and consent of the Board of Trustees
'
for indefinite terms. Arrange for the care and maintenance of
the Deerfield Cemetery.
17.
Appearance Review Committee - Consists of five members
appointed by the Mayor with the advice and consent of the
'
Board of Trustees for three year terms. Responsible for
reviewing exterior design of new and remodeled buildings.
18.
Sister City Committee - Consists of five members appointed by
'
the Mayor with the advice and consent of the Board of Trustees
for indefinite terms. Communicates with and maintains
friendly relations with Ludinghausen, Germany.
'
19.
Stormwater Management Committee - Consists of seven members
appointed by the Mayor with the advice and consent of the
Board of Trustees for indefinite terms. Responsible for
making recommendations to the Mayor and Board of Trustees
'
regarding improvements to the storm and sanitary sewer
systems.
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VILLAGE CLERK
The Village Clerk is responsible for the maintenance of the official records
of the Village as required by statute and by the Mayor and Board of Trustees.
The Clerk acts as custodian of the Village seal which is required on many
documents, publishes legal notices, oversees Village elections, and performs
other duties as stated in statute or ordinance. Appointed by the Mayor and
Board of Trustees, the Village Manager serves as the Village Clerk.
ADMINISTRATIVE DIVISION
All of the expenditures of the following departments - Village Manager,
Finance, Community Development, and Engineering are included in the
Administrative Division. The revenues and expenditures from the
Administrative Division and Public Safety Division are included in the
General Fund - Sources of Funds and Expenditures, pages 29 and 30.
1 33
DIVISION
Administrative
FUNDING SOURCE
General Fund
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5114 Part Time
5115 Benefits
5116 Apparel
5211 Repairs & Maintenance
5212 Travel, Training, etc.
5213 Printing and Advertising
5214 Communications
5215 Rental Property Repairs
5216 Utility Services
5218 Miscellaneous
5231 MV Maintenance
5315 Insurance
5316 Professional
5317 Contractual
5318 Subsidies
5412 Supplies
5419 Petroleum Products
5428 Materials
5431 Small Tools & Equipment
6111 Equipment
7317 Vehicle +Equip Replacement
TOTAL
Per Capita Cost
34
EXPENDITURES
DEPARTMENT
Village Manager's, Finance
SUMMARY Comm Dev, Engineering
ACTUAL BUDGET ESTIMATE PROPOSED
1996 -97 1991 -98 1997 -98 1998 -99
$ 918,255 $ 967,400 $ 945,401 $1,012,340
9,401
10,760
11,160
12,230
130,345
145,270
120,900
150,960
112,859
152,800
116,529
169,570
179
500
500
500
14,118
82,600
27,260
79,450
34,162
44,200
41,301
46,190
28,885
28,500
35,080
61,550
25,369
29,275
29,048
31,100
226
3,000
0
0
3,314
4,000
2,400
4,000
53,615
71,250
70,858
73,250
4,406
4,400
4,399
4,550
40,950
51,000
40,251
51,000
154,859
203,800
189,200
199,300
127,874
127,700
128,700
135,300
45,185
37,000
29,400
37,000
27;377
33,100
32,750
34,500
2,088
2,650
2,600
2,650
632
1,000
1,000
1,000
853
1,000
1,000
1,000
19,041
25,800
19,050
15,000
35,000.
41,000
41,000
41,000
$1,788,994 $2,068,005 $1,889,787 $2,163,440
$114.88 $120.18
ADMINISTRATIVE DIVISION
' FUNDING SOURCE
General Fund SUMMARY OF EXPENDITURES
BY CATEGORY
1 1996-97
ACTUAL
IBUDGET CATEGORIES
DEPARTMENT
Village Manager's, Finance
Comm Dev, Engineering
1998 -99
1997 -98 1997 -98 1998 -99 BUDGET
BUDGET ESTIMATED PROPOSED OVER /UNDER
1997 -98
BUDGET
' Personal Services $1,058,001 $1,123,430 $1,077,461 $1,175,530 $ 52,100
5111,5113,5114
Other Services 47,433
5210,5211,5214,5215,5216
5231
' Contractual 481,727
5115,5315,5316,5317,5318
' Commodities 147,792
5116,5212,5213,5424,5428
5431,5434,5419
123,275 63,107 119,100 (4,175)
572,300 504,080 592,170 19,870
182,200 185,089 220,640 38,440
' Capital Outlay 54,041 66,800 60,050 56,000 (10,800)
6111,6415,6513,7317
' TOTALS $1,788,994 $2,068,005 $1,889,787 $2,163,440 $ 95,435
35
ADMINISTRATIVE DIVISION
FUNDING SOURCE
General Fund SUMMARY OF EXPENDITURES
BY CATEGORY
PROJECTED
BUDGET CATEGORY
Personal Services
5111,5113,5114
Other Services
5210,5211,5214,5215,5216
5231
Contractual
5115,5315,5316,5317,5318
Commodities
5116,5212,5213,5424,5428
5431,5434,5419
Capital Outlay
6111,6415,6513,7317
TOTALS
36
DEPARTMENT
Village Manager's, Finance
Comm Dev, Engineering
1999 -00 2000 -01
PROJECTED PROJECTED
$1,210,730 $1,246,960
99,560 100,120
592,300 602,520
222,630 201,310
57,000 57,500
$2,182,220 $2,208,410
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ADMINISTRATIVE DIVISION
BUDGET ANALYSIS
1998 - 1999 PROPOSED BUDGET $2,163,440
1997 - 1998 BUDGET 2,068,005
INCREASE $ 95,435
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime;
5114- -Part Time)
Annual Salary Adjustments $ 45,100
To Bring All Positions Up to Budgeted FQE 7,000
CHANGES IN PERSONAL SERVICES
OTHER SERVICES: (5210 -- Equipment Rental; 5211 -- Repairs
& Maintenance; 5214 -- Communications;
5215 -- Rental Property Repairs; 5216- -
Utility Services; 5231 - -MV Maintenance)
$ 52,100
Decrease in Repairs and Maintenance:
Building - Completed Projects $ (3,300)
Building Maintenance - Rental Property (3,000)
Increase in Postage and Telephone 11500
Miscellaneous Increases 625
CHANGES IN OTHER SERVICES $ (4,175)
CONTRACTUAL SERVICES: (5115 -- Benefits; 5315- -
Insurance; 5316 -- Professional;
5317 -- Contractual; 5318- -
Senior Assistance, Historical Society)
Increase in Benefits:
Medical and Dental Insurance
Decrease in Professional Services: $ 21,970
Cable Commission (5,000)
Increase in Equipment Maintenance 1,600
Increase in Contractual Services - Other 1,000
Miscellaneous Increases 300
CHANGES IN CONTRACTUAL SERVICES $ 19,870
37
COMMODITIES: (5116 -- Apparel; 5212 -- Travel, Training,
etc.; 5213 -- Printing & Advertising;
5419 -- Petroleum Products; 5424- -
Miscellaneous; 5428 -- Materials;
5431- -Small Tools & Equipment;
5434 -- Supplies)
Increase in Mailings - D -Tales $ 31,600
Increase in Supplies 1,400
Increase in Printing - Legal Notices 1,500
Increase in Dog Pound 1,000
Increase in Costs for Plaza (Revenue Related) 1,500
Miscellaneous Increases 1,440
CHANGES IN COMMODITIES
CAPITAL OUTLAY: (6111 -- Equipment; 6212 - -Motor
Vehicles; 6513 - -Land Acquisition;
6415 -- Improvements Other Than
Buildings; 7317 -- Vehicle and
Equipment Replacement)
Decrease in Equipment, See Appendix A
CHANGES IN CAPITAL OUTLAY
38
$ 38,440
$ (10,800)
$ (10, 800)
TOTAL INCREASE $ 95,435
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VILLAGE MANAGER'S DEPARTMENT
Personnel in the Manager's Department serve to join the legislative branch
of the Village to its operating departments. As provided by ordinance, the
Village Manager advises the Mayor and Board of Trustees on policy decisions
and acts as Chief Administrative Officer, supervising the activities of all
department heads and directing the day -to -day operations of the Village. The
Village Manager is also appointed Village Clerk by the Mayor and Board of
Trustees.
The Village Manager's Department is staffed by the Village Manager,
Administrative Assistant to the Manager, Executive Secretary, a part -time
Administrative Intern and two part time Secretaries to the Boards and
Commissions. All of the activities of the various boards and commissions are
included in the Village Manager's budget. The Village Manager's Department
Objectives for the 1998 -99 fiscal year are as follows:
Provide the Mayor and Board of Trustees relevant and timely
information and advice necessary to evaluate and make policy
decisions.
Direct and advise operating departments in order to meet service
levels established by the Mayor and Board of Trustees.
Encourage citizen participation in Village activities through public
information materials, press relations and cable TV programming.
In conjunction with the Village Attorney, coordinate the development
of ordinances, resolutions, contracts, agreements and other documents
for consideration by the Mayor and Board of Trustees.
Represent the Village in working with federal, state, regional and
local agencies and community groups, as well as private enterprises
and not - for - profit organizations.
Encourage strategic and operational improvements through innovation
and professional development.
Develop a motivated workforce through professional employee
evaluations, training and competitive levels of compensation.
Perform the statutory duties required of the Village Clerk's office.
Publish D- Tales, a bi- monthly newsletter mailed to every household in
the Village, and program the Village InfoChannel to provide all
residents with up -to -date information.
Village Center Development - Pursue retail redevelopment of both the
southeast and southwest quadrants and multi - family redevelopment of
the South Commons (22 acres).
Illinois Tollway - Continue working with the Illinois Tollway in
their plans to remove the Deerfield Plaza by the end of 1998 and in
securing a northbround ramp at Lake Cook Road.
METRA Lake Cook Parcel - work with the developers and METRA in
developing the 24 acre site with a new train station, Home Depot, and
private retail development.
1 39
Water Projects - Finalize plans with Highland Park for major
improvements to both water systems, including new transmission lines
and reservoir capacity within Deerfield.
Work Statistics
1994 1995 1996 1997
Ordinances Passed
51
47
48
55
Resolutions Passed
14
17
11
17
Village Board Meetings
24
25
24
25
D -Tales Published
6
6
6
6
Business Licenses Issued
90
88
90
91
Liquor Licenses Issued
35
35
33
33
Vending Licenses Issued
231
212
204
180
Parking Permits Issued
725
723
724
725
Distributions to Mayor and
Board
52
52
52
52
Community Development Group
Meetings
24
24
24
24
Cable & Telecommunications
Commission
Meetings 11
32
18
16
Energy Advisory Commission
Meetings
8
5
3
2
Accomplishments for 1997 -1998:
New Development:
Opened Harry & Jeanette Weinberg Community for Senior Living on Lake
Cook Road.
Approved a Development Agreement and Final Plat for the remaining vacant
parcel in the Brickyards. This seven acre property will be developed
for three office buildings and a possible restaurant.
Completed construction of a 125,000 sq. ft. office building at the
northwest corner of Lake Cook and Wilmot Roads which will house Fort
James Corporation, a multi - billion dollar paper product company.
With significant help from the Cable and Telecommunications Commission,
the Village approved a new Franchise Agreement for Cable TV and
authorized the transfer of the operation from Post - Newsweek to TCI of
Lake County.
Public Improvements:
Approved METRA plans to remodel the Deerfield Road train station with
a concerted effort made to retain historical significance. Estimated
cost of $2,000,000.
After 2 -1/2 difficult years of construction, the Lake Cook Road
underpass was finally completed. The period was particularly difficult
for local retail businesses and affected the Village's sales tax
receipts.
Construction was completed (final surface course to be applied next
spring) at the key intersection of Waukegan Road and Kates Road. The
highlight of this improvement is that the Village was able to leverage
funds negotiated from Optima with an IDOT grant to pay for intersection/
traffic signal improvements costing $850,000.
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EXPENDITURES
VILLAGE MANAGER'S
DEPARTMENT
Village Manager's
10 -1002
ACTUAL BUDGET ESTIMATE PROPOSED
1996 -97 1997 -98 1997 -98 1998 -99
$ 219,495 $ 245,000 $ 227,000 $ 254,800
2,538
3,500
4,500
4,680
26,075
'DIVISION
20,000
Administrative
23,526
FUNDING SOURCE
23,500
General Fund
4,532
2,000
ACCOUNT NUMBER
'
AND
CLASSIFICATION
17,000
5111
Salaries
'
5113
Overtime
5,181
5114
Part Time
'
5115
Benefits
38,159
5211
Repairs & Maintenance
1,000
5212
Travel, Training, etc.
'
0
0
0
5213
Printing and Advertising
700
5214
Communications
5,500
'
5218
Miscellaneous
500
5231
MV Maintenance
6,238
5316
Professional
'
5317
Contractual
5412
Supplies
5419
Petroleum Products
'
6111
Equipment
'
7317
Vehicle +Equip Replacement
TOTAL
'
Per Capita Cost
EXPENDITURES
VILLAGE MANAGER'S
DEPARTMENT
Village Manager's
10 -1002
ACTUAL BUDGET ESTIMATE PROPOSED
1996 -97 1997 -98 1997 -98 1998 -99
$ 219,495 $ 245,000 $ 227,000 $ 254,800
2,538
3,500
4,500
4,680
26,075
36,000
20,000
37,320
23,526
30,000
23,500
34,050
4,532
2,000
1,500
2,000
16,555
19,800
17,000
20,500
13,833
13,100
20,400
44,700
5,181
7,500
6,899
7,700
32,642
45,500
38,159
46,500
1,366
1,000
1,000
1,000
900
0
0
0
1,714
700
700
1,000
3,826
5,500
5,000
5,500
418
500
500
500
6,238
5,000
4,000
5,000
7,000 7,000 7,000 7,000
$ 365,838 $ 422,100 $ 377,156 $ 472,250
$23.45 $26.23
41
FINANCE DEPARTMENT
The Village's Finance Department provides all accounting services, performs
investment and cash management activities and coordinates capital financing,
purchasing, budget preparation and control, as well as audit preparation and
compliance. As required by statute, the Treasurer provides regular reports
on the fiscal condition of the Village to the Mayor and Board.
The Finance Department is staffed by the Director of Finance, who also serves
as the Village Treasurer, an Assistant to the Director, a Computer Systems
Supervisor, an Accounting Clerk, a Financial Secretary, a Cashier -
Receptionist and a Building Custodian. One part -time employee also assists
in providing departmental services.
The Director of Finance and Treasurer coordinates all of the financial
affairs of the Village, establishes and maintains necessary controls, and
supervises the employees and activities of the Finance Department. The
Objectives of the Finance Department for the 1998 -99 fiscal year are as
follows:
Operate accounting systems in conformance with professional
accounting practice and statutory requirements.
Prepare regular reports on the financial condition of the Village as
directed by the Mayor and Board of Trustees or required by statute.
Develop and recommend to the Mayor and Board of Trustees arrangements
for the efficient financing of capital improvements.
Perform financial planning through the identification of future
expenses and analysis of potential revenue sources.
Review all departmental payment requests, prepare authorization
documents for consideration by the Mayor and Board of Trustees, and
disburse all approved funds in a timely manner.
Maintain all personnel records and assist the Village Manager in
personnel administration.
Procure and administer an insurance program that controls the risk
associated with fire and casualty losses, workers' compensation
claims, and provides approved levels of health and life insurance
coverage to Village employees.
Invest temporarily idle funds to earn the highest possible return
while at all times protecting the safety of principal through the use
of sound investment practices.
Calculate, distribute and collect utility bills, vehicle licenses and
other charges for Village services at the rates established by the
Mayor and Board of Trustees.
Efficiently collect and process all receipts in order to maximize
investment earnings, while conforming to investment guidelines.
Maintain accurate and efficient information services to support
billing, collections, accounting and document preparation.
Establish purchasing procedures and assist operating departments to
achieve optimum value for funds expended for equipment, supplies and
services.
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' Provide budget preparation support to the Village Manager and
operating departments to assure accuracy and timely submission to the
Mayor and Board of Trustees.
' Prepare the annual Tax Levy ordinance for presentation to the Board
of Trustees and then file the Tax Levy with both counties.
Coordinate budget implementation to assure conformance with funding
limits and other budgetary controls.
Facilitate the collection of information required for the development
of the annual audit and preparation of the comprehensive annual
report.
Work Statistics 1994 1995 1996 1997
' Checks written 8,846 8,677 9,170 9,311
Water, sewer and garbage bills issued 28,892 29,552 30,005 30,248
Animal licenses sold 1,299 1,224 928 NA
' Vehicle licenses sold and transferred 12,700 12,615 12,906 13,220
Investment transactions 47 72 42 46
Journal posting (based on 1 -month sample) 8,388 8,388 9,084 10,548
' Interest earnings - Village 4.956% 5.8269. 6.049. 5.676
90 -day T -bill benchmark rate 4.955% 5.505% 5.3790 5.1490
Accomplishments 1997 -98
' As noted above, the Village has earned interest at .53% above the 90 day
T -Bill benchmark rate while at all times protecting the safety of
principal.
' Set up a sweep account to earn the maximum return on all idle funds.
Rebated available funds to the various taxing districts from the Tax
' Incremental Financing District set up in 1982.
Advised and assisted the Village Manager regarding the redevelopment of
the downtown area. The redevelopment is proceeding and is part of an
' enlarged TIF district set up in 1986.'
In the current fiscal year the Finance Department is beginning the
preparation for a $17,000,0.00 bond issue to be utilized for the purchase
' of property and construction for the downtown redevelopment. It is
anticipated that, in addition, a $4,000,000 bond issue will be required to
complete the project.
' Issued $5,000,000 General Obligation Debt in December 1997 for water
system improvements.
The village was assigned a Aaa rating from Moody's Investors Service, Inc.
We have been able to keep our insurance costs relatively constant for the
last eight years despite increased payroll and property coverage because
of joining MICA, a general lines insurance pool.
For thirteen years the Finance Department has been the recipient of the
Certificate of Achievement for Excellence in Financial Reporting, and for
the seventh year we have received the Distinguished Budget Presentation
' Award from the Government Finance Officers Association of the United
States and Canada. We strive to continue to meet or surpass the criteria
which determine eligibility for these awards. We believe our Fiscal Year
Ending 1999 Budget and Audit once again will meet or exceed the criteria.
1 43
DIVISION
Administrative
FUNDING SOURCE
General Fund
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5114 Part Time
5115 Benefits
5211 Repairs & Maintenance
5212 Travel, Training, etc.
5213 Printing and Advertising
5214 Communications
5215 Rental Property Repairs
5216 Utility Services
5218 Miscellaneous
5315 Insurance
5316 Professional
5317 Contractual
5318 Subsidies
5412 Supplies
5428 Materials
5431 Small Tools & Equipment
6111 Equipment
7317 Vehicle +Equip Replacement
TOTAL
Per Capita Cost
44
EXPENDITURES
FINANCE
DEPARTMENT
10 -1001
ACTUAL BUDGET ESTIMATE PROPOSED
1996 -97 1997 -98 1997 -98 1998 -99
$ 350,796 $ 369,000 $ 365,000 $ 390,000
1,646
2,600
2,000
2,700
31,696
33,000
27,000
34,320
46,084
61,500
45,500
71,530
9,072
76,000
20,950
71,000
8,357
8,900
8,900
10,000
5,043
6,000
5,201
6,500
18,625
20,000
20,529
21,500
226
3,000
0
0
3,314
4,000
2,400
4,000
20,859
25,000
32,000
26,000
40,950
51,000
40,251
51,000
135,351
189,000
174,000
184,000
102,381
97,500
100,000
107,000
45,185
37,000
29,400
37,000
12,762
15,000
15,200
15,500
632
1,000
1,000
1,000
853
1,000
1,000
1,000
8,390
8,000
3,000
8,000
20,000
22,000
22,000
22,000
$ 862,221 $1,030,500 $ 915,331 $1,064,050
$57.24 $59.11
COMMUNITY DEVELOPMENT DEPARTMENT
The Community Development Department is responsible for administering and
enforcing the Zoning Ordinance, Subdivision Ordinance and Building Codes. The
' department coordinates the activities of the Plan Commission and Board of
Zoning Appeals and provides analysis of all matters before them. Building
plan review, permit approval, and inspectional services are also provided by
the department. The department provides technical assistance as well as
coordinates the activities of the Village Center Development Commission, the
Appearance Review Commission, the Electrical Commission, and the Board of
Building Appeals.
' The Director of Community Development supervises activities for the department
with the assistance of a Code Enforcement Supervisor, a Senior Planner, a
Building Inspector and a Secretary III. Two part -time personnel also assist
in providing departmental services. The department's objectives for the 1998-
' 99 fiscal year are as follows:
Enforce the building code.
