Village Budget For Year Beginning May 1, 20001
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PROGRESS THROUGH SERVICE
South commons
ANNUAL BUDGET
FISCAL YEAR 2000 - 2001
VILLAGE OF DEERFIELD, ILLINOIS
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VILLAGE OF DEERFIELD
2000 - 2001
BUDGET
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TABLE OF CONTENTS
PAGE
ABOUTTHE COVER----------------------------------------------- - - - - -- i
ELECTED OFFICIALS--------------------------------------------- - - - - -- ii
ORGANIZATIONAL CHART------------------------------------------ - - - - -- iii
DISTINGUISHED BUDGET PRESENTATION AWARD----------------------- - - - - -- iv
INTRODUCTORY SECTION
BUDGET MESSAGE - MAYOR BERNARD FORREST------------------------ - - - - -- 1 -2
BUDGET SUMMARIES- Revenue and Expenditures - Beginning and End Balances
3
-All Funds- Summary and Historical Perspective- - - - - --
4 -5
- Administrative Division - Combined Departments - Village
Manager, Finance, Community Development, Engineering
6
- Public Safety Division - Police Department----- - - - - --
7
- Public Works Division - Combined Departments- Street,
Sewer, Water, Garage------------------------- - - - - --
8
BUDGET NOTES AND ANALYSIS
ABOUT THE VILLAGE OF DEERFIELD
9 -12
Ten Largest Taxpayers
Ten Largest Employers
Municipal Services and Facilities
Budget Calendar
MAJOR BUDGET POLICIES AND OBJECTIVES
13 -15
Budget Amendment
Operating Budget
Capital Program
Effects of Capital Projects on Operating Budget
Basis of Budgetary Accounting
BUDGET AND FINANCE POLICY
15
Infrastructure
15
DEBT POLICY
15 -16
ACCOUNTING, AUDITING AND FINANCIAL REPORTING POLICIES
16
REVENUES
16 -17
Property Tax
Sales Tax
Income Tax
Hotel /Motel Tax
Interest Earnings
User Charges
Water
Sewer
Refuse
Revenue Estimates
FINANCIAL CONDITION OF THE FUNDS
17 -18
FINANCIAL CONDITION OF THE VILLAGE
18
TABLE OF CONTENTS
PAGE
FUTURE YEARS PROJECTIONS 18
COMMUNITY EVENTS 18
DOWNTOWN REDEVELOPMENT 18
SUMMARY OF SIGNIFICANT ACCOUNTING AND BUDGETING POLICIES 19 -20
SUPPLEMENTAL CHARTS AND SCHEDULES:
COMPARISON OF 1996 -00 PROPERTY TAX LEVIES------------------- - - - - --
21
Chart
1:
Property Tax Dollar - Total Tax Apportionment----- - - - - --
22
Chart
2:
Budget Dollar Revenue - Source of Funding--------- - - - - --
23
Chart
3:
Budget Dollar Expenses - Where It Goes------------ - - - - --
24
Chart
4:
Property Tax Comparison - Ten Year Comparison of EAV
and Village Tax Rate
25
Chart
5:
Property Tax Comparison - Nine Year Comparison of
Total Tax Bill and Village Share
26
PERSONNEL SCHEDULE- Employees Full Time------------------------ - - - - -- 27
- Employees Part Time------------------------ - - - - -- 28
FINANCIAL SECTION
GENERAL FUND:
SOURCES OF FUNDS AND EXPENDITURES - GENERAL FUND------------ - - - - -- 29 -30
ADMINISTRATIVE DIVISION - GENERAL FUND - Village Manager's Dept.,
Finance Dept., Community Development, Engineering Dept.----- - - - - -- 31 -50
PUBLIC SAFETY DIVISION - GENERAL FUND - Police Department--- - - - - -- 51 -61
STREET FUND - Public Works Division - Street Department------- - - - - -- 62 -77
SEWER FUND - Public Works Division - Sewer Department--------- - - - - -- 78 -93
WATER FUND - Public Works Division - Water Department--------- - - - - -- 94 -106
GARAGE FUND - Public Works Division - Garage Department------ - - - - -- -107 -113
INDIVIDUAL FUND BUDGETS:
REFUSEFUND--------------------------------------------------- - - - - -- 114 -119
PARKING LOTS FUND-------------------------------------------- - - - - -- -120 -124
PENSION FUND - Police---------------------------------------- - - - - -- -125 -127
PENSION FUND - I. M. R. F.------------------------- ------------- - - - - -- -128 -129
EMERGENCY SERVICES FUND--------------------------------------- - - - - -- 130 -132
ENHANCED 9 -1 -1 FUND------------------------------------------- - - - - -- 133 -135
DEBT SERVICE FUND--------------------------------------------- - - - - -- 136 -138
MOTOR FUEL TAX FUND------------------------------------------- - - - - -- 139 -141
INFRASTRUCTURE REPLACEMENT FUND------------------------------- - - - - -- 142 -144
VEHICLE AND EQUIPMENT REPLACEMENT FUND------------------------ - - - - -- 145 -147
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TABLE OF CONTENTS
PAGE
' CAPITAL PROJECTS - BUDGET AND PROJECTIONS 2000 -01 TO 2004 - 2005-- - - - - -- 148 -153
COMPONENT UNIT: DEERFIELD PUBLIC LIBRARY--------------------- - - - - -- 154
' LIBRARY APPENDICES-------------------------------------------- - - - - -- 155
APPENDICES
' EQUIPMENT REQUEST - Administrative Division - Village Manager, Finance,
Community Development, Engineering Depts- Appendix A 156
' - Public Safety Division - Police Dept- Appendix B 157
- Public Works Division - Street Dept -- Appendix C -1 158
' - Public Works Division - Sewer Dept - -- Appendix C -2 159
Public Works Division - Water Dept - -- Appendix C -3 160
' - Public Works Division - Garage Dept -- Appendix C -4 161
Enhanced 9 -1 -1 Fund ----------- - - - - -- Appendix D 162
' VEHICLE AND EQUIPMENT REPLACEMENT SCHEDULE--------- - - - - -- Appendix E 163 -165
GENERAL OBLIGATION DEBT---------------------------- - - - - -- Appendix F 166
' GLOSSARY------------------------------------------------------ - - - - -- 167 -171
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About the cover:
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Featured are the rowhomes, one of the many luxurious styles of homes offered by '
i.
the James Company. South Commons is a new development in the Village set on
eleven beautifully landscaped acres featuring condominiums, rowhomes and villas.
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VILLAGE OF DEERFIELD
ELECTED OFFICIALS
Bernard Forrest, Mayor
Steven M. Harris, Trustee Harriet E. Rosenthal, Trustee
John H. Heuberger, Trustee William S. Seiden, Trustee
Derek Ragona, Trustee Vernon E. Swanson, Trustee
VILLAGE MANAGER
Robert D. Franz
DEPARTMENT HEADS
George J. Valentine, Treasurer and Finance Director
Leo P. Anderson, Chief of Police
James E. Soyka, Director of Public Works & Engineering
Barbara Houpt, Director of Community Development
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VILLAGE OF DEERFIELD ORGANIZATIONAL
CHART
PUBLIC
I
v
BOARDS &
MAYOR 8� BOARD
VILLAGE ATTORNEY
COMMISSIONS
OF TRUSTEES
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'
ADMINISTRATIVE
VILLAGE MANAGER
ASSISTANT
'
3 Employees
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'
POLICE
FINANCE
COMMUNITY
PUBLIC WORKS
DEVELOPMENT
& ENGINEERING
'64
Employees
7 Employees
5 Employees
33 Employees
PATROL
BUDGETING
PLANNING
WATER
'
WORKS
INVESTIGATIONS
ACCOUNTING
ZONING
SEWAGE
'
TREATMENT
'
YOUTH
CODE
STREETS
=MANAGEMENT
ENFORCEMENT
COMMUNICATIONS
PERSONNEL
BUILDING PLAN
VEHICLE
'
REVIEW
MAINTENANCE
RECORDS
UTILITY
PERMITS
STORM
'
BILLING
DRAINAGE
'
RESEARCH &
PURCHASING
APPEARANCE
PLAN DE SIGN
DEVELOPMENT
REVIEW
&REVIEW
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GOVERNMENT FINANCE OFFICERS ASSOCIATION
� Distinguished
1 Budget Presentation
Award
PRESENTED TO
Village of Deerfield,
Illinois
For the Fiscal Year Beginning
May 1, 1999
President Executive Director
The Government Finance Officers Association of the United States and Canada (GFOA)
' ,presented an award of Distinguished Presentation to the Village of Deerfield for
the fiscal year beginning May 1, 1999.
'
In order to receive this award, a governmental unit
must publish a budget
document
that meets
program criteria as a policy document, as
an operations guide,
as a
financial
plan and as a communication device.
'
This award
is valid for a period of one year only.
We believe our current
budget
continues
to conform to program requirements, and we
are submitting it to
GFOA to
determine
its eligibility for another award.
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VILLAGE OF DEERFIELD
Mayor
BERNARD FORREST
BUDGET MESSAGE
In presenting the 2000 -01 annual budget, I am very pleased to report that Deerfield is in excellent financial
condition, a tradition in our community validated by the many awards received from financial institutions and
the highest bond rating awarded municipal governments. Our primary objective, however, is not outside
recognition but achieving the confidence of our taxpayers that their investment in the community is paying
dividends in quality services and increased property values.
The Village's combined total budget is $22,555,715 an 8.6% increase over last year's budget that is due almost
exclusively to debt service bonds sold for redevelopment of the Village Center. Without this cost, which will be
paid totally from Tax Increment Financing Funds, the increase in the overall budget would be 1.9 %. There will
be no increase in personnel, or any major changes in basic operations or levels of service.
For the ninth consecutive year, the Village will reduce the amount it receives from the property tax bill.
' Although we now receive less than 7% of the real estate taxes paid, this reduction reflects the Board's awareness
of the public's concern with higher property taxes.. Developing alternative revenue sources and decreasing our
dependence on property tax dollars has been, and will continue to remain, a high priority. And, for the tenth
' consecutive year, the Village has released surplus funds from the very successful Lake Cook Tax Increment
Financing District. The amount distributed to local government agencies this past year was $6,790,000,
bringing to $65,950,000 the total reallocated since 1990.
' Another very successful revenue sharing program initiated by the Village has proven most beneficial to the
community. The Impact Fee Ordinance, passed in 1993, has generated over $2.2 million from three residential
developments, all of which has been shared with the school districts, park district, library and fire district.
1
The Village remains committed to assisting the Park District in financing a new Senior Center. However, this
intergovernmental project must await a decision on the best location for that facility. Also in this budget is
' funding to meet the request of the Deerfield Cemetery Association for a wrought iron fence along Central
Avenue on the south side of the cemetery. The Village will continue to maintain the cemetery as an important
part of Deerfield's heritage.
' There will be no increase in either the water or sewer rates. However, the Village is in the final year of a five
year contract with Allied Waste Systems. A decision will be made in the next few months on whether to extend
' the contract for scavenger services or rebid it.
Further consideration may be given in the next fiscal year to implementing a Telecommunications Tax which
' would apply to all telephone customers in the Village. Money derived from this tax, already imposed by several
neighboring communities, would be used for infrastructure improvements and, primarily, for street and sidewalk
repairs. Although we have funded a $500,000 Street Rehabilitation Program annually, we are in danger of
falling behind, running the risk that complete reconstruction will become necessary rather than basic
' resurfacing. If this tax is considered, the Board is committed to a corresponding tax decrease for homeowners
so that there will be no increased burden on them.
850 WAUKEGAN ROAD DEERFELD, ILLINOIS 60015 TELEPHONE 847.945.5000
1
Consistent with this budget, the Village will begin paying the full costs for sidewalk repairs within the public '
right -of -way in residential areas. Each year, the Village will inspect sidewalks and make repairs in one of the
four quadrants. Rather than split the costs with residents on a 50/50 basis, it was felt this change in policy was
essential to preserving this critical part of our infrastructure. A project not specifically budgeted but under
consideration is expanding the annex building located just north of the Village Hall. West Deerfield Township '
needs to address American Disability Act (ADA) issues and the need for more space to conduct business. Since
the Village shares that building with the Township, this would be a joint undertaking. A committee is currently
exploring options on how best to coordinate an expansion with remodeling the lower level of the police t
department scheduled for this next fiscal year.
Major capital projects scheduled in this budget are: a new two million gallon underground water reservoir at t
Mitchell Park and new transmission line from Highland Park to that facility; intersection and traffic signal
improvements within the Village Center as part of the downtown redevelopment; continuation of the Street
Rehabilitation Program; the installation of permanent traffic signals and a redesigned intersection at North '
Avenue and Waukegan Road; and reconstruction of the Deerfield Road bridge deck and sidewalks over the
Middle Fork.
Preparing the annual budget is a very thorough and time- consuming process and one which the Village Board '
takes very seriously. As taxpayers ourselves, we do all we can to hold the line on taxes without sacrificing the
quality of services rendered. In performing our job, we are grateful for the support of the many volunteers who
serve on the various boards and commissions, and whose input is extremely valuable to our decision - making. '
Through this concerted effort, we will maintain our tradition as a community that is cost conscious in its
spending but responsive to the needs of its citizens.
1
BERNARD FORREST '
Mayor
April 17, 2000 '
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General
Street
Sewer
Water
Scavenger
Garage
MFT
Police Pension*
IMRF
Debt Service
Infrastructure
Replacement
Emergency Services
Parking Lots
Vehicle & Equipment
Replacement
Enhanced 911
VILLAGE OF DEERFIELD
2000 - 2001
BUDGET SUMMARIES
AVAILABLE
PROJECTED
BEGINNING FUND
EXPENDITURES/
ENDING FUND
BALANCE
REVENUES
EXPENSES
BALANCE
$ 164,000 $
7,805,300
$ 7,260,470
$ 708,830
70,000
1,329,500
1,305,460
94,040
420,000
1,762,000
2,155,480
26,520
500,000
3,778,000
3,381,900
896,100
15,000
1, 165 0-00-
- -`1, 206, 990
(26, 990)
35,000
225,500
.239,760
20,740
625,000
230,000
434,600
420,400
17,000,000
2,019,000
621,200
18,397,800
100,000
961,000
864,000
197,000
2,350,000
3,061,245
3,515,545
1,895,700
1,250,000
504,000
722,000
1,032,000
0
0
7,950
(7,950)
198,000
60,000
77,560
180,440
2,200,000
507,000
597,100
2,109,900
10,000
148,000
165,700
(7,700)
COMBINED VILLAGE FUNDS ** $24,937,000
(Memorandum Only)
Deerfield Public Library $ 200,000
COMBINED ALL FUNDS $25,137,000
$23,555,545 $22,555,715 $25,936,830
$ 1,651,000 $ 1,651,000 $ 200,000
$25,206,545 $24,206,715 $26,136,830
*Accrued actuarial liability at 4/30/99 - $17,747,334
* *Combined totals are for memorandums only. The total figures in the case of a
municipality may be misleading. Only in some circumstances can a surplus in one
fund be used to relieve a deficit in another.
