Village Budget For Year Beginning May 1, 1999Progress Thromgh Service
O
1� A :t•. 4 I•y yNFi
Deerfield Village Cevitre
ANNMAL BMDGET
F15CAL YEAR 1999 - 2000
Village of Deerfield, IIIIVIO'15
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VILLAGE OF DEERFIELD
1999 - 2000
BUDGET
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TABLE OF CONTENTS
PAGE
ABOUTTHE COVER----------------------------------------------- - - - - --
i
ELECTED OFFICIALS--------------------------------------------- - - - - --
ORGANIZATIONAL CHART------------------------------------------ - - - - --
iii
DISTINGUISHED BUDGET PRESENTATION AWARD----------------------- - - - - --
iv
INTRODUCTORY SECTION
BUDGET MESSAGE - MAYOR BERNARD FORREST------------------------ - - - - --
1 -2
BUDGET SUMMARIES- Revenue and Expenditures - Beginning and End Balances
3
-All Funds- Summary and Historical Perspective- - - - - --
4 -5
- Administrative Division - Combined Departments - Village
Manager, Finance, Community Development, Engineering
6
- Public Safety Division - Police Department----- - - - - --
7
- Public Works Division - Combined Departments- Street,
Sewer, Water, Garage------------------------- - - - - --
8
BUDGET NOTES AND ANALYSIS
ABOUT THE VILLAGE OF DEERFIELD
9 -12
Ten Largest Taxpayers
Ten Largest Employers
Municipal Services and Facilities
Budget Calendar
MAJOR BUDGET POLICIES AND OBJECTIVES
13 -15
Budget Amendment
Operating Budget
Capital Program
Effects of Capital Projects on Operating Budget
Basis of Budgetary Accounting
BUDGET AND FINANCE POLICY
15
Infrastructure
15
DEBT POLICY
15 -16
ACCOUNTING, AUDITING AND FINANCIAL REPORTING POLICIES
16
REVENUES
16 -17
Property Tax
Sales Tax
Income Tax
Hotel /Motel Tax
Interest Earnings
User Charges
Water
Sewer
Refuse
Revenue Estimates
FINANCIAL CONDITION OF THE FUNDS
17
Scavenger Fund
FINANCIAL CONDITION OF THE VILLAGE
17
TABLE OF CONTENTS
PAGE
FUTURE YEARS PROJECTIONS 18
COMMUNITY EVENTS 18
DOWNTOWN REDEVELOPMENT 18
SUMMARY OF SIGNIFICANT ACCOUNTING AND BUDGETING POLICIES 19 -20
SUPPLEMENTAL CHARTS AND SCHEDULES:
COMPARISON OF 1995 -99 PROPERTY TAX LEVIES------------------- - - - - --
21
Chart
1:
Property Tax Dollar - Total Tax Apportionment----- - - - - --
22
Chart
2:
Budget Dollar Revenue - Source of Funding--------- - - - - --
23
Chart
3:
Budget Dollar Expenses - Where It Goes------------ - - - - --
24
Chart
4:
Property Tax Comparison - Ten Year Comparison of EAV
and Village Tax Rate
25
Chart
5:
Property Tax Comparison - Nine Year Comparison of
Total Tax Bill and Village Share
26
PERSONNEL SCHEDULE- Employees Full Time-----=------------------ - - - - -- 27
- Employees Part Time------------------------ - - - - -- 28
FINANCIAL SECTION
GENERAL FUND:
SOURCES OF FUNDS AND EXPENDITURES - GENERAL FUND------------ - - - - -- 29 -30
ADMINISTRATIVE DIVISION - GENERAL FUND - Village Manager's Dept.,
Finance Dept., Community Development, Engineering Dept.----- - - - - -- 31 -50
PUBLIC SAFETY DIVISION - GENERAL FUND - Police Department--- - - - - -- 51 -61
STREET FUND - Public Works Division - Street Department------- - - - - -- 62 -76
SEWER FUND - Public Works Division - Sewer Department--------- - - - - -- 77 -91
WATER FUND - Public Works Division - Water Department--------- - - - - -- 92 -103
GARAGE FUND - Public Works Division - Garage Department------ - - - - -- -104 -110
INDIVIDUAL FUND BUDGETS:
REFUSE FUND--------------------------------------------------- - - - - -- 111 -116
PARKING LOTS FUND--------------------------------------------- - - - - -- 117 -121
PENSION FUND - Police---------------------------------------- - - - - -- -122 -124
PENSION FUND - I. M. R. F.--------------------------------------- - - - - -- 125 -126
EMERGENCY SERVICES FUND--------------------------------------- - - - - -- 127 -129
ENHANCED 9 -1 -1 FUND------------------------------------------ - - - - -- 130 -132
DEBT SERVICE FUND-------------------------------------------- - - - - -- 133 -135
MOTOR FUEL TAX FUND------------------------------------------ - - - - -- 136 -138
INFRASTRUCTURE REPLACEMENT FUND--------------- --------------- - - - - -- 139 -141
VEHICLE AND EQUIPMENT REPLACEMENT FUND----------------------- - - - - -- 142 -144
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TABLE OF CONTENTS
PAGE
CAPITAL PROJECTS - BUDGET AND PROJECTIONS 1999 -00 TO 2003 - 2004- - - - - -- 145 -150
COMPONENT UNIT: DEERFIELD PUBLIC LIBRARY-------------------- - - - - -- 151
LIBRARY APPENDICES------------------------------------------- - - - - -- 152
APPENDICES
EQUIPMENT REQUEST - Administrative Division - Village Manager, Finance,
Community Development, Engineering Depts- Appendix A 153
- Public Safety Division - Police Dept- Appendix B 154
- Public Works Division - Street Dept -- Appendix C -1 155
- Public Works Division - Sewer Dept - -- Appendix C -2 156
- Public Works Division —Water Dept - -- Appendix C -3 157
- Public Works Division - Garage Dept -- Appendix C -4 158
- Enhanced 9 -1 -1 Fund ----------- - - - - -- Appendix D 159
VEHICLE AND EQUIPMENT REPLACEMENT SCHEDULE--------- - - - - -- Appendix E 160 -162
GENERAL OBLIGATION DEBT---------------------------- - - - - -- Appendix F 163
GLOSSARY-------------------------------------------= --------- - - - - -- 164 -168
About the Cover:
Deerfield Village Centre, developer Mesirow Stein, is a view looking west '
along Deerfield Road. A mixed use development featuring retail stores,
condominiums and offices, with sidewalks, trees, open spaces and parking.
The Village Centre will be a people friendly environment and is scheduled '
for completion in the fall of 2000.
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VILLAGE OF DEERFIELD
' Elected Officials
Bernard Forrest, Mayor
' Marvin W. Ehlers, Trustee Edwin B. Seidman, Trustee
John H. Heuberger, Trustee Vernon E. Swanson,Trustee
Harriet E. Rosenthal, Trustee Michael Swartz, Trustee
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VILLAGE MANAGER
Robert D. Franz
tDEPARTMENT HEADS
George J. Valentine, Treasurer and Finance Director
' Leo P. Anderson, Chief of Police
James E. Soyka, Director of Public Works & Engineering
Barbara Houpt, Director of Community Development
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VILLAGE OF DEERFIELD ORGANIZATIONAL CHART
PUBLIC
1
MAYOR & BOARD
VILLAGE ATTORNEY
=BOARDS
OF TRUSTEES
ADMINISTRATIVE
VILLAGE MANAGER
'
ASSISTANT
3 Employees
POLICE
FINANCE
COMMUNITY
PUBLIC WORKS
DEVELOPMENT
& ENGINEERING
'
54 Employees
7 Employees 5 Employees
33 Employees
'
PATROL
BUDGETING
PLANNING
WATER
WORKS
INVESTIGATIONS
ACCOUNTING
ZONING
SEWAGE
TREATMENT
'
YOUTH
TREASURY
CODE
STREETS
MANAGEMENT
ENFORCEMENT
'
COMMUNICATIONS
PERSONNEL
BUILDING PLAN
VEHICLE
REVIEW
MAINTENANCE
UTILITY
PERMITS
STORM
=RECORDS
BILLING
DRAINAGE
RESEARCH &
PURCHASING
APPEARANCE
PLAN DESIGN
DEVELOPMENT
REVIEW
& REVIEW
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IAPI
GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award
PRESENTED TO
Village of Deerfield,
Illinois
For the Fiscal Year Beginning
May 1, 1998
kAA-Z'�
zed y-President xecutive Director /
The Government Finance Officers Association of the United States and Canada (GFOA)
' presented an award of Distinguished Presentation to the Village of Deerfield for
its annual budget for the fiscal year beginning May 1, 1998.
I
In order to receive this award, a governmental unit must publish a budget
that meets program criteria as a policy document, as an operations guide,
document
as a
financial
plan and as a communication device.
'
The award
is valid for a period of one year only.
We believe our current
budget
continues
to conform to program requirements, and
we are submitting it to
GFOA to
determine
its eligibility for another award.
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IVILLAGE OF DEERFIELD
' Mayor
BERNARD FORREST
IBUDGET MESSAGE
' In any government agency, the annual budget is the most important document in presenting comprehensive
information about that entity. It should provide not only financial data, but also insight into the policies, the goals
and the objectives of the organization. The Deerfield budget document does all these things and more. It provides
' a comprehensive financial framework and plan of action for all Village services and activities during the next twelve
months. As in previous years, the Operating Budget is planned over a three year period, while the Capital Budget
consists of a five year planning schedule.
' The Village's combined total budget is $20,767,843, an 8.2% increase over last year's due almost entirely to capital
projects and, particularly water system improvements for which a bond issue has already been sold. The principal
and interest on these bonds will be paid from water charges, not property taxes. The Village continues to benefit
' by virtue of its Aaa Bond Rating, the highest available. Only 61 municipalities in the United States have this rating.
The only change in personnel will be adding a Maintenance Operator I in the Public Works Water Division, the first
' person added to that department since 1987. To remain competitive in the municipal market, there will be a 3.5 %
increase in the employee salary plan.
I am very pleased to report that, for the eighth consecutive year, the Village will again reduce the amount it receives
' from the property tax bill. Although we now receive less than 7 % of the real estate taxes paid, this reduction reflects
the Board's awareness of the public's concern with higher property taxes. Developing alternative revenue sources
and decreasing our dependence on property tax dollars has been, and continues to remain, a high priority. And, for
' the ninth consecutive year, the Village has released surplus funds from the very successful Lake Cook Tax Increment
Financing District. The amount distributed to local government agencies this past year was $6.8 million, bringing
to $59 million the total reallocated since 1990.
' The Village has agreed to assist the Park District in financing a new Senior Center. However, the specifics of this
intergovernmental project must await a decision on the best location of that facility. Also in this budget is $10,000
for restoring the Casper Ott Cabin in the Historical Village. These are the remaining funds needed to complete this
' fund- raising project first undertaken in 1996.
A projected deficit in the Sewer Fund will require an increase in the sewer rate from $1.55 to $1.83 per hundred
' cubic feet of water. The last increase was in 1994. Part of this increase incorporates a former $8 annual
Infrastructure Maintenance Fee into the regular rate. The net result is a 12.9 % increase for residents and a 17.1 %
increase for commercial users. The Village is in the fourth year of a five year contract with Alliance Waste Services.
' No major changes are anticipated either in regular refuse collection, yard waste service, or the curbside recycling
program which, incidentally, celebrates its tenth anniversary this year.
Further consideration will be given in the next fiscal year to implementing a Telecommunications Tax which would
' apply to all telephone customers in the Village. Money derived from this tax, already imposed by several
neighboring communities, would be used for infrastructure improvements and, primarily, for street and sidewalk
repairs. Although we have funded a $500,000 Street Rehabilitation Program annually, we are in danger of falling
' behind, running the risk that complete reconstruction will become necessary rather than simple resurfacing. If this
tax is considered, I will propose that there be a corresponding tax decrease for homeowners so that there will be no
increased burden on them.
850 WAUKEGAN ROAD DEERFIELD, ILLINOIS 60015 TELEPHONE 847.945.5000
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April 19, 1999
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/4BERN F ST
Mayor ,
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This year's Capital Projects include: new traffic signals and intersection improvements at Waukegan Road and North
Avenue; water main replacements on Woodvale and Kenton; water system expansion including a new transmission
line and a two million gallon water reservoir in the west end of the community; and infrastructure improvements in
the Village Center in connection with the three redevelopment projects referred to as Vision 2000. These downtown
'
projects are being financed by TIF funds leveraged against private sector dollars to meet the objective established
in the Village Center Redevelopment Plan over a decade ago.
1
In summary, this budget represents the efforts of many people, both elected and appointed, to serve our community.
In meeting our obligations, the Board of Trustees and I wish to acknowledge the many volunteers on boards and
commissions whose help throughout the year is extremely valuable. Through this concerted effort, we will continue
to maintain our tradition of dependable Village services at the lowest possible cost.
'
April 19, 1999
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/4BERN F ST
Mayor ,
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VILLAGE OF DEERFIELD
1999 - 2000
BUDGET SUMMARIES
*Accrued actuarial liability at 4/30/98 - $16,589,599
* *Combined totals are for memorandums only. The total figures in the case of a
municipality may be misleading. Only in some circumstances can a surplus in one
fund be used to relieve a deficit in another.
AVAILABLE
PROJECTED
BEGINNING FUND
EXPENDITURES/
ENDING FUND
BALANCE
REVENUES
EXPENSES
BALANCE
General
$ 1,301,295
$ 7,763,600
$ 6,918,598
$ 2,146,297
Street
200,000
1,126,500
1,240,080
86,420
Sewer
420,000
1,719,000
1,852,250
286,750
Water
400,000
3,563,000
3,724,730
238,270
Scavenger
15,000
1,160,000
1,169,180
5,820
Garage
20,000
226,500
229,090
17,410
MFT
821,000
218,000
348,700
690,300
Police Pension*
14,500,000
1,839,000
547,610
15,791,390
IMRF
100,000
971,000
844,000
227,000
Debt Service
2,200,000
1,670,825
2,101,075
1,769,750
Infrastructure
Replacement
1,905,000
493,800
962,000
1,436,800
Emergency Services
0
0
6,950
(61950)
Parking Lots
284,000
61,500
70,680
274,820
Vehicle & Equipment
Replacement
130,000
502,000
619,700
12,300
Enhanced 911
10,000
141,000
133,200
17,800
COMBINED VILLAGE FUNDS
$22,306,295
$21,455,725
$20,767,843
$22,994,177
(Memorandum Only)
Deerfield Public Library
$ 200,000
$ 1,889,000
$ 1,889,000
$ 200,000
(Component Unit)
COMBINED ALL FUNDS **
$22,506,295
$23,344,725
$22,656,843
$23,194,177
*Accrued actuarial liability at 4/30/98 - $16,589,599
* *Combined totals are for memorandums only. The total figures in the case of a
municipality may be misleading. Only in some circumstances can a surplus in one
fund be used to relieve a deficit in another.
BUDGET SUMMARY AND HISTORICAL PERSPECTIVE
Revenue Police Debt
kam ranaral Straat 3awar Wntar Rrwannar r:ar�a RAFT Danainn luor ce...I-
Taxes:
Property Tax
330,000
755,000
320,000
910,000
572,575
Property Tax pr yrs
Replacement Tax
9,000
11,000
80,000
Motor Fuel
428,000
Sales Tax
2,800,000
Local Use Tax
216,000
State Income Tax
1,260,000
Hotel -Motel Tax
1,950,000
License & Permits
Liquor /Food
60,000
Other Business Lic
32,500
Vehicle
0
350,000
Building Permits
250,000
32,000
15,000
Non - Business Lic
47,500
Charges:
Police Services
62,000
False Alarms
40,000
Dispatching Sery
120,000
User Fees
1,600,000
3,350,000
330,000
Penalties
17,000
28,000
4,000
Rental Income
Fran Fees - Cable
145,000
Fran Fees - Telephor
400,000
50/50 Program
5,000
Interfund Charges
222,500
Engineering Fees
25,000
Misc Rev
Interest Earnings
350,000
37,500
65,000
165,000
24,000
40,000
1,300,000
50,000
90,000
State Grants
47,000
31,000
Miscellaneous
48,600
3,000
5,000
5,000
47,000
4,000
200,000
Employee Cont
210,000
Ordin Violations
350,000
Transfers:
Transfer Charges
60,000
Transf Pking to St
120,000
MFT to Street
250,000
250,000
Trans to Debt Sery
728,250
Trans to INF
(200,000)
Trans to TIF 2
(100,000)
Parking to INF
TOTAL
7,763,600
1,126,500
1,719,000
3,563,000
1,160,000
226,500
218,000
1,839,000
971,000
1,670,825
Expenditure
Categories:
Personal Services
4,632,680
483,520
815,120
496,700
60,100
127,000
Other Services
223,150
143,900
371,300
137,300
25,000
8,400
Contractual
1,385,728
278,260
327,830
651,660
1,032,080
28,290
Commodities
386,140
233,600
168,000
1,888,100
22,000
60,200
Capital Outlay
290,900
100,800
170,000
550,970
30,000
5,200
348,700
Debt Service
2,101,075
Pension Cost
547,610
844,000
TOTAL
6,918,598
1,240,080
1,852,250
3,724,730
1,169,180
229,090
348,700
547,610
844,000
2,101,075
4
BUDGET SUMMARY AND HISTORICAL PERSPECTIVE
1999-00 1998 -99 1998 -99 1997 -98
' Infra. Emergency Parking Equip. Enhanced TOTAL Est TOTAL Actual
Reol. Services Lots Reolacmt. 911 Rudnet Actual Rudnet
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Taxes:
2,887,575
2,899,105
2,899,105
3,057,979
Property Tax
0
0
0
0
Property Tax pr yrs
100,000
95,000
88,000
82,987
Replacement Tax
428,000
428,000
427,500
413,612
Motor Fuel
2,600,000
2,420,000
2,425,000
2,489,277
Sales Tax
216,000
206,000
189,000
183,545
Local Use Tax
1,260,000
1,233,000
1,150,000
1,195,517
State Income Tax
1,950,000
1,850,000
1,500,000
1,652,933
Hotel -Motel Tax
License & Permits
60,000
58,000
54,000
60,044
Liquor /Food
32,500
32,500
37,500
39,343
Other Business Lic
350,000
345,000
350,000
341,591
Vehicle
297,000
447,000
230,000
415,948
Building Permits
47,500
47,500
47,000
57,746
Non - Business Lic
Charges:
62,000
62,000
71,000
63,767
Police Services
40,000
38,000
40,000
33,745
False Alarms
15,000
135,000
135,000
129,000
114,478
Dispatching Sery
156,000
120,000
5,556,000
5,266,000
5,369,500
4,512,769
User Fees
49,000
44,000
46,000
40,806
Penalties
0
24,540
0
60,976
Rental Income
145,000
400,000
136,000
260,316
Fran Fees - Cable
400,000
138,500
100,000
0
Fran Fees - Tele hor
30,000
35,000
27,000
35,000
23,971
50/50 Program
437,000
659,500
486,650
418,650
215,165
Interfund Charges
25,000
12,350
50,000
494,925
Engineering Fees
Misc Rev
48,800
25,500
65,000
6,000
2,266,800
2,520,030
2,182,000
2,647,863
Interest Earnings
78,000
101,830
82,000
81,863
State Grants
215,000
527,600
0
615,600
554,682
Miscellaneous
210,000
202,000
200,000
197,452
Employee Cont
350,000
365,000
345,000
383,218
Ordin Violations
0
0
0
0
Transfers:
60,000
0
60,000
60,000
Transfer Charges
(120,000)
0
0
0
0
Transf Pking to St
0
0
0
0
MFT to Street
728,250
699,929
0
0
Trans to Debt Sery
200,000
0
0
0
0
Trans to INF
(100,000)
0
(100,000)
74,603
Trans to TIF 2
0
0
0
493,800
0
61,500
502,000
141,000
21,455,725
20,583,934
19,176,855
19,811,121
TOTAL
Expenditure
Categories:
18,600
6,633,720
5,941,596
6,259,520
5,914,947
Personal Services
1,250
18,000
10,000
6,000
944,300
869,436
936,570
853,691
Other Services
5,200
25,780
109,200
3,844,028
2,909,077
3,372,290
3,198,876
Contractual
500
5,300
2,763,840
2,678,387
2,784,350
2,465,959
Commodities
962,000
3,000
609,700
18,000
3,089,270
2,818,058
2,787,650
2,166,787
Capital Outlay
2,101,075
2,006,034
1,589,075
1,377,930
Debt Service
1,391,610
1,301,408
1,333,100
1,196,966
Pension Cost
962,000
6,950
1 70,680
1 619,700
133,200
1 20,767,843
18,523,996
19,062,555
17,175,156
TOTAL
5
VILLAGE OF DEERFIELD
ADMINISTRATIVE DIVISION
FUNDING SOURCE OPERATING BUDGET
DEPARTMENT
General
Fund 1999
- 2000
Village
Manager,
Finance,
Comm.
Dev., Engineering
ACCOUNT
1999 -00
1998 -99
INCREASE
PERCENT
NUMBER
DESCRIPTION
PROPOSED
BUDGET
(DECREASE)
CHANGE
5115
Benefits
$ 184,060
$ 169,570 $
14,490
8.6
5116
Apparel
1,000
500
500
100.0
5212
Travel, Training, etc.
46,390
46,190
200
0.4
5213
Printing and Advertising
41,150
61,550
(20,400)
(33.1)
5214
Communications
36,500
31,100
5,400
17.4
5315
Insurance
53,000
51,000
2,000
3.9
5316
Professional
221,400
199,300
22,100
11.1
5317
Contractual
154,500
135,300
19,200
14.2
5216
Utility Services
4,000
4,000
0
0.0
5419
Petroleum Products
2,750
2,650
100
3.8
5211
Repairs & Maintenance
81,950
79,450
2,500
3.2
5218
Miscellaneous
74,900
73,250
1,650
2.3
5318
Subsidies
47,000
37,000
10,000
27.0
5231
MV Maintenance
4,900
4,550
350
7.7
5412
Supplies
38,300
34,500
3,800
11.0
5428
Materials
1,000
1,000
0
0.0
5431
Small Tools & Equipment
2,000
1,000
1,000
100.0
6111
Equipment
17,200
15,000
2,200
14.7
7317
Vehicle +Equipment Replacement
41,000
41,000
0
0.0
TOTAL (without salaries)
$1,053,000
$ 987,910 $
65,090
6.6
5111
Salaries
1,245,620
1,175,530
70,090
6.0
TOTAL
$2,298,620
$2,163,440 $
135,180
6.3
Per Capita Cost
$127.69
$120.18
Number of Employees:
Full time
16
16
Part time
(Full time Equivalent)
3.10
2.20
N
'
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VILLAGE OF DEERFIELD
PUBLIC SAFETY DIVISION
FUNDING SOURCE OPERATING BUDGET
General Fund 1999 - 2000
DEPARTMENT
Police
ACCOUNT
1999 -00
1998 -99
INCREASE
PERCENT
NUMBER
DESCRIPTION
PROPOSED
BUDGET
(DECREASE)
CHANGE
'
5115
Benefits
$ 503,860
$ 429,480
$ 74,380
17.3
5116
Apparel
47,100
44,500
2,600
5.8
5212
Travel, Training, etc.
37,250
36,140
1,110
3.1
'
5213
Printing and Advertising
8,000
8,000
0
0.0
5214
Communications
39,300
36,350
2,950
8.1
'
5315
Insurance
136,400
130,000
6,400
4.9
5316
Professional
4,900
4,900
0
0.0
'5317
5419
Contractual
Petroleum Products
80,608
36,500
76,610
36,500
3,998
0
5.2
0.0
5211
Repairs & Maintenance
24,000
24,000
0
0.0
'5218
Miscellaneous
5,100
6,100
(1,000)
(16.4)
5231
MV Maintenance
32,500
34,000
(1,500)
(4.4)
Supplies
44,700
43,500
1,200
2.8
'5412
6111
Equipment
22,700
22,700
0
0.0
7317
Vehicle +Equipment Replacement
210,000
210,000
0
0.0
'
TOTAL (without salaries)
$1,232,918
$1,142,780
$ 90,138
7.9
5111
Salaries
3,387,060
3,286,390
100,670
3.1
'
TOTAL
$4,619,978
$4,429,170
$ 190,808
4.3
'
Per Capita Cost
$256.64
$246.04
Number of Employees:
'
Full time
Part time
54
54
(Full time Equivalent)
2.30
2.10
1
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7
VILLAGE OF DEERFIELD
PUBLIC WORKS DIVISION
FUNDING SOURCE OPERATING BUDGET
DEPARTMENT,
Street
Fd. Sewer Fd. 1999 - 2000
Street, Sewer:
Water
Fd. Garage Fd.
Water,
Garage,
ACCOUNT
1999 -00
1998 -99
INCREASE
PERCENT'
NUMBER
DESCRIPTION
PROPOSED
BUDGET
(DECREASE)
CHANGE
5115
Benefits
$ 273,330
$ 230,980
$ 42,350
18.3.
5116
Apparel
11,300
11,220
80
0.7.
5212
Travel, Training, etc.
6,500
6,000
500
8.3
5213
Printing and Advertising
5,600
5,650
(50)
(0.9')
5214
Communications
30,900
26,070
4,830
18.5
5315
Insurance
215,010
205,000
10,010
4.9
5316
Professional
34,400
30,400
4,000
13.2
5317
Contractual
763,300
507,800
255,500
50.3
5216
Utility Services
297,100
292,100
5,000
1.7
5419
Petroleum Products
29,700
29,700
0
0.0
5211
Repairs & Maintenance
237,500
276,500
(39,000)
(14.1)
5210
Equipment Rental
12,000
12,200
(200)
(1.6')
5425
Salt
75,000
65,000
10,000
15.4
5221
Occupancy
40,000
40,000
. 0
0.0
5218
Miscellaneous
21,400
20,800
.600
2.9
5427
Aggregates
95,500
86,300
9,200
10.7
5426
Chlorine
8,000
8,000
0
0.0
5432
Purchase of Water
1,750,000
1,800,000
(50,000)
(2.8')
5231
MV Maintenance
83,400
68,700
14,700
21.4
5412
Supplies
114,800
114,000
800
0.7
5428
Materials
182,800
167,200
15,600
9.3
5431
Small Tools & Equipment
5,300
5,300
0
0.0
6111
Equipment
52,000
60,300
(8,300)
(13.8)
5429
Street Signs
4,000
4,000
0
0.0
7316
Depreciation
130,000
102,500
27,500
26.8
7116
Bond Principal
265,000
0
265,000
100.0
7217
Bond Interest
221,970
221,970
0
0.0
7317
Vehicle +Equipment Replacement
158,000
3,000
1.9
_155,000
TOTAL (without salaries)
$5,123,810
$4,552,690
$ 571,120
12.5.
5111
Salaries
1,922,340
1,721,500
200,840
11.7
TOTAL
$7,046,150
$6,274,190
$ 771,960
12.3
Per Capita Cost
$391.41
$348.53
Number of Employees:
Full time 32 31
Part time
(Full time Equivalent) 3.60 2.70
0
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BUDGET NOTES AND ANALYSIS
The Village at a Glance
Incorporated in 1903 and located 27 miles north of downtown Chicago, the Village is
predominantly a community of single family homes. The 1980 Census recorded a
population of 17,430 and 5,489 housing units within a land area of 7.0 square miles.
The Village's population has increased by 3.3% from 1980, whereas the number of housing
units in the Village has grown by 22.8% to 6,740, indicating a continuing trend toward
smaller household sizes.
' Year Population Housing Units
1980 17,430 5,489
' 1990 17,327 6,052
Estimated 1994 17,800 6,052
Special Census 1997 18,002 6,740
' Deerfield is recognized as one of the State's wealthiest communities. In the 1990
Census, Deerfield ranked fourth in the State in terms of Median Family Income in
municipalities with populations of at least 10,000. The Village's $232,200 Median Home
Value at the 1990 Census was 187.0% greater than the statewide median of $80,900.
' Over the past ten years the Village has seen considerable building activity,
particularly in new office /commercial buildings. The southern end of the Village,
which is the Cook County portion, represented 189. of the Village's tax base and
' contains the major retailing area as well as commercial /light industrial development.
This area has grown from a 1983 equalized assessed valuation (EAV) of 26,000,000 to a
1997 EAV of 137,131,665. This includes the increment for a tax incremental financing
(TIF) district. Significantly, there is no residential development in this major area.
' The Commercial Tax Base
In addition to the residential areas of Deerfield, the Village's tax base also includes
' a number of corporate headquarters facilities and other commercial establishments. The
Village's larger office buildings are located primarily along the north -south I -294
Tollway, which is in the western part of the Village, and the east -west Lake Cook Road,
a four -lane road which is near the southern boundary of the Village. Other commercial
t areas include Deerfield's downtown business district, which is undergoing a major
redevelopment, and various retail and service firms along Waukegan Road and Deerfield
Road. The following table lists the ten largest taxpayers in the Village.
' Percentage
of Total
Equalized Village
Assessed Assessed
' Taxpayer
Business
Properties
Valuation
Valuation
VMC,'Inc.
Deerbrook
Shopping Center
$22,367,861
3.58%
Matas Corporation
Corporate
500 Center
20,164,847
3.23%
CarrAmerica
Parkway North
19,646,563
3.150
'
Stein and Company
Lake Cook Office Center
17,941,421
2.8790
Estate of James Campbell
Arbor Lake Center
14,596,061
2.34%
Travenol Labs
Baxter Office Buildings
13,744,410
2.20%
Marriott Corporation
Hotels
7,378,007
1.1890
'
Equitable Life Insurance
Hyatt Campus Office Park
5,883,981
.94%
Draper and Kramer
Deerfield Business Center
5,650,694
.91%
State Farm Insurance
Office Building
5,302,557
.85%
'
$132,676,402
21.26%
The table below lists the ten largest employers in the Village as determined by a
March 1993 (most current) canvass of employers.