' Enforce zoning ordinances.
Provide technical information assistance to the Village Board, Plan
Commission, Village Center Development Commission, Appearance Review
' Commission, Board of Zoning Appeals, Board of Building Appeals and
Electric Commission on matters before them.
Review plats for their compliance to the Comprehensive Plan, Zoning
' Ordinances, Subdivision Ordinances, the Official Map and good design
principles. Record plats with the county. Update all plat books and
maps to reflect changes. Maintain plat archives.
' Maintain the Official Map, Comprehensive Plan and Zoning Ordinance.
Prepare research studies and reports on future plans.
' Continue to develop booklets or handouts which will synthesize various
provisions and procedures mandated by the Subdivision Code and Zoning
Ordinance. These will be made available to the public.
1
1
1
Be involved with the review and development of planning and zoning
efforts for Village Center District projects. The Department will also
continue economic development efforts as directed by the Board. The
Building Division will also continue its ongoing program of microfilming
building plans.
Continue to perform all activities required to maintain Deerfield's
rating so that those owners of properties for which flood insurance is
required will be able to receive savings in flood insurance costs.
Continue to provide assistance in planning and conducting Village
Farmers Markets and Plaza Pleasures programs.
1 45
Work Statistics 1994 1995 1996 1997
Licenses and Permits:
Residences
38
150
158
35
Additions and Alterations
149
139
114
156
Garages
29
31
28
25
Garage Sale and Temporary Use Permits
289
305
272
261
Miscellaneous
750
735
630
799
Total Licenses and Permits
1,255
1,360 1,202
1,276
Zoning Appeals Cases
6
5
3
5
Board of Building Appeals Cases
3
0
0
0
VCDC Meetings
7
10
10
9
Appearance Review Meetings
8
11
6
9
I -Z District Proposed Text Amendments
0
0
0
1
Planning Commission:
Public Hearings
18
24
23
26
Continued Public Hearings
7
13
6
6
Substantial Conformance Petitions
14*
2 **
4
7*
Prefiling Conferences
7
3
13
9
Miscellaneous Requests
1
1
0
2
Comprehensive Plan Meetings
0
11
0
0
*Includes 3 modifications of PUD (Planned
Unit
Development)
* *Includes 1 modification of PUD 11
11
it
Accomplishments for 1997 -98:
Performed 1942 building inspections.
Reviewed and issued 1006 permits which surpasses the number of permits
reviewed and issued in 1994 which was a record high of 966 for the
Village.
Worked on the negotiation of Development Agreements for the following
properties:
1. Flodstrom -Lake Cook Road (office development)
2. Home Depot /Metra -Lake Cook Road (retail, railroad station)
3. Malk /Southwest Quadrant of the Village Center (commercial /office)
4. Taxman /Southeast Quadrant of the Village Center (commercial /office)
5. South Commons Residential Development
Worked on creation of a RFQ (Request for Qualification) and the
selection of a developer for the South Commons residential project.
Worked on the development of an Annexation Agreement for the Walgreen
property on Wilmot Road.
Developed amendments to the text of the Zoning Ordinance as needed to
accommodate various aspects of developments approved by the Village.
Worked on Parkway North plans for remaining undeveloped portions of the
development.
Reviewed plans for Jewett Park skating facility.
46
1
EXPENDITURES
'DIVISION
Administrative
FUNDING SOURCE
' General Fund COMMUNITY DEVELOPMENT
'
ACCOUNT NUMBER
AND CLASSIFICATION
4,660
4,850
72,574
72,770
72,770
Salaries
'5111
5113
Overtime
55,280
5114
Part Time
'
5115
Benefits
4,500
5116
Apparel
6,408
5211
Repairs & Maintenance
'
9,442
9,000
9,000
5212
Travel, Training, etc.
1,300
5213
Printing and Advertising
'
5214
Communications
650
5218
Miscellaneous
3,000
5231
MV Maintenance
'
5316
Professional
21,976
5317
Contractual
'5412
8,156
Supplies
10,400
5419
Petroleum Products
1,400
1,400
Equipment
'6111
7317
Vehicle +Equip Replacement
'
5,000
TOTAL
9,000
9,000
Per Capita Cost
1
DEPARTMENT
Community Development
10 -1003
ACTUAL BUDGET ESTIMATE PROPOSED
1996 -97 1997 -98 1997 -98 1998 -99
$ 288,309 $ 292,000 $ 292,000 $ 303,680
5,218
4,660
4,660
4,850
72,574
72,770
72,770
75,680
36,250
53,220
40,660
55,280
179
500
500
500
515
4,500
4,810
6,350
6,408
12,100
12,101
12,090
9,442
9,000
9,000
9,900
1,127
1,300
1,300
1,450
15
650
650
650
2,558
3,000
3,000
3,100
0
3,200
3,200
3,200
21,976
27,500
27,500
27,000
8,156
10,400
10,400
10,800
835
1,400
1,400
1,400
1,254
11,800
11,800
1,000
5,000
9,000
9,000
9,000
$ 459,814 $ 517,000 $ 504,751 $ 525,930
$28.72 $29.22
47
ENGINEERING DEPARTMENT
The Engineering Department provides technical design services and
oversight for Village construction projects, reviews development plans to
assure compliance with Village ordinances, supervises operation of the
Wastewater Reclamation Facility, and advises the Mayor and Board, as well
as other departments on engineering matters. The department is supervised
by the Director of Public Works and Engineering and staffed by the
Assistant Village Engineer. The Departmental Objectives for the 1998 -99
fiscal year are as follows:
Oversee all engineering activities within the Village, including
those required for operation of the Sewage Treatment Plant.
Conduct engineering studies.
Supervise construction activities.
Estimate project costs and fees.
Review subdivision plans and specifications to assure compliance
with regulatory or other professional standards.
Define and supervise Village construction projects.
Advise the Mayor and Board of Trustees on technical matters.
Continue to assist other departments in defining problem areas and
developing alternative solutions.
Continue to coordinate public works infrastructure improvements with
engineering projects.
Continue to upgrade and structure the engineering and public works
record keeping, data organization and data relationships.
Major construction projects for 1998 -99 are:
The 1998 Street Rehabilitation Program including:
Warrington Road (Cumnor to Deerfield)
Knollwood Road (Margate to Kingston)
Beverly Place (Margate to Deerfield)
Kingston Terrace (Warrington to Beverly)
Margate Terrace (Oxford to Meadowbrook)
Grove Place (Central to Shepard Jr. High)
Design and construct a permanent traf f is signal and roadway widening
on Waukegan Road at North Avenue.
Complete the Phase I report for the rehabilitation of the Deerfield
Road Bridge over the Middle Fork.
Complete the first round of water system improvements, including the
planning study and report, the design of a new reservoir, and the
engineering related to the large diameter transmission main.
Design and construct water main replacements on a portion of
Woodvale and a portion of Kenton.
Complete the remediation of underground storage tanks to meet
federal requirements.
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
48 1
1
'
Construct the Robert York extension to Coromandel.
Design and construct off -site improvements related to the Deerfield
Square Developments.
Demolition of that portion of the southeast quadrant necessary for
Downtown Redevelopment.
Work Statistics 1994 1995 1996 1997
Approval of Work Completed and
Payment Requests on Contracts 48 85 81 111
Number of Purchase Orders Processed (payments)130 112 127 121
Letters of Credit Received 11 10 11 9
'
Number of Projects Administered 16 19 23 35
Accomplishments for 1997 -1998:
'
The Waukegan /Kates Road Safety project including road widening and
resurfacing; Kates Road realignment; signal modernization; new
signal installation at Oakmont Drive; and Whitehall Nursing Home
'
entrance modifications.
The 1997 Street Rehabilitation Program including Colony, Cody,
Wicklow, Spruce, Dartmouth (east of Wilmot) , Mallard Lane, Pembroke
and Circle Courts and portions of Kenmore, Birchwood, Arbor Vitae,
'
Cedar Terrace, Greenwood and Fair Oaks between Oakley and Chestnut.
Design and construct a new temporary traffic signal for the
intersection of Waukegan Road and North Avenue.
The modernization of the traffic signal at Deerfield Road and
Kenton /Kipling.
Construct the modification to the Public Works salt storage
building.
Construct a sidewalk on the north side of Deerfield Road, from
Heather Road to the east Village limits.
1
1
1
1
1
1
1 49
EXPENDITURES
DIVISION
Administrative DEPARTMENT
FUNDING SOURCE F.nninaarinrr
General Fund
ENGINEERING
10 -1004
ACCOUNT NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
AND CLASSIFICATION
1996 -97
1997 -98
1997 -98
1998 -99
5111 Salaries
5114 Part Time
5115 Benefits
5211 Repairs & Maintenance
5212 Travel, Training, etc.
5213 Printing and Advertising
5214 Communications
5218 Miscellaneous
5231 MV Maintenance
5316 Professional
5317 Contractual
5412 Supplies
5419 Petroleum Products
6111 Equipment
7317 Vehicle +Equip Replacement
TOTAL
Per Capita Cost
50
$ 59,655 $
61,400 $
61,400
$ 63,860
0
3,500
1,130
3,640
61999
8,080
6,870
8,710
0
100
0
100
2,843
3,400
3,300
3,600
567
400
480
450
436
475
319
450
99
100
50
100
483
400
400
450
18,608
11,600
12,000
12,100
1,804
2,000
500
300
2,633
2,200
2,150
2,700
835
750
700
750
3,159
1,000
250
1,000
3,000
3,000
3,000
3,000
$ 101,121 $
98,405 $
92,549
$ 101,210
$5.47
$5.62
1
1
J
1
1
1
1
1
1
1
1
1
1
i
'v
c C.
Z
'
C7
D
'
Z
1
1
1
1
1
1
1
1
1
1
i
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
' PUBLIC SAFETY DIVISION
POLICE DEPARTMENT
' SUMMARY OF THE POLICE MISSION
The mission of the Police Department is to protect life and property,
' preserve the peace, and to provide service, in a professional manner, to
the community.
The Police Department has the following continuing goals that accomplish
' this mission:
Prevention of crime
' Deterrence of crime
Apprehension of offenders
' Recovery and return of property
Movement of traffic
' Provision of services unavailable from other public or private
welfare agencies
1
1
Fj
1
1
1
1
1
1
Prevention of substance abuse in the community
Education of juveniles to their responsibilities before the law
Education of the public in the steps it can take to reduce the
probabilities of becoming the victim of criminal attack
Participation in the implementation of Disaster and Disorder
services
In addition to these continuing goals the Deerfield Police Department will
implement and enhance the following projects during the 1998 -99 fiscal
year:
The Deerfield Police Department will expand the Community
Policing effort by developing programs and services which meet
the specific needs of Deerfield's Senior Citizen population.
This effort will be accomplished by designating and training
police officers to act as a liaison to Deerfield's Senior
Facilities and Associations.
Work Statistics
Calls for Service
Accidents:
Personal Injury
Property
Traffic Tickets
Compliance Citations
Parking Citations
Crime Index*
Criminal Arrests
Domestic Trouble
Vandalism
Traffic Enforcement Index (Tickets
per Injury Accident)
1994 1995 1996 1997
11,679 12,258 11,889 11,768
98
102
95
102
622
653
613
708
3,611
3,329
3,473
3,590
2,539
2,647
2,915
2,982
5,203
5,205
5,676
5,653
284
317
384
339
538
704
632
711
102
87
111
105
130
119
135
126
63
59
67
59
1 51
1
*Crime Index: Index crimes as defined by the International Association of
'
Chiefs of
Police Committee on
Uniform Crime Reports includes "Violent
Crimes ":
murder non - negligent
manslaughter, aggravated criminal sexual
assault,
robbery, aggravated
battery, and aggravated assault. Also
included are "Property Crimes ":
burglary, theft, larceny, motor vehicle
'
theft and
arson.
Accomplishments during 1997 -1998: '
The past fiscal year saw the addition of six new police officers, two of
which are funded by a U.S. Department of Justice C.O.P.S. grant, and the
promotion of four officers to various ranks including Deputy Chief, '
Commander, and Sergeant. Significant time and energy has been dedicated °
to training these new or newly promoted officers.
A random check of Calls for Service documented that the stated objective '
of a response within three minutes for emergency calls and five minutes
for non - emergency calls continued to be met in 1997.
According to the most recently available Lake County Violent Crime I
statistics, Deerfield is rated as the safest community in the County.
1
1
1
L
1
1
1
1
1
1
1
52 1
EXPENDITURES
DEPARTMENT
Police
SUMMARY
ACTUAL BUDGET ESTIMATE PROPOSED
1996 -97 1997 -98 1997 -98 1998 -99
$2,690,700 $2,952,350 $2,917,142 $3,070,460
146,041
145,682
132,630
'DIVISION
84,477
61,910
Public
Safety
322,595
FUNDING SOURCE
'
General Fund
41,500
'
ACCOUNT NUMBER
AND CLASSIFICATION
44,500
23,026
24,000
22,893
5111
Salaries
36,360
5113
Overtime
9,640
5114
Part Time
'
5115
Benefits
33,070
5116
Apparel
7,100
5211
Repairs & Maintenance
'
34,000
31,365
34,000
5212
Travel, Training, etc.
109,460
5213
Printing and Advertising
'
5214
Communications
35,759
5218
Miscellaneous
76,610
34,079
MV Maintenance
'5231
5315
Insurance
34,500
5316
Professional
'5317
22,700
Contractual
22,700
5412
Supplies
200,000
210,000
Petroleum Products
'5419
6111
Equipment
7317
Vehicle +Equip Replacement
'
TOTAL
Per Capita Cost
t
EXPENDITURES
DEPARTMENT
Police
SUMMARY
ACTUAL BUDGET ESTIMATE PROPOSED
1996 -97 1997 -98 1997 -98 1998 -99
$2,690,700 $2,952,350 $2,917,142 $3,070,460
146,041
145,682
132,630
151,520
84,477
61,910
63,290
64,410
322,595
418,280
358,579
429,480
41,500
44,500
44,500
44,500
23,026
24,000
22,893
24,000
34,420
36,360
31,327
36,140
9,640
8,000
5,560
8,000
23,853
29,700
33,070
36,350
5,911
7,100
5,990
6,100
32,316
34,000
31,365
34,000
113,043
130,000
109,460
130,000
3,534
4,900
4,620
4,900
35,759
67,500
611600
76,610
34,079
40,500
37,350
43,500
25,052
34,500
331540
36,500
29,047
22,700
21,140
22,700
150,000
200,000
200,000
210,000
$3,804,993 $4,261,982 $4,114,056 $4,429,170
$236.75 $246.04
53
PUBLIC SAFETY DIVISION
FUNDING SOURCE DEPARTMENT
General Fund SUMMARY OF EXPENDITURES Police
BY CATEGORY
54
1998 -99
1996 -97
1997 -98
1997 -98
1998 -99
BUDGET
ACTUAL
BUDGET
ESTIMATED
PROPOSED
OVER /UNDER
1997 -98
BUDGET CATEGORIES
BUDGET
Personal Services
$2,921,218
$3,159,942
$3,113,062
$3,286,390
$ 126,448
5111,5113,5114
Other Services
79,194
87,700
87,328
94,350
6,650
5211,5214,5231
Contractual
474,931
620,680
534,258
640,990
20,310
5115,5315,5316,5317
Commodities
150,603
170,960
158,267
174,740
3,780
5116,5212,5213,5419,5424
5434
Capital Outlay
179,047
222,700
221,140
232,700
10,000
6111,6212,7317
TOTALS
$3,804,993
$4,261,982
$4,114,056
$4,429,170
$ 167,188
54
' FUNDING SOURCE
General Fund
IBUDGET CATEGORY
' Personal Services
5111,5113,5114
' Other Services
5211,5214,5231
' Contractual
5115,5315,5316,5317
Commodities
5116,5212,5213,5419,5424
5434
' Capital Outlay
6111,6212,7317
' TOTALS
t
t
PUBLIC SAFETY DIVISION
DEPARTMENT
SUMMARY OF EXPENDITURES Police
BY CATEGORY
PROJECTED
1999 -00 2000 -01
PROJECTED PROJECTED
$3,384,960 $3,486,530
99,150 103,600
661,500 689,090
181,500 187,400
236,700 238,000
$4,563,810 $4,704,620
55
POLICE DEPARTMENT
BUDGET ANALYSIS
1998 - 1999 PROPOSED BUDGET $4,429,170
1997 - 1998 BUDGET 4,261,982
INCREASE $ 167,188
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime;
5114 - -Part Time)
Changes in Personnel Costs:
Annual Salary Adjustments $126,448
(C.O.P.S. grant to reimburse
approximately $50,000 of salaries)
CHANGES IN PERSONAL SERVICES $126,448
OTHER SERVICES:
Increase in
Telephone
Telephone
Increase in
(5211 -- Repairs & Maintenance;
5214 -- Communications; 5231- -
MV Maintenance)
Communications:
$ 2,000
Cellular 911 4,350
Postage 300
CHANGES IN OTHER SERVICES $ 6,650
CONTRACTUAL: (5115 -- Benefits; 5315 -- Insurance;
5316 -- Professional; 5317- -
Contractual)
Increase in Medical and Dental Insurance $ 700
Increase in Benefits:
School 4,500
Miscellaneous 6,000
Increase in Contractual Equipment Maintenance 8,000
Increase in Contractual -Other
Crime Lab /NIPAS 11110
CHANGES IN CONTRACTUAL SERVICES $ 20,310
56
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
COMMODITIES:
(5116 -- Apparel; 5212 -- Travel,
Training, etc.; 5213 -- Printing
& Advertising; 5419 -- Petroleum
Products; 5424 -- Miscellaneous;
5434 -- Supplies
Decrease
in Training - Travel
$ (220)
Increase
in Petroleum Products
2,000
Decrease
in Advisory Boards
(1,000)
Increase
in Supplies
3,000
CHANGES IN COMMODITIES
$ 3,780
CAPITAL OUTLAY: (6111 -- Equipment; 6212 - -Motor
Vehicles; 7317 -- Vehicle and Equipment
Replacement)
Increase in Vehicle and Equipment Replacement $ 10,000
CHANGES IN CAPITAL OUTLAY $ 10,000
TOTAL INCREASE $167,188
57
PUBLIC SAFETY DIVISION
Police Department
1
1
1
58 1
'
ACTUAL BUDGET ESTIMATED PROPOSED
1996 -97 1997 -98 1997 -98 1998 -99
'
Administration
Per Capita
$ 54.66 $ 57.88
The Administration section of the
$ 921,591 $ 984,050 $ 958,483 $1,041,890
'
Police Department is responsible
for staff supervision of all police
functions in the Village, planning
and directing police operations,
'
and providing and maintaining
support services for line
functions. Included in these
functions are records; electronic
'
data processing; payroll;
purchasing; maintenance; alarm
system licensing; monitoring crime
and traffic statistical reporting
'
for local, state and federal needs;
personnel policy and procedure;
training; administration; and rule
and regulation development and
'
implementation. Liaison services
include the Deerfield Safety
Council, O.S.H.A. Safety Committee,
the Board of Police Commissioners,
'
and the Emergency Operations
Director.
Communications
'
Per Capita
$ 21.77 $ 22.57
$ 328,220 $ 391,870 $ 379,230 $ 406,380
The Police Department's E -911
Telecommunications employees are
'
responsible for the effective and
efficient response to all messages
into the Department and the careful
dispatch of necessary personnel and
t
equipment to the scene of an
incident. More specifically,
Communications personnel are
responsible for the analysis of
'
requests for service from the
Department's Enhanced 911 system and
the direction of services through
the Department's Computer Aided
'
Dispatch and Mobil Data Terminal
systems, the operation and
maintenance of a voice radio
network, and the provision of
'
medical assistance through the use
of Emergency Medical Dispatch
procedures. The Communication
section establishes and maintains
'
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PUBLIC SAFETY DIVISION
Police Department
a liaison with other communities
.broadcasting on the East Shore
Radio Network and the Deerfield
Bannockburn Fire Protection
District.
Investigations
Per Capita
The Investigations section is
responsible for the follow -up
investigation of all serious crimes
reported in the Village as well as
for the safeguarding, handling and
disposing of evidence and found
property that comes into police
custody. They establish and
maintain liaison with neighboring
jurisdictions to conduct
coordinated investigations of
mutual concern, gather and
disseminate criminal intelligence
information, coordinate the
Evidence Technician function and
maintain liaison between the
Department and the Northern
Illinois Police Crime Laboratory.