1 '
BUDGET SUMMARY AND HISTORICAL PERSPECTIVE
Revenue Police
Item Ganaral Street Soutar Water Scavannar Garana UPT Daneinn ruDC
Taxes:
Property Tax
330,000
755,000
340,000
890,000
Property Tax pr yrs
Replacement Tax
9,000
11,000
Motor Fuel
450,000
Sales Tax
2,800,000
Local Use Tax
247,500
State Income Tax
1,300,000
Hotel -Motel Tax
2,100,000
License & Permits
Liquor /Food
65,000
Other Business Lic
32,500
Vehicle Licenses
350,000
Permits
250,000
34,000
15,000
Non - Business Lic
52,500
Charges:
Police Services
82,000
False Alarms
40,000
Dispatching Sery
135,000
User Fees
1,640,000
3,550,000
330,000
Penalties
18,000
28,000
4,000
Rental income
1,800
Fran Fees - Cable
155,000
Fran Fees - Te. hon
400,000
50/50 Program
5,000
Interfund Charges
60,000
225,500
Engineering Fees
5,000
Misc Rev
Interest Earnings
350,000
45,000
65,000
180,000
24,000
40,000
1,450,000
60,000
State Grants
47,000
32,000
Miscellaneous
52,000
7,500
5,000
5,000
52,000
Employee Cont
220,000
Ordin Violations
370,000
Transfers:
Transfer Charges
(400,000)
175,000
Transf Pking to St
125,000
MFT to Street
260,000
260,000
Trans to Debt Sery
0
Trans to INF
(300,000)
Trans to TIF 2
(40,000)
TOTAL
7,803,300
1 1,329,500
1,762,000
3,778,000
1,165,000
225,500
230,000
2,019,000
961,000
Expenditure
Categorfes:
Personal Services
4,876,030
510,470
852,410
523,230
64,790
132,720
Other Services
230,550
142,800
566,200
142,200
29,000
7,500
Contractual
1,446,460
298,790
362,270
178,530
1,059,700
31,290
Commodities
403,330
1 248,800
203,000
1,942,500
1 22,500
60,200
Capital Outlay
304,100
104,600
171,600
595,440
31,000
8,050
434,600
Debt Service
Pension Cost
621,200
864,000
TOTAL
7,260,470
1,305,460
2,155,480
3,381,900
1,206,990
239,760
434,600
621,200
864,000
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BUDGET SUMMARY AND HISTORICAL PERSPECTIVE
2000.2001 1999 -00 1999.00 1998 -99
Debt Infra. Emergencj Parking Equip. Enhanced TOTAL Est TOTAL Actual
Sarvica Rani_ Sarvicaa Leta Ranlanmt 911 Rudnat Actual Rudnat
I.1
Taxes:
442,495
2,757,495
2,868,825
2,887,575
3,019,685
Property Tax
0
0
11,285
Property Tax pr yrs
80,000
100,000
90,000
100,000
87,407
Replacement Tax
450,000
440,000
428,000
426,053
Motor Fuel
2,800,000
2,725,000
2,600,000
2,531,629
Sales Tax
247,500
236,000
216,000
218,528
Local Use Tax
1,300,000
1,280,000
1,260,000
1,266,066
State Income Tax
2,100,000
2,050,000
1,950,000
2,027,473
Hotel -Motel Tax
0
License & Permits
65,000
58,000
60,000
54,175
Liquor /Food
32,500
32,500
32,500
40,588
Other Business Lic
350,000
345,000
350,000
341,663
Vehicle
299,000
355,000
297,000
608,008
Building Permits
52,500
57,500
47,500
55,353
Non - Business Lic
0
0
Charges:
82,000
78,000
62,000
66,272
Police Services
40,000
40,000
40,000
39,160
FalseAlarrns
16,0001
151,000
145,000
135,000
123,754
Dispatching Sery
159,000
125,000
5,804,000
5,815,680
5,556,000
5,366,408
User Fees
50,000
49,000
49,000
97,155
Penalties
1,800
3,100
0
30,267
Rental Income
155,000
150,000
145,000
151,425
Fran Fees - Cable
400,000
1 400,000
400,000
372,845
Fran Fees - Telephone
30,000
35,000
29,000
35,000
24,718
50/50 Program
492,000
777,500
773,499
659,500
652,453
Interfund Charges
5,000
90,000
25,000
50
Engineering Fees
Misc Rev
142,000
36,000
26,000
7,000
2,425,000
2,462,001
2,266,800
2,644,480
Interest Earnings
79,000
81,500
78,000
77,224
State Grants
200,000
238,000
15,000
574,500
490,100
527,600
768,038
Miscellaneous
220,000
239,000
210,000
163,926
Employee Cont
370,000
375,000
350,000
410,645
Ordin Violations
0
0
Transfers:
(225,000)
60,000
60,000
Transfer Charges
(125,000)
0
0
Transf Pking to St
0
0
MFT to Street
2,196,750
2,196,750
728,250
728,250
699,929
Trans to Debt Sery
200,000
(100,000)
0
Trans to INF
(40,000)
(100,000)
Trans to TIF 2
0
0
0
3,061,245
504,000
0
60,000
507,000
1 148,000
23,555,545
22,486,955
21,455,725
22,436,662
TOTAL
Expenditure
0
Categories:
21,740
6,981,390
6,364,892
6,633,720
6,198,876
Personal Services
1,250
18,600
6,000
1,144,100
879,065
944,300
793,366
Other Services
722,000
4,400
28,520
121,700
4,253,660
3,293,540
3,844,028
3,044,586
Contractual
1,300
1 5,700
1 2,887,330
2,887,866
2,763,840
2,681,997
Commodities
1'000
3,000
597,100
38,000
2,288,490
2,661,706
3,089,270
2,617,334
Capital Ouday
3,515,545
3,515,545
2,070,225
2,101,075
2,134,617
Debt Service
1,485,200
1,301,738
1,391,610
1,252,237
Pension Cost
3,515,546
722,000
7,950
1 77,560
597,100
165,70OF
22,555,715
19,459,032
20,767,843
18,723,013
TOTAL
I.1
VILLAGE OF DEERFIELD
ADMINISTRATIVE DIVISION
FUNDING SOURCE OPERATING BUDGET DEPARTMENT
General Fund 2000 - 2001 Village Manager, Finance,
Comm. Dev., Engineering
ACCOUNT
2000 -01
1999 -00
INCREASE
PERCENT
NUMBER DESCRIPTION
PROPOSED
BUDGET
(DECREASE)
CHANGE
5115
Benefits
$ 198,660
$ 184,060 $
14,600
7.9
5116
Apparel
1,030
1,000
30
3.0
5212
Travel, Training, etc.
47,110
46,390
720
1.6
5213
Printing and Advertising
45,750
41,150
4,600
11.2
5214
Communications
38,520
36,500
2,020
5.5
5315
Insurance
52,000
53,000
(1,000)
(1.9)
5316
Professional
225,730
221,400
4,330
2.0
5317
Contractual
162,400
154,500
7,900
5.1
5216
Utility Services
4,000
4,000
0
0.0
5419
Petroleum Products
2,300
2,750
(450)
(16.4)
5211
Repairs & Maintenance
760,770
81,950
(5,180)
(6.3)
5218
Miscellaneous
79,740
74,900
4,840
6.5
5318
Subsidies
47,000
47,000
0
0.0
5231
MV Maintenance
6,760
4,900
1,860
38.0
5412
Supplies
41,750
38,300
3,450
9.0
5428
Materials
1,000
1,000
0
0.0.
5431
Small Tools & Equipment
2,000
2,000
0
0.0
6111
Equipment
19,400
17,200
2,200
12.8
7317
Vehicle +Equipment Replacement
45,000
41,000
4,000
9.8
TOTAL (without salaries)
$1,096,920
$1,053,000 $
43,920
4.2
5111
Salaries
1,322,770
1,245,620
77,150
6.2
TOTAL
$2,419,690
$2,298,620 $
121,070
5.3
Per Capita Cost
$134.41
$127.69
Number of Employees:
Full time
16
16
Part time
(Full time Equivalent)
3.40
3.10
0
'
VILLAGE OF DEERFIELD
'PUBLIC
SAFETY DIVISION
FUNDING SOURCE OPERATING BUDGET
General
Fund 2000 - 2001
'
ACCOUNT
2000 -01
1999 -00
INCREASE
NUMBER
DESCRIPTION
PROPOSED
BUDGET
(DECREASE)
'5115
Benefits
$ 534,830
$ 503,860
$ 30,970
5116
Apparel
47,100
47,100
0
5212
Travel, Training, etc.
37,250
37,250
0
'
5213
Printing and Advertising
8,000
8,000
0
5214
Communications
48,000
39,300
8,700
'
5315
Insurance
136,400
136,400
0
5316
Professional
4,900
4,900
0
5317
Contractual
84,540
80,608
3,932
'
5419
Petroleum Products
36,500
36,500
0
5211
Repairs & Maintenance
24,000
24,000
0
'5218
Miscellaneous
7,100
5,100
2,000
5231
MV Maintenance
32,500
32,500
0
'
5412
6111
Supplies
Equipment
46,700
29,700
44,700
22,700
2,000
7,000
7317
Vehicle +Equipment Replacement
210,000
210,000
0
'
TOTAL (without salaries)
$1,287,520
$1,232,918
$ 54,602
5111
Salaries
3,553,260
3,387,060
166,200
'
TOTAL
$4,840,780
$4,619,978
$ 220,802
'
Per Capita Cost
$268.90
$256.64
Number of Employees:
Full time
54
54
'
Part time
(Full time Equivalent)
2.30
2.30
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DEPARTMENT
PERCENT
CHANGE
6.2
0.0
0.0
0.0
22.1
0.0
0.0
4.9
0.0
.0.0
39.2
0.0
4.5
30.8
0.0
4.4
4.9
4.8
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VILLAGE OF DEERFIELD
PUBLIC WORKS DIVISION
FUNDING SOURCE OPERATING BUDGET
DEPARTMENT
Street
Fd. Sewer Fd. 2000
- 2001
Street,
Sewer
Water
Fd. Garage Fd.
Water,
Garage
ACCOUNT
2000 -01
1999 -00
INCREASE PERCENT
NUMBER
DESCRIPTION
PROPOSED
BUDGET
(DECREASE)
CHANGE
5115
Benefits $
300,670
$ 273,330
$ 27,340
10.0
5116
Apparel
11,700
11,300
400
3.5
5212
Travel, Training, etc.
6,800
6,500
300
4.6
5213
Printing and Advertising
5,700
5,600
100
1.8
5214
Communications
36,100
30,900
5,200
16.8
5315
Insurance
215,010
215,010
0
0.0
5316
Professional
32,600
34,400
(1,800)
(5.2)
5317
Contractual
322,600
763,300
(440,700)
(57.7)
5216
Utility Services
296,400
297,100
(700)
(0.2)
5419
Petroleum Products
32,500
29,700
2,800
9.4
5211
Repairs & Maintenance
421,600
237,500
184,100
77.5
5210
Equipment Rental
11,000
12,000
(1,000)
(8.3)
5425
Salt
75,000
75,000
0
0.0
5221
Occupancy
40,000
40,000
0
0.0
5218
Miscellaneous
21,800
21,400
400
1.9
5427
Aggregates
103,400
95,500
7,900
8.3
5426
Chlorine
4,500
8,000
(3,500)
(43.8)
5432
Purchase of Water
1,800,000
1,750,000
50,000
2.9
5231
MV Maintenance
93,600
83,400
10,200
12.2
5412
Supplies
142,700
114,800
27,900
24.3
5428
Materials
196,000
182,800
13,200
7.2
5431
Small Tools & Equipment
5,400
5,300
100
1.9
6111
Equipment
106,250
52,000
54,250
104.3
5429
Street Signs
9,000
4,000
5,000
125.0
7316
Depreciation
130,000
130,000
0
0.0
7116
Bond Principal
275,000
265,000
10,000
3.8
7217
Bond Interest
210,440
221,970
(11,530)
(5.2)
7317
Vehicle +Equipment Replacement
158,000
158,000
0
0.0
TOTAL (without salaries) $5,063,770 $5,123,810 $ (60,040) (1.2)
5111 Salaries 2,018,830 1,922,340 96,490 5.0
TOTAL $7,082,600 $7,046,150 $ 36,450 0.5
Per Capita Cost $393.43 $391.41
Number of Employees: _.
Full time 32 32
Part time
(Full time Equivalent) 2.50 3.60
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BUDGET NOTES AND ANALYSIS
The Village at a Glance
Incorporated in 1903 and located 27 miles north of downtown Chicago, the Village is
predominantly a community of single family homes. The 1980 Census recorded a
population of 17;430 and 5,489 housing units within a land area of 7.0 square miles.
A 1997 special census showed a population of 18,002. The Village's population has
increased by 3.3% from 1980, whereas the number of housing units in the Village has
grown by 22.8% to 6,740, indicating a continuing trend toward smaller household sizes.
' Year Population Housing Units
1980 17,430 5,489
' 1990 17,327 6,052
Estimated 1994 17,800 6,052
Special Census 1997 18,002 6,740
' Deerfield is recognized as one of the State's wealthiest communities. In the 1990
Census, Deerfield ranked fourth in the State in terms of Median Family Income in
municipalities with populations of at least 10,000. The Village's $232,200 Median Home
Value at the 1990 Census was 187.0% greater than the statewide median of $80,900.
' Over the past ten years the Village has seen considerable building activity,
particularly in new office /commercial buildings. The southern end of the Village,
which is the Cook County portion, represented 17% of the Village's tax base and
' contains the major retailing area as well as commercial /light industrial development.
This area has grown from a 1983 equalized assessed valuation (EAV) of 26,000,000 to a
1998 EAV of 142, 091, 331. This includes the increment for a tax incremental financing
(TIF) district. Significantly, there* is no residential development in this major area.
IThe Commercial Tax Base
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In addition to the residential areas of Deerfield, the Village's tax base also includes
a number of corporate headquarters
facilities and other commercial establishments. The
'
Village's larger office buildings
are located primarily along the north -south
I -294
Tollway, which is in the western part of the Village, and the east -west Lake
Cook Road,
a four -lane road which is near the
southern boundary of the Village. Other
commercial
areas include Deerfield's downtown business district, which is undergoing a major
'
redevelopment, and various retail
and service firms along Waukegan Road and Deerfield
Road. The following table lists the ten largest taxpayers in the Village.
Percentage
'
of Total
Equalized
Village
Assessed
Assessed
Taxpayer
Business Properties Valuation
Valuation
'
MidAmerica Asset Management
Deerbrook Shopping Center $26,598,012
3.2%
Cornerstone Deerfield LLL
Corporate 500 Center 22,025,648
2.7%
'
Crane & Norcross
Taxpayer of Record
Parkway North 21,921,015
Lake Cook Office Center 18,226,850
2.790
2.2%
Travenol Lab Tax Department
Baxter - Office Buildings 15,668,076
1.99k
Estate of James Campbell
Arbor Lake Center 15,407,527
1.990
Felcor Suites Ltd, Partnership
Embassy Suites Hotel 13,251,715
1.6%
'
S.M. Brell LP
Hyatt Campus Office Park 7,243,045
.9%
Stein Lake Cook III
Office Building 6,129,874
.7%
Draper Kramer Lake Cook
Deerfield Office Center 6,129,866
.790
'
$152,601,628
18.5%
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The table below lists the ten largest employers in the Village as determined by a I
July 2000 canvass of employers.