Employer
Business /Service
Baxter Health Care Corporation Health Care Products
Hewitt Associates Management Consulting
Ill. State Student Assistance Comm Student Loans (State Agency)
Alliant Foodservice Institutional Food Service
Fujisawa USA, Inc. Pharmaceuticals
Deerfield School District 109 Elementary School District
William M. Mercer, Inc. Management Consulting Firm
MMI Companies Insurance
Twp. School District 113 High School District
West Group Publishing
Number of Employees
1,000
734
550
450
425
300
300
275
240
225
The following municipal services and facilities are available in the Village of
Deerfield:
Number of Full -Time Employees (FTE) 111
Miles of Streets 70
Miles of Alleys 4
Miles of Sewers 140
Police Protection:
Number of Stations 1
Numbers of Police Officers 38
Library Services:
Number of Branch Libraries 1
Number of Books 150,000
Recreation Facilities:
Number of Parks and Playgrounds 20
Park Area in Acres 288
Municipal Water Utility:
Population Serviced 6,050
Average Daily Pumpage 2,971,916 gals.
Miles of Water Mains 65+
Municipal and Other Governmental Services
The Village of Deerfield is governed by a President /Mayor and Board of six Trustees,
all of whom are elected on an at -large basis. Pursuant to a referendum on April 15,
1975, the Village is a home rule unit under Illinois law. In 1952, the Village
adopted an ordinance creating the position of Village Manager. The Manager is
responsible for the day -to -day operations of the Village and its 111 full time
employees (FTE), of which 40 are sworn police officers. The only collective
bargaining unit among Village employees represents the patrol officers. The Village
has a modern complex of governmental buildings including the Village Hall
(constructed in 1959 and remodeled in 1988/89), the $980,000 Police Building
addition to the Village Hall, constructed in July, 1980, and the Village Hall Annex
constructed in 1959 (also houses the township offices). The Village's $1,500,000
public library was constructed in 1971. Recent interior improvements to the library
10
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have included an elevator and other accessibility improvements and a new fiction
room in the lower level, completed in 1995. The main floor was renovated in 1998.
In 1988 the Village and the Deerfield Park District constructed a $3,300,000 public
works garage. A fully funded enhanced 911 telephone emergency system was installed
in 1991.
Deerfield has purchased Lake Michigan water from the City of Highland Park on a
contractual basis since 1913. The Village maintains three pumps at the reservoir in
Highland Park and has 82 miles of water mains through which approximately one
billion gallons of water per year flow. The Village has a one million gallon
elevated tank and a 4.3 millon gallon underground reservoir. The adjacent Village
of Riverwoods purchases approximately one -third of its water supply from Deerfield
(the balance of Riverwoods is served by private wells).
The Village is served by separate sanitary sewers (65 miles) and storm sewers (65
miles) with treatment provided by the Village owned sewage treatment plant. The
Village's most recent treatment plant expansion was completed in 1978. The
Village's 25% share of the $4.7 million cost was funded with general obligation
bonds. The plant has a hydraulic design capacity sufficient to serve a population
of 30,000. The Village anticipates this capacity will be sufficient for the
foreseeable future.
11
BUDGET CALENDAR
BUDGET PREPARATION AND LEGISLATIVE ENACTMENT FOR FISCAL YEAR 1999 -00
DATES
OPERATING TIMETABLE
RESPONSIBILITY CENTER
January 8 -29
- Preparation of department
Department heads,
budgets
Staff
February 1
- All departmental budgets returned
to Village Manager for review
February 1 -12
- Manager reviews budget with
Village Manager,
department heads
Finance Director,
Department heads
February 15
- Completed budgets to Finance
Finance Department
Department for computation and
typing; further review when necessary
February 26
- Budget to Mayor and Board of Trustees
Finance Department
for review
March 1 -12
- Review by Mayor and Board of Trustees
Mayor and Board
of Trustees
March 1
- Adopt ordinance calling for tentative
Board of Trustees
budget and publication
March 11
- Legal publication of notice of public
Staff
inspection of budget
March 11
- Proposed budget placed on file for
Staff
review by public
March 15
- Commence budget review meetings
Mayor and Board of
Trustees,
Finance Director,
Department heads
April 1
- Notice of budget hearing
Staff
April 19
- Public hearing and Board meeting
Resolution by Mayor
and passage of the budget
and Board of
Trustees
April 30
- Budget Effective Date
May 1 -April 30
- Implement and Administer Budget
Staff
May 1 -April 30
- Review of Progress toward Goals
Staff, Mayor and
and Objectives
Board of Trustees
December 6
- Board Commentary on 1999 -00 Budget
Mayor and Board
of Trustees
12
1
IMAJOR BUDGET POLICIES AND OBJECTIVES
VILLAGE GOALS
' * To maintain a safe, healthy atmosphere in which to live and work.
* To provide for the Village's long term financial stability.
* To respond in an efficient and effective manner to community needs.
' MAJOR BUDGET POINTS FOR THIS FISCAL YEAR
* Personnel - one position was added. This addition was in Public Works and
' was the first addition in ten years. See Personnel Schedule, pages 27 -28.
* Base Salary Increase - 3.5%
* Village property tax decrease
* No increase in water or refuse rates.
' * Sewer rate increase from $1.55 to $1.83 for 100 cubic feet. This is the
first increase in five years. The funds will go toward sewer system
operations. The Village removed its $8.00 per unit sewer maintenance fee.
Expenditures financed by this fee are now paid out of the base sewer fee.
' * Capital Projects -
Water System Improvements: Improvements consist of a new reservoir,
pump station and transmission main. Financing is to be done by a bond
issue and internally raised funds. A $5,000,000 bond issue was sold to
' begin the water improvement program. Capital Project item #22.
Street Rehabilitation Project of $805,000. Capital Project item #5.
Downtown Redevelopment, Village Center:
Deerfield Square - Most of the Village expenses have been expended.
' Approximately $500,000 remains. Capital Project item #27.
South Commons - Approximately $6,000,000 remains to be spent for land
acquisition and site preparation. Capital Project item #26.
Deerfield Centre - The Village has budgeted $1,200,000 to complete the
' site preparation for the development. Capital Project item #25.
ANALYSIS OF MAJOR BUDGET POLICIES AND OBJECTIVES:
Water System Improvements. The Village has begun planning for water system
improvements of approximately $6,200,000. These improvements will consist of
additional water storage, pumping and transmission mains. These are the first
major improvements to the water system in approximately 25 years. The Village
' sold a $5,000,000 bond issue in December of 1997. Any additional funds will
come from Water Department revenues.
Increase in Street Rehabilitation Program. The program had been stabilized at
' $585,000 since 1993. The Village Engineer indicated that the program was
falling behind. The Village increased the budgeted amount to $962,000.
Funding is in place through 4/30/2003. The Village will study new revenue
sources for capital improvements, including a communications tax.
' BUDGET PROCESS
The budget is a master financial plan which represents services which will be
' provided to the community and the sources of funds required to perform these
services. The budget developed by the Village is regulated through the
Illinois Statutes. The Village is a home rule city. As a home rule city, the
Village has: (1) a wider range of revenue items available, (2) no tax rate
' maximum, and (3) the ability to issue general obligation debt without limit.
The Village has been sparing in the use of the tax levy (see page 26), and the
only home rule revenue source utilized by the Village is a 69. hotel tax which
provides projected revenue of over $1,950,000. The Budget Act allows for
' control of the budget at the fund level. However, the Village requires its
department heads to control their budgets at the departmental level.
The budget process is analyzed in two separate parts - the operating budget
' and the capital program. The process has many connecting points, and care is
' 13
1
Both the
'
taken to not neglect one for the other. capital and operating
budgets should be viewed over a period of time in excess of the budget year.
'
The operating and capital budgets are developed with a focus on long term
solvency. To maintain this long term focus, the Village uses presentations of
'
projected figures for the operating budget for two future years, in addition
to the budget year, as well as the .five year capital project budget.
'
Budget Amendment. While it is rare for the Village to amend the budget,
the Village can do so. Two - thirds of the corporate authorities then holding
office may revise the budget providing that funds are available for the
'
designated purpose.
Bond Issues. Two bond issues were sold in 1997 -98, $17,000,000 for the
,
Village downtown redevelopment project and $5,000,000 for the beginning of the
Village water renovation project. These issues will not impact the property
tax levy. The water bonds will be paid out of water fund revenues and the
'
downtown redevelopment bonds will be paid from TIF proceeds.
Operating Budget. The budget process is a continuous one for Village
staff, the Village Manager and members of the Board of Trustees. There is a
constant review of priorities and goals and the means to accomplish them. In
'
joint meetings with department heads, supervisors prepare their operating
budgets, which are reviewed and adjusted by the department head, prior to
further review by the Finance Director and the Village Manager. After these
reviews by the Village staff, the preliminary budget is prepared and sent to
'
the-mayor and Board of Trustees. At that point, the Finance Committee of the
Board of Trustees meets to review the budget. The committee's analysis is
wide ranging, including discussion of all operating expenditures, existing and
'
potential revenue sources, and requirements of the Village's physical plant.
In conjunction with its review of specific programs and services, the
Committee also discusses the present and future needs of the citizenry.
Capital Program. In its capital projects program, the Village identifies
'
construction expenditures in excess of $5,000. These expenditures are shown
in the capital projects budget, pages 145 thru 150. These projects are
brought to the Village's attention, generally by the Director of Public Works
and Engineering, other Village personnel, the Village Board, members of the
'
public, or by outside professional consultants. These items are prioritized
by staff members, commencing with the Director of Public Works and
Engineering, the Village Manager and the Finance Director. They are then
submitted to the Village Board for consideration, prior to presentation at a
'
public hearing. During the process of prioritization, the available methods
of financing are also reviewed.
Effects of Capital Prolects on Operating Budget. The Capital Improvement
'
Program can be divided into three parts: Maintenance, Improvements and
Additions, and Redevelopment.
Maintenance. It is difficult to assign a savings value to
'
maintenance programs; however, as a rule of thumb, money spent on the
rehabilitation of streets, that is, bringing a marginal street up to standard,
adding curb and gutter where needed, as opposed to complete reconstruction of
the street, has a factor of about 6 to 1. The $900,000 that the Village is
,
spending on street maintenance would eventually save in excess of $5,000,000
over complete reconstruction.
Improvements and Additions. There are no additions to the Village
'
Capital Plan which require additional personnel. The only additions which
appear to have additional costs involved are some of the street lighting
projects. The electricity for street lighting is covered under the Village's
franchise agreement with Commonwealth Edison, so electrical costs are free;
'
however, the maintenance of an intersection is approximately $1000 per month.
1
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Redevelopment. Redevelopment of the Village's downtown will cost
the Village approximately $150,000 in lost sales tax during the period of
construction, spread over two fiscal years. It is anticipated that sales tax
in the new development will be approximately $300,000 per year.
BASIS OF BUDGETARY ACCOUNTING
Basis of accounting refers to when revenues and expenditures or expenses are
recognized in the accounts and reported in the annual budget.
All Governmental Funds (General Fund, Special Revenue Funds, Capital
Project Funds) are accounted for using the modified accrual basis of
accounting. Their revenues are recognized when they become measurable and
available as net current assets. The Village's share of State - assessed income
taxes, gross receipts, and sales taxes are considered "measurable" when in the
hands of intermediary collecting governments and are recognized as revenue at
that time. Anticipated refunds of such taxes are recorded as liabilities and
reductions of revenue when they are measurable and their validity seems
certain.
Expenditures are generally recognized under the modified accrual basis of
accounting when the related fund liability is incurred.
The Village charges operating departments for equipment and motor vehicles
based on the current market value and estimated years of useage. These funds
are accumulated in the Vehicle and Equipment Replacement Fund until the
equipment or motor vehicles are purchased.
Agency Fund assets and liabilities are accounted for on the modified
accrual basis.
All Proprietary Funds and Pension Trust Funds (Enterprise, Internal
Service, Police Pension) are accounted for using the accrual basis of
accounting. Their revenues are recognized when they are earned, and their
expenses are recognized when they are incurred. Unbilled Waterworks and
Sewerage Fund utility service receivables are recorded at year end.
BUDGET AND FINANCE POLICY
Infrastructure Management. The Village believes that ongoing maintenance
of its infrastructure and equipment is of prime importance to reduce the risk
of emergency repairs and avoid the cost increases of deferred maintenance. To
finance capital projects, the Village utilizes standard capital raising
techniques such as General Obligation and Revenue Bond Issues as well as pay -
as- you -go practices when reasonable. Two examples of the pay -as -you go
program are (A) the Vehicle and Equipment Replacement Fund and (B) the
Infrastructure Replacement Fund. The purpose of the Vehicle and Equipment
Replacement Fund is to keep annual expenses in balance while providing
sufficient funds for the replacement of vehicles and major equipment items
which cost in excess of $5,000. The Vehicle and Equipment Replacement Fund is
fully funded. The Village also has established an Infrastructure Replacement
Fund to provide funding for ongoing maintenance of the Village's
infrastructure, primarily streets and underground improvements. This year the
Infrastructure Replacement Fund will fund $962,000 for street resurfacing and
renovation. In the last ten years the Village has resurfaced or rehabilitated
approximately 500 of all streets in the Village. The Village has begun a
water system imrovement program which will increase storage, transmission and
pumping capacity.
IDEBT POLICY
1
The Village of Deerfield is a home rule municipality and, as such, has no debt
limitations. If, however, the Village was a non -home rule municipality,
according to Illinois statutes, its available debt limit would be as follows:
1 15
Assessed Valuation - 5/1/97* $648,880,301
Legal Debt Limit - 8.625 55,966,000
Amount of Debt Applicable to Limit 6,905,000
Legal Debt Margin Available 49,061,000
*1997 equalized assessed valuation
The figures demonstrate that the Village has been frugal in its use of its
home rule debt authority.
The Village's ratio of net bonded debt to be paid from property tax is 1.06,
approximately .350 of its estimated full values. This compares with a median
average of 1.73% of estimated full value for cities of 10,000- 24,999 in
Moody's report on 1997 valuations.
In determining the source of funds for major projects, the Village's
particular borrowing requirements are identified and analyzed. In light of
these requirements, the Village balances its available cash and the
possibility of using local improvement or special taxing districts, lease
financing and long term debt. As part of the review, interest rate cycles and
the current level of Village debt are considered. The Village also reviews
the potential for issuing short term versus long term debt. The Village's
current bond rating is AAA by Moody's, issued in December 1997.
The Village's policies in the issuance of debt are (1) to attempt to keep a
relatively even debt service levy, allowing it to increase as new equalized
assessed valuation is available and as capital needs arise. The Village must;
reconcile the objective for a stable levy with the fact that delayed
improvements or maintenance often have a higher true cost. Summarily, the
goal to keep an even debt service levy must be balanced against the necessity
of the project. (2) The Village will not issue long term debt for short term
projects. The life of the financing must not exceed the life of the project.
The use of long term debt is subject to careful review by the Board of
Trustees.
ACCOUNTING, AUDITING AND FINANCIAL REPORTING POLICIES
1. An independent audit will be performed annually.
2. The Village will produce annual financial reports in accordance with
Generally Accepted Accounting Principles (GAAP) as outlined by the
Governmental Accounting Standards Board.
3. The Finance Department will report to the Mayor and Board of Trustees and
to the departments on a monthly basis the amount of funds expensed or
expended for the month and year -to -date vs. budget and projected.
4. The Finance Department will also report on an ad hoc basis on any other
financial items which will affect the Village's financial picture.
MAJOR REVENUES IN EXCESS OF $800,000
Property Tax - $2,887,575. The Village's largest revenue item is the
property tax. Deerfield is a home rule municipality, and, as such, has no
limit on the amount it can levy for property taxes. (The Village collection
on its property tax levy has averaged 99.5% over the last five years) . The
Village has been sparing in its use of the property tax levy as is shown in
the chart on page 21. For the past five years the Village's property tax levy
has declined both in tax rate and real dollars. The property tax is primarily
used for: Debt Service - 20 %, Pensions - 43 %, Refuse Services - 26 %, Street
Department - 11 %.
16
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Sales Tax - $2,600,000 projected - The sales tax is a 1% tax on the
exchange of all tangible personal property within the Village. This tax is
collected by the State and remitted to the Village. The Village is
projecting an increase from fiscal year 1998 -99 due to the addition of a
significant retailer. However, the Village will still have significant
construction in the downtown area which will have an effect on its sales tax
collections.
Income Tax - $1,260,000 projected - The Village receives a portion of the
State of Illinois Income Tax receipts. This projection is consistent with
the estimates of the Illinois Department of Revenue.
Hotel /Motel Tax - $1,950,000 projected - This revenue estimate is based
on historic occupancy levels and room charges.
Interest Earnings - $2,266,800 projected - The largest dollar amount of
interest is earned in the Police Pension Fund, where $1,300,000 is budgeted.
The projections are based on existing investments and on amounts to be
invested in the coming year. In addition, in the operating funds, the
projection of $966,800 in interest revenue is based on a 90 -day treasury bill
earning at a rate of 4.75 %.
User Charges - Budgetary policy requires that those funds which can be
reasonably financed by a user charge be so financed.
Water - $3,350,000, the budgeted amount for water sales, is based on
the rate of $2.65 per 100 cubic feet.
Sewer - $1,600,000, the budgeted amount for sewer charges, is based
on current usage and the sewer charge of $1.83 per 100 cubic feet increased
May 1, 1999. This is an increase from the $1.55 fee which was enacted on
April 18, 1994.
Refuse - $330,000, the budgeted amount for refuse billing, is based
on the existing rate and the existing number of homes.
Revenue Estimates - Village policy requires that revenue estimates be
based on conservative projections. It is unusual for actual Village revenues
to fall short of projections. In the past, this standard has been
consistently accomplished.
FINANCIAL CONDITION OF THE FUNDS
' Fund - The fund is a self balancing group of accounts which includes
revenues, expenditures, assets and liabilities. Each fund has some specific
purpose, either funding a pension, providing for the treatment of sewage, or
funding capital maintenance or replacement programs. The way to distinguish a
' fund from an activity is that a fund will have exclusive revenue items as well
as expenditures. Normally expenses are to be balanced with revenues within a
fund.
' Generally, the funds of the Village are in sound condition and, if the budget
performs as projected, they will continue to have available balances by year
end. The exception to this, as currently budgeted, is the Emergency Services
Fund.
FINANCIAL CONDITION OF THE VILLAGE
' The Village continues to be in sound financial condition. This is evidenced
by:
1. Moody's rating of AAA.
' 2. Continuation of additions to General Fund Revenue.
1 17
1
3.
Revenue continuing
to expand
at a sustainable rate.
'
4.
Debt levels are low
compared
to national levels.
5.
Continued improved
funding of
pension funds.
and condominiums has been completed and is fully occupied. The Village did
6.
Continuing maintenance of the
Village plant and equipment.
'
7.
Full funding of the
Vehicle and Equipment Replacement Fund.
Southwest Ouadrant: An area comprised of approximately 17 acres is the
FUTURE YEARS PROJECTIONS
The Village projects its Operating Fund two years into the future. Estimates ,
are conservative. The Village is assuming a general increase of 39. for items
not guaranteed by contract or other similar surety.
COMMUNITY EVENTS
A 400 unit subdivision which is a mixture of single family homes, townhomes,
and condominiums has been completed and is fully occupied. The Village did
'
not expand its construction inspection staff but used outside services for
some plan review.
DOWNTOWN REDEVELOPMENT
'
Southwest Ouadrant: An area comprised of approximately 17 acres is the
subject of a redevelopment agreement which required the razing of
approximately 140,000 square feet of retail, office and residential properties
'
which will be replaced by 255,000 square feet of retail and office space. The
development is being built by CRM Properties, Inc. The Village has acquired
the land and construction has begun.
Southeast Quadrant: The Village named Mesirow Stein as the developer of
'
approximately.five acres at the southeast corner of Deerfield Road and
Waukegan Road. The Mesirow Stein development will contain approximately
50,000 square feet of retail and office space and 60 apartments. The land has
been acquired and razed, and construction could begin as early as July 1999.
'
South Commons. The Village has named James Brothers as the developer of
South Commons, an area southwest of the downtown area. The plan calls for '
approximately 150 units of condominiums and townhouses on approximately 10
acres. A redevelopment plan is being drafted, James is going through the land
use process, and the Village is acquiring the land. Construction may begin in.
the fall of 1999. '
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1
VILLAGE OF DEERFIELD, ILLINOIS
SUMMARY OF SIGNIFICANT ACCOUNTING AND BUDGETING POLICIES
The Village of Deerfield, Illinois, was incorporated April 14, 1903. The Village
operates under a Board /Manager form of government and provides the following
services as authorized by its charter: public safety (police), highways and
streets, sanitation, health and social services, culture, recreation, public
improvements, community development and general administrative services.
The accounting policies of the Village of Deerfield, Illinois, conform to
generally accepted accounting principles as applicable to governments.
The following is a summary of the more significant policies.
A. Reporting Entity and Its Services
B. Basis of Presentation - Fund Accounting
The accounts of the Village are organized on the basis of funds, each of which
is considered a separate accounting entity. The operations of each fund are
accounted for with a separate set of self - balancing accounts that comprise its
assets, liabilities, fund equity, revenues, and expenditures, or expenses, as
appropriate. Government resources are allocated to and accounted for in
individual funds based upon the purposes for which they are to be spent and the
means by which spending activities are controlled.
General Fund - The General Fund is the general operating fund of. the Village.
It is used to account for all financial resources except those required to be
accounted for in another fund.
Special Revenue Funds - Special Revenue Funds a
proceeds of specific revenue sources (other than
capital projects) that are legally restricted t o
purposes. The following funds are Special Revenue
Enhanced 911
Street
Motor Fuel Tax
IMRF
Emergency Services
re used to account for the
special assessments or major
expenditures for specified
Funds:
Debt Service Fund - Debt Service Funds are used to account for the accumulation
of resources for, and the payment of, general long -term debt principal, interest,
and related costs. The Debt Service Fund has been treated as a single fund and
budgeted in a like manner by the Village.
Capital Project Funds - Capital Project Funds are used to account for financial
resources to be used for the acquisition or construction of major capital
facilities (other than those financed by Proprietary Funds, Special Assessment
Funds, and Trust Funds). These projects are budgeted in the Capital Projects
Budget. In addition, the following funds are Capital Project Funds:
Infrastructure Replacement Fund
Vehicle and Equipment Replacement Fund
Enterprise Funds - Enterprise Funds are used to account for operations (a) that
are financed and operated in a manner similar to private business enterprises,
where the intent of the governing body is that the costs (expenses, including
depreciation) of providing goods or services to the general public on a
continuing basis be financed or recovered primarily through user charges; or (b)
where the governing body has decided that periodic determination of revenues
earned, expenses incurred, and /or net income is appropriate for capital main-
' 19
tenance, public policy, management control, accountability, or other purposes.
The Village has the following Enterprise Funds:
Water Fund
Sewer Fund
Refuse Fund
Parking Lot Funds
Internal Service Funds (Garage) - Internal Service Funds are used to account for
the financing of goods or services provided by one department or agency to other
departments or agencies of the Village, or to other governments, on a
cost - reimbursement basis. The Village has one Internal Service Fund which is the
Garage Fund.
Trust and Agency Funds (Police Pension) - Trust and Agency Funds are used to
account for assets held by the Village in a trustee capacity or as an agent for
individuals, private organizations, other governments, and /or other funds. These
include Pension Trust and Agency Funds. Pension Trust Funds are accounted for
in essentially the same manner as proprietary funds since capital maintenance is
critical. Agency Funds are custodial in nature (assets equal liabilities) and
do not involve measurement of results of operations. The Police Pension Fund is
the only Trust Fund within the Village.
Component Unit - Deerfield Public Library - The Deerfield Public Library has a
separately elected seven - member board which annually determines its budget and
resulting tax levy. Upon approval of the Government, the levy is submitted to
the County. All debt of the Library is secured by the full faith and credit of
the Government which is wholly liable for the debt. The Library, while servicing
the general population of the Government, does not provide services entirely to
the Government. Because the Library possesses the characteristics of a legally
separate government and does not service the primary government, the Library is
reported as a component unit in this budget.
C. Basis of Accounting
Basis of accounting refers to when revenues and expenditures or expenses are
recognized in the accounts and reported in the annual budget.
All Governmental Funds (General Fund, Special Revenue Funds, Capital Project
Funds) are accounted for using the modified accrual basis of accounting. Their
revenues are recognized when they become measurable and available as net current
assets. The Village's share of State - assessed income taxes, gross receipts, and
sales taxes are considered "measurable" when in the hands of intermediary
collecting governments and are recognized as revenue at that time. Anticipated
refunds of such taxes are recorded as liabilities and reductions of revenue when
they are measurable and their validity seems certain.
Expenditures are generally recognized under the modified accrual basis of
accounting when the related fund liability is incurred.
Agency Fund assets and liabilities are accounted for on the modified accrual
basis.
All Proprietary Funds and Pension Trust Funds (Enterprise, Internal Service,
Police Pension) are accounted for using the accrual basis of accounting. Their
revenues are recognized when they are earned, and their expenses are recognized
when they are incurred. Unbilled Waterworks and Sewerage Fund utility service
receivables are recorded at year end.
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Village of Deerfield
1999 Property Tax Levy with five year comparison
Street
330,000
330,000
330,000
330,000
330,0001
Emergency Services
0
0
0
0
0
IMRF
490,000
510,000
510,000
510,000
510,000
FICA
380,000
400,000
400,000
400,000
400,000
Police Pension :`
225,000
240,000
280,000
300,000
320,000
Audit
0
0
0
0
0
Sca1%enger;
725,000
725,000
725,000
740,000
755,000
Debt; Seruice net
( )
890,755
800,155
699 155
619,105
572,575
Total Village
3,040,755
3,005,155
,
2,944,155
2,899,105
2,887,575
Libra ry
1,162,968
1,209,487
1,269000
1,3 4 000
1,420,000
Combined Levy
4,203,723
4,214,642
4,213,155
4,242,105
4,307,575
Tax Rate History
EAV
603,544,983
624,187,752
648,880,301
670,000,000
690,000,000
Tax -Rate( per $100)
(est)
(est)
Vlilage
0.504
0.481
0.454
0.433
0.418
Library
0.193
0.194
0.196
0.200
0.206
Combined `
0.697
0.675
0.649
0.633
0.624
21
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Chart 1
' Property Tax Dollar Apportionment (1)
1997 Tax Levy Collected in 1998
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' (1) THE VILLAGE IS IN SEVERAL TAXING DISTRICTS. THE ILLUSTRATED 22
APPORTIONMENT IS GENERALLY REPRESENTATIVE OF THE VILLAGE AS A WHOLE.
C
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Chart 2
Budget Dollar
1999 -00
Village Other 14.5%
Hotel Tax 8.8%
rate Income Tax
-5-750e
otor Fuel Tax 2.0%
1.
efuse Char e er 16
j eh�oe St
Interest Earnings
10.2%
Village Property Tax
13.0%
WHERE IT
COMES FROM
o�o
'l
�e
5r
Ga
Water Charge 15.2%
Municipal Sales Tax
12.7%
THIS CHART ILLUSTRATES THE MAJOR FUNDING SOURCES OF THE VILLAGE. CONTRARY
TO POPULAR OPINION, PROPERTY TAX IS ONLY 13% OF THE VILLAGE'S FUNDING SOURCES.
23
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1
WHERE IT
Chart
Budget Dollar
1999 -00 GOES
° o o °o °p0 00 °oo 0
0e o °0 °00 0o 000 °00 00 °
0 0
1 ° oe o 00
0 00000O e�Oo ao°° o u°°°°°pO
0000 0000 00 ° ° °o n °o ° °�- 0 ° ° :e -: : ° :: 00.
0 90 090°00 000 °00 00 ° ° °0 0 °oeoOO °o° 000
0 0 0 0 0 0
0:0,00 0°° 00 0000 :0 0 0 o a 0.. 0° 090
0 o e a
0 °0000 0' 090000 00 ° 0 0° o °: o0a0 °0 00 009
° °- 0090 °e 009 ° ° ° o °: 000000 000000 °00 0
o %. 0 0 °00 0 :Water 17.9% °o o o°a o °o
0 0 0°
General 00 ° - °0 000 ° :° :° ..000.0.. 0 ° °o° 0000 :0
00 0 0: 000009 00 000 °00 0 ° 00 ° °o °O0 00 000
000 °0 0° °00 00 00 ° e : 0 °p ° °0 °00 9° 090 °00
1 ° 00 00.000 00 -000 0 900000 00 900000 00 0
Government 11.1% ° ° ° °o° ° ° ° °° 0° ° °0 °° °° ° ° °
0 0
000°00000 00000000 ° ° °0a °° °0000 ° ° °9 °00 °9 - a % -0
0a00000p000000 :0 :0000- pO0p00- 00 -0o -p 0 :00 00 :00
0 00 900090 00 00p000 :0 0 0 9 0 00 00 00 :0 00 . 0
900000 00 900000 00 0 00900090 0000 0 :0 000.00 e ° 0
00 0° °pe °00000 ° 00° o :e 000900 0000 .
e o0 0 00 0 0 6' 00
°.000 °0 °00 °900090 °090uo000o00° 0000009 ��..o °090
0 0 0 0 0p o0 000 00 00 0 ° o °0 a 00 00 ° o 00 °0 ° °o °po 000 °00 °0o 000000 ° ° °e 0/� �q a °p0 ° 0u9
000 °000° °000. -0. : ° ° °0 -0 u0 °P4e% 90e00� °�0 ° ° °a 9
0 0 0 00 0
0 0 0 °O 0° °pa eo 0 ° (!�G o0 000 00 0 0 0
' °0000 ° °00 °0000 00 ° 00* p00 °p ./ 0000 °00 0 00 °� °I
000-00 00 0000 ::0: 00 000 00 00000 00 �� 1; ° o
General 00 :°, ° °0.09 00 :00 : °M 0
0 000 00 00 0 0 0 00 90000 000 °00 0 00
9 0 0 0 0 0099 :o 00 0 0 000 00 0
0 0 0° o :o :o 00
Obligation Debt 10.1% °000000p : °00°° a°° °° ° °0 0° °� °00 °00 0 °0
o ° -o :0 0 °00 ° ° °p : 0 00 000900° 0000.0a000o 990 000 :<
°O 0° 0000 °09 00p0000 ° °00 0 :0 - : :0 o e 00000
0° 0 Y °0000 0000 0 0 ° °0 -00 Goo 090 o Sewer 8.9 %0 0° °°
o - 0 0
000 0° 090 °0 - oo ° o o �0 00 0 0000 O p0.0 000 °00 0
0 0 000 °0e 0000.000.'0: 0 000000 90 0000oo o0 0
°° ° °° 0 °0 ° 0 0 0 0 0 0 0 0 0 00 0 0 0° 00.00000000.