They engage in pro- active,
non - uniform patrol and surveillance
of selected areas and neighborhoods
based on crime patterns and data
and provide crime prevention
information to businesses and
community residents.
Patrol
Per Capita
The Patrol section of the Police
Department is primarily
responsible for the direct
provision of services to the
community. It is the basic police
function and operates around the
clock, every day of the year. Its
responsibilities can generally be
categorized into patrol; traffic
law enforcement; traffic accident
investigation; investigation of
criminal, quasi- criminal, and
non - criminal incidents; the
enforcement of ordinances and
statutes; and responding to
requests for services. The Patrol
ACTUAL BUDGET ESTIMATED PROPOSED
1996 -97 1997 -98 1997 -98 1998 -99
$ 12.92 $ 13.38
$ 201,202 $ 232,540 $ 226,530 $ 240,920
$ 124.90 $ 129.42
$1,981,512 $2,248,412 $2,169,911 $2,329,840
W "i
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PUBLIC SAFETY DIVISION
'
Police Department
Per Capita
$ 3.51 $ 3.42
ACTUAL BUDGET ESTIMATED PROPOSED
$ 63,250 $ 56,790 $ 61,620
1996 -97 1997 -98 1997 -98 1998 -99
To provide continued traffic
'
function also conducts traffic
surveys, crossing guard
contractual basis for the
supervision, parking enforcement,
traffic direction, severe weather
'
watch, and a variety of other
Firstar Bank
services. It not only responds to
'
requests for service from the
community, but seeks to anticipate
'
the community's needs before police
response is required. In this
regard, officers are encouraged to
Youth and Social Services
concern themselves with potential
'
problems of specific areas and
$ 18.99 $ 19.36
neighborhoods in relation to time
$ 315,398
of day, day of week, and season.
'
The Patrol function seeks to
'
cultivate community support and
section has two basic functions.
citizen involvement, recognizing
the important role that these
elements play in effective law
'
enforcement operations.
'
Special Services
'
Per Capita
$ 3.51 $ 3.42
$ 57,070
$ 63,250 $ 56,790 $ 61,620
To provide continued traffic
control and security services on a
,
contractual basis for the
following:
Firstar Bank
'
Walgreens
Other
'
Youth and Social Services
Per Capita
$ 18.99 $ 19.36
$ 315,398
$ 341,860 $ 323,113 $ 348,520
'
The Youth and Social Services
section has two basic functions.
The Youth section is manned by two
sworn officers who work with the
'
Patrol and Investigations functions
investigating offenses where a
youth was either the victim or the
offender and a full -time D.A.R.E.
'
officer responsible for a number of
school based education programs.
The Social Services section is
manned by two civilians who are
'
responsible for determining the
.
causes of delinquent behavior and
developing responses that will
either prevent or diminish that
'
behavior. The primary focus is on
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PUBLIC SAFETY DIVISION
Police Department
juvenile problems; however, adult
domestic issues and difficulties
encountered by the elderly are
also handled by the Youth and
Social Services function.
TOTALS
ACTUAL BUDGET
1996 -97 1997 -98
ESTIMATED PROPOSED
1997 -98 1998 -99
$3,804,993 $4,261,982 $4,114,056 $4,429,170
61
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PUBLIC WORKS DIVISION
ISTREET DEPARTVIENT
' The primary and continuing goals of the Street Department, a division of Public Works, are:
' To keep the streets clean.
To keep the streets cleared of snow and ice.
' To keep the streets in good condition by repairing cracks and potholes.
To keep all pavement marking lines visible throughout the Village.
To install and maintain street signs so they are legible under all weather conditions.
' To clean street inlets catch basins and lines that connect inlets to the interceptor storm
sewer.
To replace all broken grates, cover and manhole frames.
'
To repair and maintain all street lights and traffic signals.
'
To plant trees with homeowners sharing half the cost.
To maintain and repair the interior of the railroad station.
'
To cut weeds and grass on Village owned property as well as for private owners on a
reimbursement basis.
To keep all the records necessary to obtain Motor Fuel Tax revenue from the State.
Accomplishments during 1997 -1998.
Rehabilitated approximately one mile of streets throughout the Village.
'
Kept all streets in driveable condition in all seasons.
' Picked up a record amount of leaves.
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62
DIVISION
Public Works
Street Fund
STREET DEPARTMENT
SOURCES OF FUNDS AND EXPENDITURES
ACTUAL AND PROPOSED
REVENUE:
Property Tax Levy
Motor Fuel Tax
Vehicle Licenses
50/50 Program
Train Station Maintenance
Interest Earned
Miscellaneous
State Highway Maintenance
Transfer from Parking Revenue
TOTAL REVENUE
TOTAL EXPENDITURES
NET CHANGE
Departmental Summary on Page 65
63
1996 -97 1997 -98 1997 -98 1998 -99
ACTUAL BUDGET ESTIMATE PROPOSED
$ 348,464 $
330,000 $
330,000 $
330,000
230,000
235,000
235,000
240,000
336,811
350,000
350,000
350,000
1,495
5,000
320
5,000
1,500
1,500
1,500
1,500
35,487
30,000
40,000
35,000
3,729
3,000
6,000
3,000
21,436
29,000
29,000
30,000
100,000
120,000 _120,000
120,000
$ 1,078,921 $ 1,103,500 $ 1,111,820 $ 1,114,500
$ 1,072,268 $ 1,102,730 $ 1,011,868 $ 1,150,400
$ 6,652 $ 770 $ 99,952 $ (35,900)
I�
STREET DEPARTMENT
'DIVISION
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Street Fund
s
' REVENUE:
Property Tax Levy
' Motor Fuel Tax
Vehicle Licenses
50/50 Program
Train Station Maintenance
' Interest Earned
Miscellaneous
State Highway Maintenance
' Transfer from Parking Revenue
TOTAL REVENUE
' TOTAL EXPENDITURES
NET CHANGE
' Departmental Summary on Page 65
t
1999 -00 2000 -01
PROJECTED PROJECTED
$ 330,000 $
330,000
245,000
250,000
350,000
350,000
5,000
5,000
1,500
1,500
35,000
35,000
3,000
3,000
31,000
32,000
120,000
120,000
$ 1,120,500 $ 1,126,500
$ 1,166,840 $ 1,207,520
$ (46,340)$ (81,020)
64
65
EXPENDITURES
DIVISION
Public
Works
DEPARTMENT
FUNDING SOURCE
Street
Street Fund
SUMMARY
ACCOUNT NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
AND
CLASSIFICATION
1996 -97
1997 -98
1997 -98
1998 -99
5111
Salaries
$ 342,421
$ 330,680
$ 321,769
$ 346,780
5113
Overtime
68,526
53,990
50,449
60,350
5114
Part Time
12,815
28,180
19,990
29,480
5115
Benefits
45,990
57,110
47,218
58,120
5116
Apparel
3,104
2,670
2,580
2,670
5210
Equipment Rental
0
3,600
0
3,200
5211
Repairs & Maintenance
78,922
60,500
52,040
58,800
5212
Travel, Training, etc.
987
1,800
1,800
1,800
5213
Printing and Advertising
3,598
2,900
2,850
2,800
5214
Communications
3,837
4,600
2,981
4,200
5216
Utility Services
32,847
27,000
30,810
28,000
5218
Miscellaneous
8,228
8,500
8,121
8,500
5231
MV Maintenance
31,136
33,000
43,290
35,600
5315
Insurance
46,294
65,000
37,600
62,000
5317
Contractual
122,714
158,800
126,440
146,700
5412
Supplies
12,289
12,600
12,601
13,100
5419
Petroleum Products
10,309
10,650
8,659
10,500
5425
Salt
71,425
55,000
66,000
65,000
5427
Aggregates
48,515
50,900
49,679
50,700
5428
Materials
55,294
60,850
52,910
59,400
5429
Street Signs
1,853
4,000
3,710
4,000
5431
Small Tools & Equipment
121
900
890
900
6111
Equipment
1,044
4,500
4,480
800
7317
Vehicle +Equip Replacement
70,000
65,000
65,000
97,000
TOTAL
$1,072,268
$1,102,730
$1,011,868
$1,150,400
Per Capita Cost
$61.26
$63.90
65
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PUBLIC WORKS DIVISION
' FUNDING SOURCE
Street Fund SUMMARY OF EXPENDITURES
BY CATEGORY
1 1996-97
ACTUAL
' BUDGET CATEGORIES
DEPARTMENT
Street
flEff-IMil
1997 -98 1997 -98 1998 -99 BUDGET
BUDGET ESTIMATED PROPOSED OVER /UNDER
1997 -98
BUDGET
Personal Services $ 423,763 $ 412,850 $ 392,208 $ 436,610 $ 23,760
' 5111,5113,5114
Other Services 146,741
' 5211,5214,5231,5210,5216
Contractual 214,998
5115,5315,5317
Commodities 215,722
' 5116,5212,5213,5419,5424
5434,5431,5428,5429,5427
5425
1281700 129,121 129,800 1,100
280,910 211,258 266,820 (14,090)
210,770 209,800 219,370 8,600
' Capital Outlay 71,044 69,500 69,480 97,800 28,300
6111,7317,6212
TOTALS $1,072,268 $1,102,730 $1,011,868 $1,150,400 $ 47,670
:.
PUBLIC WORKS DIVISION
FUNDING SOURCE
Street.Fund
DEPARTMENT
SUMMARY OF EXPENDITURES Street
BY CATEGORY
PROJECTED
1999 -00
2000 -01
BUDGET CATEGORY
PROJECTED
PROJECTED
Personal Services
$ 449,720
$ 463,280
5111,5113,5114
Other Services
137,700
147,000
5211,5214,5231,5210,5216
Contractual
271,250
275,470
5115,5315,5317
Commodities
235,570
249,970
5116,5212,5213,5419,5424
5434,5431,5428,5429,5427
5425
Capital Outlay
72,600
71,800
6111,7317,6212
TOTALS
$1,166,840
$1,207,520
67
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PUBLIC WORKS DIVISION
Street Department
Budget Analysis
1998 - 1999 PROPOSED BUDGET $1,150,400
' 1997 - 1998 BUDGET 1,102,730
INCREASE $ 47,670
' PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime;
5114- -Part Time)
' 68
Annual Salary Adjustments
$ 16,900
'
Change in Job Classification: Maintenance
Operator I to Maintenance Operator II
2,700
Increase in Overtime: Snow and Ice Control
4,010
'
Miscellaneous Increases
150
CHANGES IN PERSONAL SERVICES
$ 23,760
'
OTHER SERVICES: (5211--Repairs & Maintenance,
Equipment; 5214 -- Communications,
Postage; 5231 - -MV Maintenance;
'
5210 -- Repairs & Maintenance,
Building; 5216 -- Utility Services
Decrease in Repairs and Maintenance, Building
$ (1,000)
'
Decrease in Repairs and Maintenance, Equipment
(700)
Increase in Utility Service, Electricity
1,000
Increase in Motor Vehicle Maintenance
2,600
Miscellaneous Decreases
(800)
CHANGES IN OTHER SERVICES
$ 1,100
'
CONTRACTUAL SERVICES: (5115 -- Benefits; 5315- -
Insurance; 5316 -- Professional;
5317 -- Contractual)
'
Increase in Medical and Dental Insurance
$ 1,010
Decrease in General Lines Insurance
(3,000)
Decrease in Contractual: Lights and Signals
(12,100)
'
CHANGES IN CONTRACTUAL SERVICES
$(14,090)
COMMODITIES: (5116 -- Apparel; 5212 -- Travel, Training,
'
etc.; 5213 -- Printing & Advertising;
5419 -- Petroleum Products; 5424- -
Miscellaneous; 5425 - -Salt; 5427 --
Aggregates; 5428 -- Materials; 5429- -
'
Street Signs; 5431 - -Small Tools &
Equipment; 5434 -- Supplies)
Increase in Salt
$ 10,000
'
Decrease in Materials
(1,450)
Miscellaneous Increases
50
'
CHANGES IN COMMODITIES
$ 8,600
' 68
CAPITAL OUTLAY: (6111 -- Equipment; 6212 - -Motor
Vehicles; 7317 -- Vehicle &
Equipment Replacement)
Decrease in Equipment, See Appendix C -1
Increase in Contribution to the Vehicle and
Equipment Replacement Fund
CHANGES IN CAPITAL OUTLAY
TOTAL INCREASE
.•
$ (3,700)
32,000
$ 28,300
$ 47,670
1
IPUBLIC WORKS DIVISION
u
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Street Department
ACTUAL BUDGET ESTIMATED PROPOSED
'
1996 -97 1997 -98 1997 -98 1998 -99
ADMINISTRATION
Per Capita
$ 14.05 $ 15.73
'
$245,992 $252,910 $223,922 $283,260
General Administration for this
department involves supervision for
all street projects, handling of
'
complaints, time clock records for
payroll, making purchase
requisitions, keeping records
necessary for obtaining Motor
'
Vehicle Fund revenue from the State,
and handling correspondence
necessary in connection with the
'
other functions. One- fourth the
salaries of the Director of Public
Works and Engineering and the
Superintendent of Public Works and
'
one -third the salary of the Public
Works Secretary and one part time
Clerk Typist is charged to this
account.
CLEANING
'
Per Capita
$ 2.58 $ 2.56
42,134 $ 46,430 40,790 $ 46,120
$ $
The Village cleans approximately 70
miles of streets (140 curb miles).
'
Cleaning is done in the business
sections of the Village three times
per week and in residential areas on
a monthly schedule, for a total of
'
222 miles swept per month. In 1997
2,269 miles of streets were swept.
One vacuum street sweeper is used
for this operation. The Village
pays a dumping fee (Contractual) for
'
disposing of the refuse.
Work Statistics
'
1994 1995 1996 1997
Streets Swept (Miles)
3,169' 4,089 2,282 2,269
'
Streets Swept (Cubic Yards Debris)
1,573 1,494 1,450 1,496
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PUBLIC WORKS DIVISION
Street Department
ACTUAL BUDGET ESTIMATED PROPOSED
1996 -97 1997 -98 1997 -98 1998 -99
TRAFFIC MARKING
Per Capita
$ 63,088
This activity consists of painting
crosswalks all over the Village,
painting center lines and parking
stalls on the business district
streets, and constructing as well as
installing street signs. In 1997,
29,911 lineal feet of pavement were
marked and 264 street signs erected
or replaced. A pickup truck is used
part -time in this operation to haul
the street striping machine, which
is manually operated.
Work Statistics
1994 1995 1996 1997
Traffic Marking (Lineal Feet)
23,620 27,323 22,418 29,911
PAVEMENT PATCHING
Per Capita
$129,172
Pavement patching involves the
overlaying of deteriorating
pavements and temporary patching.
Inspections of Village streets
determine the areas to be patched.
In the calendar year 1997 Village
employees applied 1,925 tons of
pre -mix. Four dump trucks, two
rollers, a Layton blacktop paver, a
front -end loader, and a concrete saw
are used for this activity.
Aggregates used include sand,
blacktop, and gravel. Other
materials used include concrete,
lumber, steel and primer.
Work Statistics
1994 1995 1996 1997
Pre -Mix Patching Materials Used
(Tons)
2,087 1,943 1,861 1,925
71
$ 3.75 $ 3.93
$ 67,470 $ 66,549 $ 70,730
$ 6.90 $ 7.07
$124,230 $122,399 $127,310
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PUBLIC WORKS DIVISION
Street Department
ACTUAL
BUDGET ESTIMATED PROPOSED
1996 -97
1997 -98 1997 -98 1998 -99
TARRING CRACKS
Per Capita
$ 2.60 $ 2.75
$ 39,677
$ 46,850 $ 46,469 $ 49,450
Public Works Department employees
note streets which need to have
cracks filled, and, during the
summer months, the crew fills all
cracks larger than 1/4" in width.
One truck equipped with a 400 gallon
tar kettle and an air compressor is
used part -time for tarring street
cracks. Aggregates and materials
used include sand, fine limestone
dust, chips, and a new crack filler
product which contains 25t recycled
tires. This product stays resilient
at temperatures below -0 degrees and
will not track during hot weather.
In 1997,14,960 lbs. were used.
Work Statistics
1994 1995 1996 1997
Tarring Cracks (Pounds)
12,680 13,500 17,445 14,960
DRAINAGE STRUCTURES
Per Capita $ 1.99 $ 2.03
$ 32,805 $ 35,910 $ 30,269 $ 36,610
Expenditures from this sub -
department are for cleaning street
inlets, catch basins, lines that
connect inlets to catch basins to
the interceptor storm sewers, and
replacement of broken grates,
covers, and manhole frames. All
inlets and 480 catch basins were
cleaned during 1997. A truck
(part -time) and a sewer rodder are
used for this purpose. The Village
purchased a vacuum street sweeper
and eductor combination machine to
clean the catch basins. Materials
used by the Village for the cleaning
operation are rods for the sewer
rodder, fire hoses, and a high
pressure jet hydraulic sewer rodder.
72
PUBLIC WORKS DIVISION
Street Department
ACTUAL
BUDGET
ESTIMATED
PROPOSED
1996 -97
1997 -98
1997 -98
1998 -99
Work Statistics
1994 1995 1996 1997
Catch Basins Cleaned (Number)
480 480 480 480
STREET LIGHTS AND TRAFFIC SIGNALS
Per Capita
$100,535
This activity consists of
maintenance of existing standards,
lamps, and signals. In 1997, 195
street lamps were replaced.
Work Statistics
1994 1995 1996 1997
Street Signs Erected or Replaced
238 205 230 264
Street Light Standards Replaced
4 2 2 4
Street Light Cable Repairs
105 102 135 180
Street Lamps Replaced
210 296 288 195
MISCELLANEOUS MAINTENANCE
Per Capita
$ 62,082
Miscellaneous Maintenance includes
decorating for the holidays, flower
plantings, street patch work, etc.
Some miscellaneous maintenance is
done by Village employees.
Work Statistics
1994 1995 1996 1997
Concrete Steet Patch Work
(Square Yards Replaced)
45 67 82 55
73
$ 7.50 $ 6.95
$135,060 $109,601 $125,120
$ 3.83 $ 3.82
$ 68,920 $ 66,938 $ 68,780
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IStreet Department
74
ACTUAL BUDGET ESTIMATED PROPOSED
'
1996 -97 1997 -98 1997 -98 1998 -99
SNOW AND ICE CONTROL
'
Per Capita
$ 10.37 $ 11.35
$233,810 $186,710 $188,580 $204,310
Snow and ice are cleared from the
village streets, five -foot wide
'
sidewalks (33.25 miles of
sidewalks), and municipally owned
parking lots and alleys. During
1997, the Village used 2,340 tons of
'
rock salt and treated ice control
sand. Nineteen Village vehicles may
be equipped with snow plows whenever
a snow storm occurs. Eight dump
'
trucks (GVW 35,000), four dump
trucks (GVW 11,000), two one -half
ton pick -up trucks, three
three - quarter ton pick -up trucks,
'
two one ton pick -up trucks,
seventeen snow plows, and one
sidewalk plow are used.
'
Work Statistics
1994 1995 1996 1997
'
Snow and Ice Control (Man Hrs)
3,837 2,152 1,802 2,512
Rock Salt Used (Tons)
'
1,838 2,621 2,020 2,340
Sand (Birds Eye) Ice Control (Tons)
'
260 400 596 600
TREE REMOVAL
Per Capita
$ 4.19 $ 4.04
'
$ 77,953 $ 75,500 $ 71,860 $ 72,700
Tree removal is done primarily on a
contractual basis. Village employees
clean up after tree stumps are
'
removed, fill in with black dirt,
and reseed. In 1997, 23 trees were
removed. Two dump trucks and one
front -end loader tractor are used
'
part time.
Work Statistics
'
1994 1995 1996 1997
Trees Removed (Number)
31 22 21 23
74
PUBLIC WORKS DIVISION
Street Department
ACTUAL BUDGET ESTIMATED PROPOSED
1996 -97 1997 -98 1997 -98 1998 -99
TREE PLANTING
Per Capita
$ 14,280
Approximately 34 trees were planted
in 1997. The Village contracts for
the purchase of the trees, and
Village employees plant them. The
Village pays one -half the cost of a
1 -1/2" diameter tree. If a larger
tree is requested by the homeowner,
he pays the additional cost. Part
time use of a Ford tractor with a
30" auger, a dump truck and a
front -end loader tractor is required
for planting.
Work Statistics
1994 1995 1996 1997
Trees Planted (Number)
69 39 61 34
RAILROAD STATION MAINTENANCE
Per Capita
$ 17,573
The Village Public Works employees
provide maintenance service and
repair vandalism and damage to the
interior of the Deerfield, Chicago,
Milwaukee and Saint Paul Railroad
Station. This is done under an
agreement between the Chicago,
Milwaukee and Saint Paul Railroad,
the RTA, and the Village of
Deerfield.