Employer Business /Service Number of Employees
Baxter
Health Care Products
1,000
,
Hewitt Associates
Management Consulting
806
1ll. State Student Assistance
Comm Student Loans (State Agency)
550
Alliant Foodservice
Institutional Food Service
500
t
Deerfield School District 109
Elementary School District
389
'
Fujisawa Healthcare
Pharmaceuticals
350
Fort James Corporation
Paper Based Consumer Products
(Hdgtrs) 300
Wm. M. Mercer, Inc.
Management Consulting
300
Twp. High School District 113
High School District
239
'
West Group
Publishing
225
The following municipal services and facilities are available in
the Village of
Deerfield:
'
Number of Full -Time Employees (FTE) ill t
Miles of Streets 70
Miles of Alleys 4 '
Miles of Sewers 140
Police Protection:
Number of Stations 1 '
Numbers of Police Officers (authorized) 40
Library Services: '
Number of Branch Libraries 1
Number of Books 177,000 '
Circulation 340,000
Recreation Facilities: I
Number of Parks and Playgrounds 20
Park Area in Acres 288
'
Municipal Water Utility:
Population Serviced 6,050
'
Average Daily Pumpage 2,971,916 gals.
Miles Water Mains 82
t
of
Municipal and Other Governmental Services
The Village of Deerfield is governed by a President /Mayor and Board of six Trustees,
,
all of whom are elected on an at -large basis. Pursuant to a referendum on April 15,
1975, the Village is a home rule unit under Illinois law. In 1952, the Village
adopted an ordinance creating the position of Village Manager. The Manager is
responsible for the day -to -day operations of the Village and its 111 full time
'
employees (FTE), of which 40 are sworn police officers. The only collective
bargaining unit among Village employees represents the patrol officers. The Village
has a complex of governmental buildings including the Village Hall (constructed in
1959 and remodeled in 1988/89), the $980,000 Police Building addition to the Village
'
Hall, constructed in July, 1980, and the Village Hall Annex constructed in 1959
10
'
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' (also houses the township offices). The Village's $1,500,000 public library was
constructed in 1971. Recent interior improvements to the library have included an
elevator and other accessibility improvements and a new fiction room in the lower
level, completed in 1995. The main floor was renovated in 1998. In 1988 the
' Village and the Deerfield Park District constructed a $3,300,000 public works
garage. An enhanced 911 telephone emergency system was installed in 1991.
Deerfield has purchased Lake Michigan water from the City of Highland Park on a
' contractual basis since 1913. The Village maintains three pumps at the reservoir in
Highland Park and has 82 miles of water mains through which approximately one
billion gallons of water per year flow.. The Village has a one million gallon
elevated tank and a 4.3 millon gallon underground reservoir. The adjacent Village
' of Riverwoods purchases approximately one -third of its water supply from Deerfield
(the balance of Riverwoods is served by private wells).
Water Improvement
' The Village is in the process of building a transmission main and a 2,000,000 gallon
reservoir. It is anticipated that this will satisfy the Village's need for potable
water capacity until the year 2021. See Water Improvements, page 51.
' The Village is served by separate sanitary sewers (70 miles) and storm sewers (70
miles) with treatment provided by the Village owned sewage treatment plant. The
Village's most recent treatment plant expansion was completed in 1978. The
Village's 25% share of the $4.7 million cost was funded with general obligation
' bonds. The plant has a hydraulic design capacity sufficient to serve a population
of 30,000. The Village anticipates this capacity will be sufficient for the
foreseeable future.
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iJo e)*M03 47 FY."
BUDGET PREPARATION AND LEGISLATIVE ENACTMENT FOR FISCAL YEAR 2000 -01
DATES
OPERATING TIMETABLE
RESPONSIBILITY CENTER
January 10 -28
- Preparation of department
Department heads,
budgets
Staff
January 28
- All departmental budgets returned
to Village Manager for review
January 31-
- Manager reviews budget with
Village Manager,
February 11
department heads
Finance Director,
Department heads
February 14
- Completed budgets to Finance
Finance Department
Department for computation and
typing; further review when necessary
March 3
- Budget to Mayor and Board of Trustees
Finance Department
for review
March 3 -17
- Review by Mayor and Board of Trustees
Mayor and Board
of Trustees
March 6
- Adopt ordinance calling for tentative
Board of Trustees
budget and publication
March 9
- Legal publication of notice of public
Staff
inspection of budget
March 9
- Proposed budget placed on file for
Staff
review by public
March 20
- Commence budget review meetings
Mayor and Board of
Trustees,
Finance Director,
Department heads
April 6
- Notice of budget hearing
Staff
April 17
- Public hearing and Board meeting
Resolution by Mayor
and passage of the budget
and Board of
Trustees
April 30
- Budget Effective Date
May 1 -April 30
- Implement and Administer Budget
Staff
May 1 -April 30
- Review of Progress toward Goals
Staff, Mayor and
and Objectives
Board of Trustees
December 6
- Board Commentary on 2000 -01 Budget
Mayor and Board
of Trustees
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MAJOR BUDGET POLICIES AND OBJECTIVES
VILLAGE GOALS
• To maintain a safe, healthy atmosphere in which to live and work.
• To provide for the Village's long term financial stability.
• To respond in an efficient and effective manner to community needs.
MAJOR BUDGET POLICIES FOR THIS FISCAL YEAR
• Base Salary Increase - 3.75%
• Village property tax decrease (9th in a row)
• No increase in water, sewer, or refuse rates.
• Capital Projects -
Water System Improvements: Improvements consist of a new reservoir,
pump station and transmission main. Financing is to be done by a bond
issue and internally raised funds. On 12/15/97 a $5,000,000 bond issue was
sold to begin the water improvement program. Capital Project item #24.
Street Rehabilitation Project of $518,000. Capital Project item #5.
Downtown Redevelopment, Villacte Center:
Deerfield Scuuare - The Village has completed its obligations on the
project except for the long term debt and except for adjacent road
work, Project #31 in the amount of $769,000.
South Commons - Approximately $112,000 remains to be spent for road
work. Capital Project item #30.
Deerfield Centre - The Village has budgeted $1,113,000 to complete the
site preparation for the development. Capital Project item #29.
ANALYSIS OF MAJOR BUDGET POLICIES AND OBJECTIVES:
Water System Improvements. The Village has begun planning for water system
improvements of approximately $8,500,000. These improvements will consist of
additional water storage, pumping and transmission mains. These are the first
major improvements to the water system in approximately 25 years. The Village
sold a $5,000,000 bond issue in December of 1997. Any additional funds will
come from Water Department revenues.
BUDGET PROCESS
The budget is a master financial plan which represents services which will be
provided to the community and the sources of funds required to perform these
services. The budget developed by the Village is regulated through the
Illinois Statutes. The Village is a home rule city. As a home rule city, the
Village has: (1) a wider range of revenue items available, (2) no tax rate
maximum, and (3) the ability to issue general obligation debt without limit.
The Village has been sparing in the use of the tax levy (see page 26), and the
only home rule revenue source utilized by the Village is a 6% hotel tax which
provides projected revenue of over $2,100,000. The Budget Act allows for
control of the budget at the fund level. However, the Village requires its
department heads to control their budgets at the departmental level.
The budget process is analyzed in two separate parts - the operating budget
and the capital program. The process has many connecting points, and care is
taken to not neglect one for the other. Both the capital and operating
budgets should be viewed over a period of time in excess of the budget year.
The operating and capital budgets are developed with a focus on long term
solvency. To maintain a long term focus, the Village uses presentations of
projected figures for the operating budget for two future years, in addition
to the budget year, as well as the five year capital project budget.
13
Budget Amendment. While it is rare for the Village to amend the budget,
the Village can do so. Two- thirds of the corporate authorities then holding
office may revise the budget providing that funds are available for the
designated purpose.
Bond Issues. The Village has not sold a bond issue since 1997 -98. These
were $17,000,000 for the Village downtown redevelopment project and $5,000,000
for the beginning of the Village water renovation project. These issues will
not impact the property tax levy. The water bonds will be paid out of water
fund revenues and the downtown redevelopment bonds will be paid from TIF
proceeds.
Operating Budget. The budget.process is a continuous one for Village
staff, the Village Manager and members of the Board of Trustees. There is a
constant review of priorities and goals and the means to accomplish them. In
joint meetings with department heads, supervisors prepare their operating
budgets, which are reviewed and adjusted by the department head, prior to
further review by the Finance Director and the Village Manager. After these
reviews by the village staff, the preliminary budget is prepared and sent to
the Mayor and Board of Trustees. At that point, the Finance Committee of the
Board of Trustees meets to review the budget. The committee's analysis is
wide ranging, including discussion of all operating expenditures, existing and
potential revenue sources, and requirements of the Village's physical plant.
In conjunction with its review of specific programs and services, the
Committee also discusses the present and future needs of the citizenry.
Capital Program. In its capital projects program, the Village identifies
construction expenditures in excess of $5,000. These expenditures are shown
in the capital projects budget, pages 148 thru 153. These projects are
brought to the Village's attention, generally by the Director of Public Works
and Engineering, other Village personnel, the Village Board, members of the
public, or by outside professional consultants. These items are prioritized
by staff members, commencing with the Director of Public Works and
Engineering, the Village Manager and the Finance Director. They are then
submitted to the Village Board for consideration, prior to presentation at a
public hearing. During the process of prioritization, the available methods
of financing are also reviewed.
Effects of Capital Proiects on Operating Budget. The Capital Improvement
Program can be divided into three parts: Maintenance, Improvements and
Additions, and Redevelopment.
Maintenance. It is difficult to assign a savings value to
maintenance programs; however, as a rule of thumb, money spent on the
rehabilitation of streets, that is, bringing a marginal street up to standard,
adding curb and gutter where needed, as opposed to complete reconstruction of
the street, has a factor of about 6 to 1. The $500,000 that the Village is
spending on street maintenance would eventually save in excess of $4,000,000
over complete reconstruction.
Improvements and Additions. There are no additions to the Village
Capital Plan which require additional personnel. The only additions which
appear to have additional costs involved are some of the street lighting
projects. The electricity for street lighting is covered under the Village's
franchise agreement with Commonwealth Edison, so electrical costs are free;
however, the maintenance of an intersection is approximately $1000 per month.
Redevelopment. Redevelopment of the Village's downtown is into
its second fiscal year. It is estimated that the cost to the Village will be
approximately $150,000 in lost sales tax during the period of construction,
spread over two fiscal years. It is projected that sales tax in the new
development will be approximately $350,000 per year, an increase of 200% -300 %.
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IBASIS OF BUDGETARY ACCOUNTING
Basis of accounting refers to when revenues and expenditures or expenses are
' recognized in the accounts and reported in the annual budget.
All Governmental Funds (General Fund, Special Revenue Funds, Capital
Project Funds) are accounted for using the modified accrual basis of.
' accounting. Their revenues are recognized when they become measurable and
available as net current assets. The Village's share of State - assessed income
taxes, gross receipts, and sales taxes are considered "measurable" when in the
hands of intermediary collecting governments and are recognized as revenue at
that time. Anticipated refunds of such taxes are recorded as liabilities and
reductions of revenue when they are measurable and their validity seems
certain.
' Expenditures are generally recognized under the modified accrual basis of
accounting when the related fund liability is incurred.
The Village charges operating departments for equipment and motor vehicles
' based on the current market value and estimated years of useage. These funds
are accumulated in the Vehicle and Equipment Replacement Fund until the
equipment or motor vehicles are purchased.
' Agency Fund assets and liabilities are accounted for on the modified
accrual basis.
All Proprietary Funds and Pension Trust Funds (Enterprise, Internal
' Service, Police Pension) are accounted for using the accrual basis of
accounting. Their revenues are recognized when they are earned, and their
expenses are recognized when they are incurred. Unbilled Waterworks and
Sewerage Fund utility service receivables are recorded at year end.
BUDGET AND FINANCE POLICY
Infrastructure Management. The Village believes that ongoing maintenance
' of its infrastructure and equipment is of prime importance to reduce the risk
of emergency repairs and avoid the cost increases of deferred maintenance. To
finance capital projects, the Village utilizes standard capital raising
techniques such as General Obligation and Revenue Bond Issues as well as pay-
' as- you -go practices when reasonable. Two examples of the pay -as -you go
program are (A) the Vehicle and Equipment Replacement Fund and (B) the
Infrastructure Replacement Fund. The purpose of the Vehicle and Equipment
Replacement Fund is to keep annual expenses in balance while providing
sufficient funds for the replacement of vehicles and major equipment items
which cost in excess of $5,000. The Vehicle and Equipment Replacement Fund is
fully funded. The Village also has established an Infrastructure Replacement
Fund to provide funding for ongoing maintenance of the Village's
infrastructure, primarily streets and underground improvements. This year the
Infrastructure Replacement Fund will fund $722,000 for street resurfacing and
renovation. In the last ten years the Village has resurfaced or rehabilitated
approximately 50t of all streets in the Village. The Village has begun a
' water system imrovement program which will increase storage, transmission and
pumping capacity.
DEBT POLICY
' The Village of Deerfield is a home rule municipality and, as such, has no debt
limitations. If, however, the Village was a non -home rule municipality,
according to Illinois statutes, its available debt limit would be as follows:
' Assessed Valuation - 5/1/98* $677,651,742
Legal Debt Limit - 8.625 58,447,463
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Amount of Debt Applicable to Limit 5,825,000 '
Legal Debt Margin Available 52,622,463 t
*1998 equalized assessed valuation
The figures demonstrate that the Village has been frugal in its use of its
home rule debt authority. '
The Village's ratio of net bonded debt to be paid from property tax is .86 %,
approximately .29% of its estimated full values. This compares with a median
average of 1.738 of estimated full value for cities of 10,000- 24,999 in '
Moody's report on 1997 valuations.
In determining the source of funds for major projects, the Village's
particular borrowing requirements are identified and analyzed. In light of '
these requirements, the Village balances its available cash and the
possibility of using local improvement or special taxing districts, lease
financing and long term debt. As part of the review, interest rate cycles and
the current level of Village debt are considered. The Village also reviews t
the potential for issuing short term versus long term debt. The Village's
current bond rating is AAA by Moody's, issued in December 1997.
The Village's policies in the issuance of debt are (1) to attempt to keep a '
relatively even debt service levy, allowing it to increase as new equalized
assessed valuation is available and as capital needs arise. The Village must
reconcile the objective for a stable levy with the fact that delayed
improvements or maintenance often have a higher true cost. Summarily, the '
goal to keep an even debt service levy must be balanced against the necessity
of the project. (2) The Village will not issue long term debt for short term
projects. The life of the financing must not exceed the life of the project.
The use of long term debt is subject to careful review by the Board of '
Trustees.
ACCOUNTING, AUDITING AND FINANCIAL REPORTING POLICIES t
1. An independent audit will be performed annually.
2. The Village will produce annual financial reports in accordance with
Generally Accepted Accounting Principles (GAAP) as outlined by the '
Governmental Accounting Standards Board.
3. The Finance Department will report to the Mayor and Board of Trustees and
to the departments on a monthly basis the amount of funds expensed or
expended for the month and year -to -date vs. budget and projected. '
4. The Finance Department will also report on an ad hoc basis on any other
financial items which will affect the Village's financial picture.