0 00 000000 0 000 0 00 000000 00 00-00 00 :
00:00000000 000 °00 -0 °•0 :00000°00 000 °0000
°p0 00 0000 :0 00 a 000000 00 :000 °0o 000°00 0
o:00 :0 -0000 0 00° 0 00000 0 00 0000p0 00 0
0 0 000 0 00. 0o e o ° 0 0
0 o e0 ..00 0 . 00 0 ° °0 00 o00 00 0
0 0
e°°: 9°e °°° 9 9°00:0: oo0: o °0 o °00 O : ° ° 0 0000 o°
Police 24.9% 000 °0000°°°°°°° 0 0.00 -°
oo -o00o o000o 000 °0000X. 900000 °00
(Including Pensions) 0° ° - °: ° ° X. °° ° ° ° ° °-
' ° 0 :0 ° 0 0 ° Street 10.6% . 0
9 0 -0 00 0 0 0 0 0 0
N °0 000°00 0 °Q 0000 Cp0000 00 °9 0:0
- °0. 00°000000°00 00 a0000 ° °:
e 9000:0 9°°° 0 0° -: O Q 0- 0°
j 00900090 0e 90p000 00
1
'o
° e :000 00 0 . ° o :
°- °0000 ° ° °0 opO0 °O
O0 °o
1 9
-: :o
°
Na
0
e
° °
- 9 : o
0 000%
00 u o 9 u 9
° ° ° °'
e °° : ° -
Public Works 44.7%
1 THE LARGEST USE OF THE VILLAGE'S RESOURCES IS THE PUBLIC WORKS DEPARTMENT. THE
PRIMARY SOURCE OF THEIR FUNDING COMES FROM USER CHARGES. THE SECOND LARGEST
' USER OF THE VILLAGE'S RESOURCES IS THE POLICE DEPARTMENT. 24
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8
CHART 4
PROPERTY TAX COMPARISON
Equalized Assessed Valuation 1990 -99
19M -d 19" B.01 —md
The Village tax levies have increased
only moderately if at all.
0.8
a 0.7
8
IL
ffi 0.8
e'
0.3
a`
01
1988 1989 1980 1991 1942 1997 1081 1998 1998 1997 1998
Levy Years
Levy rears
In the property Tax System Eauali:eddssessed
Valuation Tax Levies and Tax Rates are
intertwined. In the Village of Deerfield , the
Equali:e44ssessed Valuation hat risen sharply.
e
Tax Rates 1988 -1998
1997 and 1998 Stmated
The result is a greatly reduced
tax levy,
25
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CHART 5
PROPERTY TAX COMPARISON
These graphs depict the property tax bill on one specific property. It shows that the Village's
share is a small portion of the total and the dollar amount received by the Village has
remained constant
Property Tax Bill
Specific Property
6500
6000
;n 5500
0 5000
4500
4000 r
3500
1989 1990 1991 1992 1993 1994 1995 1996 1997
Levy Years
Village Property Tax
Specific Property
440 .:
420
y
`6 =Village's e's Total
oe
0 400 � 9
380
360
1989 1990 1991 1992 1993 1994 1995 1996 1997
Levy Years
✓illage Percentage of Property Tax Bill
M 0.11
X
0.1
CL
0
a
0 0.09
C
0
a- 0.08
m
rn
R
0.07 `
1989 1990 1991 1992 1993 1994 1995 1996 1997
Levy Year
= Percentage
W
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Village of Deerfield
Full Time Employees
as Budgeted
DEPARTMENT
93
94
95
96
97
98
99
00
VILLAGE MANAGER
3
3
3
3
3
3
3
3
FINANCE
7
7
7
7
7
7
7
7
ENGINEERING
1
1
1
1
1
1
1
1
COMMUNITY DEVELOPMENT
6
5
5
5
5
5
5
5
PUBLIC WORKS:
ADMINISTRATION
4
4
3
3
3
3
3
3
STREETS
7
7
7
7
7
7
7
7
UTILITIES MAINTENANCE
11
11
11
11
11
11
11
12
SEWAGE TREATMENT PLANT .
8
8
8
8
8
8
8
8
GARAGE
2
2
2
2
2
2
2
2
TOTAL PUBLIC WORKS
32
32
31
31
31
31
31
32
POLICE:
ADMINISTRATION
9
9
9
9
9
9
9
9
COMMUNICATIONS
4
4
6
6
6
7
7
7
INVESTIGATIONS
3
3
3
3
3
3
3
3
PATROL
29
29
29
29
29
31
31
31
YOUTH SERVICES
4
4
4
4
4
4
4
4
TOTAL POLICE
49
49
51
51
51
54
54
54
TOTAL
98
97
98
98
98
101
101
102
1 27
VILLAGE OF DEERFIELD
Part Time Employees
Full Time Equivalent
DEPARTMENT
93
94
95
96
97
1 98
99
00
VILLAGE MANAGER
1.0
0.6
0.8
1.0
1.0
1.1
0.6
0.6
FINANCE
2.1
2.0
1.9
1.8
1.8
1.0
0.7
0.8
ENGINEERING
0.0
0.0
0.0
0.0
0.3
0.0
0.0
0.1
COMMUNITY DEVELOPMENT
0.8
1.6
1.7
1.6
1.6
1.0
0.9
1.6
PUBLIC WORKS:
STREETS
1.4
1.5
0.9
1.8
1.8
1.1
1.0
1.8
UTILITIES MAINTENANCE
1.4
0.4
0.7
1.2
1.2
1.1
1.2
1.3
SEWAGE TREATMENT PLANT
0.5
0.3
0.3
0.4
0.4
0.6
0.5
0.5
TOTAL PUBLIC WORKS
3.3
2.3
1.9
3.4
3.4
2.8
2.7
3.6
POLICE:
ADMINISTRATION
0.4
0.5
0.1
0.0
0.0
0.0
0.0
0.0
COMMUNICATIONS
0.4
0.4
1.6
0.5
0.5
0.0
0.4
0:6
PATROL
2.0
2.0
2.2
1.8
1.8
1.8
1.7
1.7
TOTAL POLICE
2.8
2.9
3.9
2.3
2.3
1.8
2.1
2.3
PARKING LOTS
0.4
0.4
. 0.3
0.4
0.4
0.0
0.0
0.0
TOTAL
10.5
9.7
10.4
10.5
10.7
7.7
7.0
9.0
28
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°z
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ADMINISTRATIVE DIVISION and
'
PUBLIC SAFETY
DIVISION
SOURCES OF FUNDS
AND EXPENDITURES
FUNDING SOURCE ACTUAL AND
PROPOSED
General Fund
1999 -00
1997 -98
1998 -99
1998 -99
ACTUAL
BUDGET
ESTIMATE
PROPOSED
REVENUE:
'
Municipal Sales Tax
$ 2,489,277
$ 2,425,000
$ 2,420,000
$ 2,600,000
Local Use Tax
183,544
189,000
206,000
216,000
State Income Tax
1,195,517
1,150,000
1,233,000
1,260,000
'
Hotel Tax
1,652,933
1,500,000
1,850,000
1,950,000
Beer - Liquor Licenses
55,275
54,000
54,000
55,000
Food Licenses
4,769
5,000
4,500
5,000
'
Other Business Licenses
42,743
32,500
321500
32,500
Animal Licenses
0
0
0
0
'
Non - Business Licenses
57,746
47,000
47,500
47,500
Building Permits
386,674
200,000
400,000
250,000
tDispatching
Special Police Services
Services
63,767
114,478
71,000
114,000
61,999
120,000
62,000
120,000
Engineering Charges
118,275
50,000
12,350
25,000
'
Ordinance Violations
383,218
345,000
367,000
350,000
Interest Earnings
531,328
300,000
480,000
350,000
Rental Income
12,640
6,600
25,540
6,600
'
Miscellaneous
57,959
27,500
24,499
27,000
False Alarms
33,745
40,000
38,000
40,000
tFranchise
Fees - Cable TV
126,607
136,000
136,000
140,000
Franchise Fees - Telephone
100,697
100,000
0
0
Telecommunication Fees
48,581
20,000
425,140
420,000
'
State
Grants
490
0
2,000
2,000
Federal Grants
45,000
52,000
52,000
45,000
'
Sale of Land
0
0
0
0
Transfer Charges
60,000
60,000
60,000
60,000
'
Transfer to Other Funds
(776,603)
(250,000)
(596,810)
(300,000)
TOTAL REVENUE
$ 6,988,659
$ 6,674,600
$ 7,455,218
7,763,600
'
TOTAL EXPENDITURES
$ 6,159,666
$ 6,592,610
$ 6,100,964
$ 6,918,598
NET CHANGE
$ 828,993
$ 81,990
$ 1,354,253
$ 845,002
'
29
ADMINISTRATIVE DIVISION and
PUBLIC SAFETY DIVISION
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
General Fund
REVENUE:
Municipal Sales Tax
Local Use Tax
State Income Tax
Hotel Tax
Beer - Liquor Licenses
Food Licenses
Other Business Licenses
Animal Licenses
Non - Business Licenses
Building Permits
Special Police Services
Dispatching Services
Engineering Charges
Ordinance Violations
Interest Earnings
Rental Income
Miscellaneous
False Alarms
Franchise Fees - Cable TV
Franchise Fees - Telephone
Telecommunication Fees
State Grants
Federal Grants
Sale of Land
Transfer Charges
Transfer to Other Funds
TOTAL REVENUE
TOTAL EXPENDITURES
NET CHANGE
30
2000 -01 2001 -02
PROJECTED PROJECTED
$ 2,850,000
$ 3,000,000
231,000
241,000
1,290,000
1,305,000
2,050,000
2,150,000
55,000
55,000
5,000
5,000
32,500
32,500
0
0
47,500
47,500
250,000
250,000
62,000
62,000
120,000
120,000
25,000
25,000
350,000
350,000
300,000
300,000
6,600
6,600
27,000
27,000
40,000
40,000
145,000
150,000
0
0
420,000
420,000
2,000
2,000
20,000
0
0
0
60,000
60,000
_(220,000)
(240,000)
$ 8,168,600 $ 8,408,600
$ 7,139,160 $ 7,347,910
$ 1,029,440 $ 1,060,690
1
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' GENERAL ADMINISTRATION
MAYOR AND BOARD OF TRUSTEES
'
The legislative branch of the Village is responsible for interpreting
the wishes of the community and determining the policies under which the
Village operates.
The people elect the Mayor and six Trustees who serve
gratis.
BOARDS, COMMISSIONS, AND COUNCILS
There are
twenty independent commissions, councils, and boards
'
authorized
appointed
by the Mayor and Trustees or required by State law that are
to advise and assist the Board of Trustees in its policy
decisions.
These councils also conduct hearings that pertain to their
function.
All positions on these boards are non - salaried.
'
1.
Board of Local Improvements - Consists of seven members (the
Mayor and the Board of Trustees). Makes recommendations to
the Trustees regarding those things that it feels should be
'
done to improve the Village by special assessment, special
taxation, or otherwise. The Village Clerk is secretary to
the Board.
'
2.
Plan Commission - Consists of seven members plus the Mayor
(ex- officio), serving three -year overlapping terms, except
the Mayor who serves a four -year term. Members are appointed
by the Mayor with the advice and consent of the Board of
'
Trustees, and the chairman is designated for a one -year term
in the same manner. The Planning Commission is responsible to
the Board of Trustees for holding public hearings and making
recommendations regarding the Comprehensive Plan, annexation,
'
sub- division, and zoning (land use, ratio of building to land
area, and building height).
3.
Board of Zoning Appeals - Has seven members who serve five
year overlapping terms. Appointed by the Mayor with the
'
advice and consent of the Board of Trustees. Responsible to
the Board of Trustees to hear and make recommendations on
applications for variations to the provisions of the zoning
ordinance, and to hear and rule on appeals from orders or
'
decisions made by the administrative officer enforcing the
zoning ordinance.
4.
Board of Police Commissioners - Consists of three members,
each serving three -year overlapping terms. No more than two
members may be from the same political party. Appointed by
the Mayor with the advice and consent of the Board of
Trustees. Responsible for all appointments, promotions, and
'
dismissals in the police force; conducts entrance and
promotional examinations.
5.
Police Pension Board - Has five members who serve two -year
'
terms, including two civilians appointed by the Mayor, two
members elected from the police force, and one member elected
from the beneficiaries of the pension fund. Determines
eligibility of applicants, distributes funds, manages,
'
invests, and controls the police pension fund.
1
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Safety Council - Consists of seven members appointed by the
Mayor with the advice and consent of the Board of Trustees,
serving three -year overlapping terms. Responsible to the
Board of Trustees to study and make recommendations
regarding Village safety problems.
Board of Building Appeals - Consists of seven members appointed
by the Mayor with the advice and consent of the Board of
Trustees, to serve five -year overlapping terms. The members are
responsible to the Board of Trustees to hear appeals on
decisions made by the Building Commissioner enforcing the
building ordinances and to recommend action to the Board of
Trustees regarding such appeals. The Board holds hearings and
makes recommendations to the Board of Trustees regarding changes
in the building codes and makes recommendations regarding
issuance of building permits for non - residential structures.
8. Youth Council - Consists of twelve members appointed by the
Mayor with the advice and consent of the Board of Trustees for
three -year overlapping terms. Studies and investigates
activities which might involve or contribute to the delinquency
of juveniles and makes recommendations to the Village Mayor and
Board of Trustees regarding legislation or action to protect the
youth of the Village.
9. Human Relations Commission - Consists of seven members appointed
by the Mayor with the advice and consent of the Board of
Trustees for three -year overlapping terms. Studies and
recommends means of developing better relations between people,
cooperates with the State and Federal agencies, and issues such
publications and reports as it and the Board of Trustees
consider in the public interest.
10. Manpower Commission - Consists of five members appointed by the
Mayor with the advice and consent of the Board of Trustees for
three -year overlapping terms. Reviews possible appointees,to the
Village boards, commissions, and councils and makes
recommendations to the Mayor and Board of Trustees.
11. Electrical Commission - Consists of five members appointed by the
Mayor with the advice and consent of the Board of Trustees for
four -year coterminous terms or until their successors are
appointed. Responsible to the Board of Trustees to recommend
standards, specifications, and rules and regulations governing
the installation, alteration, and use of electrical equipment in
the Village.
12. Emergency Services and Disaster Agency - Consists of a director
and such additional members as the director selects. Responsible
for the administration, training and operation of the Agency.
13. Village Center District Development and Redevelopment Commission
Consists of nine members appointed by the Mayor with the advice
and consent of the Board of Trustees. This Commission advises,
makes plans or initiates on matters which directly or indirectly
affect the development or redevelopment of the Village Center
District.
14. Energy Advisory and Resource Recovery Commission - Consists of
seven members appointed by the Mayor with the advice and consent
of the Board of Trustees for three year overlapping terms. Its
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' responsibilities include advising the Board and initiating
matters related to the recovery of resources (recycling) and
energy conservation.
' 15. Cable and Telecommunications Commission - Consists of nine
members, appointed by the Mayor with the advice and consent of
the Board of Trustees, for three -year overlapping terms.
Regulates the use of the Village's right -of -way by
1
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telecommunications service providers. Regulates rates for
basic cable TV service and the equipment used to receive basic
service. Administers the Village's Public Access TV System,
including operating the new Deerfield InfoChannel. Resolves
customer service complaints from residents.
16. Cemetery Association - Consists of three members appointed by
the Mayor with -the advice and consent of the Board of Trustees
for indefinite terms. Arrange for the care and maintenance of
the Deerfield Cemetery.
17. Appearance Review Committee - Consists of five members
' appointed by the Mayor with the advice and consent of the
Board of Trustees for three year terms. Responsible for
reviewing exterior design of new and remodeled buildings.
' 18. Sister City Committee - Consists of five members appointed by
the Mayor with the advice and consent of the Board of Trustees
for indefinite terms. Communicates with and maintains
friendly relations with Ludinghausen, Germany.
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19. Stormwater Management Committee - Consists of seven members
appointed by the Mayor with the advice and consent of the
Board of Trustees for indefinite terms. Responsible for
making recommendations to the Mayor and Board of Trustees
regarding improvements to the storm and sanitary sewer
systems.
20. Fine Arts Commission - Consists of seven members appointed by
the Mayor with the advice and consent of the Board of Trustees
for three year overlapping terms. Responsible for promoting
and encouraging the artistic and cultural environment within
the Village.
VILLAGE CLERK
The Village Clerk is responsible for the maintenance of the official records
of the Village as required by statute and by the Mayor and Board of Trustees.
The Clerk acts as custodian of the Village seal which is required on many
documents, publishes legal notices, oversees Village elections, and performs
other duties as stated in statute or ordinance. Appointed by the Mayor and
Board of Trustees, the Village Manager serves as the Village Clerk.
ADMINISTRATIVE DIVISION
All of the expenditures of the following departments - Village Manager,
Finance, Community Development, and Engineering are included in the
Administrative Division. The revenues and expenditures from the
Administrative Division and Public Safety Division are included in the
General Fund - Sources of Funds and Expenditures, pages 29 and 30.
1 33
EXPENDITURES
DIVISION
Administrative DEPARTMENT
FUNDING SOURCE Village Manager's, Finance
General Fund SUMMARY Comm Dev, Engineering
ACCOUNT NUMBER ACTUAL BUDGET ESTIMATE PROPOSED
AND CLASSIFICATION 1997 -98 1998 -99 1998 -99 1999 -00
5111
Salaries
$ 988,328
$1,012,340
$ 996,350
$1,071,860
5113
Overtime
12,177
12,230
12,850
13,300
5114
Part Time
115,332
150,960
133,130
160,460
5115
Benefits
349,623
169,570
138,490
184,060
5116
Apparel
399
500
700
1,000
5211
Repairs & Maintenance
9,334
79,450
29,009
81,950
5212
Travel, Training, etc.
31,475
46,190
40,390
46,390
5213
Printing and Advertising
33,516
61,550
36,700
411150
5214
Communications
25,828
31,100
35,639
36,500
5215
Rental Property Repairs
0
0
650
0
5216
Utility Services
1,850
4,000
3,500
4,000
5218
Miscellaneous
61,710
73,250
47,850
74,900
5231
MV Maintenance
2,460
4,550
4,299
4,900
5315
Insurance
38,648
51,000
45,799
53,000
5316
Professional
173,628
199,300
169,399
221,400
5317
Contractual
123,255
135,300
133,429
154,500
5318
Subsidies
31,600
37,000
39,000
47,000
5412
Supplies
30,279
34,500
34,749
38,300
5419
Petroleum Products
1,805
2,650
2,560
2,750
5428
Materials
0
1,000
500
1,000
5431
Small Tools & Equipment
780
1,000
1,000
2,000
6111
Equipment
27,688
15,000
13,840
17,200
7317
Vehicle +Equip Replacement
41,000
41,000
40,999
41,000
TOTAL $2,100,716 $2,163,440 $1,960,835 $2,298,620
Per Capita Cost $120.18 $127.69
34
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ADMINISTRATIVE DIVISION
FUNDING SOURCE
General Fund SUMMARY OF EXPENDITURES
' BY CATEGORY
' 1997 -98
ACTUAL
' BUDGET CATEGORIES
DEPARTMENT
Village Manager's, Finance
Comm Dev, Engineering
1999 -00
1998 -99 1998 -99 1999 -00 BUDGET
BUDGET ESTIMATED PROPOSED OVER /UNDER
1998 -99
BUDGET
' Personal Services $1,115,838 $1,175,530 $1,142,330 $1,245,620 $ 70,090
5111,5113,5114
' Other Services 39,472
5211,5214,5215,5216,5231
Contractual 716,755
' 5115,5315,5316,5317,5318
Commodities 159,964
' 5116,5212,5213,5424,5428
5431,5434,5419
119,100 73,098
592,170 526,118
220,640 164,449
127,350 8,250
659,960 67;790
207,490 (13,150)
' Capital Outlay 68,688 56,000 54,839 58,200 2,200
6111,7317,6415
TOTALS $2,100,716 $2,163,440 $1,960,835 $2,298,620 $ 135,180
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FUNDING SOURCE
General Fund
BUDGET CATEGORY
Personal Services
5111,5113,5114
Other Services
5211,5214,5215,5216,5231
Contractual
5115,5315,5316,5317,5318
Commodities
5116,5212,5213,5424,5428
5431,5434,5419
Capital Outlay
6111,7317,6415
TOTALS
36
ADMINISTRATIVE DIVISION
SUMMARY OF EXPENDITURES
BY CATEGORY
PROJECTED
DEPARTMENT
Village Manager's, Finance
Comm Dev, Engineering
2000 -01 2001 -02
PROJECTED PROJECTED
$1,304,110 $1,333,280
116,000 118,130
667,570 676,990
210,030 214,390
56,210. 56,330
$2,353,920 $2,399,120
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ADMINISTRATIVE DIVISION
BUDGET ANALYSIS
1999 - 2000 PROPOSED BUDGET $2,298,620
1998 - 1999 BUDGET 2,163,440
INCREASE $ 135,180
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime;
5114 - -Part Time)
Annual Salary Adjustments $,42,269
To Bring All Positions to Budgeted FQE 21,777
Other Changes 6,044
CHANGES IN PERSONAL SERVICES $ 70,090
OTHER SERVICES: (5210 -- Equipment Rental; 5211 -- Repairs
& Maintenance; 5214 -- Communications;
5215 -- Rental Property Repairs; 5216- -
Utility Services; 5231 - -MV Maintenance)
Increase in Repairs and Maintenance -
Paint Eaves $ 3,000
Increase in Postage 4,000
Other Increases 1,250
CHANGES IN OTHER SERVICES $ 8,250
CONTRACTUAL SERVICES: (5115 -- Benefits; 5315- -
Insurance; 5316 -- Professional;
5317 -- Contractual; 5318- -
Senior Assistance, Historical Society)
Increase in Medical and Dental Insurance $ 14,490
Increase in General Lines Insurance 3,000
Increase in Professional -
Prosecuter 3,000
Corporate Counsel 20,000
Increase for Taxi Cab Service 10,000
Increase for Family Days Contribution 10,000
Increase in Contractual -
Phone System 6,000
Other Increases 1,300
CHANGES IN CONTRACTUAL SERVICES $ 67,790
37
COMMODITIES: (5116 -- Apparel; 5212 -- Travel, Training,
etc.; 5213 -- Printing & Advertising;
5419 -- Petroleum Products; 5424- -
Miscellaneous; 5428 -- Materials;
5431- -Small Tools & Equipment;
5434 -- Supplies)
Decrease in D -Tales to Previous Level
Increase in Supplies
Miscellaneous Increases
CHANGES IN COMMODITIES
CAPITAL OUTLAY: (6111 -- Equipment; 6212 - -Motor
Vehicles; 6513- -Land Acquisition;
6415 -- Improvements Other Than
Buildings; 7317 -- Vehicle and
Equipment Replacement)
Increase for New Computer
Miscellaneous Increases
CHANGES IN CAPITAL OUTLAY
38
$(19,000)
3,500
2,350
$ 2,000
200
TOTAL INCREASE
$(13,150)
$ 2,200
$135,180
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' VILLAGE MANAGER'S DEPARTMENT
Personnel in the Manager's Department serve to join the legislative branch
of the Village to its operating departments. As provided by ordinance, the
' Village Manager advises the Mayor and Board of Trustees on policy decisions
and acts as Chief Administrative Officer, supervising the activities of all
department heads and directing the day -to -day operations of the Village. The
Village Manager is also appointed Village Clerk by the Mayor and Board of
' Trustees.
The Village Manager's Department is staffed by the Village Manager,
Administrative Assistant to the Manager, Executive Secretary, a part -time
' Administrative Intern and two part time Secretaries to the Boards and
Commissions. All of the activities of the various boards and commissions are
included in the Village Manager's budget. The Village Manager's Department
Objectives for the 1999 -00 fiscal year are as follows:
' Provide the Mayor and Board of Trustees relevant and timely
information and advice necessary to evaluate and make policy
decisions.
' Direct and advise operating departments in order to meet service
levels established by the Mayor and Board of Trustees.
' Encourage citizen participation in Village activities through public
information materials, press relations and cable TV programming.
In conjunction with the Village Attorney, coordinate the development
' of ordinances, resolutions, contracts, agreements and other documents
for consideration by the Mayor and Board of Trustees.
Represent the Village in working with federal, state, regional and
' local agencies and community groups, as well as private enterprises
and not - for - profit organizations.
Encourage strategic and operational improvements through innovation
' and professional development.
Develop a motivated workforce through professional employee
evaluations, training and competitive levels of compensation.
' Perform the statutory duties required of the Village Clerk's office.
Publish D- Tales, a bi- monthly newsletter mailed to every household in
' the Village, and program the Village InfoChannel to provide all
residents with up -to -date information.
Village Center Development - Pursue retail redevelopment of both the
' southeast and southwest quadrants and multi - family redevelopment of
the South Commons (30 acres of redevelopment referred to as "Vision
200011).
'
Illinois Tollway
completing bridge
- Continue working with
and roadway improvements,
the Illinois Tollway in
including a northbround
ramp at Lake Cook
Road by the end of 2000.
'
Water Projects -
Deerfield Water
Finalize plans for major improvements to the
Systems, including new transmission lines and
reservoir capacity on the west side of the
Village.
1
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Work Statistics
1995
1996
1997
1998
Ordinances Passed
47
48
55
56
Resolutions Passed
17
11
17
26
Village Board Meetings
25
24
25
26
D -Tales Published
6
6
6
6
Business Licenses Issued
88
90
91
90
Liquor Licenses Issued
35
33
33
29
Vending Licenses Issued
212
204
180
143
Parking Permits Issued
723
724
725
726
Distributions to Mayor and Board
52
52
52
52
Community Development Group Meetings
24
24
24
24
Cable & Telecommunications Commission
Meetings 32
18
16
10
Energy Advisory Commission Meetings
5
3
2
4
Accomplishments for 1998 -1999:
Acquired several properties in order to assemble sites large enough for
viable downtown redevelopment.
Opened new Home Depot store as part of METRA train station development
on Lake Cook Road.
Along with METRA, completed renovation (interior and exterior) of the
Deerfield Road Train Station.
Working with the Lake Cook TMA, experienced steady growth in the Reverse
Commuter Van Service in the Lake Cook Road corridor.
40
'DIVISION
Administrative
FUNDING SOURCE
General Fund
EXPENDITURES
VILLAGE MANAGER'S
Village
DEPARTMENT
Manager's
10 -1002
ACCOUNT NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
'
AND CLASSIFICATION
1997 -98
1998 -99
1998 -99
1999 -00
Salaries
$ 268,101 $
254,800
$ 250,000
$ 265,000
'5111
5113 Overtime
4,443
4,680
6,000
5,500
5114 Part Time
17,317
37,320
28,000
41,000
'
5115 Benefits
19,945
34,050
25,500
36,500
5211 Repairs & Maintenance
210
2,000
1,660
1,500
5212 Travel, Training, etc.
14,678
20,500
16,001
20,500
'
5213 Printing
and Advertising
23,275
44,700
21,500
25,700
5214 Communications
5,720
7,700
7,800
8,000
'
5218 Miscellaneous
30,547
46,500
27,500
46,500
5231 MV Maintenance
194
1,000
1,000
1,000
'
5317 Contractual
5412 Supplies
4,323
4,217.
1,000
5,500
1,000
51500
1,000
6,000
5419 Petroleum Products
459
500
500
500
'6111
Equipment
1,255
5,000
5,000
5,000
7317 Vehicle +Equip Replacement
7,000
7,000
7,000
7,000
'
TOTAL
$ 401,684 $
472,250
$ 403,960
$ 470,700
Per Capita Cost
$26.23
$26.15
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FINANCE DEPARTMENT
The Village's Finance Department provides all accounting services, performs
investment and cash management activities and coordinates capital financing,
purchasing, budget preparation and control, as well as audit preparation and
compliance. As required by statute, the Treasurer provides regular reports
on the fiscal condition of the Village to the Mayor and Board.
The Finance Department is staffed by the Director of Finance, who also serves
as the Village Treasurer, an Assistant to the Director, a Computer Systems
Supervisor, an Accounting Clerk, a Financial Secretary, a Cashier -
Receptionist and a Building Custodian. One part -time employee also assists
in providing departmental services.
The Director of Finance and Treasurer coordinates all of the financial
affairs of the Village, establishes and maintains necessary controls, and
supervises the employees and activities of the Finance Department. The
Objectives of the Finance Department for the 1999 -00 fiscal year are as
follows:
Operate accounting systems in conformance with professional
accounting practice and statutory requirements.
Prepare regular reports on the financial condition of the Village as
directed by the Mayor and Board of Trustees or required by statute.
Develop and recommend to the Mayor and Board of Trustees arrangements
for the efficient financing of capital improvements.
Perform financial planning through the identification of future
expenses and analysis of potential revenue sources.
Review all departmental payment requests, prepare authorization
documents for consideration by the Mayor and Board of Trustees, and
disburse all approved funds in a timely manner.
Maintain all personnel records and assist the Village Manager in
personnel administration.
Procure and administer an insurance program that controls the risk
associated with fire and casualty losses, workers' compensation
claims, and provides approved levels of health and life insurance
coverage to Village employees.
Invest temporarily idle funds to earn the highest possible return
while at all times protecting the safety of principal through the use
of sound investment practices.
Calculate, distribute and collect utility bills, vehicle licenses and
other charges for Village services at the rates established by the
Mayor and Board of Trustees.
Efficiently collect and process all receipts in order to maximize
investment earnings, while conforming to investment guidelines.