WEED CONTROL
Per Capita
$ 13,167
Weed control includes cutting weeds
and grass on 105,000 lineal feet of
parkways and on other Village -owned
properties. Some work is done for
private owners on a reimbursement
basis ($30.00 per hour) . A Ford
tractor (part -time) and three rotary
hand lawn mowers are used. Weed
killer is applied in some locations.
75
I
$ 0.93
$ 16,740
$ 1.55
$ 27,990
$ 1.00
$ 18,010
$ 10,060
$ 20,191
$ 14,240
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$ 0.93 '
$ 16,640
1
'
$ 1.54
$ 27,640
t
$ 1.21
$ 21,730
t
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PUBLIC WORKS DIVISION
Street Department
ACTUAL BUDGET ESTIMATED PROPOSED
1996 -97 1997 -98 1997 -98 1998 -99
Work Statistics
1994 1995 1996' 1997
Parkway Mowing (Lineal Ft)
105,000 105,000 105,000 105,000
TOTALS $1,072,268 $1,102,730 $1,011,868 $1,150,400
76
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PUBLIC WORKS DIVISION
SEWER DEPARTMENT
The primary and continuing goals of the Sewer Department, a division of Public Works are:
To continue to maintain, clean, and repair the sanitary and storm sewer systems and be able
to respond effectively and efficiently to emergency situations.
To locate sewer lines for J.U.L.I.E. (Joint Utility Locating Information for Excavators).
To treat and dispose of all sewage in an environmently approved manner.
To maintain and operate the main sewage treatment plant, four lift stations, and various
emergency generators.
To maintain a laboratory facility to assure quality control.
The Village of Deerfield is one of the few municipalities to operate its own wastewater treatment
facility (WRF). The wastewater reclamation facility has been in operation since 1956. In order to
accommodate the development boom, a major expansion of the facility occurred in 1975.
Throughout the years the facility has been upgraded with additional equipment as needed in order to
meet the population demands of today.
The WRF treats and processes all sewage from the Village of Deerfield, as well as the sewage from
' a portion of the Village of Bannockburn and a small portion from the City of Highland Park. The
facility has the capacity to process eight million gallons of sewage per day and is also able to treat an
' additional ten million gallons per day a part of excess flow in the event of a storm. This is well within
the EPA regulations for flow control.
' The WRF is designed to remove 95% of pollutants from the original sewage. The WRF is proud to
say they have met or exceeded this requirement every year for the last fifteen years, with an average
rate of 98 %.
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In addition to the main facility, Deerfield operates six sewage pumping stations, two stormwater
pumping stations and the Bannockburn Retention Basin. The maintenance and operation of these
auxiliary facilities is an essential part of the overall wastewater reclamation process.
The facility is staffed seven days a week, every day of the year, including holidays. Additional
coverage is provided during evening hours, as needed to control excess flow or repair mechanical
problems. WRF staff includes eight full -time employees: a foreman, a lab director, five operators,
and one maintenance man. Many of these employees hold various EPA certification levels.
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Accomplishments during 1997 -98.
Replaced Aluminum Skirting Clarifier #I (Main Plant).
Purchased parts for Secondary Lift Pump #1 & 2(Main Plant).
Purchased Mechanical Seals for Pumps at WRF.
Rebuilt Piston Pump #3 (Main Plant).
Purchased New Gas Detection System for Anaerobic Digesters #1,2 and 3.
Purchased two Pumps for the Anaerobic Digesters 41 & 2.
Purchased New Electronic Starters for Pumps at WRF.
Purchased six Telescoping Valves.
Preventive Maintenance of Blowers 1,2,3, & 4.
Purchased four Complete Sets of Ball Bearings for Raw Sewage Pumps 1,2,3 & 4.
Purchased four 4 inch Check Valves for Sludge Recirculations Pumps #1 & 2.
'DIVISION
'
SEWER DEPARTMENT
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Sewer Fund
1996 -97
ACTUAL
1997 -98
BUDGET
1997 -98
ESTIMATE
1998 -99
PROPOSED
'
REVENUE:
Sewer Charges
$
1,218,458 $
1,400,000
$ 1,415,000
$ 1,420,000
Permits and Fees
20,211
15,000
11,000
15,000
'
Penalties
16,014
17,000
16,000
17,000
Other Charges for Services
23,609
18,000
20,000
20,000
'
Interest Earned
Miscellaneous
68,854
24,371
60,000
10,000
70,000
2,000
60,000
5,000
Construction Res - Collections
50,406
49,000
49,000
49,000
Transfer to Construction Res.
0
(49,000)
(49,000)
(49,000)
Transfer to Infra Replcmnt Fd
0
0
0
0
TOTAL OPERATING REVENUE
$
1,421,924 $
1,520,000
$ 1,534,000
$ 1,537,000
'
Transfer from Construction Fd.
0
132,000
132,000
0
Transfer from Depreciation Res
0
140,800
'
_121,560
_160,000
TOTAL REVENUES AND RESERVES
$
1,421,924 $
1,792,800
$ 1,787,560
$ 1,697,000
TOTAL EXPENDITURES
$
1,599,195 $
1,774,870
$ 1,616,325
$ 1,760,950
NET CHANGE
$
(177,272)$
17,930
$ 171,235
$ (63,950)
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'Departmental Summary on Page 81
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SEWER DEPARTMENT
DIVISION
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Sewer Fund
1999 -00 2000 -01
PROJECTED PROJECTED
REVENUE:
Sewer Charges
$
1,420,000 $
1,420,000
Permits and Fees
15,000
15,000
Penalties
17,000
17,000
Other Charges for Services
20,000
20,000
Interest Earned
60,000
60,000
Miscellaneous
5,000
5,000
Construction Res - Collections
49,000
49,000
Transfer to Construction Res.
(49,000)
(49,000)
Transfer to Infra Replcmnt Fd
0
0
TOTAL OPERATING REVENUE
$
1,537,000 $
1,537,000
Transfer from Construction Fd.
0
0
Transfer from Depreciation Res
120,000
160,000
TOTAL REVENUES AND RESERVES
$
1,657,000 $
1,697,000
TOTAL EXPENDITURES
$
1,889,140 $
1,792,600
NET CHANGE
$
(232,140)$
(95,600)
Departmental Summary on Page 81
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EXPENDITURES
DIVISION
Public Works
FUNDING SOURCE
Sewer Fund SUMMARY
ACCOUNT NUMBER ACTUAL
AND CLASSIFICATION 1996 -97
5111 Salaries
5113 Overtime
5114 Part Time
5115 Benefits
5116 Apparel
5210 Equipment Rental
5211 Repairs & Maintenance
5212 Travel, Training, etc.
5213 Printing and Advertising
5214 Communications
5216 Utility Services
5218 Miscellaneous
5221 Occupancy
5231 MV Maintenance
5315 Insurance
5316 Professional
5317 Contractual
5412 Supplies
5419 Petroleum Products
5426 Chlorine
5427 Aggregates
5428 Materials
5431 Small Tools & Equipment
6111 Equipment
7316 Depreciation
7317 Vehicle +Equip Replacement
TOTAL
Per Capita Cost
DEPARTMENT
BUDGET ESTIMATE PROPOSED
1997 -98 1997 -98 1998 -99
$ 635,444 $ 672,360 $ 647,230 $ 699,280
33,189
28,400
22,981
29,550
10,616
16,500
15,820
18,450
86,392
114,790
92,000
107,700
3,509
5,200
5,000
5,200
0
8,000
2,580
8,000
175,316
162,800
154,030
181,200
1,534
2,850
2,030
2,600
454
450
0
350
10,414
11,420
9,410
11,220
208,507
171,000
164,000
191,000
5,086
6,900
3,870
6,700
20,000
20,000
20,000
20,000
15,890
15,000
15,450
15,700
58,005
85,000
53,899
85,000
11,699
5,200
1,920
20,200
67,515
204,200
199,021
103,100
39,922
36,100
35,618
38,400
10,911
12,400
10,230
13,000
8,697
6,000
6,590
7,000
13,085
16,100
11,440
16,600
36,669
32,000
38,180
34,000
569
1,700
840
1,500
8,772
5,000
2,850
9,700
112,773
102,500
68,336
102,500
24,228
33,000
33,000
33,000
$1,599,195 $1,774,870 $1,616,325 $1,760,950
$98.59 $97.82
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FUNDING SOURCE
Sewer Fund
BUDGET CATEGORIES
PUBLIC WORKS DIVISION
DEPARTMENT
SUMMARY OF EXPENDITURES Sewer
BY CATEGORY
1998 -99
1996 -97 1997 -98 1997 -98 1998 -99 BUDGET
ACTUAL BUDGET ESTIMATED PROPOSED OVER /UNDER
1997 -98
BUDGET
Personal Services
$ 679,248
$ 717,260
$ 686,031
$ 747,280 $
30,020
5111,5113,5114
Other Services
410,127
368,220
345,470
407,120
38,900
5211,5214,5231,5210,5216
Contractual
223,612
409,190
346,840
316,000
(93,190)
5115,5315,5316,5317
Commodities
140,435
139,700
133,798
145,350
5,650
5116,5212,5213,5221,5419
5424,5434,5427,5428,5431
5426
Capital Outlay
145,773
140,500
104,186
_145,200
4,700
7317,6111,6212,7316
TOTALS
$1,599,195
$1,774,870
$1,616,325
$1,760,950 $
(13,920)
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' FUNDING SOURCE
Sewer Fund
t
BUDGET CATEGORY
' Personal Services
5111,5113,5114
' Other Services
5211,5214,5231,5210,5216
' Contractual
5115,5315,5316,5317
' Commodities
5116,5212,5213,5221,5419
5424,5434,5427,5428,5431
5426
Capital Outlay
7317,6111,6212,7316
' TOTALS
PUBLIC WORKS DIVISION
DEPARTMENT
SUMMARY OF EXPENDITURES Sewer
BY CATEGORY
PROJECTED
1999 -00 2000 -01
PROJECTED PROJECTED
$ 769,700 $ 792,780
368,920 411,420
454,970 280,350
155,750 165,550
139,800 142,500
$1,889,140 $1,792,600
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PUBLIC WORKS DIVISION
Sewer Department
Budget Analysis
1998 - 99 PROPOSED BUDGET $1,760,950
1997 - 98 BUDGET 1,774,870
DECREASE $ (13,920)
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime;
5114 - -Part Time)
Annual Salary Adjustments
Increase in Summer Help
$ 28,790
1,230
CHANGES IN PERSONAL SERVICES $ 30,020
OTHER SERVICES:
(5210 -- Equipment Rental; 5211- -
Repairs & Maintenance; 5214
Communications; 5216 -- Utility
Services; 5231 - -MV Maintenance)
Increase in
Repairs and Maintenance,
See Capital Projects, Items 17 thru 27
$ 19,400
Decrease in
Repairs and Maintenance,
Building
(11000)
Increase in
Cost of Electricity
20,000
Miscellaneous Increases
500
CHANGES IN OTHER SERVICES $ 38,900
CONTRACTUAL SERVICES: (5115 -- Benefits; 5315- -
Insurance; 5316 -- Professional;
5317 -- Contractual)
Decrease in Medical and Dental Insurance $ (7,090)
Increase in:
Professional Engineering 15,000
Contractual Equipment Maintenance 6,200
Decrease in Contractual, Other (107,000)
Miscellaneous Decreases (300)
CHANGES IN CONTRACTUAL SERVICES $(93,190)
COMMODITIES: (5116 -- Apparel; 5212 -- Travel, Training,
etc.; 5213 -- Printing & Advertising;
5221 -- Occupancy; 5419 -- Petroleum Products;
5424 -- Miscellaneous; 5426 -- Chlorine;
5427 -- Aggregates; 5428 -- Materials;
5429 -- Street Signs; 5431- -Small Tools
& Equipment; 5434 -- Supplies)
Increase in Chlorine $ 11000
Increase in Materials 2,000
Increase in Supplies, Repairs and Maintenance 2,300
Miscellaneous Increases 350
CHANGES IN COMMODITIES $ 5,650
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CAPITAL OUTLAY: (6111 -- Equipment; 6212 - -Motor
Vehicles; 6415 -- Improvements,
Not Bldg.; 7316 -- Depreciation;
7317 -- Vehicle & Equipment
Replacement)
Increase in Equipment, See Appendix C -2
CHANGES IN CAPITAL OUTLAY
TOTAL DECREASE
$ 4,700
$ 4,700
$(13,920)
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SEWER CONSTRUCTION FUND
The Board of Trustees has established a special annual sewer charge for major
maintenance and repair to the Village Sewer System at the rate of $8.00 per year
to be billed and paid quarterly together with the regular water and sewer bill.
The projected balance in this fund is as follows:
* * * * *
DEPRECIATION RESERVE
The Depreciation Reserve is set up to fund the cost of maintenance and
replacement of capital assets whose expected service life is less than that of
the Waste Water Reclamation Facility. This funding source ensures that the
Village will be able to adequately maintain the Waste Water Reclamation Facility.
Projected Balance - May 1
Estimated Receipts
Available Funds
Total Expenditures*
AVAILABLE FUNDS
1997 -98
1998 -99
1997 -98
1998 -99
$545,232
1999 -00
2000 -01
Projected
Balance - May 1
$ 95,205
$ 12,205
$
61,205
$ 110,205
Estimated
Receipts
49,000
49,000
120,000
49,000
49,000
Available
Funds
$144,205
$ 61,205
$
110,205
$ 159,205
Total Expenditures
(132,000)
0
0
0
AVAILABLE
FUNDS
$ 12,205
$ 61,205
$
110,205
$ 159,205
* * * * *
DEPRECIATION RESERVE
The Depreciation Reserve is set up to fund the cost of maintenance and
replacement of capital assets whose expected service life is less than that of
the Waste Water Reclamation Facility. This funding source ensures that the
Village will be able to adequately maintain the Waste Water Reclamation Facility.
Projected Balance - May 1
Estimated Receipts
Available Funds
Total Expenditures*
AVAILABLE FUNDS
1997 -98
1998 -99
1999 -00
2000 -01
$545,232
$526,172
$468,672
$451,172
102,500
102,500
102,500
102,500
$647,732
$628,672
$571,172
$553,672
121,560
160,000
120,000
160,000
$526,172
$468,672
$451,172
$393,672
*Capital Project Items 18 thru 27 Page 149
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PUBLIC WORKS DIVISION
Sewer Department
ACTUAL BUDGET
1996 -97 1997 -98
ADMINISTRATION AND SUPERVISORY
Per Capita $ 15.08
$248,190 $271,440
Salaries charged to this account
(one -half the salary of the Utility
Foreman, one - fourth the salary of
the Director of Public Works and
Engineering, one - fourth the salary
of the Superintendent of Public
Works, and one -third the salary of
the Public Works Secretary and one
part time Clerk Typist) are for the
overall supervision of the cleaning
and maintenance of present sewers
and some new construction.
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$ 7.91
$145,231 $142,480
ESTIMATED PROPOSED
1997 -98 1998 -99
$ 16.02
$233,009 $288,320
$ 8.86
$138,050 $159,520
1 87
CLEANING AND MAINTENANCE
Per Capita
The Village is responsible for the
'
cleaning and maintenance of
approximately 65 miles of sanitary
sewer pipe, ranging in size from 6
inches to 24 inches; and
'
approximately 46 miles of storm
sewer pipe, ranging in size from 10
inches to the equivalent of 60
inches. The Village contracts to
have the sewer system scanned by
'
closed circuit television to
facilitate location of broken pipes,
improper alignment of pipes, roots,
'
or signs of infiltration. Non-
polluting white smoke and dyes are
also used by the Village to spot
problems. Smoke introduced in the
'
sanitary sewer pipes identifies
areas of infiltration of storm
water; and dyes in storm sewers show
intrusion in the sanitary sewer
pipes. In 1997, the Village dye or
smoke tested 22 inlets and cleaned
289,730 feet of sanitary sewers and
38,880 feet of storm sewers.
'
Work Statistics
1994 1995 1996 1997
Sanitary Sewer Stoppages
48 33 14 20
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$ 7.91
$145,231 $142,480
ESTIMATED PROPOSED
1997 -98 1998 -99
$ 16.02
$233,009 $288,320
$ 8.86
$138,050 $159,520
1 87
PUBLIC WORKS DIVISION
Sewer Department
ACTUAL BUDGET ESTIMATED PROPOSED
1996 -97 1997 -98 1997 -98 1998 -99
Work Statistics cont'd
1994
1995 1996
1997
Sanitary
Sewer Cleaned (Ft)
346,211
344,380 327,480 289,730
Sanitary
Excavation Openings
6
9 4
2
Sanitary
Infiltrations Found
2
2 0
1
Sanitary
Manholes Rebuilt
4
5 2
3
Sanitary
Sewers TV'd (In Feet)
6,000
5,825 4,956 13,001
Sump Pump
Inspection
40
1 3
0
Home Dye
or Smoke Tested
434
74 75
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CONSTRUCTION
Per Capita $ 17.97
$151,525 $323,510
In this function the Village
replaces broken or damaged pipes or
their connections or inlets and
constructs some new sewers. In
1997, the Village installed 523 feet
of new storm sewers or laterals,
replaced 6 broken inlet covers,
rebuilt, 3 sanitary manholes and
reconstructed 17 storm structures.
Work Statistics
1994 1995 1996 1997
Storm Sewers Cleaned (Feet)
6,500 7,425 6,965 38,880
Inlets Cleaned
77 56 52 48
Storm Excavation Openings
7 6 7 2
::
$ 12.25
$274,921 $220,560
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PUBLIC WORKS DIVISION
Sewer Department
Work Statistics cont'd
1994 1995 1996 1997
Storm Infiltrations Found
2 0 1 2
Storm Structures Reconstructed
12 11 6 17
Storm Sewers TV'd
0 0 6,965 9,953
Street Inlet Covers Replaced
17 12 10 6
New Storm Sewers or Laterals
Installed - In Feet
215 184 122 523
Inlets Dye or Smoke Tested
15 25 20 1
WASTE WATER TREATMENT PLANT
Per Capita
The expanded waste water treatment
plant has been in full operation
since May 1, 1978. This project was
financed by Federal (75%) and
Village (25 %) funds, the Village
portion being funded by general
obligation bonds. In addition to
the primary and secondary treatment
of sewage with chlorination and
two -stage sludge digestion for
anaerobic sludge, the new plant
provides for aerobic digestion along
with sludge drying beds. Dry sludge
is disposed of by the Village in an
environmentally approved manner.
The plant has a 585 k.w.h., 12
cylinder diesel standby generator
with automatic switching gear and
two archimedean screw pumps rated at
7,000 gallons per minute. The
treatment plants' hydraulic design
capacity can serve a population of
30,000 and a storm flow of 17
million gallons. Besides the main
treatment plant, there are four
ACTUAL BUDGET ESTIMATED PROPOSED
1996 -97 1997 -98 1997 -98 1998 -99
$ 57.63 $ 60.69
$1,054,249 $1,037,440 $ 970,345 $1,092,550
:•
PUBLIC WORKS DIVISION
Sewer Department
WASTE WATER TREATMENT PLANT cont'd
Per Capita
lift stations and a 285 k.w.h.
generator which is located at the
Eastside lift station on River Road.
The new Deerfield Road lift station
is a combination dry /wet weather
lift station. Dry weather flow is
2,400 gals. per minute and wet
weather flow is 21,000 gals. per
minute. A 450 kilovolts emergency
generator automatically starts if
the power fails. During wet weather
the excess flow is discharged to the
chlorine contact tank for settling
and chlorination. There is the
capability of chlorinating the
excess flow at the rate of 1,000
lbs. per day. The dry weather flow
pumps work at 1,200 gals. per minute
and the wet weather flow pumps work
at 7,000 gals. per minute. Each wet
weather pump discharges to a
rotating screen. The Warwick Road
pump station functions similarly
during wet weather only.
In addition to eight full -time
Village employees who operate the
treatment plant, the Village
contracts for engineering
consultants. One- fourth the salary
of the Director of Public Works and
Engineering and one - fourth the
salary of the Superintendent of
Public Works are charged to the
account for overall supervision of
the treatment plant. The treatment
plant is also responsible for
maintaining laboratory facilities to
assure quality control of treatment.