MAJOR REVENUES IN EXCESS OF $800,000 '
Property Tax - $2,757,495. The Village's second largest revenue item is
the property tax. Deerfield is a home rule municipality, and, as such, has no
limit on the amount it can levy for property taxes. (The Village collection t
on its property tax levy has averaged 99.5% over the last five years). The
Village has been sparing in its use of the property tax levy as is shown in
the chart on page 26. For the past five years the Village's property tax levy
has declined both in tax rate and real dollars. The property tax is primarily '
used for: Debt Service - 160, Pensions - 45%, Refuse Services - 27%, Street
Department - 12%.
Sales Tax - $2,800,000 projected - Sales tax, which is now the Village's '
largest single revenue item, is a 1% tax on the exchange of all tangible
personal property within the Village. This tax is collected by the State and
remitted to the Village. The Village is projecting an increase from fiscal
year 1998 -99 due to the addition of a significant retailer. In spite of '
16 1
' significant construction in the central business district, the sales tax is
reacting strongly. In 1998 -99 sales taxes collected were $2,531,629. The
' increase is largely due to an additional retailer coming into the Village.
Income Tax $1,300,000 projected The Village receives a portion of the
State of Illinois Income Tax receipts. This projection is consistent with
' the estimates of the Illinois Department of Revenue.
Hotel /Motel Tax - $2,100,000 projected This revenue estimate is based
on historic occupancy levels and room charges.
' Interest Earnings - $2,425,000 projected - The largest dollar amount of
interest is earned in the Police Pension Fund, where $1,450,000 is budgeted.
The projections are based on existing investments and on amounts to be
' invested in the coming year. In addition, in the operating funds, the
projection of $675,000 in interest revenue is based on a 90 -day treasury bill
earning at a rate of 5.259..
' User Charges - Budgetary policy requires that those funds which can be
reasonably financed by a user charge be so financed.
Water - $3,550,000, the budgeted amount for water sales, is based on
' the rate of $2.65 per 100 cubic feet.
Sewer - $1,640,000, the budgeted amount for sewer charges, is based
on current usage and the sewer charge of $1.83 per 100 cubic feet which
increased on May 1, 1999. This was an increase from the $1.55 fee which was
' enacted on April 18, 1994.
Refuse - $330,000, the budgeted amount for refuse billing, is based
on the existing rate and the existing number of homes.
' Revenue Estimates - Village policy requires that revenue estimates be
based on conservative projections. It is unusual for actual Village revenues
to fall short of projections. In the past, this standard has been
' consistently accomplished.
EQUALIZED ASSESSED VALUATION FOR TAX PURPOSES
' Net for Taxing Incremental
Tax Levy Year Purposes Valuation Total
1993 $570,794,665 $113,121,403 $683,916,068
' 1994 583,049,834 108,488,071 691,537,905
1995 603,544,983 113,992,115 717,537,098
1996 624,187,752 123,787,468 747,975,220
1997 648,880,301 135,365,481 784,245,782
' 1998: Cook County 83,108,269 58,983,062 142,091,331
Lake County 594,543,473 88,593,934 683,137,407
' Total: $677,651,742 $147,576,996 $825,228,738
FINANCIAL CONDITION OF THE FUNDS
' Fund - The fund is a self balancing group of accounts which includes
revenues, expenditures, assets and liabilities. Each fund has some specific
purpose, either funding a pension, providing for the treatment of sewage, or
funding capital maintenance or replacement programs. The way to distinguish a
' fund from an activity is that a fund will have exclusive revenue items as well
as expenditures. Normally expenses are to be balanced with revenues within a
fund.
1 17
Generally, the funds of the Village are in sound condition and, if the budget
performs as projected, they will continue to have available balances by year
end. The exception to this, as currently budgeted, is the Emergency Services
Fund.
FINANCIAL CONDITION OF THE VILLAGE
The Village continues to be in sound financial condition. This is evidenced
by:
1. Moody's rating of AAA.
2. Continuation of additions to General Fund Revenue.
3. Revenue continuing to expand at a sustainable rate.
4. Debt levels are low compared to national levels.
5. Continued improved funding of pension funds.
6. Continuing maintenance of the Village plant and equipment.
7. Full funding of the Vehicle and Equipment Replacement Fund.
FUTURE YEARS PROJECTIONS
The Village projects its Operating Fund two years into the future. Estimates
are conservative. The Village is assuming a general increase of 39. for items
not guaranteed by contract or other similar surety.
COMMUNITY EVENTS
A 400 unit subdivision which is a mixture of single family homes, townhomes,
and condominiums has been completed and is fully occupied. The Village did
not expand its construction inspection staff but used outside services for
some plan review.
DOWNTOWN REDEVELOPMENT
Southwest Ouadrant: An area comprised of approximately 17 acres is the
subject of a redevelopment agreement which required the razing of
approximately 140,000 square feet of retail, office and residential properties
which will be replaced by 255,000 square feet of retail and office space. The
development is being built by CRM Properties, Inc. The Village has acquired
the land and construction has begun. Occupancy began in April 2000 and will
be completed by spring of 2001.
Southeast Ouadrant: Mesirow Stein is the developer of approximately five
acres at the southeast corner of Deerfield Road and Waukegan Road. The
Mesirow Stein development will contain approximately 50,000 square feet of
retail and office space and 60 apartments. Construction began in spring of
2000, with completion anticipated in summer of 2001.
South Commons. James Company is the developer of the South Commons, an
area southwest of the downtown area. The plan calls for approximately 150
units of condominiums and townhomes on approximately 10 acres. Construction
began in the spring of 2000. Completion is anticipated in the summer of 2001.
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1
VILLAGE OF DEERFIELD, ILLINOIS
' SUMMARY OF SIGNIFICANT ACCOUNTING AND BUDGETING POLICIES
The Village of Deerfield, Illinois, was incorporated April 14, 1903. The Village
' operates under a Board /Manager form of government and provides the following
services as authorized by its charter: public safety (police), highways and
streets, sanitation, health and social services, culture, recreation, public
improvements, community development and general administrative services.
' The accounting policies of the Village of Deerfield, Illinois, conform to
generally accepted accounting principles as applicable to governments.
The following is a summary of the more significant policies.
' A. Reporting. Entity and Its Services
B. Basis of Presentation - Fund Accounting
' The accounts of the Village are organized on the basis of funds, each of which
is considered a separate accounting entity. The operations of each fund are
accounted for with a separate set of self - balancing accounts that comprise its
' assets, liabilities, fund equity, revenues, and expenditures, or expenses, as
appropriate. Government resources are allocated to and accounted for in
individual funds based upon the purposes for which they are to be spent and the
means by which spending activities are controlled.
' General Fund - The General Fund is the general operating fund of the Village.
It is used to account for all financial resources except those required to be
accounted for in another fund.
' Special Revenue Funds - Special Revenue Funds are used to account for the
proceeds of specific revenue sources (other than special assessments or major .
capital projects) that are legally restricted to expenditures for specified
' purposes. The following funds are Special Revenue Funds:
Enhanced 911
Street
' Motor Fuel Tax
IMRF
Emergency Services
' Debt Service Fund - Debt Service Funds are used to account for the accumulation
of resources for, and the payment of, general long -term debt principal, interest,
and related costs. The Debt Service Fund has been treated as a single fund and
budgeted in a like manner by the Village.
' Capital Project Funds - Capital Project Funds are used to account for financial
resources to be used for the acquisition or construction of major capital
facilities (other than those financed by Proprietary Funds, Special Assessment
' Funds, and Trust Funds). These projects are budgeted in the Capital Projects
Budget. In addition, the following funds are Capital Project Funds:
Infrastructure Replacement Fund
' Vehicle and Equipment Replacement Fund
Enterprise Funds - Enterprise Funds are used to account for operations (a) that
are financed and operated in a manner similar to private business enterprises,
' where the intent of the governing body is that the costs (expenses, including
depreciation) of providing goods or services to the general public on a
continuing basis be financed or recovered primarily through user charges; or (b)
where the governing body has decided that periodic determination of revenues
' earned, expenses incurred, and/or ,net income is appropriate for capital main-
' 19
tenance, public policy, management control, accountability, or other purposes.
The Village has the following Enterprise Funds:
Water Fund
Sewer Fund
Refuse Fund
Parking Lot Funds
Internal Service Funds (Garage) - Internal Service Funds are used to account for
the financing of goods or services provided by one department or agency to other
departments or agencies of the Village, or to other governments, on a
cost - reimbursement basis. The Village has one Internal Service Fund which is the
Garage Fund.
Trust and Agency Funds (Police Pension) - Trust and Agency Funds are used to
account for assets held by the Village in a trustee capacity or as an agent for
individuals, private organizations, other governments, and /or other funds. These
include Pension Trust and Agency Funds. Pension Trust Funds are accounted for
in essentially the same manner as proprietary funds since capital maintenance is
critical. Agency Funds are custodial in nature (assets equal liabilities) and
do not involve measurement of results of operations. The Police Pension Fund is
the only Trust Fund within the Village.
Component Unit - Deerfield Public Library - The Deerfield Public Library has a
separately elected seven - member board which annually determines its budget and
resulting tax levy. Upon approval of the Government, the levy is submitted to
the County. All debt of the Library is secured by the full faith and credit of
the Government which is wholly liable for the debt. The Library, while servicing
the general population of the Government, does not provide services entirely to
the Government. Because the Library possesses the characteristics of a legally
separate government and does not service the primary government, the Library is
reported as a component unit in this budget.
C. Basis of Accounting
Basis of accounting refers to when revenues and expenditures or expenses are
recognized in the accounts and reported in the annual budget.
All Governmental Funds (General Fund, Special Revenue Funds, Capital Project
Funds) are accounted for using the modified accrual basis of accounting. Their
revenues are recognized when they become measurable and available as net current
assets. The Village's share of State - assessed income taxes, gross receipts, and
sales taxes are considered "measurable" when in the hands of intermediary
collecting governments and are recognized as revenue at that time. Anticipated
refunds of such taxes are recorded as liabilities and reductions of revenue when
they are measurable and their validity seems certain.
Expenditures are generally recognized under the modified accrual basis of
accounting when the related fund liability is incurred.
Agency Fund assets and liabilities are accounted for on the modified accrual
basis.
All Proprietary Funds and Pension Trust Funds (Enterprise, Internal Service,
Police Pension) are accounted for using the accrual basis of accounting. Their
revenues are recognized when they are earned, and their expenses are recognized
when they are incurred. Unbilled Waterworks and Sewerage Fund utility service
receivables are recorded at year end.
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' 21
Village of Deerfield
2000 Property Tax Levy with five year comparison
Proposed
Fund
1996
1997 j 1998
1999
2000
(Proposed)
Street
330,000
� I
1
330,000 i 330,000
330,000
330,000
IMRF
510,0001
510,0001 510,000!
500,000
490,000
FICA j
400,0001
400,000 400,000,
400,0001
400,000
Police Pension
240,000
280,000 300,000
320,000
340,000
Scavenger 1
725,000
725,000 i 740,000',
755,000 I
755,000
Debt Service ( net)
B9 i3i
6991551 619T105 j
553.823
4 ,495
Total Village
3,005,155
2,944,1551 2,899,1051
I
2,858,825
2,757,495
Library
21. 09,487
1.269,000 1,343,0001
1,420,000
1 384 0
Combined Levy
4,214,642
4,213,155] 4,242,105;
4,278,825
4,141,495
Tax Rate.History
EAV
624,187,752
648,880,301 677,651,742
700,000,000
715,000,000
Tax Rate( per $100)
i
(est)
(est)
Village
0.481
0.454 0.4281
0.408
0.386
Library
0.194
0.196 0. 198!
0.203
0.194
Combined
0.675
0.6491 0.6261
0.611,
0.579
' 21
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THIS IS A BLANK PAGE '
1
' Property Tax Dollar Apportionment (1)
_ 1998 'Tax Levy Collected in 1999
'School Distri(
109
' 36.0%
Village of
Deerfield
6.4%
School District
113
27.0%
)unty
YO
Deerfield
ublic Library
2.9%
Park District
6.1%
Fire
'revention
District
7.8%
ellaneous
2.9%
(1) The Village is in several taxing districts. The illustrated
apportionment is generally representative of the Village as a whole
22
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Budget Dollar, Where It Comes
From 2000 -2001
State Income Tax
5.4%
Municipal Sales
Tax
12.7%
Village Other
12.7%
Cash
Hotel Tax Balance /Transfers
0
° 12.0%
Motor Fuel Tax
1.9%
Vehicle Stickers
1.5%
Refuse Charges
1.5%
Water Charges
14.8%
Interest Earnings
10.4%
Village Property
Tax
11.5%
Sewer Charges
6.9%
This chart illustrates the major funding sources of the Village. Contrary to popular
opinion, property tax is less than 12% of the Village's funding sources.
23
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i
Budget Dollar, Where It Goes
2000 -2001
Miscellaneous General Government
8.7% 10.7%
General Obligation.
Debt.,
' �$j..q..g. .
15.6% = =.Qap:ifik 4 ,.Al
=: Water
.:,. r -
r r# 4 414 4-14
4 g441 .4 9:# 1 +4++
+�w ## Scavenger
MFT
q'k•jF . ?.. it ' ?i >2:8. # # # # ### 1.9%
Police Includes
,..
Pensions ;;,..;R :;.,, :,..,:, >,.•,...: Sewer
24.2% 9.6%
., r
Street
9.0%
The largest use of the Village's resources is the Public Works Department.
The primary source of their funding comes from user charges. The second
largest user of the Village's resources is the Police Department.
Public Works (40.8 %) - !Mater, Sewer, Street, Scavenger and iYIFT
z.
2 '.
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1
' CHART 4
PROPERTY TAX COMPARISON
' Equalized Assessed Valuation 1990 -2000.
!➢DD and 2000 athmad
1990 1081 1982 191
1
77re Village tax levies have increased
' only moderately If at all.
1
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' 0.65 r _
0.5 I' —
8 0.56 :=
0.46 ---
a.
0.4 r
I,
0.35 !,
'
1990
1981
Lovy Years
In the property Tax System, Equalized Assessed
Valuation Tax Levies and Tax Rates are
internvined In the Village of Deerfield , the
EqualizaWAssessed Valuation has risen sharply.
Tax Levies 1990 -2000
Ymwftpomd
3300
X200
3100
3000
I
2500
2700
1950 1091 1592 1903 19&1 1995 1595 1997 1995 1955 2000
Levy Yearn
Tax Rates 1990 -2000
1809 and 2000 Esdimted
1892 1083 1094 1095 1995 1997 1895 1999 2000
Levy Yeam
The result is a greatly reduced
tax levy.
25
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CHART 5
PROPERTY TAX COMPARISON
These graphs depict the property tax bill on one specific property. It shows that the Village's
share is a small portion of the total and the dollar amount received by the Village has
remained constant.