Maintain accurate and efficient information services to support
billing, collections, accounting and document preparation.
Establish purchasing procedures and assist operating departments to
achieve optimum value for funds expended for equipment, supplies and
services.
42
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Provide budget preparation support to the Village Manager and
operating departments to assure accuracy and timely submission to the
Mayor and Board of Trustees.
Prepare the annual Tax Levy ordinance for presentation to the Board
of Trustees and then file the Tax Levy with both counties.
Coordinate budget implementation to assure conformance with funding
limits and other budgetary controls.
Facilitate the collection of information required for the development
of the annual audit and preparation of the comprehensive annual
report.
Continue to assist the Village Manager regarding the redevelopment of
the downtown area.
Work Statistics 1995 1996 1997 1998
Checks written 8,677 9,170 9,311 9,637
Water, sewer and garbage bills issued 29,552 30,005 30,248 29,892
Animal licenses sold 1,224 928 NA NA
Vehicle licenses sold and transferred 12,615 12,906 13,220 13,078
Investment transactions 47 72 42 76
Journal posting (based on 1 -month sample) 8,388 8,388 9,084 8,256
Interest earnings - Village 5.826% 6.0490 5.679. 6.030
90 -day T -bill benchmark rate 5.5050 5.3790 5.14% 5.16%
Accomplishments 1998 -99
As noted above, the Village has earned interest at .87% above the 90 day
T -Bill benchmark rate while at all times protecting the safety of
principal.
Rebated available funds to the various taxing districts from the Tax
Incremental Financing District set up in 1982.
Advised and assisted the Village Manager regarding the redevelopment of
the downtown area. The redevelopment is proceeding and is part of an
enlarged TIF district set up in 1986.
The Village was assigned a Aaa rating from Moody's Investors Service, Inc.
We have been able to keep our insurance costs relatively constant for the
last eight years despite increased payroll and property coverage because
of joining MICA, a general lines insurance pool.
For fourteen years the Finance Department has been the recipient of the
Certificate of Achievement for Excellence in Financial Reporting, and for
the eighth year we have received the Distinguished Budget Presentation
Award from the Government Finance Officers Association of the United
States and Canada. We strive to continue to meet or surpass the criteria
which determine eligibility for these awards. We believe our Fiscal Year
Ending 2000 Budget and Audit once again will meet or exceed the criteria.
1 43
EXPENDITURES
DIVISION
Administrative DEPARTMENT
FUNDING SOURCE Finance
General Fund FINANCE 10 -1001
ACCOUNT NUMBER
AND CLASSIFICATION
ACTUAL
1997 -98
BUDGET
1998 -99
ESTIMATE
1998 -99
PROPOSED
1999 -00
5111
Salaries
$ 359,714
$ 390,000
$ 380,000
$ 420,000
5113
Overtime
800
2,700
2,000
2,700
5114
Part Time
22,480
34,320
28,000
36,000
5115
Benefits
286,680
71,530
55,900
77,500
5116
Apparel
0
0
200
500
5211
Repairs & Maintenance
8,389
71,000
21,000
74,000
5212
Travel, Training, etc.
7,732
10,000
9,000
10,000
5213
Printing and Advertising
.3,937
6,500
5,000
6,500
5214
Communications
17,570
21,500
23,051
23,500
5215
Rental Property Repairs
0
0
650
0
5216
Utility Services
1,850
4,000
3,500
4,000
5218
Miscellaneous
30,945.
26,000
18,999
27,000
5315
Insurance
38,648
51,000
45,799
53,000
5316
Professional
154,380
184,000
161,000
207,000
5317
Contractual
95,557
107,000
105,329
125,000
5318
Subsidies
31,600
37,000
39,000
47,000
5412
Supplies
13,111
15,500
13,500
15,500
5428
Materials
0
1,000
500
1,000
5431
Small Tools & Equipment
780
1,000
1,000
2,000
6111
Equipment
12,013
8,000
8,000
8,000
7317
Vehicle +Equip Replacement
22,000
22,000
22,000
22,000
TOTAL $1,108,185 $1,064,050 $ 943,428 $1,162,200
Per Capita Cost $59.11 $64.56
44
1
1
1
1
1
1
1
COMMUNITY DEVELOPMENT DEPARTMENT
The Community Development Department is responsible for administering and
enforcing the Zoning Ordinance, Subdivision Ordinance and Building Codes. The
department coordinates the activities of the Plan Commission and Board of
Zoning Appeals and provides analysis of all matters before them. Building
plan review, permit approval, and inspectional services are also provided by
the department. The department provides technical assistance as well as
coordinates the activities of the Village Center Development Commission, the
Appearance Review Commission, the Electrical Commission, and the Board of
Building Appeals.
The Director of Community Development supervises activities for the department
with the assistance of a Code Enforcement Supervisor, a Senior Planner, a
Building Inspector and a Secretary III. Two part -time personnel also assist
in providing departmental services. The department's objectives for the 1999-
00 fiscal year are as follows:
Enforce the building code.
' Enforce zoning ordinances.
Provide technical information assistance to the Village Board, Plan
' Commission, Village Center Development Commission, Appearance Review
Commission, Board of Zoning Appeals, Board of Building Appeals and
Electric Commission on matters before them.
1
1
1
1
1
1
1
1
1
Review plats for their compliance to the Comprehensive Plan, Zoning
Ordinances, Subdivision Ordinances, the Official Map and good design
principles. Record plats with the county. Update all plat books and
maps to reflect changes. Maintain plat archives.
Maintain the Official Map, Comprehensive Plan and Zoning Ordinance.
Prepare research studies and reports on future plans.
Continue to develop booklets or handouts which will synthesize various
provisions and procedures mandated by the Subdivision Code and Zoning
Ordinance. These will be made available to the public.
Be involved with the review and development of planning and zoning
efforts for Village Center District projects. The Department will also
continue economic development efforts as directed by the Board. The
Building Division will also continue its ongoing program of microfilming
building plans.
Continue to perform all activities required to maintain Deerfield's
rating so that those owners of properties for which flood insurance is
required will be able to receive savings in flood insurance costs.
Continue to provide assistance in planning and conducting Village
Farmers Markets and Plaza Pleasures programs.
1 45
Work Statistics 1995 1996
1997
1998
Licenses and Permits:
Residences 150 158
35
29
Additions and Alterations 139 114
156
159
Garages 31 28
25
24
Garage Sale and Temporary Use Permits 305 272
261
237
Miscellaneous 735 630
799
844
Total Licenses and Permits 1,360 1,202
1,276
1,293
Zoning Appeals Cases 5 3
5
5
Board of Building Appeals Cases 0 0
0
0
VCDC Meetings 10 10
9
7
Appearance Review Meetings it 6
9
14
I -Z District Proposed Text Amendments 0 0
1
0
Planning Commission:
Public Hearings 24 23
26
29
Continued Public Hearings 13 6
6
13
Substantial Conformance Petitions 2 ** 4
7*
10*
Prefiling Conferences 3 13
9
8
Miscellaneous Requests 1 0
2
1
Comprehensive Plan Meetings 11 0
0
0
*Includes 3 modifications of PUD (Planned Unit Development)
* *Includes 1 modification of PUD "
Accomplishments for 1998 -99:
Performed 2173 building inspections.
Reviewed and issued 1056 permits which surpasses the
number
of permits
reviewed and issued in 97 -98 which was a record high
of 1006
for the
Village.
Worked on the negotiation of Development Agreements for the
following
properties:
1. Mesirow /Stein project - southeast quadrant of the Village
Center
(commercial - residential)
2. Malk project - southwest quadrant of the Village
Center
(commercial)
3. James project - south of the Malk project (residential)
Worked on the development of an Annexation Agreement
for the
Walgreen
property on Wilmot Road.
Developed amendments to the text of the Zoning Ordinance as
needed to
accommodate various aspects of developments approved
by the
Village.
Worked on Parkway North plans for remaining undeveloped portions
of the
development.
Reviewed plans for various School and Park District projects.
Worked on Census LUCA program which identified address discrepancies
between actual properties and the addresses to be used by the Census as
being located in Deerfield.
46
EXPENDITURES
'DIVISION
Administrative
FUNDING SOURCE
General Fund COMMUNITY DEVELOPMENT
DEPARTMENT
Community Development
10 -1003
ACTUAL BUDGET ESTIMATE PROPOSED
1997 -98 1998 -99 1998 -99 1999 -00
$ 297,975 $ 303,680 $ 303,680 $ 318,860
6,934
4,850
4,850
5,100
ACCOUNT NUMBER
'
AND CLASSIFICATION
79,460
36,128
Salaries
'5111
61,270
5113
Overtime
500
5114
Part Time
'
5115
Benefits
5,695
5116
Apparel
12,190
5211
Repairs & Maintenance
1
8;500
2,172
1,450
5212
Travel, Training, etc.
173
5213
Printing and Advertising
'
5214
Communications
3,100
5218
Miscellaneous
'
5231
5316
MV Maintenance
Professional
22,395
5317
Contractual
28,000
'5412
10,800
Supplies
13,900
5419
Petroleum Products
1,400
1,500
Equipment
1,000
'6111
7317
Vehicle +Equip Replacement
t
9,000
TOTAL
Per Capita Cost
1
DEPARTMENT
Community Development
10 -1003
ACTUAL BUDGET ESTIMATE PROPOSED
1997 -98 1998 -99 1998 -99 1999 -00
$ 297,975 $ 303,680 $ 303,680 $ 318,860
6,934
4,850
4,850
5,100
74,509
75,680
75,680
79,460
36,128
55,280
481770
61,270
399
500
500
500
654
6,350
6,349
6,350
5,695
12,090
121090
12,190
5,699
9,900
9,900
8;500
2,172
1,450
4,019
4,400
173
650
650
700
2,226
3,100
3,100
3,500
0.
3,200
3,200
3,300
22,395
27,000
27,000
28,000
9,722
10,800
12,849
13,900
673
1,400
1,400
1,500
14,289
1,000
570
1,200
9,000
9,000
9,000
9,000
$ 488,642 $ 525,930 $ 523,609 $ 557,730
$29.22 $30.98
47
ENGINEERING DEPARTMENT
The Engineering Department provides technical design services and
oversight for Village construction projects, reviews development plans to
assure compliance with Village ordinances, supervises operation of the
Wastewater Reclamation Facility, and advises the Mayor and Board, as well
as other departments on engineering matters. The department is supervised
by the Director of Public Works and Engineering and staffed by the
Assistant Village Engineer. The Departmental Objectives for the 1999 -00
fiscal year are as follows:
Oversee all engineering activities within the Village, including
those required for operation of the Sewage Treatment Plant.
Conduct engineering studies.
Supervise construction activities.
Estimate project costs and fees.
Review subdivision plans and specifications to assure compliance
with regulatory or other professional standards.
Define and supervise Village construction projects.
Advise the Mayor and Board of Trustees on technical matters.
Continue to assist other departments in defining problem areas and
developing alternative solutions.
Continue to coordinate public works infrastructure improvements with
engineering projects.
Continue to upgrade and structure the engineering and public works
record keeping, data organization and data relationships.
Major construction projects for 1999 -00 are:
The 1999 Street Rehabilitation Program including:
Hawthorne, Oakwood, Woodbine, Byron Ct., Hermitage,
Whittier, Alden Ct., Clay Ct., Wilmot (Garand to Greenwood),
Greentree, Myrtle Ct., Parkside, Wood, Woodruff
Design and construct a permanent traffic signal and roadway widening
on Waukegan Road at North Avenue.
Complete the Phase II design for the rehabilitation of the Deerfield
Road Bridge over the Middle Fork.
Complete the first round of water system improvements, including the
design and construction of a new reservoir, and the engineering and
construction of the large diameter transmission main.
Design and construct water main replacements on a portion of
Woodvale and a portion of Kenton. .
Design and construct off -site improvements related to the Deerfield
Square development and the Village Centre project.
Design and implement mitigation of environmental issues on the
Village Centre and South Commons projects.
48
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
Work Statistics 1995 1996 1997 1998
Approval of Work Completed and
Payment
Requests
on Contracts
85
81
111
173
Number of
Purchase
Orders Processed
(payments)112
127
121
158
Letters of
Credit
Received
10
11
9
11
Number of
Projects
Administered
19
23
35
35
Accomplishments for 1998 -1999:
The following streets in the 1998 Street Rehabilitation Program were
completed: Warrington Road (Cumnor to Deerfield), Knollwood Road
(Margate to Kingston), Beverly Place (Margate to Deerfield),
Kingston Terrace (Warrington to Beverly) , Margate Terrace (Oxford to
Meadowbrook), and Grove Place (Central to Shepard Junior High).
Completed the planning, study and report for the new water system
improvements.
Constructed the Robert York extension to Coromandel.
Demolished the southeast quadrant for the redevelopment project.
Completed the remediation of underground storage tanks to meet
federal requirements.
Completed the train station rehabilitation.
1 49
EXPENDITURES
DIVISION
Administrative
DEPARTMENT
FUNDING SOURCE
Engineering
General Fund
ENGINEERING
10 -1004
ACCOUNT NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
AND
CLASSIFICATION
1997 -98
1998 -99
1998 -99
1999 -00
5111
Salaries
$ 62,538
$ 63,860
$ 62,670
$ 68,000
5114
Part Time
1,026
3,640
1,450
4,000
5115
Benefits
6,871
8,710
8,320
8,790
5211
Repairs & Maintenance
81
100
0
100'
5212
Travel, Training, etc.
3,370
3,600
3,300
3,700
5213
Printing and Advertising
606
450
300
450
5214
Communications
367
450
770
600
5218
Miscellaneous
46
100
700
700
5231
MV Maintenance
40
450
200
400
5316
Professional
19,248
12,100
5,200
11,100
5317
Contractual
980
300
100
500
5412
Supplies
3,229
2,700
2,900
2,900
5419
Petroleum Products
673
750
660
750
6111
Equipment
131
1,000
270
3,000
7317
Vehicle +Equip Replacement
3,000
3,000
3,000
3,000
TOTAL
$ 102,206
$ 101,210
$ 89,838
$ 107,990
Per Capita Cost
$5.62
$6.00
50
1
J
1
1
1
1
=n
d�
o..
1
1
1
1
1
1
1
1
1
1
C
1
1
1
1
1
1
1
1
it
1
1
1
1
1
1
1
1
1
1
1
PUBLIC SAFETY DIVISION
POLICE DEPARTMENT
SUMMARY OF THE POLICE MISSION
The mission of the Police Department is to protect life and property,
preserve the peace, and to provide service, in a professional manner, to
the community.
The Police Department has*the following continuing goals that accomplish
this mission:
Prevention of crime
Deterrence of crime
Apprehension of offenders
Recovery and return of property.
Movement of traffic
Provision of services unavailable from other public or private
welfare agencies
Prevention of substance abuse in the community
Education of juveniles to their responsibilities before the law
Education of the public in the steps it can take to reduce the
probabilities of becoming the victim of criminal attack
Participation in the implementation of Disaster and Disorder
services
In addition to these continuing goals the Deerfield Police Department will
complete the following projects during the 1999 -2000 fiscal year:
The Deerfield Police Department will work with both the Village
and the community at large in an effort to resolve 11=11 issues and will
prepare contingencies for public safety problems associated with this
event.
1 51
The Department will
expand the Community Policing effort by
developing programs tailored
to meet the needs
of Deerfield's
business
'
community. This effort will be accomplished
by designating
liaison
officers, each responsible for
opening a dialogue
with his
or her
assigned
business.
'
Work Statistics
1995
1996
1997
1998
Calls for Service
12,258
11,889
11,768
12,262
Accidents:
'
Personal Injury
102
95
102
98
Property
653
613
708
668
Traffic Tickets
3,329
3,473
3,590
3,928
Compliance Citations
2,647
2,915
2,982
3,291
'
Parking Citations
5,205
5,676
5,653
5,707
Crime Index*
317
384
339
292
Criminal Arrests
704
632
711
716
'
Domestic Trouble
87
ill
105
93
1 51
Work Statistics, cont'd.
Vandalism
Traffic Enforcement Index (Tickets
per Injury Accident)
1995
1996
-.997
1998
119
135
126
116
59
67
59
69.4
*Crime Index: Index crimes as defined by the Internationa? Association of
Chiefs of Police Committee on Uniform Crime Reports inc?ades "Violent
Crimes ": murder non - negligent manslaughter, aggravated c:iminal sexual
assault, robbery, aggravated battery, and aggravated a sault. Also
included are "Property Crimes ": burglary, theft, larcenv, motor vehicle
theft and arson.
Accomplishments during 1998 -1999:
This past fiscal year the Department's Emergency Commun. Cation Center
began providing 9 -1 -1 services to users of cellular telephoa,es. With this
action, Deerfield became the first suburban community to provide both
cellular and enhanced 9 -1 -1 and Emergency Medical Dispatching.
Additionally, Deerfield's 9 -1 -1 surcharge, 50 cents per line, is among the
lowest in the State.
Random checks of Calls for Service document that the Department continues
to remain within our objective of responding within three minutes to
emergency calls and five minutes to non - emergency calls for service.
The Department submitted and received a grant from the U.S. Department of
Justice, in the amount of $11,884.00, for the purchase: of wireless
communication equipment. This equipment will be used by the
Investigations Section to increase their communications cEpabilities.
The Department was able to expand its Community Policing efforts in two
areas. A Senior Citizen Liaison Officer was trained and began
implementing programs designed to meet the needs of our senior citizen
population, and the Social Workers received a grant from the United Way
allowing them to develop and implement the Positive Steps Program. This
unique program works with families to improve inter - family communications,
decision making and parenting skills.
1
1
1
1
1
1
1
J
1
1
1
1
1
1
1
1
1
52 '
1
BUDGET ESTIMATE
1998 -99 1998 -99
DEPARTMENT
Police
PROPOSED
1999 -00
$2,894,657 $3,070,460 $2,875,781 $3,153,570
131,106
5111
EXPENDITURES
'DIVISION
5113
Overtime
53,519
Public Safety
Part Time
'
FUNDING SOURCE
Benefits
'
General Fund
SUMMARY
'
ACCOUNT NUMBER
AND CLASSIFICATION
ACTUAL
1997 -98
'
24,000
31,691
BUDGET ESTIMATE
1998 -99 1998 -99
DEPARTMENT
Police
PROPOSED
1999 -00
$2,894,657 $3,070,460 $2,875,781 $3,153,570
131,106
5111
Salaries
'
5113
Overtime
53,519
5114
Part Time
'
5115
Benefits
42,994
5116
Apparel
47,100
5211
Repairs 1, Maintenance
'
24,000
31,691
36,140
5212
Travel, Training, etc.
7,850
5213
Printing and Advertising
'
5214
Communications
40,370
5218
Miscellaneous
6,100
5231
MV Maintenance
'
5315
Insurance
32,500
5316
Professional
'
5317
Contractual
4,900
5412
Supplies
50,902
5419
Petroleum Products
'
6111
Equipment
40,951
7317
Vehicle +Equip Replacement
'
31,601
TOTAL
20,541
22,700
Per Capita Cost
22,700
200,000
210,000
t
210,000
BUDGET ESTIMATE
1998 -99 1998 -99
DEPARTMENT
Police
PROPOSED
1999 -00
$2,894,657 $3,070,460 $2,875,781 $3,153,570
131,106
151,520
157,689
167,160
64,861
64,410
53,519
66,330
335,234
429,480
417,050
503,860
42,994
44,500
44,500
47,100
29,095
24,000
23,180
24,000
31,691
36,140
33,740
37,250
7,850
8,000
5,150
8,000
26,073
36,350
40,370
39,300
5,043
6,100
5,380
5,100
31,176
34,000
25,789
32,500
109,380
130,000
91,609
136,400
2,403
4,900
2,260
4,900
50,902
76,610
61,101
80,608
44,035
43,500
40,951
44,700
31,909
36,500
31,601
36,500
20,541
22,700
20,459
22,700
200,000
210,000
210,000
210,000
$4,058,950 $4,429,170 $4,140,129 $4,619,978
$246.04 $256.64
53
PUBLIC SAFETY DIVISION
FUNDING SOURCE
DEPARTMENT
General Fund
SUMMARY
OF EXPENDITURES
Police
BY
CATEGORY
1999 -00
1997 -98
1998 -99
1998 -99
1999 -00
BUDGET
ACTUAL
BUDGET
ESTIMATED
PROPOSED
OVER /UNDER
1998 -99
BUDGET CATEGORIES
BUDGET
Personal Services
$3,090,624
$3,286,390
$3,086,989
$3,387,060
$ 100,670
5111,5113,5114
Other Services
86,344
94,350
89,339
95,800
1,450
5211,5214,5231
Contractual
497,919
640,990
572,020
725,768
84,778
5115,5315,5316,5317
Commodities
163,522
174,740
161,322
178,650
3,910
5116,5212,5213,5419,5424
5434
Capital Outlay
220,541
232,700
230,459
232,700
0
6111,6212,7317
TOTALS
$4,058,950
$4,429,170
$4,140,129
$4,619,978
$ 190,808
54
' FUNDING SOURCE
General Fund
' BUDGET CATEGORY
Personal Services
5111,5113,5114
tOther Services
5211,5214,5231
' Contractual
5115,5315,5316,5317
' Commodities
5116,5212,5213,5419,5424
5434
' Capital Outlay
6111,6212,7317
TOTALS
PUBLIC SAFETY DIVISION
SUMMARY OF EXPENDITURES
BY CATEGORY
PROJECTED
2000 -01 2001 -02
PROJECTED PROJECTED
$3,503,600 $3,627,150
105,200 111,500
754,760 783,810
186,480 190,330
235,200 236,000
$4,785,240 $4,948,790
DEPARTMENT
Police
55
POLICE DEPARTMENT
BUDGET ANALYSIS
1999 - 2000 PROPOSED BUDGET $4,619,978
1998 - 1999 BUDGET 4,429,170
INCREASE $ 190,808
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime;
5114- -Part Time)
Changes in Personnel Costs:
Annual Salary Adjustments $ 83,110
Increase in Overtime 15,640
Increase in Part Time 1,920
(C.O.P.S. grant to reimburse
approximately $50,000 of salaries)
CHANGES IN PERSONAL SERVICES $100,670
OTHER SERVICES: (5211 -- Repairs & Maintenance;
5214 -- Communications; 5231- -
MV Maintenance)
Increase in Communications:
Telephone $ 2,950
Decrease in Motor Vehicle Maintenance (1,500)
CHANGES IN OTHER SERVICES $ 1,450
CONTRACTUAL: (5115 -- Benefits; 5315 -- Insurance;
5316 -- Professional; 5317- -
Contractual)
Increase in Benefits:
Medical and Dental Insurance $ 67,180
School 5,200
Miscellaneous 2,000
Increase in General Lines Insurance 6,400
Increase in Contractual -Other
Crime Lab /NIPAS /Highland Park Range 3,998
CHANGES IN CONTRACTUAL SERVICES $ 84,778
56
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
COMMODITIES:
(5116 -- Apparel; 5212 -- Travel,
Training, etc.; 5213 -- Printing
& Advertising; 5419 -- Petroleum
Products; 5424 -- Miscellaneous;
5434 -- Supplies
Increase
in Apparel
$ 2,600
Decrease
in Training Travel
(500)
Increase
in Training Publications
110
Increase
in Training
1,500
Decrease
in Advisory Boards
(1,000)
Increase
in Supplies
1,200
CHANGES IN COMMODITIES $ 3,910
CAPITAL OUTLAY: (6111 -- Equipment; 6212 - -Motor
Vehicles; 7317 -- Vehicle and Equipment
Replacement)
No Changes in Capital Outlay $ 0
CHANGES IN CAPITAL OUTLAY $ 0
TOTAL INCREASE $190,808
57
PUBLIC SAFETY DIVISION
Police Department
Administration
Per Capita
The Administration section of the
Police Department is responsible
for staff supervision of all police
functions in the Village, planning
and directing police, operations,
and providing and maintaining
support services for line
functions. Included in these
functions are records; electronic
data processing; payroll;
purchasing; maintenance; alarm
system licensing; monitoring crime
and traffic statistical reporting
for local, state and federal needs;
personnel policy and procedure;
training; administration; and rule
and regulation development and
implementation. Liaison services
include the Deerfield Safety
Council, 0.S.H.A. Safety Committee,
the Board of Police Commissioners,
and the Emergency Operations
Director.
Communications
Per Capita
The Police Department's E -911
Telecommunications employees are
responsible for the effective and
efficient response to all messages
into the Department and the careful
dispatch of necessary personnel and
equipment to the scene of an
incident. More specifically,
Communications personnel are
responsible for the analysis of
requests for service from the
Department's Enhanced 911 system and
the direction of services through
the Department's Computer Aided
Dispatch and Mobil Data Terminal
systems, the operation and
maintenance of a voice radio
network, and the provision of
medical assistance through the use
of Emergency Medical Dispatch
procedures. The Communication
section establishes and maintains
ACTUAL BUDGET ESTIMATED
1997 -98 1998 -99 1998 -99
$ 57.88
$ 927,341 $1,041,890 $ 941,361
$ 22.57
373,713 $ 406,380 $ 378,821
$ 24.09
$ 433,740
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1999 -00
$ 60.63
$1,091,488
t
$ 24.09
$ 433,740
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PUBLIC SAFETY DIVISION
Police Department
a liaison with other communities
broadcasting on the East Shore
Radio Network and the Deerfield
Bannockburn Fire Protection
District.
Investigations
Per Capita
The Investigations section is
responsible for the follow -up
investigation of all serious crimes
reported in the Village as well as
for the safeguarding, handling and
disposing of evidence and found
property that comes into police
custody. They establish and
maintain liaison with neighboring
jurisdictions to conduct
coordinated investigations of
mutual concern, gather and
disseminate criminal intelligence
information, coordinate the
Evidence Technician function and
maintain liaison between the
Department and the Northern
Illinois Police Crime Laboratory.
They engage in pro- active,
non - uniform patrol and surveillance
of selected areas and neighborhoods
based on crime patterns and data
and provide crime prevention
information to businesses and
community residents.
Patrol
Per Capita
The Patrol section of the Police
Department is primarily
responsible for the direct
provision of services to the
community. It is the basic police
function and operates around the
clock, every day of the year. Its
responsibilities can generally be
categorized into patrol; traffic
law enforcement; traffic accident
investigation; investigation of
criminal, quasi- criminal, and
non - criminal incidents; the
enforcement of ordinances and
statutes; and responding to
requests for services. The Patrol
ACTUAL BUDGET ESTIMATED PROPOSED
1997 -98 1998 -99 1998 -99 1999 -00
$ 13.38 $ 12.77
$ 229,647 $ 240,920 $ 230,090 $ 229,810
$ 129.42 $ 135.97
$2,136,534 $2,329,840 $2,225,129 $2,447,810
1 59
PUBLIC SAFETY DIVISION
Police Department
function also conducts traffic
surveys, crossing guard
supervision, parking enforcement,
traffic direction, severe weather
watch, and a variety of other
services. It not only responds to
requests for service from the
community, but seeks to anticipate
the community's needs before police
response is required. In this
regard, officers are encouraged to
concern themselves with potential
problems of specific areas and
neighborhoods in relation to time
of day, day of week, and season.
The Patrol function seeks to
cultivate community support and
citizen involvement, recognizing
the important role that these
elements play in effective law
enforcement operations.
Special Services
Per Capita
To provide continued traffic
control and security services on a
contractual basis for the
following:
Firstar Bank
Walgreens
Other
Youth and Social Services
Per Capita
The Youth and Social Services
section has two basic functions.
The Youth section is manned by two
sworn officers who work with the
Patrol and Investigations functions
investigating offenses where a
youth was either the victim or the
offender and a full -time D.A.R.E.
officer responsible for a number of
school based education programs.
The Social Services section is
manned by two civilians who are
responsible for determining the
causes of delinquent behavior and
developing responses that will
either prevent or diminish that
behavior. The primary focus is on
M
ACTUAL BUDGET ESTIMATED PROPOSED
1997 -98 1998 -99 1998 -99 1999 -00
$ 3.42 $ 3.37
$ 56,710 $ 61,620 $ 54,260 $ 60,630
$ 19.36 $ 19.80
$ 335,005 $ 348,520 $ 310,470 $ 356,500
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PUBLIC SAFETY DIVISION
Police Department
juvenile problems; however, adult
domestic issues and difficulties
encountered by the elderly are
also handled by the Youth and
Social Services function.
TOTALS
ACTUAL
BUDGET
ESTIMATED
PROPOSED
1997 -98
1998 -99
1998 -99
1999 -00
$4,058,950 $4,429,170 $4,140,129 $4,619,978
61
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IPUBLIC WORKS DIVISION
'
STREET DEPARTMENT
The primary and continuing goals of the Street Department, a division of
Public works, are:
To keep the streets clean.
'
To keep the streets cleared of snow and ice.
To keep the streets in good condition by repairing cracks and
potholes..
'
To keep all pavement marking lines visible throughout the Village.
To install and maintain street signs so they are legible under all
'
weather conditions.
To clean street inlets, catch basins and lines that connect inlets
to the interceptor storm sewer.
'
To replace all broken grates, covers and manhole frames.
To repair and maintain all street lights and traffic signals.
'
To plant trees with homeowners sharing half the cost.
To maintain and repair the interior of the railroad station.
'
To cut weeds and grass on Village owned property as well as for
private owners on a reimbursement basis.
'
To keep all the records necessary to obtain Motor Fuel Tax revenue
from the State.
Accomplishments during 1996 -1999:
' Rehabilitated approximately one mile of streets throughout the
Village.
' Kept all streets in driveable condition in all seasons.
Identified non - compliant Y2K equipment and budgeted for replacement.