Work Statistics
1994 1995 1996 1997
Sanitary Sewage Pumped
(Million Gallons)
1,078 1,101 1,102 1,216
all
ACTUAL BUDGET ESTIMATED PROPOSED
1996 -97 1997 -98 1997 -98 1998 -99
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PUBLIC WORKS DIVISION
Sewer Department
ACTUAL BUDGET
ESTIMATED PROPOSED
1996 -97 1997 -98
1997 -98 1998 -99
Work Statistics cont 'd
'
1994 1995 1996
1997
Primary Sludge (Thousand
Gallons)
4,709 4,733 4,809
4,667
Chlorine Used (Pounds)
11,255 18,586 17,293
16,455
Sludge Beds Cleaned
'
59 82 80
93
Sludge Beds Drawn
60 75 71
89
Electric Current Used
(Thousand K.W.H.)
'
1,747 1,711 1,792
1,783
tTOTALS
$1,599,195 $1,774,870
$1,616,325 $1,760,950
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PUBLIC WORKS DIVISION
IWATER DEPARTMENT
IThe primary and continuing goals of the Water Department, a division of Public Works are:
' To provide fresh and safe potable water to Village residents by continuously monitoring,
testing, and implementing E.P.A. regulations.
I To maintain, repair and replace water main, water services and fire hydrants as needed,
and to upgrade and improve the distribution system.
' To maintain an elevated tank, eight water pumps, three underground reservoirs, and a
pumping station with a capacity of over six million gallons. This includes all controls for
monitoring the system.
' To install repair, replace, and test all water meters and take meter readings of all
P P g
residential and commercial establishments within the Village.
The Water Department will implement the following projects during the 1998 -99 budget year:
' Replace water main on Woodvale and Kenton.
' Complete study for new water system improvements.
Accomplishments during 1997 -1998.
' Upgraded water controls.
' Cross connected to the Riverwoods reservoir for emergencies.
Rebuilt 2.5 mg and pump at the Richfield reservoir.
Replaced water main on We g o Trail to Castlewood.
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WATER DEPARTMENT
DIVISION
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Water Fund
REVENUE:
Water Sales
Penalties
Permits
Interest Earnings
Miscellaneous
TOTAL REVENUE
TOTAL EXPENDITURES
NET CHANGE
Departmental Summary on Page 95
93
1996 -97 1997 -98 1997 -98 1998 -99
ACTUAL BUDGET ESTIMATE PROPOSED
$ 2,374,349 $ 2,540,000 $ 2,550,010 $ 3,125,000
25,290
27,000
23,000
25,000
15,226
14,000
15,000
15,000
165,155
150,000
175,000
150,000
610
5,000
2,510
5,000
$ 2,580,630 $ 2,736,000 $ 2,765,520 $ 3,320,000
$ 2,508,716 $ 2,854,370 $ 2,684,740 $ 3,143,180
$ 71,914 $ (118,370)$ 80,780 $ 176,820
1
WATER DEPARTMENT
tDIVISION
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
' Water Fund
' REVENUE:
Water Sales
' Penalties
Permits
Interest Earnings
' Miscellaneous
TOTAL REVENUE
' TOTAL EXPENDITURES
NET CHANGE
' Departmental Summary on Page 95
1999 -00 2000 -01
PROJECTED PROJECTED
$ 3,145,000 $ 3,145,000
25,000 25,000
15,000 15,000
150,000 150,000
5,000 5,000
$ 3,340,000 $ 3,340,000
$ 3,446,250 $ 3,483,230
$ (106,250)$ (143,230)
94
DIVISION
Public Works
FUNDING SOURCE
Water Fund
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5114 Part Time
5115 Benefits
5116 Apparel
5210 Equipment Rental
5211 Repairs & Maintenance
5212 Travel, Training, etc.
5213 Printing and Advertising
5214 Communications
5216 Utility Services
5218 Miscellaneous
5221 Occupancy
5231 MV Maintenance
5315 Insurance
5316 Professional
5317 Contractual
5412 Supplies
5419 Petroleum Products
5426 Chlorine
5427 Aggregates
5428 Materials
5431 Small Tools & Equipment
5432 Purchase of Water
6111 Equipment
7316 Depreciation
7217 Bond Interest
7317 Vehicle +Equip Replacement
TOTAL
Per Capita Cost
95
EXPENDITURES
DEPARTMENT
Water
SUMMARY
ACTUAL BUDGET ESTIMATE PROPOSED
1996 -97 1997 -98 1997 -98 1998 -99
$ 312,107 $ 340,070 $ 300,901 $ 357,260
47,748
44,800
36,471
43,890
9,011
15,870
14,190
16,580
39,576
51,330
41,750
47,880
1,424
2,600
2,270
2,600
135
1,000
0
1,000
22,273
21,600
16,230
30,500
173
1,100
0
1,100
1,595
2,800
1,000
2,100
9,495
10,300
9,749
10,000
74,350
71,500
71,170
71,500
1,947
5,200
4,220
5,200
20,000
20,000
20,000
20,000
17,345
16,400
18,079
17,400
42,588
51,000
48,609
51,000
4,342
10,200
2,670
10,200
33,093
286,300
282,210
258,000
1,732
2,700
990
2,400
5,969
6,300
5,420
5,900
1,006
1,000
1,000
1,000
11,081
19,000
17,780
19,000
54,301
62,900
52,041
73,500
0
400
0
400
1,677,011
1,700,000
1,633,710
1,800,000
49,230
87,000
81,281
49,800
48,184
0
0
0
0
0
0
221,970
23,000
23,000
23,000
23,000
$2,508,716 $2,854,370 $2,684,740 $3,143,180
$158.56 $174.60
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FUNDING SOURCE
Water Fund
BUDGET CATEGORIES
PUBLIC WORKS DIVISION
SUMMARY OF EXPENDITURES
BY CATEGORY
1996 -97 1997 -98 1997 -98
ACTUAL BUDGET ESTIMATED
DEPARTMENT
1998 -99 BUDGET
PROPOSED OVER /UNDER
1997 -98
BUDGET
Personal Services
$ 368,865
$ 400,740
$ 351,562
$ 417,730 $
16,990
5111,5113,5114
Other Services
123,598
120,800
115,228
130,400
9,600
5211,5214,5231,5210,5216
Contractual
119,598
398,830
375,240
367,080
(31,750)
5115,5315,5316,5317
Commodities
1,776,241
1,824,000
1,738,430
1,933,200
109,200
5116,5212,5213,5221,5419
5424,5434,5427,5428,5431
5426,5432
Capital Outlay
_120,414
_110,000
104,281
_294,770
_184,770
7116,7217,7316,7317,6111
6212,6415
TOTALS
$2,508,716
$2,854,370
$2,684,740
$3,143,180 $
288,810
w
FUNDING SOURCE
Water Fund
PUBLIC WORKS DIVISION
DEPARTMENT
SUMMARY OF EXPENDITURES Water
BY CATEGORY
PROJECTED
97
1999 -00
2000 -01
BUDGET CATEGORY
PROJECTED
PROJECTED
Personal Services
$ 430,300
$ 443,190
5111,5113,5114
Other Services
137,400
144,400
5211,5214,5231,5210,5216
Contractual
409,480
412,200
5115,5315,5316,5317
Commodities
1,925,600
1,928,000
5116,5212,5213,5221,5419
5424,5434,5427,5428,5431
5426,5432
Capital Outlay
543,470
555,440
7116,7217,7316,7317,6111
6212,6415
TOTALS
$3,446,250
$3,483,230
97
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' PUBLIC WORKS DIVISION
Water Department
' Budget Analysis
1998 - 1999 PROPOSED BUDGET $3,143,180
' 1997 - 1998 BUDGET 2,854,370
INCREASE $ 288,810
' PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime;
5114 - -Part Time)
' Annual Salary Adjustments $ 16,090
One Change in Job Classification 3,440
Decrease in Overtime (2,600)
Miscellaneous Increase 60
' CHANGES IN PERSONAL SERVICES
' OTHER SERVICES: (5211 -- Repairs & Maintenance; 5214- -
Communications; 5210 -- Equipment
Rental; 5216 -- Utility Services;
' 5231 - -MV Maintenance)
Increase in Repairs and Maintenance for
Pump Maintenance $ 8,900
' Decrease in Communications (300)
Increase in Motor Vehicle Maintenance 11000
' CHANGES IN OTHER SERVICES
CONTRACTUAL SERVICES: (5115 -- Benefits; 5315 --
' Insurance; 5316 -- Professional;
5317 -- Contractual)
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Decrease in Medical and Dental Insurance $ (3,450)
Decrease in Contractual (28,300)
CHANGES IN CONTRACTUAL SERVICES
$ 16,990
$ 9,600
$ (31, 750)
COMMODITIES: (5116 -- Apparel; 5212 -- Travel, Training, etc.;
5213 -- Printing & Advertising; 5221 -- Occupancy;
5419 -- Petroleum Products; 5424 -- Miscellaneous;
5426 -- Chlorine; 5427 -- Aggregates; 5428 -- Materials;
5431- -Small Tools and Equipment; 5432 -- Purchase of
Water; 5434 -- Supplies)
Increase in Materials $ 10,600
Increase in Purchase of Water 100,000
Miscellaneous Decreases (1,400)
CHANGES IN COMMODITIES
$ 109,200
1 98
CAPITAL OUTLAY: (6111 -- Equipment; 6212 - -Motor
Vehicles; 6415-- Improvements-
Not Bldgs.; 7116- -Bond Principal;
7217- -Bond Interest; 7316- -
Depreciation; 7317 -- Vehicle &
Equipment Replacement)
Decrease in Equipment (See Appendix C -3
for Equipment Purchases)
Decrease in Cost for Water Meters
Increase for Bond Interest Payable
CHANGES IN CAPITAL OUTLAY
99
TOTAL INCREASE
$(32,200)
(5,000)
221,970
$184,770
$288,810
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ADMINISTRATION
PUBLIC WORKS DIVISION
Per Capita
Water Department
The major expenditures from this
department are for salaries for the
overall supervision of the water
function and administrative duties
connected with the provision of
fresh water to Village residents.
One -half the salary of the Utilities
Foreman, one - fourth the salary of
the Director of Public Works and
Engineering, one - fourth the salary
of the Superintendent of Public
Works, and one -third the salary of
the Public Works Secretary and one
part time Clerk Typist are charged
to this account.
MAIN AND FIRE HYDRANT MAINTENANCE
Per Capita
Maintaining 65+ miles of water mains
and 843 fire hydrants involves
replacing fire hydrants and either
replacing sections or repairing
breaks in the water mains. The
Village contracts for an annual
water survey to locate any leaks
which might not appear in the normal
course of a year. The Department of
Public Works also is alert for signs
of water leaks which occur between
annual surveys. During 1997, the
Department repaired 4 service leaks
and 70 water main breaks.
Equipment used for maintenance
includes a back -hoe, compressor,
three water pumps, three trucks, and
two generators. Materials used
include fire hydrants, sleeves,
pipe, valve boxes, and water main
valves.
Work Statistics
1994. 1995 1996 1997
Water Main Breaks Repaired
86 85 83 .70
Service Leaks Repairs
24 15 16 4
ACTUAL BUDGET ESTIMATED PROPOSED
1996 -97 1997 -98 1997 -98 1998 -99
$ 13.34 $ 25.80
$225,886 $240,170 $229,379 $464,420
$ 28.63 $ 28.10
$244,734 $515,400 $490,780 $505,920
100
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PUBLIC WORKS DIVISION
Water Department '
ACTUAL BUDGET ESTIMATED PROPOSED '
1996 -97 1997 -98 1997 -98 1998 -99
Work Statistics cont'd
1994 1995 1996 1997
New Fire Hydrants Installed
9 5 4 12
Fire Hydrants Repaired or Tested
982 986 837 1,095
Valves Repaired
8 11 27 30
B Box Adjustments
112 56 86 72
JULIE Locations (New program 1993)
1,225 1,489 1,574 1,895
Valve Vaults Reconstructed
4 6 8 9
DISTRIBUTION
Per Capita
The Village of Deerfield purchases
water from Highland Park on a
contractual basis and maintains
three pumps at the reservoir in
Highland Park. In addition, the
Village has a 1.0 million gallon
elevated water tank and a 3.3
million gallon underground reservoir
in Deerfield. Also, Hawthorn
Pumping Station has an 850,000
gallon underground reservoir with
two pumps. In an emergency these
pumps can be used to augment our
water supply by pumping water back
into our system. In 1997, the
Village purchased 1,030,136,800
gallons of water. To assure Village
residents a safe water supply at all
times, each month 22 samples are
sent to an independent testing
laboratory which is certified by the
E.P.A.
101
$ 110.71 $ 115.08
$1,892,804 $1,992,980 $1,885,239 $2,071,640
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PUBLIC WORKS DIVISION
Water Department
ACTUAL BUDGET ESTIMATED PROPOSED
1996 -97 1997 -98 1997 -98 1998 -99
Work Statistics
1994 1995 1996 1997
Annual Water Pumpage in Millions
of Gallons
1,086 982 1,055 1,030
Locations for JULIE
1,225 1,489 1,574 1,895
Services Checked for Leaks
66 61 42 67
Water Sample Analysis
(Bacteriological)
312 302 312 312
Water Sample Analysis (Lead)
6 63 66 69
Water Sample Analysis
Trihalomethane (EPA Required)
4 4 3 4
METER MAINTENANCE
Per Capita
$145,292
Included under the classification of
meter maintenance are repairs of
existing meters, installation of new
meters, and meter reading. Large
water meters for commercial and
business establishments are tested
and repaired on a contractual basis.
Work Statistics
1994 1995 1996 1997
Meter Pits Repaired
40 55 30 38
Meters Replaced
151 68 74 99
New Meters Installed
40 29 39 35
Meters Tested
57 17 20 15
$ 5.88 $ 5.62
$105,820 $ 79,342 $101,200
102
PUBLIC WORKS DIVISION
Water Department
ACTUAL BUDGET ESTIMATED PROPOSED
1996 -97 1997 -98 1997 -98 1998 -99
Work Statistics cont'd
1994 1995 1996
1997
Frozen Water Services
7 0 2
0
Water Meters Read
24,084 24,084 24,084
24,084
Final Meter Readings
291 207 269
270
"Reread" Meter Readings
59 88 48
65
Shut -Off Notices for
Delinquent
Water Bills
452 477 399
335
Meters Sealed
192 103 91
125
Frozen Meters
44 5 22
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TOTALS $2,508,716 $2,854,370 $2,684,740 $3,143,180
103
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PUBLIC WORKS DIVISION
GARAGE DEPARTMENT
Garage personnel consisting of a working foreman and a mechanic are responsible for the overall
operation of the garage facility. This includes repair and maintenance of 6 administration cars, 17
police related cars, 25 public works vehicles, and 34 various pieces of construction and maintenance
related equipment. The equipment includes 17 snow plows, 2 backhoes, 2 farm tractors, 5 lawn
mowers, 6 chain saws, 1 self - propelled paint striper, 2 snow blowers, 1 sidewalk plow, 3 generators,
2 front -end loaders, 6 water pumps, 2 air compressors, 4 salt spreaders, 5 leaf machines, and 1 street
sweeper.
1 A charge is made to the various Village department by budgetary functions for parts and labor on
vehicles and equipment services by the garage. The garage is responsible for contracting for service
from outside repair service companies for major body and transmission work.
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The foreman acts in an advisory capacity, reviewing specifications for the purchase of new vehicles,
equipment, and replacement parts.
Diesel and gasoline fuels are also charged back to the departments and allocated to the budget
expenditures by function.
The garage personnel maintain the Public Works building and equipment. This includes the physical
plant such as heaters, furnaces, one generator, doors, compressors, air conditioning equipment, and
wash bay equipment.
Accomplishments during 1997 -1998.
Supervised the bidding and purchase of one 1998 - 35,000 GVW Dump truck.
Purchased electric welding equipment for $2,500.00.
1 104
GARAGE DEPARTMENT
DIVISION
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Intragovernmental
Revenues
1996 -97 1997 -98 1997 -98 1998 -99
ACTUAL BUDGET ESTIMATE PROPOSED
REVENUE:
Administration
$
4,661
$ 3,000
$
2,700
$
3,000
Police
27,482
28,000
26,000
26,000
Street
103,348
100,000
110,000
100,000
Sewer
31,169
30,000
31,000
31,000
Water
27,939
25,000
30,000
27,000
Refuse
22,398
18,000
19,000
18,000
Parking Lots
262
2,000
1,500
2,000
Emergency Services
565
500
800
500
Motor Vehicle Pool
10,000
10,000
10,000
10,000
Miscellaneous
10,753
4,000
4,000
4,000
TOTAL REVENUE
$
238,577
$ 220,500
$
234,999
$
221,500
TOTAL EXPENDITURES
$
214,182
$ 220,500
$
203,270
$
219,660
NET CHANGE
$
24,395
$ 0
$
31,729
$
1,840
Departmental Summary is on Page 107
105
GARAGE DEPARTMENT
'DIVISION
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Intragovernmental
Revenues
' REVENUE:
Administration
' Police
' Street
Sewer
' Water
Refuse
' Parking Lots
Emergency Services
Motor Vehicle Pool
' Miscellaneous
TOTAL REVENUE
TOTAL EXPENDITURES
NET CHANGE
1
Departmental Summary is on Page 107
1999 -00 2000 -01
PROJECTED PROJECTED
$ 3,000 $
3,000
26,000
26,000
100,000
100,000
31,000
31,000
27,000
27,000
18,000
18,000
2,000
2,000
500
500
10,000
10,000
4,000
4,000
$ 221,500 $
221,500
$ 228,220 $
238,930
$ (6,720)$
(17,430)
106
EXPENDITURES
DIVISION
Public Works
FUNDING SOURCE
Intragovernmental SUMMARY
Revenues
ACCOUNT NUMBER ACTUAL BUDGET
AND CLASSIFICATION 1996 -97 1997 -98
5111 Salaries
5113 Overtime
5115 Benefits
5116 Apparel
5211 Repairs & Maintenance
5212 Travel, Training, etc.
5213 Printing and Advertising
5214 Communications
5216 Utility Services
5218 Miscellaneous
5315 Insurance
5412 Supplies
5419 Petroleum Products
5428 Materials
5431 Small Tools & Equipment
6111 Equipment
7317 Vehicle +Equip Replacement
TOTAL
Per Capita Cost
107
DEPARTMENT
ESTIMATE PROPOSED
1997 -98 1998 -99
$ 113,548 $ 107,660 $ 113,650 $ 111,970
11,818
7,600
7,240
7,910
15,139
18,340
15,230
17,280
597
750
700
750
3,574
6,000
5,710
6,000
15
700
140
500
356
400
0
400
578
700
510
650
1,125
1,600
790
1,600
50
400
150
400
4,263
7,000
4,700
7,000
55,654
61,390
46,800
60,100
298
300
300
300
0
500
300
300
2,263
2,500
2,500
2,500
2,903
2,660
2,550
0
2,000
2,000
2,000
2,000
$ 214,182 $ 220,500 $ 203,270 $ 219,660
$12.25 $12.20
1
PUBLIC
WORKS DIVISION
'
FUNDING SOURCE
DEPARTMENT
Intragovernmental
SUMMARY
OF EXPENDITURES
Garage
'
Revenues
BY CATEGORY
1998 -99
t
1996 -97
1997 -98
1997 -98
1998 -99
BUDGET
ACTUAL
BUDGET ESTIMATED
PROPOSED
OVER /UNDER
1997 -98
'
BUDGET CATEGORIES
BUDGET
Personal Services $
125,366
$ 115,260 $
120,890
$ 119,880
$ 4,620
'
5111,5113
Other Services
5,277
8,300
7,010
8,250
(50)
'
5211,5214,5216
Contractual
19,402
25,340
19,930
24,280
(1,060)
5115,5315,5316,5317
Commodities
59,234
66,940
50,891
65,250
(1,690)
5116,5212,5213,5419,5424
5428,5431,5434
Capital Outlay
4,903
4,660
4,550
2,000
(2,660)
'
6111,7317
TOTALS $
214,182
$ 220,500 $
203,270
$ 219,660
$ (840)
'
108
FUNDING SOURCE
Intragovernmental
Revenues
BUDGET CATEGORY
Personal Services
5111,5113
Other Services
5211,5214,5216
Contractual
5115,5315,5316,5317
Commodities
5116,5212,5213,5419,5424
5428,5431,5434
Capital Outlay
6111,7317
TOTALS
109
PUBLIC WORKS DIVISION
SUMMARY OF EXPENDITURES
BY CATEGORY
PROJECTED
1999 -00 2000 -01
PROJECTED PROJECTED
$ 123,480 $ 127,180
9,250 10,250
25,140 26,050
66,350 67,450
4,000 8,000
$ 228,220 $ 238,930
DEPARTMENT
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PUBLIC WORKS DIVISION
Garage Department
Budget Analysis
1998 - 1999 PROPOSED BUDGET $219,660
1997 - 1998 BUDGET 220,500
DECREASE $ (840)
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime)
Annual Salary Adjustment
CHANGES IN PERSONAL SERVICES
4,620
$ 4,620
OTHER SERVICES: (5211 -- Repairs & Maintenance; 5214- -
Communications; 5216 -- Utility Services)
Decrease in Communications: Other $ (50)
CHANGES IN OTHER SERVICES $ (50)
CONTRACTUAL SERVICES: (5115 -- Benefits; 5315- -
Insurance; 5316 -- Professional;
5317 -- Contractual)
Decrease in Medical and Dental Insurance $ (1,060)
CHANGES IN CONTRACTUAL SERVICES $(1,060)
COMMODITIES: (5116 -- Apparel; 5212 -- Travel, Training, etc.;
5213 -- Printing & Advertising; 5419 -- Petroleum
Products; 5218 -- Miscellaneous; 5428- -
Materials; 5431 - -Small Tools & Equipment;
5412 -- Supplies)
Decrease in Supplies $ (1,290)
Miscellaneous Decreases 400
CHANGES IN COMMODITIES $(1,690)
CAPITAL OUTLAY: (6111 -- Equipment; 6212 - -Motor Vehicles;
7317 -- Vehicle & Equipment Replacement)
Decrease in Equipment $ (2,660)
CHANGES IN CAPITAL OUTLAY $(2,660)
TOTAL DECREASE $ (840)
110
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REFUSE FUND
GENERAL SERVICES
The General Services Function of the Refuse Fund is used to account for the costs associated with
refuse collection, recycling services and a yard waste composting program.