6500
6000
5500
co
6 5000
4500
4000
3500
1989 1990 1991 1992199319941995199619971998
Levy Years
Property Tax Bill
Specific Property e
Village Property Tax
Specific Property
440
it it
i
420
iF
m --
c 400 7
380 I
360 "
1989 1990 1991 1992 1993 1994 1995 1996 1997 1998
Levy Years
✓illage Percentage of Property Tax Bill
Fn
x 0.,
a
0.09
a
6 0.08
c
0
a 0.07
a�
U O6
5
1989 1990 1991 1992 1993 1994 1995 1996 1997 1998
Tax Levy Years
Total
Village's i
s Percentage
-- — '
P161
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Village of Deerfield
Full Time Employees
as Budgeted
'DEPARTMENT
94
95 96
97
98 99
00
01
i
i
'VILLAGE MANAGER
FINANCE
3
7
31
7
31.
7'
31
71
3 j 3
7 7
3'
71
3
7
ENGINEERING
1
1
1 1
1
1 1
1
1
COMMUNITY DEVELOPMENT
5
5!
5
5
5 5
5
5
(PUBLIC WORKS:
!
I
1
ADMINISTRATION
4
3'
3'
3'
3' 3'
3'
3
STREETS
7
71
7
7
7 7'
7
7'
UTILITIES MAINTENANCE
11
11,
11
11
11 11
12
12
SEWAGE TREATMENT PLANT
8
8
8
8
8 8
8
8
GARAGE
2
2
2
2
2 2
2
21
TOTAL PUBLIC WORKS
32
31
31
31
31 31
32
32
POLICE:
ADMINISTRATION'
9
9
9
9
9 9
9
9
COMMUNICATIONS
4
6
6
6
7 7
7
7
INVESTIGATIONS
3
3
3
3
3 3
3
3
PATROL
29
29
29
29
31 31
31
31
YOUTH SERVICES
4
4
4
4
4 4
4
4
TOTAL POLICE
49
51
51
51
54 54
54
54
TOTAL
97
98
981
98,
101 101
1021
102
27
28
Village of Deerfield
Part Time Employees
Full Time Equivalent
DEPARTMENT
94
95
96
97
98
99
00
01
VILLAGE MANAGER
0.6
0.8
1.01
1.0
1.1
0.6
0.6
0.8;
FINANCE
2.0
1.9
1.8
1.8
1.0
0.7
0.8
0.8
ENGINEERING
0.0
0.0I
0.01
0.3
0.0
0.01
0.1
0.1
COMMUNITY DEVELOPMENT
1.6
1.71
1.6
1.6.
1.0
0.9
1.6
1.7'
PUBLIC WORKS:
STREETS
1.5
0.9
1.8
1.8
1.1
1.0
1.8
1.0
UTILITIES MAINTENANCE
0.4
0.7
1.211
1.2
1.11
1.2
1.3
1.0
SEWAGE TREATMENT PLANT
0.3'
0.3'
0.4
0.4
0.6'
0.5'
0.5
0.5'
TOTAL PUBLIC WORKS
2.3
1.9
3.4
3.4
2.8
2.7
3.6
2.5
POLICE:
ADMINISTRATION
0.5
0.1
0.0
0.0
0.0
0.0
0.0
0.0
COMMUNICATIONS
0.4
1.6
0.5
0.5
0.0
0.4
0.6
0.6
PATROL
2.0
2.2
1.8
1.8
1.8
1.7
1.7
1.7
TOTAL POLICE
2.9
3.9
2.3
2.3
1.8
2.1
2.3
2.3
PARKING LOTS
0.4
0.3
0.4
0.4
0.0
0.0
0.0
0.0
TOTAL
9.7
10.4
10.5
10.7
7.7
7.0
9.0
8.2
28
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ADMINISTRATIVE DIVISION and
' PUBLIC SAFETY DIVISION
SOURCES OF FUNDS AND EXPENDITURES
'FUNDING SOURCE ACTUAL AND PROPOSED
General Fund
'
1998 -99
ACTUAL
1999 -00
BUDGET
1999 -00
ESTIMATE
2000 -01
PROPOSED
'
REVENUE:
Municipal Sales Tax
$ 2,531,629
$ 2,600,000
$ 2,725,000
$ 2,800,000
'
Local Use Tax
218,528
216,000
236,000
247,500
State Income Tax
1,266,056
1,260,000
1,280,000
1,300,000
'
Hotel Tax
2,027,473
1,950,000
2,050,000
2,100,000
Beer - Liquor Licenses
54,175
55,000
53,000
60,000
Food Licenses
4,297
5,000
5,000
5,000
'
Other Business Licenses
36,291
32,500
321500
32,500
Non - Business Licenses
55,353
47,500
57,500
52,500
'
Building Permits
608,008
250,000
325,000
250,000
Special Police Services
66,272
62,000
78,000
82,000
'
Dispatching Services
123,754
120,000
130,000
135,000
Engineering Charges
g g 9
50
25 000
,
90 000
,
5,00.0
Ordinance Violations
410,645
350,000
379,000
370,000
tInterest
Earnings
550,901
350,000
5251000
350,000
Rental Income
20,792
1,600
3,100
1,800
Miscellaneous
39,134
52,000
35,099
52,000
'
False Alarms
39,160
40,000
40,000
40,000
1
Franchise Fees - Cable TV
Franchise Fees - Telephone
151,425
1
140,000
0
1501000
0
155,000
0
Telecommunication Fees
370,345
400,000
400,000
400,000
'
State Grants
1,678
2,000
5,500
2,000
Federal Grants
52,500
45,000
45,000
45,000
Transfer Charges
60,000
60,000
60,000
60,000
'
Transfer to Other Funds
(191,882)
- 30 0,000)
(
(1,360,335)
- 74 0,000)
(
'
TOTAL REVENUE
$ 8,496,585
$ 7,763,600
$ 7,344,366
$ 7,805,300
TOTAL EXPENDITURES
$ 6,430,996
$ 6,918,598
$ 6,567,427
$ 7,260,470
'
NET CHANGE
$ 2,065,589
$ 845,002
$ 776,938
$ 544,830
1
29
ADMINISTRATIVE DIVISION and
PUBLIC SAFETY DIVISION
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
General Fund
REVENUE:
Municipal Sales Tax
Local Use Tax
State Income Tax
Hotel Tax
Beer - Liquor Licenses
Food Licenses
Other Business Licenses
Non - Business Licenses
Building Permits
Special Police Services
Dispatching Services
Engineering Charges
Ordinance Violations
Interest Earnings
Rental Income
Miscellaneous
False Alarms
Franchise Fees - Cable TV
Franchise Fees - Telephone
Telecommunication Fees
State Grants
Federal Grants
Transfer Charges
Transfer to Other Funds
TOTAL REVENUE
TOTAL EXPENDITURES
NET CHANGE
30
2001 -02 2002 -03
PROJECTED PROJECTED
$ 3,000,000
$ 3,150,000
252,500
258,500
1,350,000
1,400,000
2,150,000
2,200,000
65,000
65,000
5,000
5,000
32,500
32,500
52,500
52,500
250,000
250,000
82,000
82,000
135,000
135,000
5,000
5,000
370,000
370,000
350,000
350,000
1,800
1,800
52,000
52,000
40,000
40,000
160,000
170,000
0
0
400,000
400,000
2,000
2,000
45,000
45,000
75,000
75,000
(1,060,000)
(1,350,000)
$ 7,815,300 $ 7,791,300
$ 7,462,283 $ 7,690,340
$ 353,017 $ 100,960
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GENERAL ADMINISTRATION
MAYOR AND BOARD OF TRUSTEES
The legislative branch of the Village is responsible for interpreting
the wishes of the community and determining the policies under which the
Village operates. The people elect the Mayor and six Trustees who serve
gratis.
BOARDS, COMMISSIONS, AND COUNCILS
There are nineteen independent commissions, councils, and boards
authorized by the Mayor and Trustees or required by State law that are
appointed to advise and assist the Board of Trustees in its policy
decisions. These councils also conduct hearings that pertain to their
function. All positions on these boards are non - salaried.
1. Board of Local Improvements - Consists of seven members (the
Mayor and the Board of Trustees). Makes recommendations to
the Trustees regarding those things that it feels should be
done to improve the Village by special assessment, special
taxation, or otherwise. The Village Clerk is secretary to
the Board.
Plan Commission - Consists of seven members plus the Mayor
(ex- officio), serving three -year overlapping terms, except
the Mayor who serves a four -year term. Members are appointed
by the Mayor with the advice and consent of the Board of
Trustees, and the chairman is designated for a one -year term
in the same manner. The Planning Commission is responsible to
the Board of Trustees for holding public hearings and making
recommendations regarding the Comprehensive Plan, annexation,
sub- division, and zoning (land use, ratio of building to land
area, and building height).
' 3. Board of Zoning Appeals - Has seven members who serve five
year overlapping terms. Appointed by the Mayor with the
advice and consent of the Board of Trustees. Responsible to
the Board of Trustees to hear and make recommendations on
' applications for variations to the provisions of the zoning
ordinance, and to hear and rule on appeals from orders or
decisions made by the administrative officer enforcing the
zoning ordinance.
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Board of Police Commissioners - Consists of three members,
each serving three -year overlapping terms. No more than two
members may be from the same political party. Appointed by
the Mayor with the advice and consent of the Board of
Trustees. Responsible for all appointments, promotions, and
dismissals in the police force; conducts entrance and
promotional examinations.
Police Pension Board - Has five members who serve two -year
terms, including two civilians appointed by the Mayor, two
members elected from the police force, and one member elected
from the beneficiaries of the pension fund. Determines
eligibility of applicants, distributes funds, manages,
invests, and controls the police pension fund.
1 31
i
8. Youth Council - Consists of twelve members appointed by the '
Mayor with the advice and consent of the Board of Trustees for
three -year overlapping terms. Studies and investigates
activities which might involve or contribute to the delinquency
of juveniles and makes recommendations to the Village Mayor and
Board of Trustees regarding legislation or action to protect the ,
youth of the Village.
9. Human Relations Commission - Consists of seven members appointed
by the Mayor with the advice and consent of the Board of '
Trustees for three -year overlapping terms. Studies and
recommends means of developing better relations between people,
cooperates with the State and Federal agencies, and issues such '
publications and reports as it and the Board of Trustees
consider in the public interest.
10.
Manpower Commission - Consists of five members appointed by the
6. Safety Council - Consists of seven members appointed by the
Mayor with the advice and consent of the Board of Trustees,
'
serving three -year overlapping terms. Responsible to the
'
Board of Trustees to study and make recommendations
regarding Village safety problems.
7. Board of Building Appeals - Consists of seven members appointed
'
by the Mayor with the advice and consent of the Board of
11.
Trustees, to serve five -year overlapping terms. The members are
'
responsible to the Board of Trustees to hear appeals on
Mayor with the advice and consent of the Board of Trustees for
decisions made by the Building Commissioner enforcing the
'
building ordinances and to recommend action to the Board of
Trustees regarding such appeals. The Board holds hearings and
appointed. Responsible to the Board of Trustees to recommend
makes recommendations to the Board of Trustees regarding changes
in the building codes and makes recommendations regarding
'
issuance of building permits for non - residential structures.
the installation, alteration, and use of electrical equipment in
8. Youth Council - Consists of twelve members appointed by the '
Mayor with the advice and consent of the Board of Trustees for
three -year overlapping terms. Studies and investigates
activities which might involve or contribute to the delinquency
of juveniles and makes recommendations to the Village Mayor and
Board of Trustees regarding legislation or action to protect the ,
youth of the Village.
9. Human Relations Commission - Consists of seven members appointed
by the Mayor with the advice and consent of the Board of '
Trustees for three -year overlapping terms. Studies and
recommends means of developing better relations between people,
cooperates with the State and Federal agencies, and issues such '
publications and reports as it and the Board of Trustees
consider in the public interest.
10.
Manpower Commission - Consists of five members appointed by the
Mayor with the advice and consent of the Board of Trustees for
'
three -year overlapping terms. Reviews possible appointees to the
Village boards, commissions, and councils and makes
recommendations to the Mayor and Board of Trustees.
11.
Electrical Commission - Consists of five members appointed by the
'
Mayor with the advice and consent of the Board of Trustees for
four -year coterminous terms or until their successors are
appointed. Responsible to the Board of Trustees to recommend
t
standards, specifications, and rules and regulations governing
the installation, alteration, and use of electrical equipment in
the Village.
12.
Emergency Services and Disaster Agency - Consists of a director
'
and such additional members as the director selects. Responsible
for the administration, training and operation of the Agency.
t
13.
Village Center District Development and Redevelopment Commission
Consists of nine members appointed by the Mayor with the advice
and consent of the Board of Trustees. This Commission advises,
makes plans or initiates on matters which directly or indirectly
'
affect the development or redevelopment of the Village Center
District.
14. Energy Advisory and Resource Recovery Commission - Consists of '
seven members appointed by the Mayor with the advice and consent
of the Board of Trustees for three year overlapping terms. Its
32 1
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Board of Trustees for indefinite terms. Responsible for
making recommendations to the Mayor and Board of Trustees
' regarding improvements to the storm and sanitary sewer
systems.
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20. Fine Arts Commission - Consists of seven members appointed by
the Mayor with the advice and consent of the Board of Trustees
for three . year overlapping terms. Responsible for promoting
and encouraging the artistic and cultural environment within
the Village.
VILLAGE CLERK
The Village Clerk is responsible for the maintenance of the official records
of the Village as required by statute and by the Mayor and Board of Trustees.
The Clerk acts as custodian of the Village seal which is required on many
documents, publishes legal notices, oversees Village elections, and performs
other duties as stated in statute or ordinance. Appointed by the Mayor and
Board of Trustees, the Village Manager serves as the Village Clerk.
ADMINISTRATIVE DIVISION
All of the expenditures of the following departments - Village Manager,
Finance, Community Development, and Engineering are included in the
Administrative Division. The revenues and expenditures from the
Administrative Division and Public Safety Division are included in the
General Fund - Sources of Funds and Expenditures, pages 29 and 30.
1 33
responsibilities include advising the Board and initiating
'
matters related to the recovery of resources (recycling) and
energy conservation.
'
15.
Cable and Telecommunications Commission - Consists of nine
members, appointed by the Mayor with the advice and consent of
the Board of Trustees, for three -year overlapping terms.
Regulates the use of the Village's right -of -way by
telecommunications service providers. Regulates rates for
basic cable TV service and the equipment used to receive basic
service. Administers the Village's Public Access TV System,
including operating the new Deerfield InfoChannel. Resolves
'
customer service complaints from residents.
16.
Cemetery Association - Consists of three members appointed by
the Mayor with the advice and consent of the Board of Trustees
for indefinite terms. Arrange for the care and maintenance of
the Deerfield Cemetery.
17.
Appearance Review Committee - Consists of seven members
appointed by the Mayor with the advice and consent of the
Board of Trustees for three year terms. Responsible for
reviewing exterior design of new and remodeled buildings.
18.
Sister City Committee - Consists of five members appointed by
'
the Mayor with the advice and consent of the Board of Trustees
for indefinite terms. Communicates with and maintains
friendly relations with Ludinghausen, Germany.
'
19.
Stormwater Management Committee - Consists of seven members .
appointed by the Mayor with the advice and consent of the
Board of Trustees for indefinite terms. Responsible for
making recommendations to the Mayor and Board of Trustees
' regarding improvements to the storm and sanitary sewer
systems.