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STREET DEPARTMENT
DIVISION
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Street Fund
REVENUE:
Property Tax Levy
Motor Fuel Tax
Vehicle Licenses
50/50 Program
Train Station Maintenance
Interest Earned
Miscellaneous
State Highway Maintenance
Transfer from Parking Revenue
TOTAL REVENUE
TOTAL EXPENDITURES
NET CHANGE
Departmental Summary on Page 65
63
1997 -98 1998 -99 1998 -99 1999 -00
ACTUAL BUDGET ESTIMATE PROPOSED
$ 332,078 $
330,000 $
330,000 $
330,000
235,000
240,000
240,000
250,000
341,591
350,000
345,000
350,000
1,856
5,000
2,000
5,000
1,500
1,500
1,500
0
44,047
35,000
45,000
37,500
8,926
3,000
7,100
3,000
36,864
30,000
30,000
31,000
120,000
120,000
120,000
120,000
$ 1,121,861 $ 1,114,500 $ 1,120,600 $ 1,126,500
$ 1,026,337 $ 1,150,400 $ 1,088,546 $ 1,240,080
$ 95,523 $ (35,900)$ 32,054 $ (113,580)
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STREET DEPARTMENT
DIVISION
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
' Street Fund
' REVENUE:
Property Tax Levy
' Motor Fuel Tax
Vehicle Licenses
50/50 Program
Train Station Maintenance
' Interest Earned
Miscellaneous
State Highway Maintenance
' Transfer from Parking Revenue
TOTAL REVENUE
' TOTAL EXPENDITURES
NET CHANGE
Departmental Summary on Page 65
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2000 -01 2001 -02
PROJECTED PROJECTED
$ 330,000 $
330,000
255,000
260,000
350,000
350,000
5,000
5,000
0
0
37,500
37,500
3,000
3,000
32,000
33,000
120,000
120,000
$ 1,132,500 $ 1,138,500
$ 1,277,320 $ 1,308,190
$ (144,820)$ (169,690)
64
EXPENDITURES
DIVISION
Public Works DEPARTMENT
FUNDING SOURCE Street
Street Fund SUMMARY
ACCOUNT NUMBER
AND CLASSIFICATION
ACTUAL
1997 -98
BUDGET
1998 -99
ESTIMATE
1998 -99
PROPOSED
1999 -00
5111
Salaries
$ 347,950 $
346,780
$ 338,691
$ 391,120
5113
Overtime
45,253
60,350
52,429
62,700
5114
Part Time
18,242
29,480
17,468
29,700
5115
Benefits
45,445
58,120
57,881
63,550
5116
Apparel
2,606
2,670
2,670
2,700
5210
Equipment Rental
0
3,200
1,000
3,000
5211
Repairs & Maintenance
41,016
58,800
51,269
58,500
5212
Travel, Training, etc.
1,672
1,800
1,380
1,800
5213
Printing and Advertising
4,611
2,800
2,890
2,900
5214
Communications
2,141
4,200
5,050
8,100
5216
Utility Services
31,623
28,000
32,230
32,000
5218
Miscellaneous
7,281.
8,500
9,320
9,200
5231
MV Maintenance
66,417
35,600
41,799
42,300
5315
Insurance
38,557
62,000
36,340
65,010
5317
Contractual
111,292
146,700
148,809
149,700
5412
Supplies
12,928
13,100
15,359
13,400
5419
Petroleum Products
7,200
10,500
9,189
10,400
5425
Salt
74,225
65,000
71,510
75,000
5427
Aggregates
49,286
50,700
49,121
55,700
5428
Materials
48,587
59,400
41,331
57,600
5429
Street Signs
1,538
4,000
4,000
4,000
5431
Small Tools & Equipment
137
900
450
900
6111
Equipment
3,330
800
1,360
800
7317
Vehicle +Equip Replacement
65,000
97,000
97,000
100,000
TOTAL $1,026,337 $1,150,400 $1,088,546 $1,240,080
Per Capita Cost $63.90 $68.89
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PUBLIC WORKS DIVISION
' FUNDING SOURCE
Street Fund SUMMARY OF EXPENDITURES
BY CATEGORY
1
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ACTUAL
IBUDGET CATEGORIES
DEPARTMENT
Street
1999 -00
1998 -99 1998 -99 1999 -00 BUDGET
BUDGET ESTIMATED PROPOSED OVER /UNDER
1998 -99
BUDGET
Personal Services $ 411,445 $ 436,610 $ 408,588 $ 483,520 $ 46,910
' 5111,5113,5114
Other Services 141,197
' 5211,5214,5231,5210,5216
Contractual 195,294
5115,5315,5317
Commodities 210,071
5116,5212,5213,5419,5424
' 5434,5431,5428,5429,5427
5425
129,800
131,350
266,820
243,029
219,370
207,220
143,900 14,100
278,260 11,440
233,600 14,230
Capital Outlay 68,330 97,800 98,360 100,800 3,000
6111,7317,6212
' TOTALS $1,026,337 $1,150,400 $1,088,546 $1,240,080 $ 89,680
.
FUNDING SOURCE
Street Fund
BUDGET CATEGORY
Personal Services
5111,5113,5114
Other Services
5211,5214,5231,5210,5216
Contractual
5115,5315,5317
Commodities
5116,5212,5213,5419,5424
5434,5431,5428,5429,5427
5425
Capital Outlay
6111,7317,6212
TOTALS
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PUBLIC WORKS DIVISION
SUMMARY OF EXPENDITURES
BY CATEGORY
PROJECTED
2000 -01 2001 -02
PROJECTED PROJECTED
$ 483,520 $ 483,520
152,800 158,000
291,800 303,470
248,400 262,400
100,800 100,800
$1,277,320 $1,308,190
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t PUBLIC WORKS DIVISION
Street Department
' Budget Analysis
1999 - 2000 PROPOSED BUDGET $1,240,080
' 1998 - 1999 BUDGET 1,150,400
INCREASE $ 89,680
I PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime;
5114- -Part Time)
' Annual Salary Adjustments $ 12,440
To Bring All Positions Up to Budgeted FQE 32,120
Increase in Overtime: Plaza work 2,350
' CHANGES IN PERSONAL SERVICES $ 46,910
'
OTHER SERVICES:
(5211 -- Repairs & Maintenance,
Equipment; 5214 -- Communications,
Postage; 5231 - -MV Maintenance;
'
Increase
Increase
5210 -- Repairs & Maintenance,
5,430
3,010
Decrease
Building; 5216 -- Utility Services
(4,000)
Increase in
Communications:
'
Telephone
IN CONTRACTUAL SERVICES
$ 300
'
Other - New Phones
Increase in Motor Vehicle Maintenance
3,600
6,700
'
Increase in
Utility Service, Electricity
4,000
Miscellaneous Decreases
(500)
ICHANGES IN OTHER SERVICES $ 14,100
'
CONTRACTUAL
SERVICES: (5115 -- Benefits; 5315 --
Insurance; 5316 -- Professional;
5317 -- Contractual)
'
Increase
Increase
in Medical and Dental Insurance $
in General Lines Insurance
5,430
3,010
Decrease
in Contractual Equipment Maintenance
(4,000)
Increase
in Contractual Tree Removal - Storm
'
Damage
CHANGES
IN CONTRACTUAL SERVICES
7,000
11,440
$
'
COMMODITIES:
(5116 -- Apparel; 5212 -- Travel, Training,
etc.; 5213 -- Printing & Advertising;
5419 -- Petroleum Products; 5424- -
Miscellaneous; 5425- -Salt; 5427 --
'
Aggregates; 5428 -- Materials; 5429- -
Street Signs; 5431 - -Small Tools &
Equipment; 5434 -- Supplies)
'
Increase
in Purchases of Salt $
10,000
Increase
in Aggregates
5,000
Decrease
in Materials
(1,800)
Miscellaneous Increases
1,030
'
CHANGES IN COMMODITIES
$ 14,230
1 68
CAPITAL OUTLAY: (6111 -- Equipment; 6212 - -Motor
Vehicles; 7317 -- Vehicle &
Equipment Replacement)
Increase in Contribution to the Vehicle and
Equipment Replacement Fund
CHANGES IN CAPITAL OUTLAY
TOTAL INCREASE
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PUBLIC WORKS DIVISION
Street Department
ACTUAL BUDGET ESTIMATED PROPOSED
1997 -98 1998 -99 1998 -99 1999 100
ADMINISTRATION
Per Capita $ 15.73 $ 17.06
$231,651 $283,260 $268,620 $307,050
General Administration for this
department involves supervision for
all street projects, handling of
complaints, time clock records for
payroll, making purchase
requisitions, keeping records
necessary for obtaining Motor
Vehicle Fund revenue from the State,
and handling correspondence
necessary in connection with the
other functions. One- fourth the
salaries of the Director of Public
Works and Engineering and the
Superintendent of Public Works and
one -third the salary of the Public
Works Secretary and one part time
Clerk Typist is charged to this
account.
1
CLEANING
'
Per
Capita
The Village cleans approximately 70
miles of streets (140 curb
miles).
'
Cleaning is done in the business
sections of the Village three times
per week and in residential
areas on
a monthly schedule, for a
total of
'
222 miles swept per month. In 1998
2,155 miles of streets were swept.
One vacuum street sweeper
is used
for this operation. The
Village
'
pays a dumping fee (Contractual) for
disposing of the refuse.
Work Statistics
'
1995 1996 1997
1998
Streets Swept (Miles)
4,089 2,282 2,269
2,155
'
Streets Swept (Cubic Yards
Debris)
1,494 1,450 1,496
1,110
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$ 2.56 $ 2.78
$ 42,808 $ 46,120 $ 42,890 $ 50,090
1 70
PUBLIC WORKS DIVISION
Street Department
ACTUAL BUDGET ESTIMATED PROPOSED
1997 -98 1998 -99 1998 -99 1999 -00
TRAFFIC MARKING
Per Capita
$ 65,321
This activity consists of painting
crosswalks all over the Village,
painting center lines and parking
stalls on the business district
streets, and constructing as well as
installing street signs. In 1998,
30,249 lineal feet of pavement were
marked and 345 street signs erected
or replaced. A pickup truck is used
part -time in this operation to haul
the street striping machine, which
is manually operated.
Work Statistics
1995 1996 1997 1998
Traffic Marking (Lineal Feet)
27,323 22,418 29,911 30,249
PAVEMENT PATCHING
Per Capita
$127,439
Pavement patching involves the
overlaying of deteriorating
pavements and temporary patching.
Inspections of Village streets
determine the areas to be patched.
In the calendar year 1998 Village
employees applied 2,263 tons of
pre -mix. Four dump trucks, two
rollers, a Layton blacktop paver, a
front -end loader, and a concrete saw
are used for this activity.
Aggregates used include sand,
blacktop, and gravel. Other
materials used include concrete,
lumber, steel and primer.
Work Statistics
1995 1996 1997 1998
Pre -Mix Patching Materials Used
(Tons)
1,943 1,861 1,925 2,263
71
$ 3.93 $ 4.06
$ 70,730 $ 67,170 $ 73,080
$ 7.07 $ 7.64
$127,310 $126,649 $137,470
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IStreet Department
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1997 -98 1998 -99 1998 -99 1999 -00
TARRING CRACKS
Per Capita
$ 46,187
Public Works Department employees
note streets which need to have
cracks filled, and, during the
summer months, the crew fills all
cracks larger than 1/4" in width.
One truck equipped with a 400 gallon
tar kettle and an air compressor is
used part -time for tarring street
cracks. Aggregates and materials
used include sand, fine limestone
dust, chips, and a new crack filler
product which contains 25% recycled
tires. This product stays resilient
at temperatures below -0 degrees and
will not track during hot weather.
In 1998 14,660 lbs. were used.
Work Statistics
1995 1996 1997 1998
Tarring Cracks (Pounds)
13,500 17,445 14,960 14,660
DRAINAGE STRUCTURES
Per Capita
$ 31,397
Expenditures from this sub -
department are for cleaning street
inlets, catch basins, lines that
connect inlets to catch basins to
the interceptor storm sewers, and
replacement of broken grates,
covers, and manhole frames. All
inlets and 480 catch basins were
cleaned during 1998. A truck
(part -time) and a sewer rodder are
used for this purpose. The Village
purchased a vacuum street sweeper
and eductor combination machine to
clean the catch basins. Materials
used by the Village for the cleaning
operation are rods for the sewer
rodder, fire hoses, and 'a high
pressure jet hydraulic sewer rodder.
$ 2.75
$ 49,450
$ 2.03
$ 36,610
$ 46,570
$ 34,340
$ 2.97
$ 53,480
$ 2.18
$ 39,290
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PUBLIC WORKS DIVISION
Street Department
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1997 -98 1998 -99 1998 -99 1999 -00
Work Statistics
1995 1996 1997 1998
Catch Basins Cleaned (Number)
480 480 480 480
STREET LIGHTS AND TRAFFIC SIGNALS
Per Capita
$ 6.95 $ 7.06
$ 99,721 $125,120 $110,209 $127,110
This activity consists of
maintenance of existing standards,
lamps, and signals. In 1998, 204
street lamps were replaced.
Work Statistics
1995 1996 1997 1998
Street Signs Erected or Replaced
205 230 264 345
Street Light Standards Replaced
2 2 4 4
Street Light Cable Repairs
102 135 180 175
Street Lamps Replaced
296 288 195 204
MISCELLANEOUS MAINTENANCE
Per Capita
$ 3.82 $ 3.99
$ 70,615 $ 68,780 $ 55,931 $ 71,830
Miscellaneous Maintenance includes
decorating for the holidays, flower
plantings, street patch work, etc.
Some miscellaneous maintenance is
done by Village employees.
Work Statistics
1995 1996 1997 1998
Concrete Steet Patch Work
(Square Yards Replaced)
67 82 55 41
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PUBLIC WORKS DIVISION
Street Department
ACTUAL BUDGET ESTIMATED PROPOSED
1997 -98 1998 -99 1998 -99 1999 -00
SNOW AND ICE CONTROL
Per Capita
$193,715
Snow and ice are cleared from the
Village streets, five -foot wide
sidewalks (33.25 miles of
sidewalks), and municipally owned
parking lots and alleys. During
1998, the Village used 1,095 tons of
rock salt and treated ice control
sand. Nineteen Village vehicles may
be equipped with snow plows whenever
a snow storm occurs. Eight dump
trucks (GVW 35,000), four dump
trucks (GVW 11,000), two one -half
ton pick -up trucks, three
three - quarter ton pick -up trucks,
two one ton pick -up trucks,
seventeen snow plows, and one
sidewalk plow are used.
Work Statistics
1995
1996 1997
1998
Snow and
Ice Control (Man
Hrs)
2,152
1,802 2,512
998
Rock Salt
Used (Tons)
2,621
2,020 2,340
1,095
Sand (Birds
Eye) Ice Control (Tons)
400
596 600
560
TREE REMOVAL
Per Capita
$ 74,830
Tree removal is done primarily on a
contractual basis. Village employees
clean up after tree stumps are
removed, fill in with black dirt,
and reseed. In 1998, 29 trees were
removed. Two dump trucks and one
front -end loader tractor are used
part time.
Work Statistics
1995 1996 1997 1998
Trees Removed (Number)
22 21 23 29
$ 11.35
$204,310
$ 4.04
$ 72,700
$206,740
$ 66,990
$ 12.62
$227,210
$ 4.68
$ 84,290
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PUBLIC WORKS DIVISION
Street Department
ACTUAL BUDGET ESTIMATED PROPOSED
1997 -98 1998 -99 1998 -99 1999 -00
TREE PLANTING
Per Capita
$ 10,021
Approximately 63 trees were planted
in 1998. The Village contracts for
the purchase of the trees, and
Village employees plant them. The
Village pays one -half the cost of a
1 -1/2" diameter tree. If a larger
tree is requested by the homeowner,
he pays the additional cost. Part
time use of a Ford tractor with a
30" auger, a dump truck and a
front -end loader tractor is required
for planting.
Work Statistics
1995 1996 1997 1998
Trees Planted (Number)
39 61 34 63
RAILROAD STATION MAINTENANCE
Per Capita
$ 16,857
The Village Public Works employees
provide maintenance service and
repair vandalism and damage to the
interior of the Deerfield, Chicago,
Milwaukee and Saint Paul Railroad
Station. This is done under an
agreement between the Chicago,
Milwaukee and Saint Paul Railroad,
the RTA, and the Village of
Deerfield.
WEED CONTROL
Per Capita
$ 15,775
Weed control includes cutting weeds
and grass on 105,000 lineal feet of
parkways and on other Village -owned
properties. Some work is done for
private owners on a reimbursement
basis ($50.00 per hour) . A Ford
tractor (part -time) and three rotary
hand lawn mowers are used. Weed
killer is applied in some locations.
75
$ 0.92
$ 16,640
$ 1.54
$ 27,640
$ 1.21
$ 21,730
$ 15,960
$ 27,138
$ 19,340
$ 0.97
$ 17,440
$ 1.46
$ 26,370
$ 1.41
$ 25,370
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PUBLIC WORKS DIVISION
Street Department
ACTUAL
BUDGET
ESTIMATED
PROPOSED
1997 -98
1998 -99
1998 -99
1999 -00.
Work Statistics
1995 1996 1997 1998
Parkway Mowing (Lineal Ft)
105,000 105,000 105,000 105,000
TOTALS $1,026,337 $1,150,400 $1,088,546 $1,240,080
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PUBLIC WORKS DIVISION
SEWER DEPARTMENT
'
The primary and continuing goals of the Sewer Department, a division of
Public Works are:
To continue to maintain, clean, and repair the sanitary and storm
sewer systems and be able to respond effectively and efficiently to
'
emergency situations.
To locate sewer lines for J.U.L.I.E. (Joint Utility Locating
'
Information for Excavators).
To treat and dispose of all sewage in an environmentally approved
manner.
'
To maintain and operate the main sewage treatment plant, four lift
stations, and various emergency generators.
'
To maintain a laboratory facility to assure quality control.
'
The Village of Deerfield is one of the few municipalities to operate its
own wastewater treatment facility. The wastewater reclamation facility
has been in operation since 1956. In order to accommodate the development
'
boom, a major expansion of the facility occurred in 1975. Throughout the
years the facility has been upgraded with additional equipment as needed
in order to meet the population demands of today.
'
The WRY treats and processes all sewage from the Village of Deerfield, as
well as the sewage from a portion of the Village of Bannockburn and a
small portion from the City of Highland Park. The facility has the
capacity to process eight million gallons of sewage per day and is also
able to treat an additional ten million gallons per day as part of excess
'
flow in the event of a storm. This is well within the EPA regulations for
flow control.
The WRF is designed to remove 95% of pollutants from the original sewage.
'
The WRF is proud to say they have met or exceeded this requirement every
year for the last fifteen years, with an average rate of 98t.
'
In addition to the main facility, Deerfield operates six sewage pumping
stations, two stormwater pumping stations and the Bannockburn Retention
Basin. The maintenance and operation of these auxiliary facilities is an
essential part of the overall wastewater reclamation process.
'
The facility is staffed seven days a week, every day of the year,
including holidays. Additional coverage is provided during evening hours,
as needed, to control excess flow or repair mechanical problems. WRF
staff includes eight full -time employees: a foreman, a lab director, five
'
operators, and one maintenance man. Many of these employees hold various
EPA certification levels.
'
Accomplishments during fiscal year 1998 -1999 included:
Aeration Study - Engineering
'
Replaced Anaerobic Digester #2 Heat Exchanger
Replaced Pump Control System at Warwick Road Pumping Station
'
Replaced Excess Flow Pump Control at WRF
1 77
Preventative Maintenance for Blowers 1 -2 -3 -4 at WRF
Replaced Digester #3 Sludge Pump
Authorized Storm Water Simulation Study for Sanitary Sewers on Pine
Street and Indian Hill
Brought All Underground Fuel Tanks for Emergency Generators into
Federal Compliance
78
1
SEWER DEPARTMENT
DIVISION
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
'
Sewer Fund
1997 -98
1998 -99
1998 -99
1999 -00
'
ACTUAL
BUDGET
ESTIMATE
PROPOSED
'
REVENUE:
Sewer Charges
$
1,403,174
$ 1,420,000 $
1,415,000
$ 1,600,000
Permits and Fees
12,163
15,000
12,000
12,000
'
Penalties
14,965
17,000
16,000
17,000
Other Charges for Services
21,583
20,000
20,000
20,000
Interest Earned
83,703
60,000
70,030
65,000
'
Miscellaneous
124
5,000
5,000
5,000
Construction Res - Collections
50,652
49,000
51,000
55,000
Transfer to Construction Res.
0
(49,000)
(51,000)
(55,000)
'
Transfer to Infra Replcmnt Fd
0
0
0
0
TOTAL OPERATING REVENUE
$
1,586,363
$ 1,537,000 $
1,538,030
$ 1,719,000
'
Transfer from Construction Fd.
0.
0
0
0
Transfer from Depreciation Res
0
160,000
133,600
120,000
'
TOTAL REVENUES
1,586,363
1,697,000
1,671,630
AND RESERVES
$
$ $
$ 1,839,000
'
TOTAL EXPENDITURES
$
1,746,144
$ 1,760,950 $
1,653,506
$ 1,852,250
NET CHANGE
$
(159,781)$
(63,950)$
18,124
$ (13,250)
1
tepartmental
Summary on Page 81
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SEWER DEPARTMENT
DIVISION
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Sewer Fund
REVENUE:
Sewer Charges
Permits and Fees
Penalties
Other Charges for Services
Interest Earned
Miscellaneous
Construction Res - Collections
Transfer to Construction Res.
Transfer to Infra Replcmnt Fd
TOTAL OPERATING REVENUE
Transfer from Construction Fd.
Transfer from Depreciation Res
TOTAL REVENUES AND RESERVES
TOTAL EXPENDITURES
NET CHANGE
Departmental Summary on Page 81
:1
2000 -01 2001 -02
PROJECTED PROJECTED
$ 1,600,000 $ 1,600,000
12,000
12,000
17,000
17,000
20,000
20,000
65,000
65,000
5,000
5,000
55,000
55,000
(55,000)
(55,000)
$ 1,719,000 $ 1,719,000
0. 0
285,000 150,000
$ 2,004,000 $ 1,869,000
$ 2,168,260 $ 2,034,440
$ (164,260)$ (165,440)
tDIVISION
'
Public Works
FUNDING SOURCE
Sewer Fund
EXPENDITURES
SUMMARY
DEPARTMENT
Sewer
ACCOUNT NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
'
AND CLASSIFICATION
1997 -98
1998 -99
1998 -99
1999 -00
5111
Salaries
$ 711,814
$ 699,280
$ 674,470
$ 766,320
5113
Overtime
24,863
29,550
27,451
30,200
5114
Part Time
15,442
18,450
15,499
18,600
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5115
Benefits
89,871
107,700
114,270
123,880
5116
Apparel
4,356
5,200
5,200
5,200
5210
Equipment Rental
1,775
8,000
0
8,000
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5211
Repairs & Maintenance
182,536
181,200
188,599
142,500
5212
Travel, Training, etc.
781
2,600
2,709
3,.100
'
5213
Printing and Advertising
154
350
160
200
5214
Communications
9,841
11,220
9,490
11,600
'
5216
5218
Utility Services
Miscellaneous
203,585
5,052
191,000
6,700
168,421
5,000
192,000
6,700
5221
Occupancy
20,000
20,000
20,000
20,000
5231
MV Maintenance
20,094
15,700
17,000
17,200
5315
Insurance
54,199
85,000
66,460
89,150.
Professional
314
20,200
5,000
20,200
'5316
5317
Contractual
167,063
103,100
78,339
94,600
5412
Supplies
42,746
38,400
41,738
43,900
'5419
Petroleum Products
9,985
13,000
12,610
13,100
5426
Chlorine
8,2,81
7,000
4,320
7,000
5427
Aggregates
10,743
16,600
17,519
18,800
'
5428
Materials
34,959
34,000
33,710
48,500
5431
Small Tools & Equipment
890
1,500
1,130
1,500
'6111
Equipment
2,841
9,700
8,910
7,000
7316
Depreciation
p
90 959
102 500
102 50 0
130,000
7317
Vehicle +Equip Replacement
33,000
33,000
33,000
33,000
TOTAL
$1,746,144
$1,760,950
$1,653,506
$1,852,250
'
Per Capita Cost
$97.82
$102.89
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81
PUBLIC WORKS DIVISION
FUNDING SOURCE
DEPARTMENT
Sewer Fund SUMMARY OF EXPENDITURES Sewer
BY CATEGORY
82
1999 -00
1997 -98
1998 -99
1998 -99
1999 -00
BUDGET
ACTUAL
BUDGET
ESTIMATED
PROPOSED
OVER /UNDER
1998 -99
BUDGET CATEGORIES
BUDGET
Personal Services
$ 752,119
$ 747,280
$ 717,420
$ 815,120
$ 67,840
5111,5113,5114
Other Services
417,830
407,120
383,510
371,300
(35,820)
5211,5214,5231,5210,5216
Contractual
311,447
316,000
264,069
327,830
11,.830
5115,5315,5316,5317
Commodities
137,948
145,350
144,097
168,000
22,650
5116,5212,5213,5221,5419
5424,5434,5427,5428,5431
5426
Capital Outlay
126,800
145,200
_144,411
170,000
24,800
7317,6111,6212,7316
TOTALS
$1,746,144
$1,760,950
$1,653,506
$1,852,250
$ 91,300
82
' FUNDING SOURCE
Sewer Fund
' BUDGET CATEGORY
' Personal Services
5111,5113,5114
' Other Services
5211,5214,5231,5210,5216
' Contractual
5115,5315,5316,5317
' Commodities
5116,5212,5213,5221,5419
5424,5434,5427,5428,5431
5426
' Capital Outlay
7317,6111,6212,7316
' TOTALS
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PUBLIC WORKS DIVISION
DEPARTMENT
SUMMARY OF EXPENDITURES Sewer
BY CATEGORY
PROJECTED
2000 -01 2001 -02
PROJECTED PROJECTED
$ 815,120 $ 815,120
491,700 364,000
527,240 513,420
166,200 174,400
168,000 167,500
$2,168,260 $2,034,440
,Sj
PUBLIC WORKS DIVISION
Sewer Department
Budget Analysis
1999 - 00 PROPOSED BUDGET $1,852,250
1998 - 99 BUDGET 1,760,950
INCREASE $ 91,300
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime;
5114 - -Part Time)
Annual Salary Adjustments
To Bring All Positions Up to Budgeted FQE
Increase in Overtime
CHANGES IN PERSONAL SERVICES
OTHER SERVICES: (5210 -- Equipment Rental; 5211- -
Repairs & Maintenance;.5214
Communications; 5216 -- Utility
Services; 5231 - -MV Maintenance)
Decrease in Repairs and Maintenance,
See Capital Projects, Items it thru 21
Increase in Utility Service - Water
Increase in Motor Vehicle Maintenance
Miscellaneous Increases
$ 30,870
36,320
650
$(38,700)
1,000
1,500
380
CHANGES IN OTHER SERVICES
CONTRACTUAL SERVICES: (5115 -- Benefits; 5315- -
Insurance; 5316 -- Professional;
5317 -- Contractual)
Increase in Medical and Dental Insurance $ 16,180
Increase in General Lines Insurance 4,150
Increase for New Computer 1,500
Decrease in Contractual Other (10,000)
CHANGES IN CONTRACTUAL SERVICES
COMMODITIES: (5116 -- Apparel; 5212 -- Travel, Training,
etc.; 5213 -- Printing & Advertising;
5221 -- Occupancy; 5419 -- Petroleum Products;
5424 -- Miscellaneous; 5426 -- Chlorine;
5427 -- Aggregates; 5428 -- Materials;
5429 -- Street Signs; 5431- -Small Tools
& Equipment; 5434 -- Supplies)
Increase in Aggregates $ 2,200
Remodification of Sludge Beds 10,000
Increase in Cost of Materials 4,500
Increase in Supplies:
Repairs and Maintenance 3,000
Chemicals 2,000
Miscellaneous Increases 950
CHANGES IN COMMODITIES
84
$ 67,840
$(35,820)
$ 11,830
$ 22,650
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CAPITAL OUTLAY: (6111 -- Equipment; 6212 - -Motor
Vehicles; 6415 -- Improvements,
Not Bldg.; 7316 -- Depreciation;
7317 -- Vehicle & Equipment
Replacement)
Decrease in Equipment, See Appendix C -2
Increase in Depreciation Expense -WRF
CHANGES IN CAPITAL OUTLAY
TOTAL INCREASE
$ (2,700)
27,500
$ 24,800
$ 91,300
85
SEWER CONSTRUCTION FUND
The Board of Trustees has established a special annual sewer charge for major
maintenance and repair to the Village Sewer System to be billed and paid
quarterly together with the regular water and sewer bill.
The projected balance in this fund is as follows:
* * * * *
DEPRECIATION RESERVE
The Depreciation Reserve is set up to fund the cost of maintenance and
replacement of capital assets whose expected service life is less than that of
the Waste Water Reclamation Facility. This funding source ensures that the
Village will be able to adequately maintain the Waste Water Reclamation Facility.
Projected Balance - May 1
Estimated Receipts
Available Funds
Total Expenditures*
AVAILABLE FUNDS
1998 -99
1999 -00
1998 -99
2001 -02
1999 -00
$495,347
2000 -01
$350,347
2001 -02
Projected
Balance - May 1
$ 16,147
$
67,147
$
122,147
$
177,147
Estimated
Receipts
51,000
$505,347
55,000
$330,347
55,000
55,000
Available
Funds
$ 67,147
$
122,147
$
177,147
$
232,147
Total Expenditures
0
0
0
0
AVAILABLE
FUNDS
$ 67,147
$
122,147
$
177,147
$
232,147
* * * * *
DEPRECIATION RESERVE
The Depreciation Reserve is set up to fund the cost of maintenance and
replacement of capital assets whose expected service life is less than that of
the Waste Water Reclamation Facility. This funding source ensures that the
Village will be able to adequately maintain the Waste Water Reclamation Facility.
Projected Balance - May 1
Estimated Receipts
Available Funds
Total Expenditures*
AVAILABLE FUNDS
1998 -99
1999 -00
2000 -01
2001 -02
$526,447
$495,347
$505,347
$350,347
102,500
130,000
130,000
130,000
$628,947
$625,347
$635,347
$480,347
133,600
120,000
285,000
150,000
$495,347
$505,347
$350,347
$330,347
*Capital Project Items 17 thru 20 Page 148
:.