Refuse collection is provided residences through a contract with a private scavenger. The Village
coordinates this service, offered once or twice each week.
Deerfield's successful curbside recycling collection began for single family homes in September of
1989. Each home is supplied with one or two 14 or 18 gallon containers to be set at the curb once
each week. Materials collected include newspapers, magazine, cardboard, chipboard, glass
containers, aluminum and tin cans, and plastic containers. On July 1, 1990, the Village also began
a recycling program for yard waste. From April 1st to December 15th, this program provides for the
weekly collection of grass and leaves in special paper bags available from local merchants.
' LEAF REMOVAL
Starting with the 1990 fall season, the Village has provided an expanded leaf collection program.
Each home receives four weekly collections during late October and through November. The
Village's scavenger contract provides for the compaction and transportation of leaves at no additional
cost to the resident. The Villages uses three dump trucks, two leaf loaders, leaf vacuum machines
and street sweepers as needed. The regular scavenger service also picks up leaves on a bagged only
basis.
WORK STATISTICS 1994 1995 1996 1997
Leaf Removal (Cubic yards) 10,197 10,434 8,630 12,429
' GOALS AND OBJECTIVES
The provision of efficient and environmental sound collection and disposal of residential refuse and
recyclable materials is the guiding objective for this activity. Through Village coordination, residents
benefit from the economy of scale and increased accountability.
For the 1998 -99 fiscal year, efforts will focus on the following:
Working with the scavenger contractor in identifying new recycling markets.
Identifying ways to include the multi - family sections of the community in the recycling
process.
Promoting reduced waste generation and increased recycling through enhanced marketing of
the program.
Increasing awareness of recycling opportunities for the commercial sector.
I 111
REFUSE FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Refuse Fund
REVENUE:
Refuse Billing
Recycling Revenue
Interest Earnings
Property Tax Levy
Penalties
Miscellaneous
TOTAL REVENUE
TOTAL EXPENDITURES
NET CHANGE
Departmental Summary on Page 114
112
1996 -97 1997 -98 1997 -98 1998 -99
ACTUAL BUDGET ESTIMATE PROPOSED
$ 322,193 $
320,000 $
330,000 $
330,000
27,130
28,000
33,000
28,000
17,055
14,000
20,000
20,000
718,942
725,000
725,000
740,000
4,184
4,000
4,200
4,000
8,127
3,000
10,000
5,000
$ 1,097,630 $ 1,094,000 $ 1,122,201 $ 1,127,000
$ 1,053,313 $ 1,080,910 $ 1,097,358 $ 1,142,130
$ 44,317 $ 13,090 $ 24,842 $ (15,130)
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REFUSE FUND
' SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Refuse Fund
1
REVENUE:
Refuse Billing
Recycling Revenue
Interest Earnings
Property Tax Levy
' Penalties
Miscellaneous
TOTAL REVENUE
MTOTAL EXPENDITURES
NET CHANGE
Departmental Summary on Page 114
t
1999 -00 2000 -01
PROJECTED PROJECTED
$ 330,000 $
330,000
28,000
28,000
20,000
20,000
740,000
740,000
4,000
4,000
5,000
5,000
$ 1,127,000 $ 1,127,000
$ 1,178,980 $ 1,211,640
$ (51,980)$ (84,640)
113
EXPENDITURES
DEPARTMENT
FUNDING SOURCE Refuse
Refuse Fund SUMMARY
ACCOUNT NUMBER
AND CLASSIFICATION
ACTUAL
1996 -97
BUDGET
1997 -98
ESTIMATE
1997 -98
PROPOSED
1998 -99
5111
Salaries
$ 34,989
$ 42,850
$ 34,060
$ 44,570
5113
Overtime
12,698
10,000
12,960
13,520
5115
Benefits
5,124
6,820
3,429
5,360
5211
Repairs & Maintenance
21,920
18,000
18,610
10,000
5213
Printing and Advertising
0
0
60
0
5221
Occupancy
20,000
20,000
20,000
20,000
5231
MV Maintenance
478
4,000
4,330
4,400
5315
Insurance
820
1,490
1,610
1,630
5317
Contractual
932,515
955,300
977,910
1,018,000
5412
Supplies
60
100
120
200
5419
Petroleum Products
1,706
1,700
1,620
1,800
7232
Other Charges
10,352
8,000
10,000
10,000
7317 Vehicle +Equip Replacement 12,650 12,650 12,650 12,650
TOTAL $1,053,313 $1,080,910 $1,097,358 $1,142,130
Per Capita Cost $60.04 $63.44
114
'
FUNDING SOURCE
Refuse Fund
REFUSE FUND
SUMMARY OF EXPENDITURES
BY CATEGORY
DEPARTMENT
Refuse
1998 -99
'
1996 -97
1997 -98
1997 -98
1998 -99
BUDGET
ACTUAL
BUDGET
ESTIMATED
PROPOSED
OVER /UNDER
1997 -98
BUDGET CATEGORIES
BUDGET
Personal Services
5111,5113
$ 47,688
$ 52,850
$ 47,020
$ 58,090
$ 5,240
Other Services
22,398
22,000
22,939
14,400
(7,600)
5211,5231
Contractual
938,459
963,610
982,949
1,024,990
61,380
1
5315,5317,5115
Commodities
21,766
21,800
21,800
22,000
200
'
5213,5221,5419,5434
Capital Outlay
23,002
20,650
22,650
22,650
2,000
7232,7317
'
TOTALS
$1,053,313
$1,080,910
$1,097,358
$1,142,130
$ 61,220
115
REFUSE FUND
FUNDING SOURCE
Refuse Fund SUMMARY OF EXPENDITURES
BY CATEGORY
PROJECTED
BUDGET CATEGORY
Personal Services
5111,5113
Other Services
5211,5231
Contractual
5315,5317,5115
Commodities
5213,5221,5419,5434
Capital Outlay
7232,7317
TOTALS
116
1999 -00 2000 -01
PROJECTED PROJECTED
$ 59,830 $ 61,630
19,600 24,800
1,049,800 1,075,360
27,100 27,200
22,650 22,650
$1,178,980 $1,211,640
DEPARTMENT
Refuse
The Goals and Objectives for the 1998 -99 fiscal year are to:
Verify and enforce proper fee payment or permit display each
weekday, excluding holidays, throughout the year.
' Maximize use of permit spaces through overselling permits by 35 %.
Increase use of Deerfield -only, daily -fee spaces through promotion
and public education.
Clear snow and ice, and maintain parking and walkway pavement in
good condition.
Provide adequate lighting and landscaping to keep lots secure and
attractive.
Support capital or other major expenses required for maintenance at
the Deerfield Road train station.
Provide more handicapped parking in the Deerfield Train Station
parking lot.
' Resurface and restripe the Deerfield Train Station parking lot.
1
1
1 117
PARKING LOTS
The
Parking
Lot Section consists of expenditures
for the maintenance and
operation of
the commuter parking lots. They are
broken down into lots
constructed
with exclusively Village funds
and
lots constructed with
'
Village and
Federal funds.
The
nine commuter parking lots are described
as follows:
NUMBER
LOCATION SPACES
CONSTRUCTION FUNDING
Lot
1
Chestnut, North of Train
Station Drive
78
Village
'
Lot
2
Park Avenue (East Side)
34
Village
Lot
3
Robert York Avenue - on
Street Parking
14
Village
Lot
4
Deerfield & Park Avenue
85
Village
Lot
5
Sunset & Elm
91
Village and Federal
Lot
6
Around Railroad Station
186
Village and Federal
Lot
7
Park Avenue (West Side)
78
Village and Federal
Lot
8
Elm Street (South of Osterman)
44
Village
'
Lot
9
Elm Street (North of Osterman)
65
Village
The Goals and Objectives for the 1998 -99 fiscal year are to:
Verify and enforce proper fee payment or permit display each
weekday, excluding holidays, throughout the year.
' Maximize use of permit spaces through overselling permits by 35 %.
Increase use of Deerfield -only, daily -fee spaces through promotion
and public education.
Clear snow and ice, and maintain parking and walkway pavement in
good condition.
Provide adequate lighting and landscaping to keep lots secure and
attractive.
Support capital or other major expenses required for maintenance at
the Deerfield Road train station.
Provide more handicapped parking in the Deerfield Train Station
parking lot.
' Resurface and restripe the Deerfield Train Station parking lot.
1
1
1 117
PARKING LOTS SUMMARY
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Parking Lots Fund
REVENUE
Collections
Interest Earnings
TOTAL REVENUES
Transfer to Street Fd
Transfer to Infrastructure Fd
TOTAL REVENUES AND TRANSFERS
EXPENDITURES:
Salaries
Benefits
Insurance
Utility Services
Repairs and Maintenance
Property Rentals
Supplies
Miscellaneous
Aggregates
Materials
Contractual
Equipment
Depreciation
TOTAL EXPENDITURES
NET CHANGE
118
1996 -97 1997 -98 1997 -98 1998 -99
ACTUAL BUDGET ESTIMATE PROPOSED
$ 168,391 $ 168,000 $ 164,999 $ 163,000
38,491 33,000 42,001 40,000
$ 206,882 $ 201,000 $ 207,000 $ 203,000
(100,000) (120,000) (120,000) (120,000)
0 (275,000) 0 _(247,000)
$ 106,882 $ (194,000)$ 87,000 $ (164,000)
15,840
17,300
17,281
18,010
2,135
1,920
2,129
2,150
769
950
760
950
8,405
8,000
8,120
8,000
262
21500
330
2,500
7,440
7,500
7,500
7,500
16
800
140
800
0
200
0
200
0
300
0
300
672
1,800
1,500
2,000
14,915
15,400
18,200
20,400
,0
3,000
1,000
3,000
(8, 354)
0
0
0
$ 42,100 $
59,670 $
56,961 $
65,810
$ 64,783 $ (253,670)$ 30,039 $ (229,810)
PARKING LOTS SUMMARY
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Parking Lots Fund
1999 -00 2000 -01
' PROJECTED PROJECTED
REVENUE
Collections
Interest Earnings
TOTAL REVENUES
Transfer to Street Fd
Transfer to Infrastructure Fd
' TOTAL REVENUES AND TRANSFERS
EXPENDITURES:
' Salaries
Benefits
Insurance
Utility Services
Repairs and Maintenance
Property Rentals
' Supplies
Miscellaneous
Aggregates
' Materials
Contractual
Equipment
Depreciation
' TOTAL EXPENDITURES
NET CHANGE
r
$ 163,000 $ 163,000
40,000 40,000
$ 203,000 $ 203,000
(120,000) (120,000)
0 0
$ 83,000 $ 83,000
18,550
19,100
2,240
2,360
950
950
8,000
8,000
2,500
2,500
7,500
7,500
800
800
200
200
300
300
2,400
2,800
15,800
16,000
3,000
3,000
0
0
$ 62,240 $ 63,510
$ 20,760 $ 19,490
119
PARKING LOTS FUND
FUNDING SOURCE
Parking Lots Fund
SUMMARY
BY
OF EXPENDITURES
CATEGORY
DEPARTMENT
Parking Lots
1998 -99
1996 -97
1997 -98
1997 -98
1998 -99
BUDGET
ACTUAL
BUDGET ESTIMATED
PROPOSED
OVER /UNDER
1997 -98
BUDGET CATEGORIES
BUDGET
Personal Services
$ 15,840
$ 17,300 $
17,281
$ 18,010
$ 710
5111,5113
Other Services
16,107
18,000
15,950
18,000
0
5211,5216
Contractual
17,819
18,270
21,090
23,500
5,230
5115,5315,5317
Commodities
687
3,100
1,640
3,300
200
5427,5428,5434,5424
Capital Outlay
8( ,354)
3,000
1,000
3,000
0
6111,7316,7317
TOTALS
$ 42,100
$ 59,670 $
56,961
$ 65,810
$ 6,140
120
' FUNDING SOURCE
Parking Lots Fund
BUDGET CATEGORY
'
Personal Services
5111,5113
Other Services
5211,5216
Contractual
5115,5315,5317
Commodities
'
5427,5428,5434,5424
'
Capital Outlay
6111,7316,7317
TOTALS
PARKING LOTS FUND
DEPARTMENT
SUMMARY OF EXPENDITURES Parking Lots
BY CATEGORY
PROJECTED
1999 -00 2000 -01
PROJECTED PROJECTED
$ 18,550 $ 19,100
18,000 18,000
18,990 19,310
3,700 4,100
3,000 3,000
$ 62,240 $ 63,510
121
PENSION FUNDS
The Village contributes to two pension funds as required by State Law.
POLICE PENSION FUND
The Police Pension Fund is required by State law for all communities of
over 5,000 population. The fund is administered by a Police Pension Board
made up of five members. Two are active members of the department, two
are from the citizens of the community, and one is elected from the
beneficiaries of the fund. They are charged with the investment of the
funds collected from the active personnel and by a special tax as the
contribution of the community.
I.M.R.F.
I.M.R.F. covers Village employees with the exception of sworn police
personnel. The current employer pension contribution for IMRF is 10.479.
of salary. The Village also contributes 6.20% for the employer's portion
of social security taxes for all employees, other than sworn police
personnel and 1.45% for the employer's portion of Medicare taxes for all
employees required to be covered by Medicare.
FUNDING PROGRESSION
Net Assets Available for Benefits as a Percentage of the Pension Benefit
Obligation:
Year Police Pension Fund Illinois Municipal Retirement Fund
1991 118.8 52.0
1992 119.4 61.9
1993 110.5* 69.0
1994 111.6 71.0
1995 110.5 73.0
1996 114.0 82.0
1997 113.4 94.8
*Actuarial Changes:
Interest Earnings Assumption 9% to 8.5%
Projected Salary Increases reduced from 6.5% to 6%
122
POLICE PENSION FUND
' SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Police Pension Fund
1996 -97
ACTUAL
1997 -98
BUDGET
1997 -98
ESTIMATE
1998 -99
PROPOSED
'
REVENUE:
Property Tax Levy
$
238,120
$
280,000
$
280,000
$
300,000
'
Payroll Deduction
0
200,000
185,000
200,000
Replacement Tax
7,637
8,000
8,000
8,000
Interest Earnings
_1,089,631
_1,130,000
_1,190,000
_1,225,000
TOTAL REVENUE
$
1,335,388
$
1,618,000
$
1,663,000
$
1,733,000
EXPENDITURES:
Pensions
371,016
447,850
445,829
460,100
Separation Refunds
0
20,000
29,910
20,000
Miscellaneous
1,893
2,000
5,440
5,000
TOTAL EXPENDITURES
$
372,909
$
469,850
$
481,179
$
485,100
NET CHANGE
$
962,479
$
1,148,150
$
1,181,821
$
1,247,900
'
123
POLICE PENSION FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Police Pension Fund
REVENUE:
Property Tax Levy
Payroll Deduction
Replacement Tax
Interest Earnings
TOTAL REVENUE
EXPENDITURES:
Pensions
Separation Refunds
Miscellaneous
TOTAL EXPENDITURES
NET CHANGE
124
1999 -00 2000 -01
PROJECTED PROJECTED
$ 320,000 $ 340,000
205,000 212,000
8,000 8,000
1,300,000 1,400,000
$ 1,833,000 $ 1,960,000
472,400 487,100
20,000 20,000
5,000 5,000
$ 497,400 $ 512,100
$ 1,335,600 $ 1,447,900
IMRF FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
' IMRF Fund
'
1996-97
ACTUAL
1997 -98
BUDGET
1997 -98
ESTIMATE
1998 -99
PROPOSED
'
REVENUE:
Property Tax Levy
$
500,605
$ 510,000
$
510,000
$
510,000
'
Property Tax Levy - FICA
388,225
400,000
400,000
400,000
Replacement Tax
9,720
9,000
10,000
10,000
Interest Earnings
34,480
30,000
50,000
35,000
'
TOTAL REVENUE
$
933,030
$ 949,000
$
969,999
$
955,000
EXPENDITURES:
IMRF Village Contribution
425,846
500,000
435,000
500,000
1
FICA Village Contribution
190,194
220,000
193,000
220,000
FICA Library Contribution
45,829
55,000
49,000
55,000
'
Medicare Village Contribution
47,136
60,000
50,000
60,000
Medicare Library Contribution
10,938
12,500
11,000
13,000
'
TOTAL EXPENDITURES
$
719,943
$ 847,500
$
738,000
$
848,000
1
NET CHANGE
$
213,087
$ 101,500
$
231,999
$
107,000
i
1.
i
'
125
IMRF FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
IMRF Fund
REVENUE:
Property Tax Levy
Property Tax Levy - FICA
Replacement Tax
Interest Earnings
TOTAL REVENUE
EXPENDITURES:
IMRF Village Contribution
FICA Village Contribution
FICA Library Contribution
Medicare Village Contribution
Medicare Library Contribution
TOTAL EXPENDITURES
NET CHANGE
126
1999 -00 2000 -01
PROJECTED PROJECTED
$ 510,000 $
.510,000
400,000
400,000
10,000
10,000
35,000
35,000
13,000
14,000
$ 955,000 $
955,000
500,000
500,000
225,000
225,000
60,000
60,000
60,000
60,000
13,000
14,000
$ 858,000 $
859,000
$ 97,000 $
96,000
1
EMERGENCY SERVICES AND DISASTER AGENCY
' The Emergency Services and Disaster Agency supersedes the Civil Defense
Agency and now basically relates to natural disasters caused by floods and
tornadoes. The Agency also prepares a plan of action to be taken if
' man -made disasters occur such as train, aircraft and truck accidents where
cargo involves potential danger to our Village residents.
The Goals and Objectives for the 1998 -99 fiscal year are to:
' Coordinate emergency response plans with Police, Fire and other
emergency services.
' Revise existing emergency response plans as necessary to account for
new or changing conditions.
Provide sufficient funding to test and maintain emergency warning
sirens and other communication equipment.
1
1
1
r
1
1
1
1
1
1 127
EMERGENCY SERVICES FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Emergency Services Fd.
REVENUE:
Miscellaneous
TOTAL REVENUE
EXPENDITURES:
Repairs and Maintenance
Travel, Training, etc.
Communications
Insurance
Contractual
Utility Services
Motor Vehicle Maintenance
Supplies
Equipment
TOTAL EXPENDITURES
NET CHANGE
128
1996 -97 1997 -98 1997 -98 1998 -99
ACTUAL BUDGET ESTIMATE PROPOSED
$ 0
$ 0
$ 0
$ 0
$ 0
$ 0
$ 0
$ 0
155
0
0
0
0
250
0
250
1,225
1,800
1,000
1,800
102
600
50
600
2,658
1,400
2,660
2,660
693
600
600
600
410
500
740
500
0
500
500
500
0
0
0
0
$ 5,243 $
5,650 $
5,550 $
6,910
$ (5,243)$
(5,650)$
(5,550)$
(6,910)
EMERGENCY SERVICES FUND
' SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Emergency Services Fd.