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20. Fine Arts Commission - Consists of seven members appointed by
the Mayor with the advice and consent of the Board of Trustees
for three . year overlapping terms. Responsible for promoting
and encouraging the artistic and cultural environment within
the Village.
VILLAGE CLERK
The Village Clerk is responsible for the maintenance of the official records
of the Village as required by statute and by the Mayor and Board of Trustees.
The Clerk acts as custodian of the Village seal which is required on many
documents, publishes legal notices, oversees Village elections, and performs
other duties as stated in statute or ordinance. Appointed by the Mayor and
Board of Trustees, the Village Manager serves as the Village Clerk.
ADMINISTRATIVE DIVISION
All of the expenditures of the following departments - Village Manager,
Finance, Community Development, and Engineering are included in the
Administrative Division. The revenues and expenditures from the
Administrative Division and Public Safety Division are included in the
General Fund - Sources of Funds and Expenditures, pages 29 and 30.
1 33
DIVISION
Administrative
FUNDING SOURCE
General Fund
ACCOUNT NUMBER
AND CLASSIFICATION
EXPENDITURES
DEPARTMENT
Village Manager's, Finance
SUMMARY Comm Dev, Engineering
ACTUAL BUDGET ESTIMATE PROPOSED
1998 -99 1999 -00 1999 -00 2000 -01
5111
Salaries
$1,036,989
$1,071,860
$1,046,740
$1,141,000
5113
Overtime
14,740
13,300
13,601
14,220
5114
Part Time
124,858
160,460
118,460
167,550
5115
Benefits
412,769
184,060
156,130
198,660
5116
Apparel
111
1,000
1,000
1,030
5211
Repairs & Maintenance
35,299
81,950
85,869
76,770
5212
Travel, Training, etc.
32,802
46,390
42,440
47,110
5213
Printing and Advertising
26,944
41,150
36,509
45;750
5214
Communications
36,066
36,500
36,860
38,520
5215
Rental Property.Repairs
693
0
0
0
5216
Utility Services
3,927
4,000
4,000
4,000
5218
Miscellaneous
46,252
74,900
54,248
79,740
5231
MV Maintenance
3,514
4,900
6,600
6,760
5315
Insurance
44,320
53,000
39,819
52,000
5316
Professional
150,906
221,400
176,389
225,730
5317
Contractual
128,606
154,500
135,000
162,400
5318
Subsidies
39,850
47,000
50,500
47,000
5412
Supplies
28,761
38,300
38,520
41,750
5419
Petroleum Products
1,611
2,750
2,721
2,300
5428
Materials
0
1,000
500
1,000
5431
Small Tools & Equipment
165
2,000
1,000
2,000
6111
Equipment
11,856
17,200
12,500
19,400
6415
Improvements -Other Than Bldgs
1,455
0
0
0
7317
Vehicle +Equip Replacement
41,000
41,000
40,999
45,000
TOTAL $2,223,495 $2,298,620 $2,100,406 $2,419,690
Per Capita Cost $127.69 $134.41
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ADMINISTRATIVE DIVISION
' FUNDING SOURCE
General Fund SUMMARY OF EXPENDITURES
' BY CATEGORY
' 1998 -99
ACTUAL
BUDGET CATEGORIES
DEPARTMENT
Village Manager's, Finance
Comm Dev, Engineering
0XIIIIIII637
1999 -00 1999 -00 2000 -01 BUDGET
BUDGET ESTIMATED PROPOSED OVER /UNDER
1999 -00
BUDGET
' Personal Services $1,176,587 $1,245,620 $1,178,801 $1,322,770 $ 77,150
5111,5113,5114
' Other Services 79,499
5211,5214,5215,5216,5231
Contractual 776,452
t5115,5315,5316,5317,5318
Commodities 136,646
' 5116,5212,5213,5424,5428
5431,5434,5419
127,350 133,329 126,050 (1,300)
659,960 557,839 685,790 25,830
207,490 176,938 220,680 13,190
Capital Outlay 54,311 58,200 53,499 64,400 6,200
' 6111,7317,6415
TOTALS $2,223,495 $2,298,620 $2,100,406 $2,419,690 $ 121,070
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ADMINISTRATIVE DIVISION
FUNDING SOURCE
General Fund SUMMARY OF EXPENDITURES
BY CATEGORY
PROJECTED
DEPARTMENT
Village Manager's, Finance
Comm Dev, Engineering
2001 -02 2002 -03
BUDGET CATEGORY PROJECTED PROJECTED
Personal Services
$1,362,340
$1,403,130
5111,5113,5114
Other Services
113,790
117,700
5211,5214,5215,5216,5231
Contractual
699,080
714,820
5115,5315,5316,5317,5318
Commodities
218,930
221,530
5116,5212,5213,5424,5428
5431,5434,5419
Capital Outlay
61,520
65,150
6111,7317,6415
TOTALS
$2,455,660
$2,522,330
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ADMINISTRATIVE DIVISION
BUDGET ANALYSIS
2000 - 2001 PROPOSED BUDGET $2,419,690
1999 - 2000 BUDGET 2,298,620
INCREASE $ 121,070
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime;
5114 - -Part Time)
Increase in Salaries:
Annual Salary Adjustments $ 56,850
Grade Adjustments 8,300
Position Adjustment 12,000
CHANGES IN PERSONAL SERVICES $ 77,150
OTHER SERVICES: (5210 -- Equipment Rental;, 5211 -- Repairs
& Maintenance; 5214 -- Communications;
5215 -- Rental Property Repairs; 5216- -
Utility Services; 5231 - -MV Maintenance)
Increase in Garage Charges $ 2,000
Increase in Telephone Charges 2,000
Decrease in Repairs and Maintenance (6,000)
Other Increases 700
CHANGES IN OTHER SERVICES $ (1,300)
CONTRACTUAL SERVICES: (5115 -- Benefits; 5315- -
Insurance; 5316 -- Professional;
5317 -- Contractual; 5318- -
Senior Assistance, Historical Society)
Increase in Medical and Dental Insurance $ 15,000
Increase in Professional Services 4,000
Increase in Equipment Maintenance 4,000
Decrease in Excess Liability Insurance (1,000)
Other Increases 3,830
CHANGES IN CONTRACTUAL SERVICES $ 25,830
37
COMMODITIES: (5116 -- Apparel; 5212 -- Travel, Training,
etc.; 5213 -- Printing & Advertising;
5419 -- Petroleum Products; 5424- -
Miscellaneous; 5428 -- Materials;
5431- -Small Tools & Equipment;
5434 -- Supplies)
Increase in Office Supplies
Increase in Community Development:
Zoning Ordinances
Subdivision Codes
Miscellaneous Increases
CHANGES IN COMMODITIES
CAPITAL OUTLAY: (6111 -- Equipment; 6212 - -Motor
Vehicles; 6513- -Land Acquisition;
6415 -- Improvements Other Than
Buildings; 7317 -- Vehicle and
Equipment Replacement)
$ 4,000
3,000
2,000
4,190
Increase in Charges to the Replacement Fund $ 4,000
Increase for Equipment 2,200
CHANGES IN CAPITAL OUTLAY
TOTAL INCREASE
w
$ 13,190
$ 6,200
$121,070
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VILLAGE MANAGER'S DEPARTMENT
Personnel in the Manager's Department serve to join the legislative branch
of the Village to its operating departments. As provided by ordinance, the
Village Manager advises the Mayor and Board of Trustees on policy decisions
and acts as Chief Administrative Officer, supervising the activities of all
department heads and directing the day -to -day operations of the Village. The
Village Manager is also appointed Village Clerk by the Mayor and Board of
Trustees. .
The Village Manager's Department is staffed by the Village Manager,
Administrative Assistant to the Manager, Executive Secretary, a part -time
Administrative Intern and two part time Secretaries to the Boards and
Commissions. All of the activities of the various boards and commissions are
included in the Village Manager's budget.
The Departmental Objectives for the 2000 -01 fiscal year are as follows:
Provide the Mayor and Board of Trustees relevant and timely
information and advice necessary to evaluate and make policy
decisions.
Direct and advise operating departments in order to meet service
levels established by the Mayor and Board of Trustees.
Encourage citizen participation in Village activities through public
information materials, press relations and cable TV programming.
In conjunction with the Village Attorney, coordinate the preparation
of ordinances, resolutions, contracts, agreements and other documents
for consideration by the Mayor and Board of Trustees.
Represent the Village in working with federal, state, regional and
local agencies and community groups, as well as private enterprises
and not - for - profit organizations.
Encourage strategic and operational improvements through innovation
and professional development.
Develop a motivated workforce through professional employee
evaluations, training and competitive levels of compensation.
Perform the statutory duties required of the Village Clerk's office.
Publish D- Tales, a bi- monthly newsletter mailed to every household
and business in the Village, and program the Village InfoChannel to
provide all residents with up -to -date information.
Village Center Redevelopment - Work with developers in completing
Deerfield Square, Deerfield Centre and the South Commons residential
project (30 acres of redevelopment referred to as "Vision 200011).
Illinois Tollway - Continue working with the Illinois Tollway in
completing bridge and roadway improvements, including a northbound
ramp at Lake Cook Road by the end of 2001.
Water Projects - Implement plans for major improvements to the
Deerfield Water Systems, including new transmission lines and a new
two million gallon underground water reservoir at Mitchell Park.
1 39
Accomplishments during 1999 -2000:
Negotiated redevelopment agreements for three projects totalling 30
acres within the Village Center TIF District
Along the Illinois Tollway Authority, addressed the concerns of
residents regarding the new Edens Spur connection to I -294
Resolved differences with the U.S. Postal Service regarding an expansion
of their facility on Osterman Avenue
Dedicated the new Lake Cook Road
commuter train
station
Completed plans and addressed neighboring residents concerns
with the
two million gallon underground water reservoir
at Mitchell Park
Work Statistics
1996
1997
1998
1999
Ordinances Passed
48
55
56
56
Resolutions Passed
11
17
26
17
Village Board Meetings
24
25
26
25
D -Tales Published
6
6
6
6.
Business Licenses Issued
90
91
90
82
Liquor Licenses Issued
33
33
29
28
Vending Licenses Issued
204
180
143
156
Parking Permit$ Issued
724
725
726
719
Distributions to Mayor and Board
52
52
52
52
Community Development Group Meetings
24
24
24
24
Cable & Telecommunications Commission
Meetings 18
16
10
9
Energy Advisory Commission Meetings
3
2
4
3
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'DIVISION
'
Administrative
FUNDING SOURCE
General Fund
EXPENDITURES
VILLAGE MANAGER'S
Village
DEPARTMENT
Manager's
10 -1002
'ACCOUNT
NUMBER
AND CLASSIFICATION
ACTUAL
1998 -99
BUDGET
1999 -00
ESTIMATE
1999 -00
PROPOSED
2000 -01
'5111
Salaries
$ 283,396 $
265,000
$ 255,000
$ 282,150
5113 Overtime
6,353
5,500
5,500
5,750
5114 Part Time
201998
41,000
13,000
42,710
'
5115 Benefits
23,164
36,500
22,800
38,500
5211 Repairs & Maintenance
286
1,500
500
1,500
'
5212 Travel, Training, etc.
15,419
20,500
17,000
20,500
5213 Printing nd Advertising
g 9
19 163
�
25 700
20 799
25 700
,
5214 Communications
7,255
8,000
8,000
8,000
'
5218 Miscellaneous
32,091
46,500
36,499
47,000
5231 MV Maintenance
406
1,000
1,001
1,000
Contractual
4,755
1,000
5,000
5,000
'5317
5412 Supplies
3,667.
6,000
5,500
6,000
5419 Petroleum Products
322
500
500
500
'6111
Equipment
885
5,000
5,000
5,000
7317 Vehicle +Equip Replacement
7,000
7,000
7,000
8,000.
'
TOTAL
$ 425,159 $
470,700
$ 403,100
$ 497,310
Per Capita Cost
$26.15
$27.63
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FINANCE DEPARTMENT
The Village's Finance Department provides all accounting services, performs
investment and cash management activities and coordinates capital financing,
purchasing, budget preparation and control, as well as audit preparation and
compliance. As required by statute, the Treasurer provides regular reports
on the fiscal condition of the Village to the Mayor and Board.
The Finance Department is staffed by the Director of Finance, who also serves
as the Village Treasurer, an Assistant to the Director, a Computer Systems
Supervisor, an Accounting Clerk, a Financial Secretary, a Cashier -
Receptionist and a Building Custodian. One part -time employee also assists
in providing departmental services.
The Director of Finance /Treasurer coordinates all of the financial affairs
of the Village, establishes and maintains necessary controls, and supervises
the employees and activities of the Finance Department.
The Departmental Objectives for the 2000 -01 fiscal year are as follows:
Operate accounting systems in conformance with professional
accounting practice and statutory requirements.
Prepare regular reports on the financial condition of the Village as
directed by the Mayor and Board of Trustees or required by statute.
Develop and recommend to the Mayor and Board of Trustees arrangements
for the efficient financing of capital improvements.
Perform financial planning through the identification of future
expenses and analysis of potential revenue sources.
Review all departmental payment requests, prepare authorization
documents for consideration by the Mayor and Board of Trustees, and
disburse all approved funds in a timely manner.
Maintain all personnel records and assist the Village Manager in
personnel administration.
Procure and administer an insurance program that controls the risk
associated with fire and casualty losses, workers' compensation
claims, and provides approved levels of health and life insurance
coverage to Village employees.
Invest temporarily idle funds to earn the highest possible return
while at all times protecting the safety of principal through the use
of sound investment practices.
Calculate, distribute and collect utility bills, vehicle licenses and
other charges for Village services at the rates established by the
Mayor and Board of Trustees.
Efficiently collect and process all receipts in order to maximize
investment earnings, while conforming to investment guidelines.
Maintain accurate and efficient information services to support
billing, collections, accounting and document preparation.
Establish purchasing procedures and assist operating departments to
achieve optimum value for funds expended for equipment, supplies and
services.
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Provide budget preparation support to the Village Manager and
operating departments to assure accuracy and timely submission to the
Mayor and Board of Trustees.
Prepare the annual Tax Levy ordinance for presentation to the Board
of Trustees and then file the Tax Levy with both counties.
Coordinate budget implementation to assure conformance with funding
limits and other budgetary controls.
Facilitate the collection of information required for the development
of the annual audit and preparation of the comprehensive annual
financial report.
Continue to assist the Village Manager regarding the redevelopment of
the downtown area.
Accomplishments 1999 -00
As noted below, the Village has earned interest at .96% above the 90 day
T -Bill benchmark rate while at all times protecting the safety of
principal.
Rebated available funds to the various taxing districts from the Tax
Incremental Financing District set up in 1982.
Advised and asgisted the Village Manager regarding the redevelopment of
the downtown area. The redevelopment is proceeding and is part of an
enlarged TIF district set up in 1986.
The Village has maintained a Aaa rating from Moody's Investors Service,
Inc.
We have been able to keep our insurance costs relatively constant for the
last nine years despite increased payroll and property coverage because of
joining MICA, a general lines insurance pool.
For fifteen years the Finance Department has been the recipient of the
Certificate of Achievement for Excellence in Financial Reporting, and for
the eighth year we have received the Distinguished Budget Presentation
Award from the Government Finance Officers Association of the United
States and Canada. We strive to continue to meet or surpass the criteria
which determine eligibility for these awards. We believe our Fiscal Year
Ending 2001 Budget and Audit once again will meet or exceed the criteria.