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PUBLIC WORKS DIVISION
Sewer Department
ACTUAL BUDGET ESTIMATED PROPOSED
1997 -98 1998 -99 1998 -99 1999 -00
ADMINISTRATION AND SUPERVISORY
Per Capita $ 16.02 $ 17.25
$252,433 $288,320 $248,678 $310,580
Salaries charged to this account
(one -half the salary of the Utility
Foreman, one - fourth the salary of
the Director of Public Works and
Engineering, one - fourth the salary
of the Superintendent of Public
Works, and one -third the salary of
the Public Works Secretary and one
part time Clerk Typist) are for the
overall supervision of the cleaning
and maintenance of present sewers
and some new construction.
CLEANING AND MAINTENANCE
Per Capita $ 8.86 $ 9.56
$152,618 $159,520 $135,378 $172,130
The Village is responsible for the
cleaning and maintenance of
approximately 65 miles of sanitary
sewer pipe, ranging in size from 6
inches to 24 inches; and
approximately 46 miles of storm
sewer pipe, ranging in size from 10
inches to the equivalent of 60
inches. The Village contracts to
have the sewer system scanned by
closed circuit television to
facilitate location of broken pipes,
improper alignment of pipes, roots,
or signs of infiltration. Non-
polluting white smoke and dyes are
also used by the Village to spot
problems. Smoke introduced in the
sanitary sewer pipes identifies
areas of infiltration of storm
water; and dyes in storm sewers show
intrusion in the sanitary sewer
pipes. In 1998, the Village dye or
smoke tested 1 inlet and cleaned
244,603 feet of sanitary sewers and
79,805 feet of storm sewers.
Work Statistics
1995 1996 1997 1998
Sanitary Sewer Stoppages
33 14 20 16
87
PUBLIC WORKS DIVISION
Sewer Department
ACTUAL
1997 -98
Work Statistics cont'd
1995
1996 1997
1998
Sanitary
Sewer Cleaned (Ft)
344,380
327,480 289,730 244,603
Sanitary
Excavation Openings
9
4 2
7
Sanitary
Infiltrations Found
2
0 1
4
Sanitary
Manholes Rebuilt
5
2 3
21
Sanitary
Sewers TV'd (In Feet)
5,825
4,956 13,001 16,860
Sump Pump
Inspection
1
3 0
0
Home Dye
or Smoke Tested
74
75 22
68
CONSTRUCTION
Per Capita
$308,457
In this function the Village
replaces broken or damaged pipes or
their connections or inlets and
constructs some new sewers. In
1998, the Village installed 284 feet
of new storm sewers or laterals,
replaced 2 broken inlet covers,
rebuilt 21 sanitary manholes and
reconstructed 11 storm structures.
Work Statistics
1995 1996 1997 1998
Storm Sewers Cleaned (Feet)
7,425 6,965 38,880 79,805
Inlets Cleaned
56 52 48 54
Storm Excavation Openings
6 7 2 24
IN
BUDGET
1998 -99
$ 12.25
$220,560
ESTIMATED PROPOSED
1998 -99 1999 -00
$ 12.72
$196,729 $228,950
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PUBLIC WORKS DIVISION
Sewer Department
Work Statistics cont'd
1995 1996 1997 1998
Storm Infiltrations Found
0 1 2 1
Storm Structures Reconstructed
11 6 17 11
Storm Sewers TV'd
0 6,965 9,953 11,532
Street Inlet Covers Replaced
12 10 6 2
New Storm Sewers or Laterals
Installed - In Feet
184 122 523 284
Inlets Dye or Smoke Tested
25 20 1 1
WASTE WATER TREATMENT PLANT
Per Capita
The expanded waste water treatment
plant has been in full operation
since May 1, 1978. This project was
financed by Federal (75 %) and
Village (25 %) funds, the Village
portion being funded by general
obligation bonds. In addition to
the primary and secondary treatment
of sewage with chlorination and
two -stage sludge digestion for
anaerobic sludge, the new plant
provides for aerobic digestion along
with sludge drying beds. Dry sludge
is disposed of by the Village in an
environmentally approved manner.
The plant has a 585 k.w.h., 12
cylinder diesel standby generator
with automatic switching gear and
two archimedean screw pumps rated at
7,000 gallons per minute. The
treatment plants' hydraulic design
capacity can serve a population of
30,000 and a storm flow of 17
million gallons. Besides the main
treatment plant, there are four
ACTUAL BUDGET ESTIMATED PROPOSED
1997 -98 1998 -99 1998 -99 19,99 -00
$ 60.69 $ 63.36
$1,032,636 $1,092,550 $1,072,720 $1,140,590
1 89
PUBLIC WORKS DIVISION
Sewer Department
ACTUAL BUDGET ESTIMATED PROPOSED
1997 -98 1998 -99 1998 -99 1999 -00
WASTE WATER TREATMENT PLANT cont'd
Per Capita
lift stations and a 285 k.w.h.
generator which is located at the
Eastside lift station on River Road.
The new Deerfield Road lift station
is a combination dry /wet weather
lift station. Dry weather flow is
2,400 gals. per minute and wet
weather flow is 21,000 gals. per
minute. A 450 kilovolts emergency
generator automatically starts if
the power fails. During wet weather
the excess flow is discharged to the
chlorine contact tank for settling
and chlorination. There is the
capability of chlorinating the
excess flow at the rate of 1,000
lbs. per day. The dry weather flow
pumps work at 1,200 gals. per minute
and the wet weather flow pumps work
at 7,000 gals. per minute. Each wet
weather pump discharges to a
rotating screen. The Warwick Road
pump station functions similarly
during wet weather only.
In addition to eight full -time
Village employees who operate the
treatment plant, the Village
contracts for engineering
consultants. One - fourth the salary
of the Director of Public Works and
Engineering and one - fourth the
salary of the Superintendent of
Public Works are charged to the
account for overall supervision of
the treatment plant. The treatment
plant is also responsible for
maintaining laboratory facilities to
assure quality control of treatment.
Work Statistics
1995 1996 1997 1998
Sanitary Sewage Pumped
(Million Gallons)
1,101 1,102 1,216 1,276
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PUBLIC WORKS DIVISION
Sewer Department
Work Statistics cont'd
1995
1996 1997
1998
Primary
Sludge (Thousand
Gallons)
4,733
4,809 4,667
4,789
Chlorine
Used (Pounds)
18,586
17,293 16,455
21,163
Sludge Beds
Cleaned
82
80 93
94
Sludge Beds
Drawn
75
71 89
73
Electric
Current Used
(Thousand
K.W.H.)
1,711
1,792 1,783
1,890
TOTALS
ACTUAL BUDGET ESTIMATED PROPOSED
1997 -98 1998 -99 1998 -99 1999 -00
$1,746,144 $1,760,950 $1,653,506 $1,852,250
91
THIS IS A BLANK PAGE
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PUBLIC WORKS DIVISION
WATER DEPARTMENT
The primary and continuing goals of the Water Department, a division of
Public Works, are:
To provide fresh and safe potable water to Village residents by
continuously monitoring, testing, and implementing E.P.A.
regulations.
To maintain, repair and replace water main, water services and fire
hydrants as needed, and to upgrade and improve the distribution
system.
To maintain an elevated tank, eight water pumps, three underground
reservoirs, and a pumping station with a capacity of over six
million gallons. This includes all controls for monitoring the
system.
To install, repair, replace, and test all water meters and take
meter readings of all residential and commercial establishments
within the Village.
The Water Department will implement the following projects during the
1999 -00 budget year:
Replace water main on Woodvale and Kenton.
Add one additional full time employee to the Department.
Accomplishments during 1998 -1999:
Upgraded water controls.
Successfully completed Round 4 of lead testing program.
The Water Department is staffed as follows:
1 - Foreman
1 - Maintenance III operator
2 - Maintenance II operators
1 - Meter reader /animal warden
1 92
WATER DEPARTMENT
DIVISION
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Water Fund
REVENUE:
Water Sales
Penalties
Permits
Interest Earnings
Miscellaneous
TOTAL REVENUE
TOTAL EXPENDITURES
NET CHANGE`
Departmental Summary on Page 95
93
1997 -98
ACTUAL
1998 -99 1998 -99
BUDGET ESTIMATE
1
1999 -00 '
PROPOSED
$ 2,513,835 $ 3,125,000 $ 3,250,500 $ 3,350,000
21,674
25,000
28,000
28,000
'
13,771
15,000
15,000
15,000
244,816
150,000
195 000
165,000
2,898
5,000
6,000
5,000
'
$ 2,796,994
$ 3,320,000
$ 3,494,499 $
3,563,000
$ 2,664,354
$ 3,143,180
$ 2,860,499 $
3,724,730
'
$ 132,640
$ 176,820
$ 634,000 $
(161,730)
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WATER DEPARTMENT
DIVISION
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
' Water Fund - -
' REVENUE:
Water Sales
' Penalties
Permits
' Interest Earnings
g
' Miscellaneous
TOTAL REVENUE
' TOTAL EXPENDITURES
NET CHANGE
t
IDepartmental Summary on Page 95
1
2000 -01 2001 -02
PROJECTED PROJECTED
$ 3,350,000 $ 3,350,000
28,000 28,000
15,000 15,000
150,000, 150,000
5,000 5,000
$ 3,548,000 $ 3,548,000
$ 3,530,321 $ 3,554,540
$ 17,679 $ (6,540)
94
EXPENDITURES
DIVISION
Public Works DEPARTMENT
FUNDING SOURCE Water
Water Fund SUMMARY
ACCOUNT NUMBER ACTUAL BUDGET ESTIMATE PROPOSED
AND CLASSIFICATION 1997 -98 1998 -99 1998 -99 1999 -00
5111
Salaries
$ 311,278
$ 357,260
$ 331,750
$ 428,500
5113
Overtime
31,960
43,890
53,440
51,500
5114
Part Time
14,230
16,580
10,829
16,700
5115
Benefits
40,578
47,880
50,930
64,960
5116
Apparel
1,376
2,600
2,600
2,600
5210
Equipment Rental
675
1,000
0
1,000
5211
Repairs & Maintenance
20,186
30,500
20,450
30,500
5212
Travel, Training, etc.
81
1,100
0
1;100
5213
Printing and Advertising
2,478
2,100
1,510
2,100
5214
Communications
9,623
10,000
10,320
10,400
5216
Utility Services
64,772
71,500
72,620
71,500
5218
Miscellaneous
2,209
5,200
3,500
5,100
5221
Occupancy
20,000
20,000
20,000
20,000
5231
MV Maintenance
21,442
17,400
26,260
23,900
5315
Insurance
48,554
51,000
34,250
53,500
5316
Professional
6,009
10,200
3,620
14,200
5317
Contractual
264,548
258,000
54,351
519,000
5412
Supplies
11,769
2,400
1,370
2,400
5419
Petroleum Products
5,289
5,900
5,631
5,900
5426
Chlorine
950
1,000
0
1,000
5427
Aggregates
12,498
19,000
19,000
21,000
5428
Materials
53,641
73,500
73,219
76,500
5431
Small Tools & Equipment
0
400
270
400
5432
Purchase of Water
1,621,084
1,800,000
1,789,100
1,750,000
6111
Equipment
64,650
49,800
30,510
41,000
7316
Depreciation
21,475
0
0
0
7116
Bond Principal
0
0
0
265,000
7217
Bond Interest
0
221,970
221,970
221,970
7317
Vehicle +Equip Replacement
23,000
23,000
23,000
23,000
TOTAL $2,664,354 $3,143,180 $2,860,499 $3,724,730
Per Capita Cost $174.60 $206.91
95
Personal Services
$ 357,468
$ 417,730
$ 396,020
PUBLIC
WORKS DIVISION
'
5111,5113,5114
FUNDING SOURCE
'
DEPARTMENT
Water Fund
SUMMARY
OF EXPENDITURES
Water
'
BY CATEGORY
Contractual
'
1997 -98
1998 -99 1998 -99
1999 -00
1999 -00 BUDGET
284,580
ACTUAL
BUDGET ESTIMATED
PROPOSED OVER /UNDER
1998 -99
' BUDGET CATEGORIES
Commodities
1,721,374
BUDGET
Personal Services
$ 357,468
$ 417,730
$ 396,020
$ 496,700 $
78,970
'
5111,5113,5114
'
Other Services
5211,5214,5231,5210,5216
116,698
130,400
129,649
137,300
6,900
Contractual
359,689
367,080
143,150
651,660
284,580
'
5115,5315,5316,5317
Commodities
1,721,374
1,933,200
1,916,200
1,888,100
(45,100)
5116,5212,5213,5221,5419
'
5424,5434,5427,5428,5431
5426,5432
'
Capital Outlay
109,125
294,770
275,480
550,970
256,200
7116,7217,7316,7317,6111
6212,6415
'
TOTALS
$2,664,354
$3,143,180
$2,860,499
$3,724,730
581,550
$
1
'
96
PUBLIC WORKS DIVISION
FUNDING SOURCE
DEPARTMENT
Water Fund SUMMARY OF EXPENDITURES Water,
BY CATEGORY
PROJECTED
2000 -01 2001 -02
BUDGET CATEGORY PROJECTED PROJECTED
Personal Services
5111,5113,5114
Other Services
5211,5214,5231,5210,5216
Contractual
5115,5315,5316,5317
Commodities
5116,5212,5213,5221,5419
5424,5434,5427,5428,5431
5426,5432
Capital Outlay
7116,7217,7316,7317,6111
6212,6415
TOTALS
97
$ 497,700 $ 498,700
141,300 144,800
433,780 437,030
1,890,100 1,893,100
567,441 580,910
$3,530,321 $3,554,540
1
' PUBLIC WORKS DIVISION
Water Department
' Budget Analysis
1999 - 2000 PROPOSED BUDGET $3,724,730
1998 - 1999 BUDGET 3,143,180
INCREASE $ 581,550
' PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime;
5114 - -Part Time)
' Annual Salary Adjustments $ 12,560
Add One Position, Maintenance Operator I 42,700
To Bring All Positions Up To Budgeted FQE 16,100
Increase in Overtime 7,610
' CHANGES IN PERSONAL SERVICES $ 78,970
OTHER SERVICES: (5211 -- Repairs & Maintenance; 5214- -
Communications; 5210 -- Equipment
Rental; 5216 -- Utility Services;
' 5231 - -MV Maintenance)
Increase in Communications:
Telephone $ 300
' Postage 100
Increase in Motor Vehicle Maintenance 6,500
' CHANGES IN OTHER SERVICES $ 6,900
CONTRACTUAL SERVICES: (5115 -- Benefits; 5315 --
' Insurance; 5316 -- Professional;
5317 -- Contractual)
Increase in Medical and Dental Insurance $ 17,080
' Increase in General Lines Insurance 2,500
Increase for Engineering Study 4,000
Increase in Contractual (See Capital Projects, 261,000
Item 23)
CHANGES IN CONTRACTUAL SERVICES $ 284,580
1
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1
COMMODITIES: (5116 -- Apparel; 5212 -- Travel, Training, etc.;
5213 -- Printing & Advertising; 5221 -- Occupancy;
5419 -- Petroleum Products; 5424 -- Miscellaneous;
5426 -- Chlorine; 5427 -- Aggregates; 5428 -- Materials;
5431 - -Small Tools and Equipment; 5432 -- Purchase of
Water; 5434 -- Supplies)
Increase in Aggregates $ 2,000
Increase in Materials 3,000
Decrease in Purchase of Water (50,000)
Miscellaneous Decreases (100)
CHANGES IN COMMODITIES
$ (45,100)
1 98
CAPITAL OUTLAY: (6111 -- Equipment; 6212 - -Motor
Vehicles; 6415-- Improvements-
Not Bldgs.; 7116- -Bond Principal;
7217- -Bond Interest; 7316- -
Depreciation; 7317 -- Vehicle &
Equipment Replacement)
Increase for Bond Principal
Decrease in Equipment (See Appendix C)
CHANGES IN CAPITAL OUTLAY
• •
TOTAL INCREASE
$265,000
(8,800)
$256,200
$581,550
1 100
'
PUBLIC WORKS DIVISION
Water Department
'
ACTUAL BUDGET ESTIMATED PROPOSED
1997 -98 1998 -99 1998 -99 1999 -00
'
ADMINISTRATION
Per Capita
$ 25.80 $ 41.37
$298,213 $464,420 $439,198 $744,830
'
The major expenditures from this
department are for salaries for the
overall supervision of the water
function and administrative duties
'
connected with the provision of
fresh water to Village residents.
One -half the salary of the Utilities
Foreman, one - fourth the salary of
'
the Director of Public Works and
Engineering, one - fourth the salary
of the Superintendent of Public
Works, and one -third the salary of
'
the Public Works Secretary and one
part time Clerk Typist are charged
to this account.
'
MAIN AND FIRE HYDRANT MAINTENANCE
Per Capita
$ 28.10 $ 46.81
'
$476,309 $505,920 $309,011 $842,640
Maintaining 65+ miles of water mains
and 843 fire hydrants involves
replacing fire hydrants and either
'
replacing sections or repairing
breaks in the water mains. The
Village contracts for an annual
water survey to locate any leaks
'
which might not appear in the normal
course of a year. The Department of
Public Works also is alert for signs
of water leaks which occur between
'
annual surveys. During 1998, the
Department repaired 19 service leaks
and 76 water main breaks.
'
Equipment used for maintenance
includes a back -hoe, compressor,
three water pumps, three trucks, and
two generators. Materials used
include fire hydrants, sleeves,
pipe, valve boxes, and water main
valves.
'
Work Statistics
1995 1996 1997 1998
'
Water Main Breaks Repaired
85 83 70 76
Service Leaks Repairs
15 16 4 19
1 100
PUBLIC WORKS DIVISION
Water Department
Work Statistics cont'd
1995 1996
1997
1998
New Fire Hydrants
Installed
5 4
12
5
Fire Hydrants Repaired or
Tested
986 837
1,095
1,126
Valves Repaired
11 27
30
31
B Box Adjustments
56 86 72 310
JULIE Locations (New program 1993)
1,489 1,574 1,895 1,844
Valve Vaults Reconstructed
6 8 9 31
DISTRIBUTION
Per Capita
The Village of Deerfield purchases
water from Highland Park on a
contractual basis and maintains
three pumps at the reservoir in
Highland Park. In addition, the
Village has a 1.0 million gallon
elevated water tank and a 3.3
million gallon underground reservoir
in Deerfield. Also, Hawthorn
Pumping Station has an 850,000
gallon underground reservoir with
two pumps. In an emergency these
pumps can be used to augment our
water supply by pumping water back
into our system. In 1998, the
Village purchased 1,084,850,360
gallons of water. To assure Village
residents a safe water supply at all
times, each month 22 samples are
sent to an independent testing
laboratory which is certified by the
E.P.A.
101
ACTUAL BUDGET ESTIMATED PROPOSED
1997 -98 1998 -99 1998 -99 1999 -00
$ 115.08 $ 112.67
$1,863,328 $2,071,640 $2,012,340 $2,028,210
1
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PUBLIC WORKS DIVISION
Water Department
ACTUAL BUDGET ESTIMATED PROPOSED
1997 -98 1998 -99 1998 -99 1999 -00
Work Statistics
1995 1996 1997 1998
Annual Water Pumpage in Millions
of Gallons
982 1,055 1,030 1,085
Locations for JULIE
1,489 1,574 1,895 1,844
Services Checked for Leaks
61 42 67 55
Water Sample Analysis
(Bacteriological)
302 312 312 312
Water Sample Analysis (Lead)
63 66 69 34
Water Sample Analysis
Trihalomethane (EPA Required) 6
4 3 4
METER MAINTENANCE
Per Capita
$ 26,504
Included under the classification of
meter maintenance are repairs of
existing meters, installation of new
meters, and meter reading. Large
water meters for commercial and
business establishments are tested
and repaired on a contractual basis.
Work Statistics
1995 1996 1997 1998
Meter Pits Repaired
55 30 38 22
Meters Replaced
68 74 99 133
New Meters Installed
29 39 35 39
Meters Tested
17 20 15 14
$ 5.62 $ 6.06
$101,200 $ 99,951 $109,050
102
PUBLIC WORKS DIVISION
Water Department
ACTUAL BUDGET ESTIMATED PROPOSED
1997 -98 1998 -99 1998 -99 1999 -00
Work Statistics cont'd
1995
1996 1997
1998
Frozen
Water Services
0
2 0
0
Water
Meters Read
24,084
24,084 24,084
24,084
Final
Meter Readings
207
269 270
304
"Reread"
Meter Readings
88
48 65
75
Shut -Off
Notices for
Delinquent
Water
Bills
477
399 335
359
Meters
Sealed
103
91 125
182
Frozen
Meters
5
22 1
2
TOTALS $2,664,354 $3,143,180 $2,860,499 $3,724,730
103
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PUBLIC WORKS DIVISION
GARAGE DEPARTMENT
Garage personnel consisting of a working foreman and a mechanic are
responsible for the overall operation of the garage facility. This
includes repair and maintenance of 6 administration cars, 17 police
related cars, 25 public works vehicles, and 34 various pieces of
construction and maintenance related equipment. The equipment includes 17
snow plows, 2 backhoes, 2 farm tractors, 5 lawn mowers, 6 chain saws, 1
self - propelled paint striper, 2 snow blowers, 1 sidewalk plow, 3
generators, 2 front -end loaders, 6 water pumps, 2 air compressors, 4 salt
spreaders, 5 leaf machines, and 1 street sweeper.
A charge is made to the various Village departments by budgetary functions
for parts and labor on vehicles and equipment serviced by the garage. The
garage is responsible for contracting for service from outside repair
service companies for major body and transmission work.
The foreman acts in an advisory capacity, reviewing specifications for the
purchase of new vehicles, equipment, and replacement parts.
Diesel and gasoline fuels are also charged back to the departments and
allocated to the budget expenditures by function.
The garage personnel maintain the Public Works building and equipment.
This includes the physical plant such as heaters, furnaces, one generator,
doors, compressors, air conditioning equipment, and wash bay equipment.
Accomplishments during 1998 -1999:
Supervised the bidding and purchase of one 1998 one ton dump truck
Supervised the bidding and purchase of one 1998 vacuum leaf machine
Supervised the bidding and purchase of one 1999 street sweeper
1 104
GARAGE DEPARTMENT
DIVISION
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Intragovernmental
Revenues
REVENUE:
Administration
Police
Street
Sewer
Water
Refuse
Parking Lots
Emergency Services
Motor Vehicle Pool
Miscellaneous
TOTAL REVENUE
TOTAL EXPENDITURES
NET CHANGE
1997 -98 1998 -99 1998 -99 1999 -00
ACTUAL BUDGET ESTIMATE PROPOSED
$ 2,545.$
3,000
$
3,000
$
3,000.
25,952
26,000
25,000
25,000
100,058
100,000
100,000
100,000
28,939
31,000
31,000
31,000
27,117
27,000
27,000
28,000
19,197
18,000
23,000
23,000
365
2,000
1,500
2,000
994
500
850
500
10,000
10,000
10,000
10,000
4,211
4,000
4,240
4,000
$ 219,376 $
221,500
$
225,589
$
226,500
$ 202,037 $
219,660
$
221,731
$
229,090
$ 17,339 $
1,840
$
3,858
$
(2,590)
Departmental Summary is on Page 107
105
GARAGE DEPARTMENT
'DIVISION
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Intragovernmental
' Revenues
' REVENUE:
Administration
' Police
' Street
Sewer
' Water
Refuse
' Parking Lots
' Emergency Services
Motor Vehicle Pool
' Miscellaneous
TOTAL REVENUE
TOTAL EXPENDITURES
' NET CHANGE
1
Departmental Summary is on Page 107
2000 -01 2001 -02
PROJECTED PROJECTED
$ 3,000 $
3,000
25,000
25,000
100,000
100,000
31,000
31,000
28,000
28,000
23,000
23,000
2,000
2,000
500
500
10,000
10,000
4,000
4,000
$ 226,500 $
226,500
$ 233,860 $
234,900
$ (7,360)$
(8,400)
106
DIVISION
Public Works
FUNDING SOURCE
Intragovernmental
Revenues
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5115 Benefits
5116 Apparel
5211 Repairs & Maintenance
5212 Travel, Training, etc.
5213 Printing and Advertising
5214 Communications
5216 Utility Services
5218 Miscellaneous
5315 Insurance
5412 Supplies
5419 Petroleum Products
5428 Materials
5431 Small Tools & Equipment
6111 Equipment
7317 Vehicle +Equip Replacement
TOTAL
Per Capita Cost
107
EXPENDITURES
DEPARTMENT
Garage
SUMMARY
ACTUAL BUDGET ESTIMATE PROPOSED
1997 -98 1998 -99 1998 -99 1999 -00
$ 114,120 $ 111,970 $ 121,380 $ 118,800
8,721
7,910
7,910
8,200
14,766
17,280
19,160
20,940
590
750
750
800
3,243
6,000
4,200
6,000
53
500
210
500
0
400
380
400
533
650
710
800
1,137
1,600
1,350
1,600
50
400
200
400
4,680
7,000
5,680
7,350
47,113
60,100
55,189
55,100
276
300
300
300
0
300
200
200
2,205
2,500
2,110
2,500
2,550
0
0
3,200
2,000
2,000
2,000
2,000
$ 202,037 $ 219,660 $ 221,731 $ 229,090
$12.20 $12.73
PUBLIC
WORKS DIVISION
122,841
'
FUNDING SOURCE
$ 127,000 $
7,120
DEPARTMENT
5111,5113
Intragovernmental
SUMMARY
OF EXPENDITURES
Garage
Revenues
BY CATEGORY
4,913
8,250
6,261
8,400
150
'
5211,5214,5216
Contractual
1999 -00
24,280
24,840
1997 -98
1998 -99 1998 -99
1999 -00 BUDGET
'
ACTUAL
BUDGET ESTIMATED
PROPOSED OVER /UNDER
Commodities
50,287
1998 -99
'
BUDGET CATEGORIES
(5,050)
BUDGET
Personal Services $
122,841
$ 119,880
$ 129,290
$ 127,000 $
7,120
'
5111,5113
Other Services
4,913
8,250
6,261
8,400
150
'
5211,5214,5216
Contractual
19,446
24,280
24,840
28,290
4,010
'
5115,5315
Commodities
50,287
65,250
59,339
60,200
(5,050)
5116,5212,5213,5419,5424
5428,5431,5434
Capital Outlay
4,550
2,000
2,000
5,200
3,200
'
6111,7317
TOTALS $
202,037
$ 219,660
$ 221,731
$ 229,090 $
9,430
t
108
PUBLIC WORKS DIVISION
FUNDING SOURCE DEPARTMENT
Intragovernmental SUMMARY OF EXPENDITURES Garage
Revenues BY CATEGORY
PROJECTED
2000 -01 2001 -02
BUDGET CATEGORY PROJECTED PROJECTED
Personal Services
5111,5113
Other Services
5211,5214,5216
Contractual
5115,5315
Commodities
5116,5212,5213,5419,5424
5428,5431,5434
Capital Outlay
6111,7317
TOTALS
109
$ 127,000 $ 127,000
8,400 8,400
29,260 30,300
61,200 65,200
8,000. 4,000
$ 233,860 $ 234,900
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PUBLIC WORKS DIVISION
Garage Department
Budget Analysis
1999 - 2000 PROPOSED BUDGET $229,090
1998 - 1999 BUDGET 219,660
INCREASE $ 9,430
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime)
Annual Salary Adjustments
To Bring All Positions Up To Budgeted FQE
CHANGES IN PERSONAL SERVICES
$ 4,220
2,900
$ 7,120
OTHER SERVICES: (5211 -- Repairs & Maintenance; 5214- -
Communications; 5216 -- Utility Services)
Increase in Communications $ 150
CHANGES IN OTHER SERVICES $ 150
CONTRACTUAL SERVICES: (5115 -- Benefits; 5315- -
Insurance; 5316 -- Professional;
5317 -- Contractual)
Increase in Medical and Dental Insurance $ 3,660
Increase in General Lines Insurance 350
CHANGES IN CONTRACTUAL SERVICES $ 4,010
COMMODITIES: (5116 -- Apparel; 5212 -- Travel, Training, etc.;
5213 -- Printing & Advertising; 5419 -- Petroleum
Products; 5218 -- Miscellaneous; 5428- -
Materials; 5431 - -Small Tools & Equipment;
5412 -- Supplies)
Decrease in Supplies $ (51000)
Miscellaneous Decreases 50
CHANGES IN COMMODITIES $(5,050)
CAPITAL OUTLAY: (6111 -- Equipment; 6212 - -Motor Vehicles;
7317 -- Vehicle & Equipment Replacement)
Increase in Equipment, See Appendix C -4 $ 3,200
CHANGES IN CAPITAL OUTLAY 3,200
TOTAL INCREASE
$ 9,430
110
THIS IS A BLANK PAGE
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1
IGENERAL SERVICES
REFUSE FUND
Starting with the 1990 fall season, the Village has provided an expanded
leaf collection program. Each home receives four weekly collections
during late October and through November. The Village's scavenger
contract provides for the compaction and transportation of leaves at no
' additional cost to the resident. The Village uses three dump trucks, two
leaf loaders, leaf vacuum machines and street sweepers as needed. The
regular scavenger service also picks up leaves on a bagged only basis.
t Work Statistics 1995 1996 1997 1998
Leaf Removal (Cubic Yards) 10,434 8,630 12,429 8,715
IGOALS AND OBJECTIVES
The provision of efficient and environmentally sound collection and
The General Services Function of the Refuse Fund is used to account for
and recyclable
the costs associated with refuse collection, recycling services and a yard
'
waste composting program.
Through Village
Refuse collection is provided residences through a contract with a private
scavenger. The Village coordinates this service, offered once or twice
'
each week.
'
Deerfield's successful curbside recycling collection began for single
will focus
family homes in September of 1989. Each home is supplied with one or two
'
14 or 18 gallon containers to be set at the curb once each week. Materials
contractor in identifying
collected include newspapers, magazines, cardboard, chipboard, glass
containers, aluminum and tin cans, and plastic containers. On July 1,
1990, the Village also began a recycling program for yard waste. From.