' REVENUE:
Miscellaneous
tTOTAL REVENUE
EXPENDITURES:
Repairs and Maintenance
Travel, Training, etc.
' Communications
Insurance
Contractual
Utility Services
' Motor Vehicle Maintenance
Supplies
Equipment
' TOTAL EXPENDITURES
' NET CHANGE
1
1999 -00 2000 -01
PROJECTED PROJECTED
$ 0
$ 0
250
$ 0
$ 0
0
0
250
250
1,800
1,800
600
600
2,660
2,660
600
600
500
500
500
500
0
0
$ 6,910 $
6,910
$ (6,910)$
(6,910)
129
1
1
ENHANCED 9 -1 -1 FUND
To provide Village residents with immediate access to emergency ,
services - -Fire, Police, or Ambulance - -by dialing 9 -1 -1. This program was
begun during the 1989 -90 fiscal year with actual implementation occurring
during the 1990 -91 fiscal year. By referendum the citizens of Deerfield
agreed to pay a $.50 per month per telephone line surcharge to have the
Enhanced 9 -1 -1 Program. This surcharge is among the lowest in Illinois.
Accomplishments during 1997 -1998:
The Deerfield 9 -1 -1 Telecommunications Center handled over 900 emergency
medical calls. The Emergency Medical Dispatch program was responsible for t
several lifesaving actions. Deerfield's 9 -1 -1 center received a
prestigious award from the Association of Public Safety Communications
Officials for development of an Emergency Medical Dispatch model that has
been adopted by a number of 9 -1 -1 centers across the state. t
1
1
1
1
1
1
7
L
1
1
1
130 1
ENHANCED 911 FUND
' SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Enhanced 911 Fund
'
1996 -97
ACTUAL
1997 -98
BUDGET
1997 -98
ESTIMATE
1998 -99
PROPOSED
'
REVENUE:
Telephone Surcharge
$
106,749
$ 110,000
$
110,000
$ 110,000
'
Interest Earnings
Intergovernmental
4,024
7,236
4,000
15,000
5,000
15,000
5,000
15,000
TOTAL REVENUE
$
118,008
$ 129,000
$
130,000
$ 130,000
EXPENDITURES:
Repairs and Maintenance
150
4,000
3,500
4,000
'
Communication Telephone
0
0
10,030
10,000
Contractual
53,859
97,760
94,940
99,200
EMD Training
Equipment
0
37,752
2,000
18,000
800
16,810
2,000
18,000
TOTAL EXPENSE
$
91,761
$ 121,760
$
126,080
$ 133,200
NET CHANGE
$
26,247
$ 7,240
3,920
$
$ (3,200)
1
1
'
131
ENHANCED 911 FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Enhanced 911 Fund
REVENUE:
Telephone Surcharge
Interest Earnings
Intergovernmental
TOTAL REVENUE
EXPENDITURES:
Repairs and Maintenance
Communication Telephone
Contractual
EMD Training
Equipment
TOTAL EXPENSE
NET CHANGE
132
1999 -00 2000 -01
PROJECTED PROJECTED
$ 110,000 $
110,000
5,000
5,000
15,000
15,000
2,000
$ 130,000 $
130,000
4,500
4,500
10,000
10,000
103,000
106,000
2,000
2,000
18,000
20,000
$ 137,500 $
142,500
$ (7,500)$
(12,500)
1
1
�J
1
1
1
1
1
1
1
1
1
1
1
1
1
DEBT SERVICE FUND
The Debt Service Fund is used for paying general obligation debt incurred
by the Village. The levy year is somewhat different from the actual
payment year. The property tax is levied in such a fashion so that the
Village will receive funds in time to pay the principal and interest as it
becomes payable.
Schedule of General Obligation Debt Outstanding
Currently the Village has three general obligation bond issues
outstanding.
Refunding Corporate Purpose 1993. This $9,995,000 bond issue was a
refunding of the 1986 and 1988 bond issues. This issue has an eleven year
life which corresponds with the issues being refunded. The issue provides
a present value saving of $636,106.52 and a dollar savings of
approximately $70,000 per year.
General Obligation Bonds, Series 1997. This $5,000,000 bond issue
was authorized for the purpose of financing the improvement of the water
supply and distribution system of the Village. While this is a General
Obligation Bond Issue, it is the intent of the Village Board to utilize
water revenues to repay the debt. The Village anticipates abating the
preset tax levy annually.
General Obligation Bonds, Series 1998. This $17,000,000 bond issue
was sold April 6, 1998, for the purpose of preparing and acquiring land
for the Village Center revitalization. The bond issue's debt service will
be abated primarily from the revenue arising from the TIF II district.
1 133
DEBT SERVICE FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Debt Service Fund
REVENUE:
Property Tax Levy
Receipts from Other Funds
Replacement Tax
Taxes TIF Surplus
Interest Earned
Transfer from General
TOTAL REVENUE
EXPENDITURES:
Bond Principal and Interest
Miscellaneous
TOTAL EXPENDITURES
NET CHANGE
134
1996 -97 1997 -98 1997 -98 1998 -99
ACTUAL BUDGET ESTIMATE PROPOSED
$ 927,705 $
705,155 $
705,155 $
619,105
0
0
0
0
67,648
65,000
70,000
70,000
215,882
210,000
206,932
210,000
142,318
100,000
150,000
135,000
400,000
0
275,000
0
$ 1,753,553 $ 1,080,155 $ 1,407,087 $ 1,034,105
1,700,365 1,376,155 1,376,155 1,363,105
4,516 2,000 2,000 4,000
$ 1,704,881 $ 1,378,155 $ 1,378,155 $ 1,367,105
$ 48,673 $ (298,000)$ 28,932 $ (333,000)
DEBT SERVICE FUND
' SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
' Debt Service Fund
tREVENUE:
Property Tax Levy
' Receipts from Other Funds
Replacement Tax
Taxes TIF Surplus
Interest Earned
' Transfer from General
TOTAL REVENUE
EXPENDITURES:
Bond Principal and Interest
Miscellaneous
TOTAL EXPENDITURES
NET CHANGE
1
1
1999 -00 2000 -01
PROJECTED PROJECTED
$ 618,825 $ 619,495
0 0
70,000 75,000
210,000 220,000
120,000 110,000
$ 1,018,825 $ 1,024,495
1,368,825 1,377,495
4,000 4,000
$ 1,372,825 $ 1,381,495
$ (354,000)$ (357,000)
135
1
F
MOTOR FUEL TAX FUND
The motor fuel tax is collected by the State of Illinois and is a flat 19
'
cents per gallon after January 1, 1990. The tax is then apportioned in
accordance with a rather complex formula; after certain deductions, 32
percent of the remaining motor fuel tax is allocated to the municipalities
of the State on a per capita basis. In addition, 2% of the State's
'
portion of sales tax collections are distributed to the Village. Motor
fuel tax funds will continue to be utilized according to State regulations
for the following purposes:
,
Street construction, maintenance or reconstruction to improve
traffic capacity.
Bridge repair /reconstruction.
'
Installation of traffic signs, signals, and controls.
Sidewalk repair and replacement.
t
The public benefit share of new street improvements when certain
criteria are met in connection with a special assessment project.
In the 1998 -99 fiscal year the following projects will be undertaken:
includes:
Street maintenance which
Snow and ice control
Inlet reconstruction t
Concrete street repair
Weed control
Pothole patching
Crack filling '
Traffic signal maintenance
Pavement marking
Permanent traffic signal installation and roadway improvement at the '
intersection of Waukegan Road and North Avenue.
Complete all Phase I work and achieve project development approval
for the rehabilitation of the Deerfield Road Bridge over the Middle '
Fork.
Accomplishments during 1997 -1998:
Repaired 30 street inlets and did PCC concrete patching throughout ,
the Village.
Contributed to the maintenance of streets. '
Completed the Intersection Design Study, the temporary traffic
signal installation, and the traffic signal interconnection for the
intersection of Waukegan Road and North Avenue. I
Completed the traffic signal improvement at the intersection of
Deerfield Road and Kenton /Kipling.
1
1
136 1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
MOTOR FUEL TAX FUND
Source and Application of Funds
Beginning Balance
Interest Transfers
Motor Fuel Tax Allotments
FUNDS AVAILABLE
FOR YEAR
MFT PROJECTS:
MFT Street
Maintenance Program*
•1. Street Resurfacing
and Renovation Program **
a. Concrete Patching
b. Inlet Reconstruction
2. Rehabilitation -
Bridges
3. Traffic Signals * **
SUBTOTAL
TOTAL EXPENDITURES
FOR YEAR
YEAR END BALANCE
1996 -97
1997 -98
1997 -98
1998 -99
ACTUAL
BUDGET
ESTIMATE
PROPOSED
$ 741,912 $
836,049
$ 821,896
$ 733,896
40,078
30,000
45,000
40,000
407,040
402,000
425,000
427,500
$1,189,030 $1,268,049 $1,291,896 $1,201,396
$ 230,000 $ 235,000 $ 235,000 $ 240,000
84,984 95,000 94,000 105,000
29,895 32,000 311000 33,000
1,583 0 0 6,000
20,672 464,250 198,000 228,500
$ 137,134 $ 591,250 $ 323,000 $ 372,500
$ 367,134 $ 826,250 $ 558,000 $ 612,500
$ 821,896 $ 441,799 $ 733,896 $ 588,896
Capital Projects Budget, Page 148
*Capital Project Item 3
* *Capital Project Item 4
** *Capital Project Item 8
137
MOTOR FUEL TAX FUND
Source and Application of Funds
Beginning Balance
Interest Transfers
Motor Fuel Tax Allotments
FUNDS AVAILABLE
FOR YEAR
MFT PROJECTS:
MFT Street
Maintenance Program*
1. Street Resurfacing
and Renovation Program **
a. Concrete Patching
b. Inlet Reconstruction
2. Rehabilitation -
Bridges
3. Traffic Signals
SUBTOTAL
TOTAL EXPENDITURES
FOR YEAR
YEAR END BALANCE
1999 -00 2000 -01
PROJECTED PROJECTED
$ 588,896
40,000
427,500
$ 660,396
40,000
427,500
$1,056,396 $1,127,896
$ 245,000 $ 250,000
110,000
34,000
7,000
0
$ 151,000
115,000
35,000
67,000
0
$ 217,000
$ 396,000 $ 467,000
$ 660,396 $ 660,896
Capital Projects Budget, Page 148
*Capital Project Item 3
* *Capital Project Item 4
138
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IINFRASTRUCTURE REPLACEMENT FUND
This fund was established in September, 1989 for the purpose of
' maintaining, repairing and renovating the capital assets of the Village.
The sources of revenue for this fund are the State Income Tax Surcharge,
Residual Equity Transfers, Interest Earnings, and the residents'
contribution to the Sidewalk /Curb Program.
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The Sidewalk /Curb Program is accounted for in this fund. Sidewalks /Curbs
are "public sidewalks and curbs" in front of a private property which the
owners want replaced. The Village and the owners each pay a portion of
the cost. Safety sidewalks are also accounted for in this fund. Safety
sidewalks are those near schools, parks, and other publicly owned property
which do not qualify for financing by the property owner.
In addition to the Sidewalk /Curb Program, the following projects are
scheduled for fiscal year 1998 -1999:
Rehabilitation of Warrington Road (Cumnor to Deerfield)
Rehabilitation of Knollwood Road (Margate to Kingston)
Rehabilitation of Beverly Place (Margate to Deerfield)
Rehabilitation of Kingston Terrace (Warrington to Beverly)
Rehabilitation of Margate Terrace (Oxford to Meadowbrook)
Rehabilitation of Grove Place (Central to Shepard Jr. High)
Resurfacing of the Metra station parking lot and upgrades to Metra's
train station modifications
Remediation of Village owned underground storage tanks to comply
with current federal regulations
Achievements for the 1997 -1998 fiscal year included the completion of the:
Construction of a new sidewalk on the north side of Deerfield Road
from the Zion Lutheran Church to the east Village limits
Rehabilitation of Dartmouth from Wilmot to Mallard Lane
Rehabilitation of Mallard Lane
Rehabilitation of Circle Court
Rehabilitation of Pembroke Court
Rehabilitation of Indian Hill Road from Kenmore to Dartmouth
Rehabilitation of Kenmore from Hackberry to Dartmouth
Rehabilitation of Arbor Vitae from west of Cedar Terrace to cul -de-
sac
Rehabilitation of Cedar Terrace from Deerfield Road to Arbor Vitae
Rehabilitation of Spruce Street
1 139
1
Rehabilitation of Birchwood from Rosewood to Hackberry I
Rehabilitation of Cody Lane, Wicklow Road and Court and Colony Lane
Rehabilitation of Fair Oaks Avenue between Oakley and Chestnut t
Avenue
1997 Sidewalk /Curb Program
140
INFRASTRUCTURE REPLACEMENT FUND
' SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
'Infrastructure
Replacement Fd.
'
1996 -97
1997 -98
1997 -98
1998 -99
ACTUAL
BUDGET
ESTIMATE
PROPOSED
'
REVENUE:
Interest Earnings
$
33,338
$ 76,000
$
100,000
$ 72,000
t
Sidewalk /Curb Program
22,537
30,000
22,116
30,000
Surplus Transfer TIF
233,187
233,000
226,162
233,000
Transfer from Reserves General
401,000
0
0
0
'
Transfer from General Fd
1,150,000
150,000
427,000
150,000
Transfer from Parking Lot Fd
0
275,000
0
247,000
Other
11,230
0
0
0
'
TOTAL REVENUE
$
1,851,292
$ 764,000
$
775,277
$ 732,000
'
Beginning Cash Balance
727,609
1,905,305
1,905,841
1,799,618
FUNDS AVAILABLE FOR YEAR
$
2,578,901
$ 2,669,305
$
2,681,118
$ 2,531,618
'
EXPENDITURES
Professional **
66,525
105,000
111,000
125,000
Sidewalk /Curb Program*
81,738
141,000
84,000
115,000
'
Contractual **
524,797
1,065,000
686,500
1,077,000
-
-
'
TOTAL EXPENDITURES
$
673,060
$ 1,311,000
$
881,500
$ 1,317,000
BALANCE
$
1,905,841
$ 1,358,305
$
1,799,618
$ 1,214,618
1
1
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'* See Capital Projects Page 148 Project Numbers 1 and 2
** See Capital Projects Pages 148 thru 150
Project Numbers 5, 9, 35, and 37
1
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' 141
INFRASTRUCTURE REPLACEMENT FUND
SOURCES OF FUNDS AND EXPENDITURES '
FUNDING SOURCE PROJECTED
Infrastructure t
Replacement Fd.
1999 -00 2000 -01
PROJECTED PROJECTED
REVENUE:
Interest Earnings
$
48,800
$
32,000
Sidewalk /Curb Program
30,000
30,000
Surplus Transfer TIF
275,000
275,000
Transfer from Reserves General
0
0
Transfer from General Fd
150,000
150,000
Transfer from Parking Lot Fd
0
0
Other
0
0
TOTAL REVENUE
$
503,800
$
487,000
Beginning Cash Balance
1,214,618
798,418
FUNDS AVAILABLE FOR YEAR
$
1,718,418
$
1,285,418
EXPENDITURES
Professional **
105,000
105,000
Sidewalk /Curb Program*
115,000
115,000
Contractual **
700,000
700,000
TOTAL EXPENDITURES
$
920,000
$
920,000
BALANCE
$
798,418
$
365,418
* See Capital Projects Page 148 Project Numbers 1 and 2
** See Capital Projects Pages 148 thru 150
Project Numbers 5, 9, 35, and 37
142
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VEHICLE AND EQUIPMENT REPLACEMENT FUND
'
The purpose of this fund is to amortize the replacement cost of certain
Village equipment over its useful life. For the purpose of this fund,
capital equipment for replacement is 'defined as any vehicle or large
'
regularly replaced equipment item having a useful life of more than one
year and having a value of $5,000 or more at the time of purchase.
The Goals and Objectives for the 1998 -99 fiscal year are to:
'
Maintain appropriate fund balances through contributions from
operating funds and interest earnings.
'
Provide sufficient funds to purchase equipment and vehicles scheduled
for replacement during the coming fiscal year.
Provide sufficient funds to coordinate the maintenance and repair of
'
all vehicles and equipment included in the replacement schedule.
This fund includes all vehicle and equipment replacement for all of the
Village operating divisions.
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FUNDING SOURCE
Intragovernmental
Revenues
VEHICLE & EQUIPMENT REPLACEMENT FUND
SOURCES OF FUNDS AND EXPENDITURES
ACTUAL AND PROPOSED
REVENUE:
Depreciation Charges:
Administration
Police
Street
Sewer
Sewerage Treatment Plant
Water
Garage
Refuse
Interest Earnings
Miscellaneous
TOTAL REVENUE
Beginning Cash Balance
FUNDS AVAILABLE FOR YEAR
EXPENDITURES:
Equipment
Motor Vehicles
Repairs and Maintenance
Total Expenditures
REMAINING CASH BALANCE
144
1996 -97 1997 -98 1997 -98 1998 -99
ACTUAL BUDGET ESTIMATE PROPOSED
$ 35,000
$ 41,000
$ 41,000
$ 41,000
150,000
200,000
200,000
210,000
70,000
65,000
65,000
97,000
27,000
27,000
27,000
27,000
6,000
6,000
6,000
6,000
23,000
23,000
23,000
23,000
2,000
2,000
2,000
2,000
12,650
12,650
12,650
12,650
73,283
65,000
75,000
65,000
58,512
3,000
48,000
50,000
$ 457,446
$ 444,650
$ 499,650
$ 533,650
1,214,876
1,250,340
1,330,860
1,496,061
$ 1,672,322
$ 1,694,990
$ 1,830,510
$ 2,029,711
274,588 30,000 30,000 188,500
56,873 319,300 294,449 259,500
10,000 10,000 10,000 10,000
$ 341,462 $ 359,300 $ 334,449 $ 458,000
$ 1,330,860 $ 1,335,690 $ 1,496,061 $ 1,571,711
VEHICLE & EQUIPMENT REPLACEMENT FUND
' SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Intragovernmental
Revenues
' 1999 -00 2000 -01
PROJECTED PROJECTED
' REVENUE:
Depreciation Charges:
' Administration
Police
Street
' Sewer
Sewerage Treatment Plant
Water
' Garage
Refuse
Interest Earnings
' Miscellaneous
TOTAL REVENUE
' Beginning Cash Balance
FUNDS AVAILABLE FOR YEAR
' EXPENDITURES:
Equipment
Motor Vehicles
' Repairs and Maintenance
Total Expenditures
' REMAINING CASH BALANCE
$ 41,000 $
41,000
210,000
210,000
71,000
71,000
27,000
27,000
6,000
6,000
23,000
23,000
2,000
2,000
12,650
12,650
65,000
65,000
$ 457,650 $ 457,650
1,571,711 1,364,261
$ 2,029,361 $ 1,821,911
235,100 262,800
420,000 152,800
10,000 10,000
$ 665,100 $ 425,600
$ 1,364,261 $ 1,396,311
145
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SUMMARY OF CAPITAL PROJECTS COMPLETED
Fiscal Years 1993 -94 Through 1997 -98
' During the last five years dramatic growth has occurred in the Village of Deerfield. Major
commercial developments have been completed which required a substantial level of private
capital investment. Likewise, the Village has provided a considerable level of capital investment
to ensure the adequacy of public facilities and the infrastructure of the community. A total of
$20,769,100 was spent on capital projects during Fiscal Year 1993 -94 through 1997 -98,
summarized below:
' 1. Street Rehabilitation - $5,215,000 ( street resurfacing and reconstruction program involving
approximately 1 1/2 miles of streets annually);
' 2. n -
Brid e Rehabilitation
g o of repairs and renovations to Deerfield Rd.,
Montgomery and Carriage Way bridges);
�. Motor Fuel Tax Street Maintenance - $2,507,000 (general street maintenance, sidewalk
repair, inlet reconstruction, etc..);
4. Traffic Signal Installations - $1,068,000 (Waukegan Rd, Deerlake Rd, and Birchwood);
'
5.
Storm & Sanitary Sewer Projects - $875,500 (Phase I and II of the storm and sanitary sewer
program including manhole reconstruction and sewer renovation in several sectors of the
Village);
6.
Excess -Flow Pumping Stations - $120,600 (including construction of the Deerfield Road,
Warwick Road and Wilmot Road Pumping facilities);
7.
West Fork Channel - $96,000 (project consisted of the West Fork Channel relocation and
culvert improvement);
8.