Evaluated all computer hardware and software and upgraded equipment and
programs where necessary in preparation for Y2K.
Work Statistics
1996
1997
1998
1999
Checks written
9,170
9,311
9,637
9,237
Water, sewer and garbage bills issued
30,005
30,248
29,892
30,049
Animal licenses sold
928
NA
NA
NA
Vehicle licenses sold and transferred
12,906
13,220
13,078
13,167
Investment transactions
72
42
76
71
Journal posting (based on 1 -month sample)
8,388
9,084
8,256
9,276
Interest earnings - Village
6.046
5.6796
6.039.
5.70%
90 -day T -bill benchmark rate
5.37%
5.14%
5.16%
4.749.
1 43
EXPENDITURES
DIVT_SION
�kdministrative
DEPARTMENT
FUNDING SCURCE
Finance
General Fund
FINANCE
10 -1001
ACCOUNT NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
AND
CLASSIFICATION
1998 -99
1999 -00
1999 -00
2000 -01
5111
Salaries
$ 377,868
$ 420,000
$ 404,880
$ 454,580
5113
Overtime
1,792
2,700
3,000
3,140
5114
Part Time
23,071
36,000
26,000
37,620
5115
Benefits
337,809
77,500
63,000
86,500
5116
Apparel
123
500
500
500
5211
Repairs & Maintenance
33,248
74,000
78,920
68,500
5212
Travel, Training, etc.
8,956
10,000
10,000
10,000
5213
Printing and Advertising
4,064
6,500
6,000
6,500
5214
Communications
22,608
23,500
22,600
24,000
5215
Rental Property Repairs
693
0
0
0
5216
Utility Services'
3,927
4,000
4,000
4,000
5218
Miscellaneous
13,470
27,000
16,999
27,000
5315
Insurance
44,320
53,000
39,819
52,000
5316
Professional
139,841
207,000
170,089
211,000
5317
Contractual
100,861
125,000
102,000
127,000
5318
Subsidies
39,850
47,000
50,500
47,000
5412
Supplies
10,130
15,500
15,699
17,500
5428
Materials
0
1,000
500
1,000
5431
Small Tools & Equipment
165
2,000
1,000
2,000
6111
Equipment
3,880
8,000
3,500
8,000
7317
Vehicle +Equip Replacement
22,000
22,000
22,000
25,000
TOTAL
$1,188,675
$1,162,200
$1,041,004
$1,212,840
Per Capita Cost
$64.56
$67.37
0
44
1
1
' COMMUNITY DEVELOPMENT DEPARTMENT
The Community Development Department is responsible for administering and
' enforcing the Zoning Ordinance, Subdivision Ordinance and Building Codes. The
department coordinates the activities of the Plan Commission and Board of
Zoning Appeals and provides analysis of all matters before them. Building
plan review, permit approval, and inspectional services are also provided by
' the department. The department provides technical assistance as well as
coordinates the activities of the Village Center Development Commission, the
Appearance Review Commission, the Electrical Commission, and the Board of
Building Appeals.
' The Director of Community Development supervises activities for the department
with the assistance of a Code Enforcement Supervisor, a Senior Planner, a
Building Inspector and a Secretary III. Two part -time personnel also assist
' in providing departmental services.
The department's objectives for the 2000 -01 fiscal year are as follows:
' Enforce the building code.
Enforce zoning ordinances.
' Provide technical information assistance to the Village Board, Plan
Commission, Village Center Development Commission, Appearance Review
Commission, Board of Zoning Appeals, Board of Building Appeals and
Electric Commission on matters before them.
1
J
1
1
1
1
1
1
Review plats for their compliance to the Comprehensive Plan, Zoning
Ordinances, Subdivision Ordinances, the Official Map and good design
principles. Record plats with the county. Update all plat books and
maps to reflect changes. Maintain plat archives.
Maintain the Official Map, Comprehensive Plan and Zoning Ordinance.
Prepare research studies and reports on future plans.
Continue to develop booklets or handouts which will synthesize various
provisions and procedures mandated by the Subdivision Code and Zoning
Ordinance. These will be made available to the public.
Be involved with the review and development of planning and zoning
efforts for Village Center District projects. The Department will also
continue economic development efforts as directed by the Board. The
Building Division will also continue its ongoing program of microfilming
building plans.
Continue to perform all activities required to maintain Deerfield's
rating so that those owners of properties for which flood insurance is
required will be able to receive savings in flood insurance costs.
Continue to provide assistance in planning and conducting Village
Farmers Markets and Plaza Pleasures programs.
1 45
accomplishments for 1999 -00:
Performed 2176 building inspections.
Reviewed and issued 1074 permits which surpasses the number of permits
\reviewed and issued in 1998 which was a record high of 1056 for the
Village.
Worked on Village approvals for the following properties:
1. Mesirow /Stein project - southeast quadrant of the Village Center
(commercial- residential)
2. Malk project - southwest quadrant of the Village Center
(commercial)
3. James project - south of the Malk project (residential)
Worked on the development of an Annexation Agreement for the Wal.green
property on Wilmot Road.
Developed amendments to the text of the Zoning Ordinance as needed to
accommodate various aspects of developments approved by the Village.
Worked on Parkway North plans for remaining undeveloped portions of the
development.
Reviewed plans for various School and Park District projects.
Worked on Census LUCA program which identified address discrepancies
between actual properties and the addresses to be used by the Census as
being located in Deerfield.
Work Statistics 1996 1997 1998 1999
Licenses and Permits:
Residences
158
35
29
30
Additions and Alterations
114
156
159
139
Garages
28
25
24
32
Garage Sale and Temporary Use Permits
272
261
237
260
Miscellaneous
630
799
844
873
Total Licenses and Permits
1,202
1,276
1,293
1,334
Zoning Appeals Cases
3
5
5
5
Board of Building Appeals Cases
0
0
0
0
VCDC Meetings
10
9
7
8
Appearance Review Meetings
6
9
14
9
I -Z District Proposed Text Amendments
0
1
0
0
Planning Commission:
Public Hearings
23
26
29
27
Continued Public Hearings
6
6
13
5
Substantial Conformance Petitions
4
7*
10*
5
Prefiling Conferences
13
9
8
6
Miscellaneous Requests
0
2
1
1
Comprehensive Plan Meetings
0
0
0
0
*Includes 3 modifications of PUD (Planned Unit Development)
46
1
EXPENDITURES
'DIVISION
Administrative
FUNDING SOURCE
' General Fund COMMUNITY DEVELOPMENT
ACCOUNT NUMBER ACTUAL BUDGET
' AND CLASSIFICATION 1998 -99 1999 -00
'5111 Salaries
5113 Overtime
5114 Part Time
' 5115 Benefits
5116 Apparel
5211 Repairs & Maintenance
' 5212 Travel, Training, etc.
5213 Printing and Advertising
' 5214 Communications
5218 Miscellaneous
'5231 MV Maintenance
5316 Professional
5317 Contractual
'5412 Supplies
5419 Petroleum Products
'6111 Equipment
6415 Improvements -Other Than Bldgs
7317 Vehicle +Equip Replacement
' TOTAL
Per Capita Cost
1
1
DEPARTMENT
Community Development
10 -1003
ESTIMATE PROPOSED
1999 -00 2000 -01
$ 309,139 $ 318,860 $ 318,860 $ 333,210
6,596
5,100
5,100
5,330
79,346
79,460
79,460
83,040
43,472
61,270
61,270
64,340
(12)
500
500
530
1,135
6,350
6,350
6,670
5,019
12,190
12,190
12,810
3,414
8,500
8,990
12,.650
4,568
4,400
4,400
4,620
73
700
700
740
2,739
3,500
5,200
5,360
0
3,300
3,300
3,480
22,147
28,000
28,000
29,900
11,021
13,900
13,900
14,600
644
1,500
1,500
1,000.
6,464
1,200
1,200
2,400
1,455
0
0
0
9,000
9,000
9,000
9,000
$ 506,218 $ 557,730 $ 559,920 $ 589,680
$30.98 $32.76
47
ENGINEERING DEPARTMENT
The Engineering Department provides technical design services and
oversight for Village construction projects, reviews development plans to
assure compliance with Village ordinances, supervises operation of the
Wastewater Reclamation Facility, and advises the Mayor and Board, as well
as other departments on engineering matters. The department is supervised
by the Director of Public Works and Engineering and staffed by the
Assistant Village Engineer.
The Departmental Objectives for the 2000 -01 fiscal year are as follows:
Oversee all engineering activities within the Village, including
those required for operation of the Sewage Treatment Plant.
Conduct engineering studies.
Supervise construction activities.
Estimate project costs and fees.
Review subdivision plans and specifications to assure compliance
with regulatory or other professional standards.
Define and supervise Village construction projects.
Advise Jthe Mayor and Board of Trustees on technical matters.
Continue to assist other departments in defining problem areas and
developing alternative solutions.
Continue to coordinate public works infrastructure improvements with
engineering projects.
Continue to upgrade and structure the engineering and public works
record keeping, data organization and data relationships.
Major construction projects planned for 2000 -01 are:
The 2000 Street Rehabilitation Program, which includes the following
streets:
Brierhill Road, Fair Oaks from Waukegan Road to Park Avenue,
Park Avenue from Greenwood Avenue to Hazel Avenue
Design and construct a permanent traffic signal and roadway widening
on Waukegan Road at North Avenue.
Initiate the study and design of Deerfield Road rehabilitation
between the underpass and Castlewood Lane.
Complete all construction for the rehabilitation of the Deerfield
Road Bridge over the Middle Fork.
Complete the first round of water system improvements, including the
construction of a new reservoir and pumping station. Complete final
engineering and begin construction of the transmission main from
Highland Park to the Mitchell Park reservoir.
Design and construct water main replacements on a portion of
Greenwood and Chestnut.
Construct off -site improvements related to the Deerfield Square
development and the Village Centre project.
48
1
' Work Statistics 1996 1997 1998 1999
Approval of Work Completed and
Payment Requests on Contracts 81 111 173 171
' Number of Purchase Orders Processed (payments) 127 121 158 132
Letters of Credit Received 11 9 11 10
Number of Projects Administered 23 35 35 60
49
Completed the design of the new water reservoir and pumping station
'
Oversee the construction of off -site improvements related to the
South Commons project.
'
Initiate the study and design of the Deerfield Road pedestrian
bridge replacement and underpass rehabilitation.
Continue to review proposals and plans for construction in the
'
Brickyards development.
Continue to monitor the conditions and groundwater at Reservoir 29A
and undertake the installation of telemetry between the reservoir
'
controls and the offices of the Metropolitan Water Reclamation
District.
'
Accomplishments in 1999 -2000:
The following streets in the 1999 Street Rehabilitation Program were
completed: Hawthorne, Oakwood, Woodbine, Byron Ct., Hermitage,
Whittier, Alden Ct., Clay Ct., Greentree, Myrtle Ct., Parkside, Wood
'
and Woodruff.
Completed the Phase II design for the rehabilitation of the.
'
Deerfield Road Bridge over the Middle Fork
'
Finished the investigation of re- routing the sanitary sewer from
Chestnut and North Avenue
'
Completed the study of the sanitary sewer problems in the Indian
Hill and Pine Street areas
' Work Statistics 1996 1997 1998 1999
Approval of Work Completed and
Payment Requests on Contracts 81 111 173 171
' Number of Purchase Orders Processed (payments) 127 121 158 132
Letters of Credit Received 11 9 11 10
Number of Projects Administered 23 35 35 60
49
Completed the design of the new water reservoir and pumping station
'
at Mitchell Park
Constructed watermain improvements on portions of Woodvale and
'
Kenton
Designed off -site improvements related to the Deerfield Centre
redevelopment
'
Completed the design and mitigated environmental issues on the
southeast quadrant projects
Completed demolition and site remediation and oversaw off -site
'
infrastructure improvements related to the South Commons
redevelopment project - -this included the construction of sanitary
and storm sewers and watermains on Central Avenue and Robert York
Avenue
Designed off -site infrastructure improvements related to the
Deerfield Square redevelopment project
'
Coordinated and oversaw infrastructure improvements in the Brickyard
redevelopment area
Completed the installation of a driveway connection between Heritage
'
Group and Carson's Ribs for vehicular access to the signalized
intersection
' Work Statistics 1996 1997 1998 1999
Approval of Work Completed and
Payment Requests on Contracts 81 111 173 171
' Number of Purchase Orders Processed (payments) 127 121 158 132
Letters of Credit Received 11 9 11 10
Number of Projects Administered 23 35 35 60
49
50
EXPENDITURES
DIVISION
Administrative
DEPARTMENT
FUNDING SOURCE
Engineering
General Fund
ENGINEERING
10 -1004
ACCOUNT NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
AND CLASSIFICATION
1998 -99
1999 -00
1999 -00
2000 -01
5111 Salaries
$ 66,585
$ 68,000
$ 68,000
$ 71,060
5114 Part Time
1,443
4,000
0
4,180
5115 Benefits
8,324
8,790
9,060
9,320
5211 Repairs & Maintenance
630
100
100
100
5212 Travel, Training, etc.
3,409
3,700
3,250
3,800
5213 Printing and Advertising
304
450
720
900
5214 Communications
1,635
600
1,860
1,900
5218 Miscellaneous
619
700
50
5,000
5231 MV Maintenance
370
400
400
400
5316 Professional
11,065
11,100
3,000
11,250
5317 Contractual
843
500
0
500
5412 Supplies
3,944.
2,900
3,420
3,650
5419 Petroleum Products
644
750
720
800
6111 Equipment
627
3,000
2,800
4,000
7317 Vehicle +Equip Replacement
3,000
3,000
3,000
3,000
TOTAL
$ 103,443
$ 107,990
$ 96,382
$ 119,860
Per Capita Cost
$6.00
$6.66
50
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1
PUBLIC SAFETY DIVISION
POLICE DEPARTMENT
SUMMARY OF THE POLICE MISSION
The mission of the Police Department is to protect life and property,
preserve the peace, and to provide service, in a professional manner, to
the community.
The Police Department has the following continuing goals that accomplish
this mission:
Prevention of crime
Deterrence of crime
Apprehension of offenders
Recovery and return of property
Movement of traffic
Provision of services unavailable from other public or private
welfare agencies
Prevention of substance abuse in the community
Education of juveniles to their responsibilities before the law
Education of the public in the steps it can take to reduce the
probabilities of becoming the victim of criminal attack
Participation in the implementation of Disaster and Disorder
services
In addition to these continuing goals the Deerfield Police Department will
complete the following projects during the 2000 -2001 fiscal year:
The Department will work with the selected architect /builder to
complete a renovation of the existing police structure in order to provide
services to the public over the next ten years.
The Department will continue its Community Policing effort by
expanding programs tailored to meet the needs of Deerfield's business
community.
Accomplishments during 1999 -2000:
The Department spent significant time and energy working with local school
districts on a joint review of their crisis response plans. It should be
noted that Deerfield High School was one of only a handful of Illinois
schools that completed the school year without interruptions caused by
violence or threats of violence.