'
April 1st to December 15th, this program provides for the weekly
the multi- family
collection of grass and leaves in special paper bags available from local
merchants.
'
LEAF REMOVAL
Starting with the 1990 fall season, the Village has provided an expanded
leaf collection program. Each home receives four weekly collections
during late October and through November. The Village's scavenger
contract provides for the compaction and transportation of leaves at no
' additional cost to the resident. The Village uses three dump trucks, two
leaf loaders, leaf vacuum machines and street sweepers as needed. The
regular scavenger service also picks up leaves on a bagged only basis.
t Work Statistics 1995 1996 1997 1998
Leaf Removal (Cubic Yards) 10,434 8,630 12,429 8,715
IGOALS AND OBJECTIVES
The provision of efficient and environmentally sound collection and
' Promoting reduced waste generation and increased recycling through
enhanced marketing of the program.
Increasing awareness of recycling opportunities for the commercial
' sector.
1
I 111
disposal of residential refuse
and recyclable
materials is the guiding
'
objective for this activity.
Through Village
coordination, residents
benefit from the economy of scale
and increased
accountability.
'
For the 1999 -00 fiscal year, efforts
will focus
on the following:
Working with the scavenger
contractor in identifying
new recycling
markets.
'
Identifying ways to include
the multi- family
sections of the community
in the recycling process.
' Promoting reduced waste generation and increased recycling through
enhanced marketing of the program.
Increasing awareness of recycling opportunities for the commercial
' sector.
1
I 111
REFUSE FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Refuse Fund
REVENUE:
Refuse Billing
Recycling Revenue
Interest Earnings
Property Tax Levy
Penalties
Miscellaneous
TOTAL REVENUE
TOTAL EXPENDITURES
NET CHANGE
Departmental Summary is on Page 114
112
1997 -98 1998 -99 1998 -99 1999 -00
ACTUAL BUDGET ESTIMATE PROPOSED
$ 327,484 $
330,000 $
330,000 $
330,000
31,948
28,000
30,000
30,000
24,233
20,000
23,000
24,000
738,761
740,000
740,000
755,000
4,168
4,000
4,000
4,000
12,213
5,000
17,000
17,000
$ 1,138,807 $ 1,127,000 $ 1,144,000 $ 1,160,000
$ 1,098,876 $ 1,142,130 $ 1,118,709 $ 1,169,180
$ 39,931 $ (15,130)$ 25,291 $ (9,180)
REFUSE FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
' Refuse Fund
2000 -01 2001 -02
' PROJECTED PROJECTED
' REVENUE:
Refuse Billing
' Recycling Revenue
Interest Earnings
' Property Tax Levy
Penalties
Miscellaneous
' TOTAL REVENUE
TOTAL EXPENDITURES
' NET CHANGE
1
t
1
Departmental Summary is on Page 114
1
$ 330,000 $
330,000
30,000
30,000
24,000
24,000
755,000
755,000
4,000
4,000
17,000
17,000
$ 1,160,000 $ 1,160,000
$ 1,202,220 $ 1,236,190
$ (42,220)$ (76,190)
113
FUNDING SOURCE
Refuse Fund
EXPENDITURES
SUMMARY
DEPARTMENT
ACCOUNT NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
AND CLASSIFICATION
1997 -98
1998 -99
1998 -99
1999 -00
5111
Salaries
$ 34,056
$ 44,570
$ 35,230
$ 46,100
5113
Overtime
12,958
13,520
7,760
14,000
5115
Benefits
4,738
5,360
4,080
7,070
5211
Repairs & Maintenance
14,804
10,000
18,240
20,000
5213
Printing and Advertising
51
0
0
0
5214
Communications
0
0
960
0
5221
Occupancy
20,000
20,000
20,000
20,000
5231
MV Maintenance
4,407
4,400
4,210
5,000
5315
Insurance
1,539
1,630
3,110
2,010
5317
Contractual
977,910
1,018,000
994,000
1,023,000
5412
Supplies
113
200
0
200
5419
Petroleum Products
1,611
1,800
1,470
1,800
7232
Other Charges
14,040
10,000
17,000
17,000
7317
Vehicle +Equip Replacement
12,650
12,650
12,650
13,000
TOTAL
$1,098,876
$1,142,130
$1,118,709
$1,169,180
Per Capita Cost
$63.44
$64.95
114
REFUSE FUND
DEPARTMENT
SUMMARY OF EXPENDITURES Refuse
BY CATEGORY
1999 -00
1997 -98
1998 -99
'
FUNDING SOURCE
BUDGET
Refuse Fund
BUDGET
ESTIMATED
PROPOSED
OVER /UNDER
'
BUDGET CATEGORIES
1998 -99
Personal Services
'
5111,5113
Other Services
'
5211,5214,5231
$ 42,989
Contractual
'
5315,5317,5115
14,400
Commodities
25,000
5213,5221,5419,5434
'
1,024,990
1,001,190
Capital Outlay
7.,090
7232,7317
'
TOTALS
22,000
0
26,690
22,650
29,650
30,000
7,350
$1,098,876
$1,142,130
$1,118,709
$1,169,180
$ 27,050
REFUSE FUND
DEPARTMENT
SUMMARY OF EXPENDITURES Refuse
BY CATEGORY
1999 -00
1997 -98
1998 -99
1998 -99
1999 -00
BUDGET
ACTUAL
BUDGET
ESTIMATED
PROPOSED
OVER /UNDER
1998 -99
BUDGET
$ 47,014
$ 58,090
$ 42,989
$ 60,100
$ 2,010
19,210
14,400
23,409
25,000
10,600
984,187
1,024,990
1,001,190
1,032,080
7.,090
21,775
22,000
21,470
22,000
0
26,690
22,650
29,650
30,000
7,350
$1,098,876
$1,142,130
$1,118,709
$1,169,180
$ 27,050
115
REFUSE FUND
FUNDING SOURCE
DEPARTMENT
Refuse Fund
SUMMARY OF EXPENDITURES
Refuse
BY CATEGORY
PROJECTED
2000 -01
2001 -02
BUDGET CATEGORY
PROJECTED
PROJECTED
Personal Services
$ 60,100
$ 60,100
5111,5113
Other Services
27,000
29,000
5211,5214,5231
Contractual
1,063,120
1,095,090
5315,5317,5115
Commodities
22,000
22,000
5213,5221,5419,5434
Capital Outlay
30,000
30,000
7232,7317
TOTALS
$1,202,220
$1,236,190
116
PARKING LOTS
The Parking Lot Section consists of expenditures for the maintenance and
operation of the commuter parking lots. They are broken down into lots
constructed with exclusively Village funds and lots constructed with
Village and Federal funds.
The nine commuter parking lots are described as follows:
NUMBER LOCATION SPACES CONSTRUCTION FUNDING
Lot 1 Chestnut, North of Train
Station Drive 78 Village
Support capital or other major expenses required for maintenance at
the Deerfield Road train station.
Accomplishments during 1998 -99
' Deerfield Railroad Station parking lot resurfaced and re- marked.
New fee collection equipment installed.
New fence installed in the Sunset and Elm lot.
1
1 117
Lot 2
Park Avenue (East Side) 34
Village
Lot 3
Robert York Avenue - on
'
Street Parking 14
Village
Lot 4
Deerfield & Park Avenue 85
Village
'
Lot 5
Sunset & Elm 91
Village and Federal
Lot 6
Around Railroad Station 186
Village and Federal
'
Lot 7
Park Avenue (West Side) 78
Village and Federal
Lot 8
Elm Street (South of Osterman) 44
Village
'
Lot 9
Elm Street (North of Osterman) 65
Village
The Goals and Objectives for the 1999 -00 fiscal
year are to:
'
Verify and enforce proper fee payment
or permit display each
weekday, excluding holidays, throughout the year.
'
Maximize use of permit spaces through overselling permits by 350.
Increase use of Deerfield -only, daily -fee
spaces through promotion
and public education.
'
Clear snow and ice, and maintain parking
and walkway pavement in
good condition.
Provide adequate lighting and landscaping
to keep lots secure and
'
attractive.
Support capital or other major expenses required for maintenance at
the Deerfield Road train station.
Accomplishments during 1998 -99
' Deerfield Railroad Station parking lot resurfaced and re- marked.
New fee collection equipment installed.
New fence installed in the Sunset and Elm lot.
1
1 117
PARKING LOTS SUMMARY
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Parking Lots Fund
REVENUE
Collections
Interest Earnings
TOTAL REVENUES
Transfer to Street Fd
Transfer to Infrastructure Fd
TOTAL REVENUES AND TRANSFERS
EXPENDITURES:
Salaries
Benefits
Insurance
Utility Services
Repairs and Maintenance
Property Rentals
Supplies
Miscellaneous
Aggregates
Materials
Contractual
Equipment
Depreciation
TOTAL EXPENDITURES
NET CHANGE
118
1997 -98
ACTUAL
1998 -99 1998 -99 1999 -00
BUDGET ESTIMATE PROPOSED
$ 159,072
$ 163,000 $
156,000 $
156,000
43,523
40,000
47,000
25,500
$ 202,595
$ 203,000 $
203,000 $
181,500
(120,000)
(120,000)
(120,000)
(120,000)
0
(247,000)
_(247,000)
0
$ 82,595
$ (164,000)$
(164,000)$
61,500
17,598
18,010
17,970
18,600
2,280
2,150
2,601
2,780
748
950
1,081
1,000
7,728
8,000
8,210
8,000
365
2,500
1,470
2,500
7,440
7,500
7,500
7,500
42
800
51
800
16
200
0
200
0
300
0
300
959
2,000
4,039
4,000
20,196
20,400
23,820
22,000
0
3,000
1,500
3,000
-(8,354)
0
0
0
$ 49,018 $
65,810 $
68,242 $
70,680
$ 33,577 $ (229,810)$ (232,242)$ (9,180)
1
PARKING LOTS SUMMARY
' SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
' Parking Lots Fund
' REVENUE
Collections
' Interest Earnings
TOTAL REVENUES
' Transfer to Street Fd
Transfer to Infrastructure Fd
' TOTAL REVENUES AND TRANSFERS
EXPENDITURES:
' Salaries
Benefits
Insurance
' Utility Services
Repairs and Maintenance
Property Rentals
' Supplies
Miscellaneous
Aggregates
Materials
' Contractual
Equipment
Depreciation
' TOTAL EXPENDITURES
' NET CHANGE
2000 -01 2001 -02
PROJECTED PROJECTED
$ 156,000 $ 156,000
25,500 26,000
$ 181,500 $ 182,000
(120,000) (120,000)
$ 61,500 $ 62,000
18,600
18,600
2,910
3,040
1,000
1,000
8,000
8,000
2,500
2,500
7,500
7,500
800
800
200
200
400
500
4,000
4,000
22,000
24,000
3,000
3,000
$ 70,910 $ 73,140
$ (9,410)$ (11,140)
119
PARKING LOTS FUND
FUNDING SOURCE DEPARTMENT
Parking Lots Fund SUMMARY OF EXPENDITURES Parking Lots
BY CATEGORY
1999 -00
1997 -98 1998 -99 1998 -99 1999 -00 BUDGET
ACTUAL BUDGET ESTIMATED PROPOSED OVER /UNDER
1998 -99
BUDGET CATEGORIES BUDGET
Personal Services
5111,5113
Other Services
5211,5216
Contractual
5115,5315,5317
Commodities
5427,5428,5434,5424
Capital Outlay
6111,7316,7317
TOTALS
120
$ 17,598 $ 18,010 $ 17,970 $ 18,600 $ 590
15,533
18,000
17,180
18,000
0
23,224
23,500
27,501
25,780
2;280
1,017
3,300
4,090
5,300
2,000
(8,354)
3,000
1,500
3,000
0
$ 49,018 $
65,810 $
68,242 $
70,680 $
4,870.
PARKING LOTS FUND
SUMMARY OF EXPENDITURES
BY CATEGORY
PROJECTED
2000 -01 2001 -02
PROJECTED PROJECTED
$ 18,600 $ 18,600
18,000 18,000
25,910 28,040
5,400 5,500
3,000 3,000
$ 70,910 $ 73,140
DEPARTMENT
Parking Lots
121
'
FUNDING SOURCE
Parking Lots Fund
BUDGET CATEGORY
Personal Services
5111,5113
'
Other Services
5211,5216
'
Contractual
5115,5315,5317
Commodities
5427,5428,5434,5424
Capital Outlay
'
6111,7316,7317
TOTALS
1
PARKING LOTS FUND
SUMMARY OF EXPENDITURES
BY CATEGORY
PROJECTED
2000 -01 2001 -02
PROJECTED PROJECTED
$ 18,600 $ 18,600
18,000 18,000
25,910 28,040
5,400 5,500
3,000 3,000
$ 70,910 $ 73,140
DEPARTMENT
Parking Lots
121
PENSION FUNDS
The Village contributes to two pension funds as required by State Law.
POLICE PENSION FUND
The Police Pension Fund is required by State law for all communities of
over 5,000 population. The fund is administered by a Police Pension Board
made up of five members. Two are active members of the department, two
are from the citizens of the community, and one is elected from the
beneficiaries of the fund. They are charged with the investment of the
funds collected from the active personnel and by a special tax as the
contribution of the community. Each patrol officer contributes 9% of
their base salary toward the Police Pension Fund.
I.M.R.F.
I.M.R.F. covers Village employees with the exception of sworn police
personnel. The current employer pension contribution for IMRF is 9.62%
of salary. The Village also contributes 6.209. for the employer's portion
of social security taxes for all employees, other than sworn police
personnel and 1.45% for the employer's portion of Medicare taxes for all
employees required to be covered by Medicare.
FUNDING PROGRESSION
Based on the Actuarial Accrued Liability (AAL):
Actuarial
Valuation Date Police Pension Fund Illinois Municipal Retirement Fund
1992 N/A 66.7
1993 N/A 72.81
1994 N/A 76.62
1995 N/A 79.65
1996 N/A 84.29
1997 124.22 89.80
122
1
FUNDING SOURCE
Police Pension Fund
1
POLICE PENSION FUND
SOURCES OF FUNDS AND EXPENDITURES
ACTUAL AND PROPOSED
1997 -98 1998 -99 1998 -99 1999 -00
ACTUAL BUDGET ESTIMATE PROPOSED
'
REVENUE:
Property Tax Levy
$
241,511
$
300,000
$
300,000
$ 320,000
'
Payroll Deduction
197,452
200,000
202,000
210,000
Replacement Tax
8,418
8,000
9,000
9,000
'
Interest Earnings
1,250,000
_1,299,338
_1,225,000
1,300,000
'
TOTAL REVENUE
$
1,746,720
$
1,733,000
$
1,761,000
$ 1,839,000
EXPENDITURES:
'
Pensions
445,358
460,100
491,909
516,610
Separation Refunds
29,907
20,000
41,500
25,000
'
Miscellaneous
5,883
5,000
6,000
6,000
'
TOTAL EXPENDITURES
$
481,148
$
485,100
$
539,408
$ 547,610
NET CHANGE
$
1,265,572
$
1,247,900
$
1,221,591
$ 1,291,390
1
'
123
POLICE PENSION FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Police Pension Fund
REVENUE:
Property Tax Levy
Payroll Deduction
Replacement Tax
Interest Earnings
TOTAL REVENUE
EXPENDITURES:
Pensions
Separation Refunds
Miscellaneous
TOTAL EXPENDITURES
NET CHANGE
124
2000 -01 2001 -02
PROJECTED PROJECTED
$ 320,000 $ 320,000
215,000 230,000
9,000 9,000
1,350,000 1,400,000
$ 1,894,000 $ 1,959,000
538,160 556,840
25,000 25,000
6,000 6,000
$ 569,160 $ 587,840
$ 1,324,840 $ 1,371,160
1
FUNDING SOURCE
IMRF Fund
■
IMRF FUND
SOURCES OF FUNDS AND EXPENDITURES
ACTUAL AND PROPOSED
' REVENUE:
Property Tax Levy
' Property Tax Levy - FICA
Replacement Tax
' Interest Earnings
' TOTAL REVENUE
EXPENDITURES:
1 IMRF Village Contribution
' FICA Village Contribution
FICA Library Contribution
' Medicare Village Contribution
Medicare Library Contribution
TOTAL EXPENDITURES
' NET CHANGE
t
1
1
$ 513,211 $
1997 -98
1998 -99
1998 -99
1999 -00
'
ACTUAL
BUDGET
ESTIMATE
PROPOSED
' REVENUE:
Property Tax Levy
' Property Tax Levy - FICA
Replacement Tax
' Interest Earnings
' TOTAL REVENUE
EXPENDITURES:
1 IMRF Village Contribution
' FICA Village Contribution
FICA Library Contribution
' Medicare Village Contribution
Medicare Library Contribution
TOTAL EXPENDITURES
' NET CHANGE
t
1
1
$ 513,211 $
510,000 $
510,000 $
510,000
402,519
400,000
400,000
400,000
10,714
10,000
11,000
11,000
47,354
35,000
70,000
50,000
11,536
13,000
$ 973,798 $
955,000 $
991,001 $
971,000
407,478
500,000
450,000
500,000
199,118
220,000
200,000
220,000
48,336
55,000
50,000
55,000
49,348
60,000
50,000
55,000
11,536
13,000
12,000
14,000
$ 715,818 $
848,000 $
762,000 $
844,000
$ 257,981 $
107,000 $
229,001 $
127,000
125
IMRF FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
IMRF Fund
REVENUE:
Property Tax Levy
Property Tax Levy - FICA
Replacement Tax
Interest Earnings
TOTAL REVENUE
EXPENDITURES:
IMRF Village Contribution
FICA Village Contribution
FICA Library Contribution
Medicare Village Contribution
Medicare Library Contribution
TOTAL EXPENDITURES
NET CHANGE
126
2000 -01 2001 -02
PROJECTED PROJECTED
$ 510,000 $
510,000
400,000
400,000
11,000
11,000
50,000
45,000
14,000
15,000
$ 971,000 $
966,000
500,000
500,000
220,000
220,000
55,000
60,000
55,000
60,000
14,000
15,000
$ 844,000 $
855,000
$ 127,000 $
111,000
1
1
EMERGENCY SERVICES AND DISASTER AGENCY
' The Emergency Services and Disaster Agency supersedes the Civil Defense
Agency and now basically relates to natural disasters caused by floods and
tornadoes. The Agency also prepares a plan of action to be taken if
' man -made disasters occur such as train, aircraft and truck accidents where
cargo involves potential danger to our Village residents.
The Goals and Objectives for the 1999 -2000 fiscal year are to:
' Coordinate emergency response plans with Police, Fire and other
emergency services.
' Revise existing emergency response plans as necessary to account for
new or changing conditions.
Provide sufficient funding to test and maintain emergency warning
' sirens and other communication equipment.
1
1
1
1
1
1
1
n
1
n
1
1 127
EMERGENCY SERVICES FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Emergency Services Fd.
1997 -98
ACTUAL
1998 -99
BUDGET
1998 -99
ESTIMATE
1999 -00
PROPOSED
REVENUE:
1,800
42
600
Miscellaneous $ 0 $
0 $
0 $
0
TOTAL REVENUE $ 0 $
0 $
0 $
0
EXPENDITURES:
Repairs and Maintenance
Travel, Training, etc.
Communications
Insurance
Contractual
Utility Services
Motor Vehicle Maintenance
Supplies
Equipment
TOTAL EXPENDITURES
NET CHANGE
128
0
0
0
250
1,231
1,800
42
600
1,290
2,660
738
600
994
500
0
500
0
0
$ 4,293 $
6,910 $
$ (4,293)$
(6,910)$
0
0'
250
250
1,500
1,800
700
600
1,500
2,000
800
800
1,000
1,000
200
500
0
0
5,950 $ 6,950
(5,950)$ (6,950)
1
EMERGENCY SERVICES FUND
' SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Emergency Services Fd.
1
' REVENUE:
Miscellaneous
' TOTAL REVENUE
EXPENDITURES:
' Repairs and Maintenance
Travel, Training, etc.
' Communications
Insurance
Contractual
Utility Services
' Motor Vehicle Maintenance
Supplies
Equipment
' TOTAL EXPENDITURES
' NET CHANGE
1
2000 -01 2001 -02
PROJECTED PROJECTED
$ 0
$ 0
250
$ 0
$ 0
0
0
250
250
1,800
1,800
600
600
2,000
2,000
800
800
1,000
1,000
500
500
0
0
$ 6,950 $
6,950
$ (6,950)$
(6,950)
129
1
1
ENHANCED 9 -1 -1 FUND
To rovide Village residents with immediate access to emergency '
P g
services - -Fire, Police, or Ambulance - -by dialing 9 -1 -1. This program was
begun during the 1989 -90 fiscal year with actual implementation occurring '
during the 1990 -91 fiscal year. By referendum the citizens of Deerfield
agreed to pay a $.50 per month per telephone line surcharge to have the
Enhanced 9 -1 -1 Program. This surcharge is among the lowest in Illinois.
Accomplishments during 1998 -1999:
1
The Deerfield 9 -1 -1 Telecommunications Center handled over 700 emergency
medical calls. The Emergency Medical Dispatch program was responsible for '
several lifesaving actions. The 9 -1 -1 Center now accepts cellular 9 -1 -1
from Ameritech, Cellular 1 and Prime Co customers. The Telecommunications
Center has.received as many as 1,000 cellular 9 -1 -1 calls per month.
This year the Department installed a 125 kilowatt emergency generator and '
upgraded the Center's uninterruptible power supply, allowing the Center to
operate during power outages.
1
1
1
1
1
1
1
1
1
1
1
130 1
ENHANCED 911 FUND
' SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Enhanced 911 Fund
■
REVENUE:
Telephone Surcharge
Interest Earnings
Intergovernmental
TOTAL REVENUE
EXPENDITURES: -
t Repairs and Maintenance
Communication Telephone
Contractual
EMD Training
' Equipment
TOTAL EXPENSE
' NET CHANGE
t
1997 -98 1998 -99 1998 -99 1999 -00
ACTUAL BUDGET ESTIMATE PROPOSED
$ 103,554 $
110,000 $
115,000 $
120,000
5,668
5,000
7,000
6,000
14,353
15,000
15,000
15,000
$ 123,575 $
130,000 $
137,000 $
141,000
500
4,000
3,300
4,000
7,403
10,000
9,630
10,000
80,211
99,200
93,030
99,200
1,000
2,000
1,090
2,000
17,564
18,000
17,930
18,000
$ 106,678 $
133,200 $
124,980 $
133,200
$ 16,897 $
(3,200)$
12,019 $
7,800
131
ENHANCED 911 FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Enhanced 911 Fund
REVENUE:
Telephone Surcharge
Interest Earnings
Intergovernmental
TOTAL REVENUE
EXPENDITURES:
Repairs and Maintenance
Communication Telephone
Contractual
EMD Training
Equipment
TOTAL EXPENSE
NET CHANGE
132
2000 -01 2001 -02
PROJECTED PROJECTED
$ 120,000 $
120,000
6,000
6,000
15,000
15,000
2,000
2,000
$ 141,000 $
141,000
4,000
4,500
11,000
12,000
103,000
108,000
2,000
2,000
19,000
19,000
$ 139,000 $
145,500
$ 2,000 $
(4,500)
1
1
DEBT SERVICE FUND
' The Debt Service Fund is used for paying general obligation debt incurred
by the Village. The levy year is somewhat different -from the actual
payment year. The property tax is levied in such a fashion so that the
Village will receive funds in time to pay the principal and interest as it
Ibecomes payable.
Schedule of General Obligation Debt Outstanding
' Currently the Village has three general obligation bond issues
outstanding.
' Refunding Corporate Purpose 1993. This $9,995,000 bond issue was a
refunding of the 1986 and 1988 bond issues. This issue has an eleven year
life which corresponds with the issues being refunded. The issue provides
' a present value saving of $636,106.52 and a dollar savings of
approximately $70,000 per year.
General Obligation Bonds, Series 1997. This $5,000,000 bond issue
' was authorized for the purpose of financing the improvement of the water
supply and distribution system of the Village. While this is a General
Obligation Bond Issue, it is the intent of the Village Board to utilize
water revenues to repay the debt. The Village anticipates abating the
' preset tax levy annually.
General Obligation Bonds, Series 1998. This $17,000,000 bond issue
was authorized for the purpose of downtown redevelopment. The Bond Issue
' is a General Obligation Bond Issue; however, it will be repaid from TIF 2
funds.
1
1
1
1
L
1
1
1 133
FUNDING SOURCE
Debt Service Fund
REVENUE:
DEBT SERVICE FUND
SOURCES OF FUNDS AND EXPENDITURES
ACTUAL AND PROPOSED
Property Tax Levy
Receipts from Other Funds
Replacement Tax
Taxes TIF Surplus
Interest Earned
Transfer from General
TOTAL REVENUE
EXPENDITURES:
Bond Principal and Interest
Miscellaneous
TOTAL EXPENDITURES
NET CHANGE
134
1997 -98 1998 -99 1998 -99 1999 -00'
ACTUAL BUDGET ESTIMATE PROPOSED
$ 819,185 $
619,105 $
619,105 $
572,575
0
0
699,929
728,250,
74,569
70,000
75,000
80,000
206,932
210,000
202,881
200,000
145,301
135,000
140,000
90,000
275,000
0
0
0
$ 1,520,986 $ 1,034,105 $ 1,736,915 $ 1,670,825
1,376,155 2,063,034 2,004,560 2,097,075,
1,773 4,000 2,100 4,000
$ 1,377,928 $ 2,067,034 $ 2,006,660 $ 2,101,075
$ 143,058 $(1,032,929)$ (269,745)$ (430,250)
DEBT SERVICE FUND
' SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Debt Service Fund
■
2000 -01 2001 -02
' PROJECTED PROJECTED
' REVENUE:
Property Tax Levy
Receipts from Other Funds
' Replacement Tax
Taxes TIF Surplus
Interest Earned
' Transfer from General
TOTAL REVENUE
' EXPENDITURES:
Bond Principal and Interest
' Miscellaneous
TOTAL EXPENDITURES
' NET CHANGE
t
1
$ 572,575 $
572,575
2,228,250
2,165,250
80,000
80,000
200,000
200,000
88,000
85,000
$ 3,168,825 $ 3,102,825
3,605,745 3,549,160
4,000 4,000
$ 3,609,745 $ 3,553,160
$ (440,920)$ (450,335)
135
MOTOR FUEL TAX FUND
The motor fuel tax is collected by the State of Illinois and is a flat 19
cents per gallon after January 1, 1990. The tax is then apportioned in
accordance with a rather complex formula; after certain deductions, 32
percent of the remaining motor fuel tax is allocated to the municipalities
of the State on a per capita basis. In addition, 20 of the State's
portion of sales tax collections are distributed to the Village. Motor
fuel tax funds will continue to be utilized according to.State regulations
for the following purposes:
Street construction, maintenance or reconstruction to improve
traffic capacity.
Bridge repair /reconstruction.
Installation of traffic signs, signals, and controls.
Sidewalk repair and replacement.
The public benefit share of new street improvements when certain
criteria are met in connection with a special assessment project.
In the 1999 -00 fiscal year the following projects will be undertaken:
Street maintenance which includes:
Snow and ice control
Inlet reconstruction
Concrete street repair
Weed control
Pothole patching
Crack filling
Traffic signal maintenance
Pavement marking
Permanent traffic signal installation and roadway improvement at the
intersection of Waukegan Road and North Avenue.
Complete all Phase II work and achieve project development approval
for the rehabilitation of the Deerfield Road Bridge over the Middle
Fork.
Accomplishments during 1998 -1999:
Repaired 30 street inlets and did PCC concrete patching throughout
the Village.
Contributed to the maintenance of streets.
Completed design study Phase I on the rehabilitation of the
Deerfield Road Bridge over the Middle Fork.
1
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MOTOR FUEL TAX FUND
Source and Application of Funds
Beginning Balance
Interest Transfers
Motor Fuel Tax Allotments
Other
FUNDS AVAILABLE
FOR YEAR
MFT PROJECTS:
MFT Street
Maintenance Program*
1. Street Resurfacing
and Renovation Program **
a. Concrete Patching
b. Inlet Reconstruction
2. Rehabilitation -
,Bridges * * **
3. Traffic Signals * **
SUBTOTAL
TOTAL EXPENDITURES
FOR YEAR
YEAR END BALANCE
1997 -98 1998 -99 1998 -99 1999 -00
ACTUAL BUDGET ESTIMATE PROPOSED
$ 800,043 $ 733,896 $ 668,000 $ 684,219
42,217 40,000 33,000 40,000
413,612 427,500 428,000 428,000
0 0 17,830 0
$1,255,872 $1,201,396 $1,146,830 $1,152,219
$ 235,000 $ 240,000 $ 240,000 $ 250,000
93,188 105,000 96,510 130,000
30,459 33,000 32,643 34,000
0 6,000 4,458 11,000
229,225 228,500 89,000 173,700
$ 352,872 $ 372,500 $ 222,611 $ 348,700
$ 587,872 $ 612,500 $ 462,611 $ 598,700
$ 668,000 $ 588,896 $ 684,219 $ 553,519
Capital Projects Budget, Page 147
*Capital Project Item 3
* *Capital Project Item 4
** *Capital Project Item 7
* ** *Capital Project Item 9
137
MOTOR FUEL TAX FUND
Source and Application of Funds
Beginning Balance
Interest Transfers
Motor Fuel Tax Allotments
Other
FUNDS AVAILABLE
FOR YEAR
MFT PROJECTS:
MFT Street
Maintenance Program*
1. Street Resurfacing
and Renovation Program **
a. Concrete Patching
b. Inlet Reconstruction
2. Rehabilitation -
Bridges * * **
3. Traffic Signals * **
SUBTOTAL
TOTAL EXPENDITURES
FOR YEAR
YEAR END BALANCE
2000 -01
PROJECTED
$ 553,519
40,000
429,000
0
2001 -02
PROJECTED
$ 508,519
40,000
429,000
0
$1,022,519 $ 977,519
$ 255,000 $ 260,000
150,000
35,000
74,000
0
$ 259,000
170,000
36,000
0
0
$ 206,000
$ 514,000 $ 466,000
$ 508,519 $ 511,519
Capital Projects Budget, Page 147
*Capital Project Item 3
* *Capital Project Item 4
** *Capital Project Item 7
* ** *Capital Project Item 9
138
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IINFRASTRUCTURE REPLACEMENT FUND
This fund was established in September, 1989 for the purpose of
maintaining, repairing and renovating the capital assets of the Village.