Streetscape Phases I through IV - $6,919,500 (consisting of the Pedestrian Overpass and
walkways at the train station, downtown train station modifications, entry signage features,
Village Plaza, Southwest and Southeast Quadrant Redevelopment and Waukegan Rd.
improvements);
'
9.
Miscellaneous Capital Proms - $3,669,500 (including 50150 sidewalk and curb
replacement, parkway tree planting, restoration programs, enhanced 911 system, storage
'
material pad and landscaping for the public works compound, infrastructure, village hall &
annex window replacement, streetscape maintenance).
'
Total Capital Proiects - $ 20,769,100
--------------------
Of this total, $13,056,312 (62.9%) of the funding was provided by outside
sources (i. e.., developers, TIF districts, and other Governmental Agencies).
' 146
0
PROJECTED CAPITAL PROJECTS EXPENDITURES
Fiscal Years 1998 -99 to 2002 -03
During the next five years, street rehabilitation projects will comprise $8,590,000 of the
total capital expenditure in fiscal years 1998 -99 through 2002 -03. Village streets currently '
identified for improvement include portions of Warrington, Knollwood, Beverly Place,
Kingston Terrace, Margate Terrace, and Grove Place.
Expenditures totaling $7 820 400 are anticipated to upgrade and improve the Village water
p g p p�' P g
supply system. This expenditure will provide for the Village's current and future projected
water demands.
Over the next three years, the Village will expend approximately $26,355,000 towards
redevelopment activities in the southeast quadrant of the Village's downtown area. '
The aggregate level of funding for capital projects during the period fiscal years 1998 -99 to
2002 -03 is projected to be approximately $46,720,400. The total projected expenditures for
capital projects can be categorized as follows:
1) Street Projects - $8,590,000 18.4%
'
2) Sewer Projects - 855,500 1.8%
3) Sewage Treatment Plant - 950,000 2.0%
,
4) Water Projects - 7,820,400 16.8%
5) Village Center Redevelopment - 26,355,000 56.4%
6) Other Projects - 2,149,500 4.6%
Total $46,720,400 100.0%
1
1
1
0
The items cited in this capital projects budget focus on long -term, ongoing activities which have no material '
effect on the operating budget.
147 1
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DEERFIELD PUBLIC LIBRARY
Component Unit - Village of Deerfield, Illinois
(Not Included in Municipal Budget)
' SOURCES OF FUNDS AND EXPENDITURES
152
ACCOUNT NUMBER
AND CLASSIFICATION
BUDGET
1997 -98
ESTIMATE
1997 -98
BUDGET
1998 -99
5111 Salaries -- Professional
$ 430,228
$ 384,125
$ 431,000
5114 Salaries - -Non Professional
419,280
400,260
433,000
'
5115 Benefits
61,500
46,314
65,500
5211 Repairs, Maintenance of Building
and Equipment, Building Supplies 38,000
28,346
40,000
5212 Education -- Travel, Dues, etc.
7,800
5,414
8,800
'
5213 Printing
12,000
12,333
12,000
5214 Communication
9,200
7,491
9,200
5216 Utilities
1,500
821
1,500
5220 Binding
3,600
277
3,600
'
5224 Periodicals
40,000
40,331
40,000
5224 Books
130,000
133,133
140,000
5224 Audio Visual
25,000
21,654
35,000
5315 Insurance
23,600
33,059
25,600
5316 Professional Services
5,000
6,072
5,000
'
5317 Contractual:
Equip. Rental, Maintenance & Xerox 20,600
72,314
20,600
5320 Special Library Programs
9,000
8,288
11,000
5320 Data Base
3,000
19,430
3,000
5320 Cataloging Service
5,000
6,082
6,000
5424 Miscellaneous
1,500
360
1,500
5434 Supplies (Library and Office)
20,000
27,018
22,500
6111 New Equipment
5,000
5,518
8,500
'
7316 Equipment Replacement
25,000
25,000
50,000
SUB TOTAL
$1,295,808
$1,283,640
$1,373,300
Remodeling Project
360,000
100,605
240,000
'
Automation Project
120,692
49,395
124,700
TOTAL
$1,776,500
$1,433,640
$1,738,000
'
SOURCE
OF FUNDS
Property Tax Levy
$1,269,000
$1,269,000
$1,343,000
Personal Property Replacement Tax
16,000
22,101
16,000
'
Non - Resident Fees
15,500
18,506
15,500
Fees, Fines and Penalties
35,000
35,546
35,000
Gifts
500
593
500
Miscellaneous
500
2,801
1,000
'
Xerox
8,000
8,105
8,000
Interest
36,000
61,426
40,000
Grants
21,000
23,834
21,000
Videos
15,000
18,954
18,000
'
Reserve for Repairs & Replacement
plus Improvement
360,000
0
240,000
SUB TOTAL
$1,776,500
$1,460,866
$1,738,000
'
Impact Fees
17,000
19,245
11,000
TIF Surplus
170,000
185,970
140,000
Transfer to TIF Reserve
(187,000)
(205,215)
(151,000)
'
Use of Reserves
TOTAL
$1,776,500
$1,460,866
$1,738,000
152
1
1
DEERFIELD PUBLIC LIBRARY ,
Work Statistics
1994 -95 1995 -96 1996 -97 1997 -98 '
CIRCULATION DEPARTMENT:
Materials Circulated -
Books
230,117
235,505
263,989
246,254
Records, CDs, Tapes,
Audio Tape
28,097
32,129
35,524
29,774
Puzzles (Miscellaneous)
223
268
210
124
Interlibrary Loan
4,430
4,468
4,624
4,128
Video Tape Collection
27,950
40,402
61,927
61,465
Total Materials Circulated
290,817
312,772
366,274
341,745*
Overdue Notices Mailed
5,192 * * **
*10,629*
5,507*
7,800*
(After 3 -4 weeks)
Registered Borrowers
13,998*
14,528*
12,496*
12,547*
PROCESSING DEPARTMENT:
Material Purchased and Received -
Books
7,252
8,047
6,294
7,272
Records, CDs, Audio, Audio Tapel,159
912
309
542
Miscellaneous
80
85
88
84
Video Cassettes
265
229
280
326
Total Materials Processed
8,756*
9,273*
6,971*
8,224*
PROGRAMMING -
ADULT AND CHILDREN'S DEPARTMENT:
Adult Programs Sponsored or
Conducted by Library Staff
47 **
52 **
47 **
51*
Children's Programs Sponsored
or Conducted by Library Staff 192 **
198 **
117 **
76*
Meeting Room Use by Groups
Outside the Library
82 **
84 **
100 **
56*
Adult Reference Inquiries
20,285 **
20,262 **
22,662 **
24,945*
Childrens Reference Inquires
7,889 **
9,072 **
11,607 **
16,192*
* February, March, April Figures Estimated
** Figures through February
* ** October through April figures estimated (conversion to new system, no
figures)
* * ** Figures through January
* * ** *Conversion to new computer system - no mail -outs October through March
153
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APPENDIX A
Administrative Division
' Equipment Request
1998 - 1999
EQUIPMENT Budget
' Village Manager's Department
Files $ 2,000
Printer 1,000
Small Equipment 1,000
Miscellaneous 1,000
Total $ 5,000
Finance Department
Fax Machine $ 1,000
I Laser Printer (System Replacement) 1,500
Personal Computer (Replacement) 1,500
Files 1,000
Replacement Equipment 1,000
' Other 2,000
Total $ 8,000
Community Development
Printer Upgrade $ 1,000
Total $ 1,000
Encrineerina
' Miscellaneous Peripherals $ 1,000
Total $ 1,000
GRAND TOTAL $15,000
''
154
APPENDIX B
Public Safety Division
Police Department
Equipment Request
1998 - 1999
EQUIPMENT Budget
Four Personal Computers $10,000
Video Camera 1,700
Four Radar Units 8,000
Two Chairs - Communications 1,000
Office Furniture -Youth Services 2,000
TOTAL 22,700
155
1
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APPENDIX C -1
Public Works Division
Equipment Request
Street Department
1998 - 1999
EQUIPMENT Budget
Chain Saw 300
Lawn Mower 500
TOTAL $ 800
156
APPENDIX C -2
Public Works Division
Equipment Request
Sewer Department
1998 -1999
EQUIPMENT Budget
Mini Video Camera $7,000
$7,000
WRF
D 0 Meter 1,600
4 Inch Discharge Hose 1,100
$2,700
TOTAL $9,700
157
1
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APPENDIX C -3
Public Works Division
Equipment Request
Water Department
1998 -1999
EQUIPMENT
Variable Speed Motor for Hazel Avenue
Water Meters
Replace Scales at Hazel /Hawthorn Pumping Stations
3 Inch Pump
Hose Monster
Budget
$20,000
20,000
6,000
2,000
1,800
TOTAL $49,800
1 158
EQUIPMENT
Gateway Computer
Two Personal Computers
Two Monitors
Two DSU Synchronous Modems
One Bridge Router
159
APPENDIX D
Enhanced 9 -1 -1 Fund
Equipment Request
1998 - 1999
Budget
$ 5,000
5,000
3,000
1,200
3,800
TOTAL $18,000
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162
APPENDIX F
GENERAL OBLIGATION DEBT
Retirement Schedule Principal and Interest
(Levy Year Basis)
WATER
IMPROVEMENT
TAX SERIES 1997
LEVY (SELF FUNDED)*
YEAR 12/15/97
$5,000,000
1998
1999
2000
2001
2002
2003
2004
2005
2006
2007
2008
2009
2010
2011
TOTALS
486,969
485,441
488,410
485,650
487,450
488,433
483,748
488,618
487,598
485,910
488,555
490,310
491,175
491.150
$6,829,417
*Source of Funds - Water Revenues
163
REFUNDING
CORPORATE
PURPOSE
SERIES 1993
5/1/93
$9,995,000
1,363,105
1,368,825
1,377,495
1,383,910
1,358,070
1,046,205
$7,897,610
TOTAL
1,850,074
1,854,266
1,865,905
1,869,560
1,845,520
1,534,638
483,748
488,618
487,598
485,910
488,555
490,310
491,175
491.150
$14,727,027
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1 GLOSSARY
' ABATEMENT A complete or partial cancellation of a levy imposed by a government.
ACCOUNT A term used to identify an individual asset, liability, expenditure,
revenue, or fund balance.
.' ACCOUNTING SYSTEM The total structure of records and procedures which discover;
record, classify, summarize, and report information on the financial
position and results of operations of a government or any of its funds,
' fund types, balanced account groups, or organization components.
ACTIVITY The smallest unit of budgetary accountability and control which
encompasses specific and distinguishable lines of work performed by an
1 organizational unit for the purpose of accomplishing a function for which
the government is responsible.
ACTUARIAL RESERVE DEFICIENCY The excess of the actuarial accrued liabilities
at the date of valuation of the retirement system over the available assets
on hand to meet such liabilities; or the excess of accrued and prospective
liabilities over the present and prospective assets.
' APPROPRIATION A legal authorization granted by a legislative body to make
expenditures and to incur obligations for specific purposes. An
appropriation is usually limited in amount and as to the time when it may
be expended.
■ ASSESSED VALUATION A valuation set upon real estate or other property by a
government as a basis for levying taxes.
ASSETS Property owned by a government which has a monetary value.
BOND A written promise, generally under seal, to pay a specified sum of money,
called the face value, at a fixed time in the future, called the date of
maturity, and carrying interest at a fixed rate, usually payable
periodically.
BONDED DEBT That portion of indebtedness represented by outstanding bonds.
BUDGET A plan of financial operation embodying an estimate of proposed
expenditures for a given period and the proposed means of financing them.
BUDGET AMENDMENT A legal procedure utilized by the governing board to revise
' a budget.
BUDGET DOCUMENT The instrument used by the budget- making authority to present
' a comprehensive financial plan of operations of the governing board.
BUDGET MESSAGE A general discussion of the proposed budget as presented in
writing by the budget making authority to the legislative body.
BUDGET ORDINANCE The official enactment by the governing board to legally
authorize the government administration to obligate and expend resources.
' BUDGETARY CONTROL The control or management of a government or enterprise in
accordance with an approved budget for the purpose of keeping expenditures
within the limitations of available appropriations and available revenues.
CAPITAL ASSETS Assets of significant value and having a useful life of several
years. Capital assets are also called fixed assets.
CAPITAL BUDGET A plan of proposed capital outlays and the means of financing
them for the current fiscal period.
1 164
Ll
CAPITAL IMPROVEMENTS BUDGET A plan of proposed capital expenditures and the ,
means of financing them. This, is usually part of the complete annual
budget which includes both operating and capital outlays.
CAPITAL OUTLAY Expenditures which result in the acquisition of or addition to ,
fixed assets.
CAPITAL PROJECTS FUND A fund created to account for financial resources to be
'
used for the acquisition or construction of major capital facilities and
equipment, other than those financed by proprietary funds, special
assessment funds, and trust funds.
,
CHART OF ACCOUNTS The classification system used by the government to organize
the accounting for various funds.
COMMODITIES Consumable items used by the governmental departments. Examples
include office supplies, vehicle and maintenance supplies, gasoline, etc.
CONTRACTUAL SERVICES Services rendered to governmental departments and agencies
by private firms, individuals, or other government agencies. Examples
'
include utilities, insurance, and professional services.
DEBT An obligation resulting from the borrowing of money or from the purchase
of goods and services. Debts of governments include bonds, time warrants,
lease - purchase agreements, notes and floating debt.
DEBT LIMIT The maximum amount of gross or net debt which is legally permitted
by State Statute.
,
DEBT SERVICE FUND A fund established to account for the accumulation of
resources for, and the payment of, general long term debt principal and
interest.
DEPARTMENT A major administrative organizational unit of the government which
indicates overall management responsibility for one or more activities.
DEPRECIATION (1) Expiration in service life of fixed assets, other than wasting
,
assets, attributable to wear and tear through use and lapse of time,
obsolescence, inadequacy, or other physical or functional cause. (2) The
portion of the cost of a fixed asset charged as an expense during a
'
particular period. NOTE: The cost of such asset prorated over the
estimated service life of such asset and each period is charged with part
of such cost so that ultimately the entire cost of the asset is charged
off as an expense. Depreciation is accounted for only in the enterprise
funds.
ENTERPRISE FUND A fund established to account for operations (a) that are
financed and operated in a manner similar to private business enterprises,
where the intent of the governing body is that the costs (expenses,
,
including depreciation) of providing goods or services to the general
public on a continuing basis be financed or recovered primarily through
user charges; or (b) where the governing body has decided that periodic
determination of revenues earned, expenses incurred, and /or net income is
appropriate for capital maintenance, public policy, management control,
accountability, or other purposes.
EQUALIZED ASSESSED VALUATION The assessed valuation of real property, raised
'
or lowered by an equalizing factor as applied by a countywide and a
statewide authority, so that all property is assessed at a consistent level
for purposes of levying taxes. Currently, equalized valuation of real
property is 1/3 of fair market value.
1
165 1
' ESTIMATED REVENUE The amount of projected revenue to be collected during the
fiscal year. The amount of revenue budgeted is the amount approved by the
Board of Trustees.
' EXPENDITURES Decreases in net financial resources. Expenditures include
current operating expenses which require the current or future use of net
current assets, debt service, and capital outlays.
' EXPENSES Decreases in net total assets. Expenses represent the total cost of
operations during a period regardless of the timing of related
expenditures.
FISCAL PERIOD Any period at the end of which a government determines its
financial position and the results of its operations.
' FISCAL YEAR A twelve (12) month period to which the annual operating budget
applies and at the end of which a government determines its financial
position and the results of its operations.
FIXED ASSETS Assets of a long term nature which are intended to continue to
be held or used, such as land, buildings, improvements other than
buildings, machinery and equipment.
FUND A fiscal and accounting entity with a self - balancing set of accounts
recording cash and other financial resources, together with all related
liabilities and residual equities or balances, and changes therein, which
are segregated for the purpose of carrying on specific activities or
attaining certain objectives in accordance with special regulations,
' restrictions, or limitations.
FUND BALANCE All accounts necessary to set forth the financial position and
' results of operations of a fund.
FUND EQUITY An equity account reflecting the unreserved accumulated earnings
of the enterprise funds.
. GENERAL FUND The fund used to account for all financial resources except those
required to be accounted for in another fund. The most common General Fund
is the Corporate Fund.
GENERAL OBLIGATION BONDS Bonds for the payment of which the full faith and
credit of the issuing government are pledged.
' GENERAL REVENUE The revenues of a government other than those derived from the
retained earnings in an enterprise fund. If a portion of the net income
in an enterprise fund is contributed to another non - enterprise fund, such
as the Corporate Fund, the amounts transferred constitute general revenue
of the government.
GOAL A statement of broad direction, purpose, or intent, based on the needs of
the community.
' IMRF An abbreviation for Illinois Municipal Retirement Fund, a pension fund
covering Village employees who work over 1,000 hours per year, with the
exception of police personnel..
' INTERGOVERNMENTAL REVENUE Revenue received from another government, such as
the State of Illinois, or other political subdivisions, for a specified
purpose.
INTRAGOVERNMENTAL SERVICE FUND A fund established to finance and account for
services and commodities furnished by a designated department or agency
to other departments and agencies within a single governmental unit.
1
1 166
1
167 1
INVESTMENTS Cash held in interest bearing accounts, securities and real estate
held for the production of revenues in the form of interest, dividends,
rentals, or lease payments. The term does not include fixed assets used
in governmental operations.
,
LEVY (VERB) To impose taxes, special assessments, or service charges for the
support of governmental activities. (NOUN) The total amount of taxes,
special assessments, or service charges imposed by a government.
'
LONG TERM DEBT Debt with a maturity of more than one year after the date of
issuance.
,
METRA An abbreviation for the Northeast Illinois Regional Commuter Railroad
Corporation which manages and operates the commuter trains and commuter
buses in the Village.
NET INCOME Proprietary fund excess of operating revenues, nonoperating
revenues, and operating transfers -in over operating expenses, nonoperating
expenses, and operating transfers.-out.
'
OBJECT As used in expenditure classification, this term applies to the article
purchased or the service obtained (as distinguished from the results
obtained from expenditures) . Examples are personnel services, contractual
services, commodities, capital outlay and other expenditure
classifications.
OPERATING BUDGET The portion of the budget that pertains to daily operations
that provide basic governmental services. The operating budget contains
,
appropriations for such expenditures as personnel, supplies, utilities,
materials, services, etc.
OPERATING EXPENSES Proprietary fund expenses which are directly related to the
'
fund's primary service activities.
OPERATING INCOME The excess of proprietary fund operating revenues over
operating expenses.
'
OPERATING REVENUES Proprietary fund revenues which are directly related to the
fund's primary service activities. They consist primarily of user charges
for services.
'
PENSION TRUST FUND A Trust Fund used to account for public employee retirement
systems. Pension Trust Funds are accounted for in essentially the same
manner as proprietary funds, but with an important expanded emphasis on
required fund balance reserves.
PERSONNEL SERVICES Items of expenditures in the operating budget for salaries
and wages paid for services performed by Village employees.
,
RESERVE An account used to indicate that a portion of fund equity is legally
restricted.
'
RESOURCES Total dollars available for appropriations including estimated
revenues, fund transfers, and beginning fund balances.
REVENUES Increases in governmental fund type, net current assets, and residual
equity transfers.
SOURCE OF REVENUE Revenues are classified according to their source or point
of origin.
SPECIAL REVENUE FUND A fund used to account for the proceeds of specific
revenue sources (other than special assessments, expendable trusts, or for
'
167 1
1
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1
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1
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major capital projects) that are legally restricted to expenditure for
specified purposes.
TAX LEVY The total amount to be raised by general property taxes for operating
and debt service purposes specified in the Tax Levy Ordinance.
TAX LEVY ORDINANCE An ordinance by means of which taxes are levied.
TAX RATE LIMIT The maximum rate at which a government may .levy a tax. Overall
tax rate limits usually restrict levies for all purposes and of all
governments, state and local, having jurisdiction in a given area.
TAXES Compulsory charges levied by a government for the purpose of financing
services performed for the common public benefit. This term does not
include specific charges made against particular persons or property for
current or permanent benefits such as special assessments.
TIF Tax Increment Financing is a municipal financial mechanism used to renovate
declining areas or redevelop blighted areas while improving the tax base
of such areas. The program allows a municipality to acquire and prepare
property for redevelopment and make needed public (and some private)
improvements.
TRUST FUNDS Funds used to account for assets held by a government in a trustee
capacity for individuals, private organizations, other governments, and /or
other funds.
USER CHARGES OR FEES The payment of a fee for direct receipt of a public
service by the party benefiting from the service.
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