The sources of revenue for this fund are the State Income Tax Surcharge,
Residual Equity Transfers, Interest Earnings, and the residents,
contribution to the Sidewalk /Curb Program.
' The Sidewalk /Curb Program is accounted for in this fund. Sidewalks /Curbs
are "public sidewalks and curbs" in front of a private property which the
owners want replaced. The Village and the owners each pay a portion of
' the cost. Safety sidewalks are also accounted for in this fund. Safety
sidewalks are those near schools, parks, and other publicly owned property
which do not qualify for financing by the property owner.
' In addition to the Sidewalk /Curb Program, the Street Rehabilitation
Project will include 1.9 miles of streets in poor condition.
Achievements for the 1998 -1999 fiscal year included the completion of the:
' Sidewalk /Curb Program
1998 Street Rehabilitation Program
' Train Station modifications and parking lot
Remediation of Village owned underground tanks
i�
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1 139
FUNDING SOURCE
Infrastructure
Replacement Fd.
INFRASTRUCTURE REPLACEMENT FUND
SOURCES OF FUNDS AND EXPENDITURES
ACTUAL AND PROPOSED
REVENUE:
Interest Earnings
Sidewalk /Curb Program
Surplus Transfer TIF
Transfer from Reserves General
Transfer from General Fd
Transfer from Parking Lot Fd
Other
TOTAL REVENUE
Beginning Cash Balance
FUNDS AVAILABLE FOR YEAR
EXPENDITURES
Professional **
Sidewalk /Curb Program*
Contractual **
TOTAL EXPENDITURES
BALANCE
1997 -98
1998 -99
1998 -99
1999 -00
ACTUAL
BUDGET
ESTIMATE
PROPOSED
$ 76,299 $
22,116
226,162
0
427,000
0
0
$ 751,577 $
1,925,086
$ 2,676,663 $
72,000 $ 75,000 $ 48,800
30,000 25,000 30,000
233,000 215,000 215,000.
0 0 0'
150,000 500,000 200,000
247,000 247,000 0
0 0 0
732,000 $ 1,062,000 $ 493,800
1,799,618 1,786,568 1,513,353
2,531,618 $ 2,848,568 $ 2,007,153
83,841
125,000
125,000
147,000
83,227
115,000
110,780
115,000
723,027
1,077,000
1,099,435
700,000
$ 890,094
$ 1,317,000
$ 1,335,215 $
962,000
$ 1,786,568 $ 1,214,618 $ 1,513,353 $ 1,045,153
* See Capital Projects Page 147 Project Numbers 1 and 2
** See Capital Projects Page 147 Project Numbers 5, 8 and 10
140
INFRASTRUCTURE REPLACEMENT FUND
' SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Infrastructure
' Replacement Fd.
' 2000 -01 2001 -02
PROJECTED PROJECTED
REVENUE:
Interest Earnings $ 40,800 $ 57,600
' Sidewalk /Curb Program 30,000 30,000
Surplus Transfer TIF 215,000 215,000
Transfer from Reserves General 0 0
' Transfer from General Fd 200,000 200,000
Transfer from Parking Lot Fd 0 0
Other 0 0
' TOTAL REVENUE $ 485,800 $ 502,600
Beginning Cash Balance 1,045,153 988,753
' FUNDS AVAILABLE FOR YEAR $ 1,530,953 $ 1,491,353
' EXPENDITURES
Professional ** 35,000 105,000
' Sidewalk /Curb Program* 115,000 115,000
Contractual ** 392,200 735,000
TOTAL EXPENDITURES $ 542,200 $ 955,000
' BALANCE $ 988,753 $ 536,353
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'* See Capital Projects Page 147 Project Numbers 1 and 2
** See Capital Projects Page 147 Project Numbers 5, 8 and 10
' 141
VEHICLE AND EQUIPMENT REPLACEMENT FUND
The purpose of this fund is to amortize the replacement-cost of certain
Village equipment over its useful life. For the purpose of this fund,
capital equipment for replacement is defined as any vehicle or large
regularly replaced equipment item having a useful life of more than one
year and having a value of $5,000 or more at the time of purchase.
The Goals and Objectives for the 1999 -2000 fiscal year are to:
Maintain appropriate fund balances through contributions from
operating funds and interest earnings.
Provide sufficient funds to purchase equipment and vehicles scheduled
for replacement during the coming fiscal year.
Provide sufficient funds to coordinate the maintenance and repair of
all vehicles and equipment included in the replacement schedule.
This fund includes all vehicle and equipment replacement for all of the
Village operating divisions.
142
L 7
FUNDING SOURCE
Intragovernmental
' Revenues
1
IREVENUE:
VEHICLE & EQUIPMENT REPLACEMENT FUND
SOURCES OF FUNDS AND EXPENDITURES
ACTUAL AND PROPOSED
Depreciation Charges:
' Administration
Police
Street
' Sewer
Sewerage Treatment Plant
Water
' Garage
Refuse
Interest Earnings
Miscellaneous
1
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1
1
1
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TOTAL REVENUE
Beginning Cash Balance
FUNDS AVAILABLE FOR YEAR
EXPENDITURES:
Equipment
Motor Vehicles
Repairs and Maintenance
Total Expenditures
REMAINING CASH BALANCE
1997 -98 1998 -99 1998 -99 1999 -00
ACTUAL BUDGET ESTIMATE PROPOSED
$ 41,000 $
41,000 $
40,999 $
41,000
200,000
210,000
210,000
210,000
65,000
97,000
97,000
100,000
27,000
27,000
27,000
27,000
6,000
6,000
6,000
6,000
23,000
23,000
23,000
23,000
2,000
2,000
2,000
2,000
12,650
12,650
12,650
13,000
92,702
65,000
85,000
65,000
18,012
50,000
68,000
15,000
$ 487,364 $
533,650 $
571,650 $
502,000
1,301,883 1,496,061 1,489,360 1,885,408
$ 1,789,247 $ 2,029,711 $ 2,061,010 $ 2,387,408
13,204
188,500
109,280
175,200
276,683
259,500
56,323
434,500
10,000
10,000
10,000
10,000
$ 299,887 $ 458,000 $ 175,603 $ 619,700
$ 1,489,360 $ 1,571,711 $ 1,885,408 $ 1,767,708
1 143
VEHICLE & EQUIPMENT REPLACEMENT FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Intragovernmental
Revenues
REVENUE:
Depreciation Charges:
Administration
Police
Street
Sewer
Sewerage Treatment Plant
Water
Garage
Refuse
Interest Earnings
Miscellaneous
TOTAL REVENUE
Beginning Cash Balance
FUNDS AVAILABLE FOR YEAR
EXPENDITURES:
Equipment
Motor Vehicles
Repairs and Maintenance
Total Expenditures
REMAINING CASH BALANCE
144
2000 -01 2001 -02
PROJECTED PROJECTED
$ 41,000
$ 41,000
210,000
210,000
100,000
100,000
27,000
27,000
6,000
6,000
23,000
23,000
2,000
2,000
13,000
13,000
65,000
65,000
15,000
15,000
$ 502,000
$ 502,000
1,767,708
1,749,608
$ 2,269,708
$ 2,251,608
342,800
192,800
167,300
478,900
10,000
10,000
$ 520,100 $ 681,700
$ 1,749,608 $ 1,569,908
1
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' SUMMARY OF CAPITAL PROJECTS COMPLETED
Fiscal Years 1994 -95 Through 1998 -99
t
During the last five years dramatic growth has occurred in the Village of Deerfield. Major
commercial developments have been completed which required a substantial level of private
capital investment. Likewise, the Village has provided a considerable level of capital investment
to ensure the adequacy of public facilities and the infrastructure of the community. A total of
' $51,948,010 was spent on capital projects during Fiscal Year 1994 -95 through 1998 -99,
summarized below:
I 1. Street Rehabilitation - $7,348,000 (street resurfacing and reconstruction program involving
approximately 1 1/2 miles of streets annually);
'
2.
Bridge Rehabilitation - $298,000 (consisting of repairs and renovations to Deerfield Rd.);
3.
Motor Fuel Tax Street Maintenance - $1,730,000 (general street maintenance, sidewalk
repair, inlet reconstruction, etc.);
4.
Traffic Signal Installations. Modernization, & Coordination - $1,505,250 (Waukegan Rd.,
'
Deerfield Rd., Deerlake Rd, and Birchwood);
'
5.
Storm & Sanitary Sewer Projects - $1,706,300 (Phase III of the storm and sanitary sewer
program including manhole reconstruction and sewer renovation in several sectors of the
Village, improvements to sewage treatment plant);
'
6.
Water System Projects - $1,690,000 (including new water system, water main replacement,
and water main maintenance);
'
7.
West Fork Channel - $273,000 (project consisted of the West Fork Channel relocation and
culvert improvement);
8.
Village Center Redevelopment - $30,461,500 (consisting of the Phase III streetscape,
Pedestrian Overpass and walkways at the train station, downtown train station modifications,
Southwest, Southeast Quadrants & South Commons Redevelopment and improvements);
9.
Miscellaneous Capital Projects - $6,935,960 (including 50150 sidewalk and curb
replacement, parkway tree planting & trimming, public works storage yard improvements,
'
infrastructure, village hall & annex window replacement, streetscape maintenance,
underground storage tank, reservoir improvement, underpass utility relocation, pedestrian
improvements and van shuttle service to the Lake Cook metra station).
Total Capital Projects - $ 51,948,010
--------------------
Of this total, $43, 043, 310 (82.9 %) of the funding was provided by outside
'
sources (i.e.., developers, TIF districts, and other Governmental Agencies).
1 145
PROJECTED CAPITAL PROJECTS EXPENDITURES
Fiscal Years 1999 -00 to 2003 -04
During the next five years, street rehabilitation projects will comprise $8,185,200 of the total
capital expenditure in fiscal years 1999 -00 through 2003 -04. Village streets currently
identified for improvement include portions of Hawthorne, Oakwood, Woodbine, Byron Ct.,
Hermitage, Whitter, Alden Ct., Clay Ct., River, Wilmot, Greentree, Myrtle Ct., Parkside,
Wood, and Woodruff.
Expenditures totaling $8,355,000 are anticipated to upgrade and improve the Village water
supply system. This expenditure will provide for the Village's current and future projected
water demands.
Over the next three years, the Village will expend approximately $7,620,750 towards
redevelopment activities in the southwest quadrant, southeast quadrant and south commons
of the Village's downtown area.
The aggregate level of funding for capital projects during the period fiscal years 1999 -00 to
2003 -04 is projected to be approximately $27,457,450. The total projected expenditures for
capital projects can be categorized as follows:
1) Street Projects -
2) Sewer Projects -
3) Sewage Treatment Plant -
4) Water Projects -
5) Village Center Redevelopment -
6) Other Projects -
Total
$8,185,200
29.8%
895,500
3.3%
1,080,000
3.9%
8,355,000
30.4%
7,620,750
27.8%
1,321,000
4.8%
$27,457,450 100.0%
The items cited in this capital projects budget focus on long -term, ongoing activities which have no material
effect on the operating budget.
1
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DEERFIELD PUBLIC LIBRARY
Component Unit - Village
of Deerfield,
Illinois
(Not Included in
Municipal Budget)
'
SOURCES OF FUNDS
AND EXPENDITURES
ACCOUNT NUMBER
BUDGET
ESTIMATE
BUDGET
'
AND CLASSIFICATION
1998 -99
1998 -99
1999 -00
5111 Salaries -- Professional
$ 431,000
$ 407,252
$ 440,000
5114 Salaries - -Non Professional
433,000
435,630
468,000
5115 Benefits
65,500
70,688
70,000
'
5211 Repairs, Maintenance of Building
and Equipment, Building Supplies
40,000
40,116
50,000
5212 Education -- Travel, Dues, etc.
8,800
8,976
10,500
5213 Printing
12,000
9,468
10,000
'
5214 Communication
9,200
10,512
10,200
5216 Utilities
1,500
1,476
1,500
5220 Binding
3,600
2,292
3,300
5224 Periodicals
4.0,000
43,332
42,500
'
5224 Books
140,000
129,528
150,000
5224 Audio Visual
35,000
17,736
35,000
5315 Insurance
25,600
24,932
25,600
5316 Professional Services
5,000
29,520
8,500
'
5317 Contractual:
Equip. Rental, Maintenance &
Xerox 20,600
83,772
20,600
5320 Special Library Programs
11,000
13,068
12,000
5320 Data Base
3,000
33,420
3,000
'
5320 Cataloging Service
6,000
2,880
6,300
5424 Miscellaneous
1,500
912
2,000
5434 Supplies (Library and Office)
22,500
25,968
26,000
6111 New Equipment
8,500
3,540
19,000
'
7316 Equipment Replacement
50,000
50,000
50,000
SUB TOTAL
$1,373,300
$1,445,018
$1,464,000
Remodeling Project
240,000
125,000
305,000
'
Automation Project
124,700
120,000
120,000
TOTAL
$1,738,000
$1,690,018
$1,889,000
'
SOURCE OF FUNDS
Property Tax Levy
$1,343,000
$1,343,000
$1,420,000
Personal Property Replacement Tax
16,000
16,357
16,000
'
Non - Resident Fees
15,500
17,796
20,000
Fees, Fines and Penalties
35,000
31,236
32,500
Gifts
500
1,035
500
'
Miscellaneous
Xerox
1,000
8,000
483
6,216
1,000
6,000
Interest
40,000
62,880
50,000
Grants
21,000
21,000
21,000
'
Videos
Reserve for Repairs & Replacement
18,000
14,064
15,000
plus Improvement
240,000
240,000
307,000
SUB TOTAL
$1,738,000
$1,754,067
$1,889,000
'
Impact Fees
11,000
11,000
10,000
TIF Surplus
140,000
140,000
140,000
'
Transfer to TIF Reserve
Use of Reserves
(151,000)
(151,000)
(150,000)
TOTAL
$1,738,000
$1,754,067
$1,889,000
1 151
DEERFIELD PUBLIC
LIBRARY
Work Statistics
1995 -96
1996 -97
1997 -98
1998 -99
CIRCULATION DEPARTMENT:
Materials Circulated -
Books
235,505
263,989
246,254
215,303
CDs, Tapes, Audio Tapes
32,129
35,524
29,774
32,615
Puzzles (Miscellaneous)
268
210
124
100
Interlibrary Loan
4,468
4,624
4,128
4,598
Video Tape Collection
40,402
61,927
61,465
56,715
Total Materials Circulated
312,772
366,274
341,745*
309,331*
Overdue Notices Mailed
10,629
5,507
7,800*
8,840*
Registered Borrowers
14,528
12,496
12,547
12,600
PROCESSING DEPARTMENT:
Material Purchased and Received -
Books
8,047
61294
7,272
6,876
CD's, Tapes, Audio Tape
912
309
542
688
Miscellaneous
85
88
84
90
Video Cassettes
229
280
326
277
Total Materials Processed
9,273
61971
8,224*
7,931
PROGRAMMING -
ADULT AND CHILDREN'S DEPARTMENT:
Adult Programs Sponsored or
Conducted by Library Staff
52
47
51*
44*
Children's Programs Sponsored
or Conducted by Library Staff 198
117
76*
64*
Meeting Room Use by Groups
Outside the Library
84
100
56*
88*
Adult Reference Inquiries
20,262
22,662
24,945*
19,744*
Childrens Reference Inquires
9,072
11,607
16,192*
10,054*
* February, March, April Figures Estimated
152
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APPENDIX A
Administrative Division
Equipment Request
1999 - 2000
EQUIPMENT Budget
Village Manager's Department
Y2K Hardware
$
2,000
Office Furniture
500
Files
1,000
Printer
400
Miscellaneous
1,100
Total
$
5,000
Finance Department
Y2K Hardware
$
3,000
Office Furniture
2,000
Personal Computer
1,500
FAX Machine
500
Printer
1,000
Total
$
8,000
Community Development
Digital Camera
$
800
Printer
400
Total
$
1,200
Engineering
New Computer
$
2,000
Miscellaneous Peripherals and Software
1,000
Total
$
3,000
GRAND TOTAL
$17,200
153
APPENDIX B
Public Safety Division
Police Department
Equipment Request
1999 - 2000
EQUIPMENT Budget
Four Personal Computers $10,000
Video Tape Dubbing Machine and Monitor 1,000
Video Camera 700
Four Radar Units 8,000
Two Chairs - Communications 1,000
Conference Table and Chairs - Youth Services 1,250
3 Car Phone Hook -Ups 750
TOTAL $22,700
154
'
APPENDIX C -1
Public Works Division
'
Equipment Request
Street Department
1999 - 2000
EQUIPMENT
Budget
' Chain Saw
300
Lawn Mower
500
TOTAL
$ 800
1
'
155
APPENDIX C -2
Public Works Division
Equipment Request
Sewer Department
1999 -2000
EQUIPMENT Budget
Root Cutter $2,000
Pallet Rack 1,500
Vacuum Hose 1,200
$4,700
WRF
4" Pump $2,300
$2,300
TOTAL $7,000
156
1
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APPENDIX C -3
Public Works Division
Equipment Request
Water Department
1999 -2000
EQUIPMENT Budget
3 Inch Pump $ 2,000
Hydrant Leveling Equipment 2,000
Pipe Locater 2,000
2 Transducters at $450 each 900
2 Alarms for Chlorine Leaks at $3,500 each 7,000
2 Computers 3,500
Model 508 Alarm MCS Dialer 3,600
Water Meters 20,000
TOTAL $41,000
157
APPENDIX C -4
Public Works Division
Equipment Request
Garage Department
1999 - 2000
EQUIPMENT Budget
Two Floor Jacks at $350 each $ 700
Portable Welder 2,500
TOTAL $3,200
158
1
1
1
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EQUIPMENT
Gateway Computer
Two Personal Computers
Two Monitors
Two DSU Synchronous Modems
One Bridge Router
APPENDIX D
Enhanced 9 -1 -1 Fund
Equipment Request
1999 - 2000
Budget
$ 5,000
5,000
3,000
1,200
3,800
TOTAL $18,000
159
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APPENDIX F
GENERAL OBLIGATION DEBT
Retirement Schedule Principal and Interest
(Levy Year Basis)
(1) Source of Funds - Water Revenues
(2) Source of Funds - TIF 2 Revenues
163
(1) WATER (2)
GENERAL
REFUNDING
IMPROVEMENT
OBLIGATION
CORPORATE
TAX
SERIES 1997
SERIES 1998
PURPOSE
LEVY
(SELF FUNDED)
4/15/98
SERIES 1993
TOTAL
YEAR
12/15/97
$17,000,000
5/1/93
$5,000,000
$9,995,000
1999
485,441
728,250
1,368,825
2,582,516
2000
488,410
2,228,250
1,377,495
4,094,155
2001
485,650
2,165,250
1,383,910
4,034,810
2002
487,450
2,102,250
1,358,070
3,947,770
2003
488,432
2,038,500
1,046,205
3,573,137
2004
483,748
1,974,000
2,457,748
2005
488,618
1,909,500
2,398,118
2006
487,598
2,345,000
2,832,598
2007
485,910
2,259,000
2,744,910
2008
488,555
2,173,000
2,661,555
2009
490,310
2,087,000
2,577,310
2010
491,175
491,175
2011
491,150
491,150
TOTALS
$ 6,342,447
$22,010,000
$ 6,534,505
$34,886,952
(1) Source of Funds - Water Revenues
(2) Source of Funds - TIF 2 Revenues
163
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G L O S S A R Y
' ABATEMENT A complete or partial cancellation of a levy imposed by a government.
ACCOUNT A term used to identify an individual asset, liability, expenditure,
revenue, or fund balance.
' ACCOUNTING SYSTEM The total structure of records and procedures which discover,
record, classify, summarize, and report information on the financial
position and results of operations of a government or any of its funds,
' fund types, balanced account groups, or organization components.
ACTIVITY The smallest unit of budgetary accountability and control which
encompasses specific and distinguishable lines of work performed by an
' organizational unit for the purpose of accomplishing a function for which
the government is responsible.
ACTUARIAL RESERVE DEFICIENCY The excess of the actuarial accrued liabilities
' at the date of valuation of the retirement system over the available assets
on hand to meet such liabilities; or the excess of accrued and prospective
liabilities over the present and prospective assets.
' APPROPRIATION A legal authorization granted by a legislative body to make
expenditures and to incur obligations for specific purposes. An
appropriation is usually limited in amount and as to the time when it may
be expended.
' ASSESSED VALUATION A valuation set upon real estate or other property by a
government as a basis for levying taxes.
ASSETS Property owned by a government which has a monetary value.
BOND A written promise, generally under seal, to pay a specified sum of money,
called the face value, at a fixed time in the future, called the date of
' maturity, and carrying interest at a fixed rate, usually payable
periodically.
BONDED DEBT That portion of indebtedness represented by outstanding bonds.
' BUDGET A plan of financial operation embodying an estimate of proposed
expenditures for a given period and the proposed means of financing them.
BUDGET AMENDMENT A legal procedure utilized by the governing board to revise
' a budget.
BUDGET DOCUMENT The instrument used by the budget- making authority to present
' a comprehensive financial plan of operations of the governing board.
BUDGET MESSAGE A general discussion of the proposed budget as presented in
writing by the budget making authority to the legislative body.
' BUDGET ORDINANCE The official enactment by the governing board to legally
authorize the government administration to obligate and expend resources.
' BUDGETARY CONTROL The control or management of a government or enterprise in
accordance with an approved budget for the purpose of keeping expenditures
within the limitations of available appropriations and available revenues.
' CAPITAL ASSETS Assets of significant value and having a useful life of several
years. Capital assets are also called fixed assets.
CAPITAL BUDGET A plan of proposed capital outlays and the means of financing
' them for the current fiscal period.
1 164
CAPITAL IMPROVEMENTS BUDGET A plan of proposed capital expenditures and the
means of financing them. This is usually part of the complete annual
budget which includes both operating and capital outlays.
CAPITAL OUTLAY Expenditures which result in the acquisition of or addition to
fixed assets.
CAPITAL PROJECTS FUND A fund created to account for financial resources to be
used for the acquisition or construction of major capital facilities and
equipment, other than those financed by proprietary funds, special
assessment funds, and trust funds.
CHART OF ACCOUNTS The classification system used by the government to organize
the accounting for various funds.
COMMODITIES Consumable items used by the governmental departments. Examples
include office supplies, vehicle and ,maintenance supplies, gasoline, etc.
CONTRACTUAL SERVICES Services rendered to governmental departments and agencies
by private firms, individuals, or other government agencies. Examples
include utilities, insurance, and professional services.
DEBT An obligation resulting from the borrowing of money or from the purchase
of goods and services. Debts of governments include bonds, time warrants,
lease - purchase agreements, notes and floating debt.
DEBT LIMIT The maximum amount of gross or net debt which is legally permitted
by State Statute.
DEBT SERVICE FUND A fund established to account for the accumulation of
resources for, and the payment of, general long term debt principal and
interest.
DEPARTMENT A major administrative organizational unit of the government which
indicates overall management responsibility for one or more activities.
DEPRECIATION (1) Expiration in service life of fixed assets, other than wasting
assets, attributable to wear and tear through use and lapse of time,
obsolescence, inadequacy, or other physical or functional cause. (2) The
portion of the cost of a fixed asset charged as an expense during a
particular period. NOTE: The cost of such asset prorated over the
estimated service life of such asset and each period is charged with part
of such cost so that ultimately the entire cost of the asset is charged
off as an expense. Depreciation is accounted for only in the enterprise
funds.
ENTERPRISE FUND A fund established to account for operations (a) that are
financed and operated in a manner similar to private business enterprises,
where the intent of the governing body is that the costs (expenses,
including depreciation) of providing goods or services to the general
public on a continuing basis be financed or recovered primarily through
user charges; or (b) where the governing body has decided that periodic
determination of revenues earned, expenses incurred, and /or net income is
appropriate for capital maintenance, public policy, management control,
accountability, or other purposes.
EQUALIZED ASSESSED VALUATION The assessed valuation of real property, raised
or lowered by an equalizing factor as applied by a countywide and a
statewide authority, so that all property is assessed at a consistent level
for purposes of levying taxes. Currently, equalized valuation of real
property is 1/3 of fair market value.
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ESTIMATED REVENUE The amount of projected revenue to be collected during the
fiscal year. The amount of revenue budgeted is the amount approved by the
Board of Trustees.
EXPENDITURES Decreases in net financial resources. Expenditures include
current operating expenses which require the current or future use of net
current assets, debt service, and capital outlays.
EXPENSES Decreases in net total assets. Expenses represent the total cost of
operations during a period regardless of the timing of related
expenditures.
FISCAL PERIOD Any period at the end of which a government determines its
financial position and the results of its operations.
FISCAL YEAR A twelve (12) month period to which the annual operating budget
applies and at the end of which a government determines its financial
position and the results of its operations.
FIXED ASSETS Assets of a long term nature which are intended to continue to
be held or used, such as land, buildings, improvements other than
buildings, machinery and equipment.
FUND A fiscal and accounting entity with a self - balancing set of accounts
recording cash and other financial resources, together with all related
liabilities and residual equities or balances, and changes therein, which
are segregated for the purpose of carrying on specific activities or
attaining certain objectives in accordance with special regulations,
restrictions, or limitations.
FUND BALANCE All accounts necessary to set forth the financial position and
results of operations of a fund.
FUND EQUITY An equity account reflecting the unreserved accumulated earnings
of the enterprise funds.
GENERAL FUND The fund used to account for all financial resources except those
required to be accounted for in another fund. The most common General Fund
is the Corporate Fund.
GENERAL OBLIGATION BONDS Bonds for the payment of which the full faith and
credit of the issuing government are pledged.
GENERAL REVENUE The revenues of a government other than those derived from the
retained earnings in an enterprise fund. If a portion of the net income
in an enterprise fund is contributed to another non - enterprise fund, such
as the Corporate Fund, the amounts transferred constitute general revenue
of the government.
GOAL A statement of broad direction, purpose, or intent, based on the needs of
the community.
IMRF An abbreviation for Illinois Municipal Retirement Fund, a pension fund
covering village employees who work over 1,000 hours per year, with the
exception of police personnel..
INTERGOVERNMENTAL REVENUE Revenue received from another government, such as
the State of Illinois, or other political subdivisions, for a specified
purpose.
INTRAGOVERNMENTAL SERVICE FUND A fund established to finance and account for
services and commodities furnished by a designated department or agency
to other departments and agencies within a single governmental unit.
1 166
INVESTMENTS Cash held in interest bearing accounts, securities and real estate
held for the production of revenues in the form of interest, dividends,
rentals, or lease payments. The term does not include fixed assets used
in governmental operations.
LEVY (VERB) To impose taxes, special assessments, or service charges for the
support of governmental activities. (NOUN) The total amount of taxes,
special assessments, or service charges imposed by a government.
LONG TERM DEBT Debt with a maturity of more than one year after the date of
issuance.
METRA An abbreviation for the Northeast Illinois Regional Commuter Railroad
Corporation which manages and operates the commuter trains and commuter
buses in the Village.
NET INCOME Proprietary fund excess of operating revenues, nonoperating
revenues, and operating transfers -in over operating expenses, nonoperating
expenses, and operating transfers -out.
OBJECT As used in expenditure classification, this term applies to the article
purchased or the service obtained (as distinguished from the results
obtained from expenditures) . Examples are personnel services, contractual
services, commodities, capital outlay and other expenditure
classifications.
OPERATING BUDGET The portion of the budget that pertains to daily operations
that provide basic governmental services. The operating budget contains
appropriations for such expenditures as personnel, supplies, utilities,
materials, services, etc.
OPERATING EXPENSES Proprietary fund expenses which are directly related to the
fund's primary service activities.
OPERATING INCOME The excess of proprietary fund operating revenues over
operating expenses.
OPERATING REVENUES Proprietary fund revenues which are directly related to the
fund's primary service activities. They consist primarily of user charges
for services.
PENSION TRUST FUND A Trust Fund used to account for public employee retirement
systems. Pension Trust Funds are accounted for in essentially the same
manner as proprietary funds, but with an important expanded emphasis on
required fund balance reserves.
PERSONNEL SERVICES Items of expenditures in the operating budget for salaries
and wages paid for services performed by Village employees.
RESERVE An account used to indicate that a portion of fund equity is legally
restricted.
RESOURCES Total dollars available for appropriations including estimated
revenues, fund transfers, and beginning fund balances.
REVENUES Increases in governmental fund type, net current assets, and residual
equity transfers.
SOURCE OF REVENUE Revenues are classified according to their source or point
of origin.
SPECIAL REVENUE FUND A fund used to account for the proceeds of specific
revenue sources (other than.special assessments, expendable trusts, or for
167
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major capital projects) that are legally restricted to expenditure for
specified purposes.
TAX LEVY The total amount to be raised by general property taxes for operating
and debt service purposes specified in the Tax Levy Ordinance.
TAX LEVY ORDINANCE An ordinance by means of which taxes are levied.
TAX RATE LIMIT The maximum rate at which a government may levy a tax. Overall
tax rate limits usually restrict levies for all purposes and of all
governments, state and local, having jurisdiction in a given area.
TAXES Compulsory charges levied by a government for the purpose of financing
services performed for the common public benefit. This term does not
include specific charges made against particular persons or property for
current or permanent benefits such as special assessments.
TIF Tax Increment Financing is a municipal financial mechanism used to renovate
declining areas or redevelop blighted areas while improving the tax base
of such areas. The program allows a municipality to acquire and prepare
property for redevelopment and make needed public (and some private)
improvements.
TRUST FUNDS Funds used to account for assets held by a government in a trustee
capacity for individuals, private organizations, other governments, and /or
other funds.
USER CHARGES OR FEES The payment of a fee for direct receipt of a public
service by the party benefiting from the service.
1 168
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