This past fiscal year, the Department's Patrol Division was equipped with
Automatic External Defibrillators, (A.E.D.$) and all of the Department's
personnel were certified to carry and operate them. In early December,
patrol officer Robert Ogden was recognized by the Emergency Medical
Director of South Lake County for effecting Deerfield's first life- saving
defibrillation.
51
Deerfield remains the only suburban community that operates a 9 -1 -1 Center
capable of directly accepting Enhanced 9 -1 -1 and cellular 9 -1 -1 calls,
providing Emergency Medical Dispatch services and placing Automatic
External Defibrillators on the street.
Random checks of Calls for Service document that the Department continues
to remain within our goal of responding within three minutes to emergency
calls and five minutes to non - emergency calls for service.
Work Statistics 1996 1997 1998 1999
Calls for Service 11,889 11,768 12,262 11,908
Accidents:
Personal Injury 95 102 98 91
Property 613 708 668 704
Traffic Tickets 3,473 3,590 3,928 3,862
Compliance Citations 2,915 2,982 3,291 2,793
Parking Citations 5,676 5,653 5,707 5,043
Crime Index* 384 339 292 294
Criminal Arrests 632 711 716 611
Domestic Trouble ill 105 93 98
Vandalism 135 126 116 75
Traffic Enforcement Index (Tickets
per Injury Accident) 67 59 69.4 73.1
*Crime Index: Index crimes as defined by the International Association of
Chiefs of Police Committee on Uniform Crime Reports includes ' "Violent
Crimes ": murder non - negligent manslaughter, aggravated criminal sexual
assault, robbery, aggravated battery, .and aggravated assault. Also
included are "Property Crimes ": burglary, theft, larceny, motor vehicle
theft and arson.
52
'DIVISION
Public Safety
FUNDING SOURCE
' General Fund
'ACCOUNT NUMBER
AND CLASSIFICATION
'5111 Salaries
5113 Overtime
5114 Part Time
' 5115 Benefits
5116 Apparel
5211 Repairs 6 Maintenance
' 5212 Travel, Training, etc.
5213 Printing and Advertising
' 5214 Communications
5218 Miscellaneous
'5231 MV Maintenance
5315 Insurance
5316 Professional
'5317 Contractual
5412 Supplies
' 5419 Petroleum Products
6111 Equipment
7317 Vehicle +Equip Replacement
' TOTAL
Per Capita Cost
1
1
1
1
EXPENDITURES
DEPARTMENT
4194 i'1:i4
ACTUAL BUDGET ESTIMATE PROPOSED
1998 -99 1999 -00 1999 -00 2000 -01
$2,972,129 $3,153,570 $3,139,201 $3,305,300
153,606
167,160
168,961
175,720
63,038
66,330
66,980
72,240
387,043
503,860
417,911
534,830
44,500
47,100
47,100
47,100
18,209
24,000
22,151
24,000
32,276
37,250
31,789
37,250
5,364
8,000
6,879
8,000
44,481
39,300
44,720
48,000
6,082
5,100
3,580
7,100
29,801
32,500
27,672
32,500
92,167
136,400
113,700
136,400
2,031
4,900
2,890
4,900
58,816
80,608
72,680
84,540
43,867
44,700
41,200
46,700
22,687
36,500
30,529
36,500
21,405
22,700
19,080
29,700
210,000
210,000
210,000
210,000
$4,207,501 $4,619,978 $4,467,021 $4,840,780
$256.64 $268.90
53
PUBLIC SAFETY DIVISION
FUNDING SOURCE DEPARTMENT
General Fund SUMMARY OF EXPENDITURES Police
BY CATEGORY
2000 -01
1998 -99 1999 -00 1999 -00 2000 -01 BUDGET
ACTUAL BUDGET ESTIMATED PROPOSED OVER /UNDER
1999 -00
BUDGET CATEGORIES BUDGET
Personal Services
$3,188,773
$3,387,060
$3,375,141
$3,553,260 $
166,200
5111,5113,5114
Other Services
92,491
95,800
94,542
104,500
8,700
5211,5214,5231
Contractual
540,056
725,768
607,180
760,670
34,902
5115,5315,5316,5317
Commodities
154,776
178,650
161,077
182,650
4,000
5116,5212,5213,5419,5424
5434
Capital Outlay
231,405
232,700
229,080
239,700
7,000
6111,6212,7317
TOTALS
$4,207,501
$4,619,978
$4,467,021
$4,840,780 $
220,802
54
' FUNDING SOURCE
General Fund
tBUDGET CATEGORY
' Personal Services
5111,5113,5114
' Other Services
5211,5214,5231
' Contractual
5115,5315,5316,5317
' Commodities
5116,5212,5213,5419,5424
5434
' Capital Outlay .
6111,6212,7317
' TOTALS
1
1
PUBLIC SAFETY DIVISION
DEPARTMENT
SUMMARY OF EXPENDITURES Police
BY CATEGORY
PROJECTED
2001 -02 2002 -03
PROJECTED PROJECTED
$3,659,883 $3,769,680
112,100 119,200
801,330 838,680
186,310 191,450
247,000. _249,000
$5,006,623 $5,168,010
55
PUBLIC SAFETY DIVISION
Police Department
BUDGET ANALYSIS
2000 - 2001 PROPOSED BUDGET $4,840,780
1999 - 2000 BUDGET 4,619,978
INCREASE $ 220,802
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime;
5114 - -Part Time)
Changes in Personnel Costs:
Annual Salary Adjustments $153,010
Step Increases /Career Development
Increases 9,390
Increase in Overtime 1,000
Increase in Part Time for One 9 -1 -1
Dispatcher in Communications Center 2,800
(C.O.P.S. grant to reimburse
approximately $20,000 of salaries)
CHANGES IN PERSONAL SERVICES $166,200
OTHER SERVICES: (5211 -- Repairs & Maintenance;
5214 -- Communications; 5231- -
MV Maintenance)
Increase in Communications - Telephone
Cellular 9 -1 -1 Maintenance $ 8,700
CHANGES IN OTHER SERVICES $ 8,700
CONTRACTUAL: (5115 -- Benefits; 5315 -- Insurance;
5316 -- Professional; 5317- -
Contractual)
Increase in Benefits:
Medical and Dental Insurance $ 27,970
Miscellaneous 3,000
Increase in Contractual -
Crime Lab /NIPAS /Highland Park Range 3,932
CHANGES IN CONTRACTUAL SERVICES $ 34,902
56
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
COMMODITIES: (5116 -- Apparel; 5212 -- Travel,
Training, etc.; 5213 -- Printing
& Advertising; 5419 -- Petroleum
Products; 5424 -- Miscellaneous;
5434 -- Supplies
Increase in Advisory Boards $ 2,000
Increase in Supplies 2,000
CHANGES IN COMMODITIES $ 4,000
CAPITAL OUTLAY: (6111 -- Equipment; 6212 - -Motor
Vehicles; 7317 -- Vehicle and Equipment
Replacement)
Increase in Equipment for Patrol $ 7,000
CHANGES IN CAPITAL OUTLAY 7,000
TOTAL INCREASE $220,802
ON
Administration
PUBLIC SAFETY DIVISION
Police Department
Per Capita
The Administration section of the
Police Department is responsible
for staff supervision of all police
functions in the Village, planning
and directing police operations,
and providing and maintaining
support services for line
functions. Included in these
functions are records; electronic
data processing; payroll;
purchasing; maintenance; alarm
system licensing; monitoring crime
and traffic statistical reporting
for local, state and federal needs;
personnel policy and procedure;
training; administration; and rule
and regulation development and
implementation. Liaison services
include the Deerfield Safety
Council, O.S.H.A. Safety Committee,
the Board of Police Commissioners,
and the Emergency Operations
Director.
Communications
Per Capita
The Police Department's E -911
Telecommunications employees are
responsible for the effective and
efficient response to all messages
into the Department and the careful
dispatch of necessary personnel and
equipment to the scene of an
incident. More specifically,
Communications personnel are
responsible for the analysis of
requests for service from the
Department's Enhanced 911 system and
the direction of services through
the Department's Computer Aided
Dispatch and Mobil Data Terminal
systems, the operation and
maintenance of a voice radio
network, and the provision of
medical assistance through the use
of Emergency Medical Dispatch
procedures. The Communication
section establishes and maintains
ACTUAL BUDGET ESTIMATED PROPOSED
1998 -99 1999 -00 1999 -00 2000 -01
$ 60.63 $ 62.86
$ 961,693 $1,091,488 $1,031,840 $1,131,620
$ 24.09 $ 25.34
$ 377,701 $ 433,740 $ 402,340 $ 456,220
1
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1
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1
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PUBLIC SAFETY DIVISION
Police Department
a liaison with other communities
broadcasting on the East Shore
Radio Network and the Deerfield
Bannockburn Fire Protection
District.
Investigations
Per Capita
The Investigations section is
responsible for the follow -up
investigation of all serious crimes
reported in the Village as well as
for the safeguarding, handling and
disposing of evidence and found
property that comes into police
custody. They establish and
maintain liaison'with neighboring
jurisdictions to conduct
coordinated investigations of
mutual concern, gather and
disseminate criminal intelligence
information, coordinate the
Evidence Technician function and
maintain liaison between the
Department and the Northern
Illinois Police Crime Laboratory.
They engage in pro- active,
non - uniform patrol and surveillance
of selected areas and neighborhoods
based on crime patterns and data
and provide crime prevention
information to businesses and
community residents.
Patrol
Per Capita
ACTUAL BUDGET ESTIMATED PROPOSED
1998 -99 1999 -00 1999 -00 2000 -01
$ 12.77 $ 13.33
$ 233,057 $ 229,810 $ 221,541 $ 240,020
$ 135.97 $ 142.92
$2,257,078 $2,447,810 $2,403,869 $2,572,860
The Patrol section of the Police
Department is primarily
responsible for the direct
provision of services to the
community. It is the basic police
function and operates around the
clock, every day of the year. Its
responsibilities can generally be
categorized into patrol; traffic
law enforcement; traffic accident
investigation; investigation of
criminal, quasi- criminal, and
non - criminal incidents; the
enforcement of ordinances and
statutes; and responding to;
requests for services. The Patrol `-
1 59
PUBLIC SAFETY DIVISION
Police Department
function also conducts traffic
surveys, crossing guard
supervision, parking enforcement,
traffic direction, severe weather
watch, and a variety of other
services. It not only responds to
requests for service from the
community, but seeks to anticipate
the community's needs before police
response is required. In this
regard, officers are encouraged to
concern themselves with potential
problems of specific areas and
neighborhoods in relation to time
of day, day of week, and season.
The Patrol function seeks to
cultivate community support and
citizen involvement, recognizing
the important role that these
elements play in effective law
enforcement operations.
Special Services
Per Capita
To provide continued traffic
control and security services on a
contractual basis for the
following:
Firstar Bank
Walgreens
Other
Youth and Social Services
ACTUAL BUDGET ESTIMATED PROPOSED
1998 -99 1999 -00 1999 -00 2000 -01
$ 3.37
$ 57,979 $ 60,630
Per Capita
$ 319,993
The Youth and Social Services
section has two basic functions.
The Youth section is manned by two
sworn officers who work with the
Patrol and Investigations functions
investigating offenses where a
youth was either the victim or the
offender and a full -time D.A.R.E.
officer responsible for a number of
school based education programs.
The Social Services section is
manned by two civilians who are
responsible for determining the
causes of delinquent behavior and.
developing responses that will
:1
$ 3.52
$ 60,350 $ 63,360
$ 19.80 $ 20.93
$ 356,500 $ 347,080 $ 376,700
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PUBLIC SAFETY DIVISION
Police Department
either prevent or diminish that
behavior. The primary focus is on
juvenile problems; however, adult
domestic issues and difficulties
encountered by the elderly are
also handled by the Youth and
Social Services function.
TOTALS
ACTUAL BUDGET ESTIMATED PROPOSED
1998 -99 1999 -00 1999 -00 2000 -01
$4,207,501 $4,619,978 $4,467,021 $4,840,780
61
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L
PUBLIC WORKS DIVISION
STREET DEPARTMENT
The primary and continuing goals of the Street Department, a division of
Public works, are:
To keep the streets clean.
To keep the streets cleared of snow and ice.
To keep the streets in good condition by repairing cracks and
potholes.
To keep all pavement marking lines visible throughout the Village.
To install and maintain street signs so they are legible under all
weather conditions.
To clean street inlets, catch basins and lines that connect inlets
to the interceptor storm sewer.
' To replace all broken grates, covers and manhole frames.
To repair and maintain all street lights and traffic signals.
' To plant trees with homeowners sharing half the cost.
To maintain and repair the interior of the railroad station.
1
To cut weeds and grass on Village owned property as well as for
private owners on a reimbursement basis.
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To keep all the records necessary to obtain Motor Fuel Tax revenue
from the State.
To maintain trees in Village right -of -way.
To maintain adequate supplies of gasoline and diesel fuel and to keep
the equipment in good working order. Fuel is charged to expenditures
of specific departments according to usage.
Accomplishments during 1999 -2000:
Rehabilitated approximately one mile of streets throughout the
Village
Kept all streets in driveable condition in all seasons
Removed and disposed of 10,460 cubic yards of leaves
Purchased and received training in the use of a computerized sign machine
1 62
PUBLIC WORKS DIVISION
STREET DEPARTMENT
Work Statistics
1996 1997 1998 1999
Cleaning
Streets Swept (Miles)
2,282
2,269
2,155
2,493
Streets Swept (Cubic Yards Debris)
1,450
1,496
1,110
1,862
Traffic Marking
Traffic Marking (Lineal Feet)
22,418
29,911
30,249
30,732
Pavement Patching
Pre -Mix Patching Materials Used (Tons)
1,861
1,925
2,263
2,295
Tarring Cracks
Tarring Cracks (Pounds)
17,445
14,960
14,660
14,700
Drainage Structures
Catch Basins Cleaned (Number)
480
480
480
480
Street Lights and Traffic Signals
Street Signs Erected or Replaced
230
264
345
330
Street Light Standards Replaced
2
4
4
4
Street Light Cable Repairs
135
180
175
170
Street Lamps Replaced
288
195
204
305
Miscellaneous Maintenance
Concrete Street Patch Work
(Square Yards Replaced
82
55
41
155
Snow and Ice Control
Snow and Ice Control (Man Hours)
1,802
2,512
998
2,310
Rock Salt Used (Tons)
2,020
2,340
1,095
2,240
Sand (Birds Eye) Ice Control (Tons)
596
600
560
529
Tree Removal
Trees Removed (Number)
21
23
29
29
Tree Planting
Trees Planted (Number)
61
34
63
64
Weed Control
Parkway Mowing (Lineal Feet)
105,000
105,000
105,000
105,OOC
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PUBLIC WORKS DIVISION
STREET DEPARTMENT
Work Statistics
1996
Cleaning
1997 1998 1999
Streets
Swept (Miles)
2,282
2,269
2,155
2,493
Streets
Swept (Cubic Yards Debris)
1,450
1,496
1,110
1,862
Traffic
Marking
180
Street Lamps Replaced
288
195
Traffic
Marking (Lineal Feet)
22,418
29,911
30,249
30,732
Pavement Patching
82
55
Snow and Ice Control
Pre -Mix
Patching Materials Used (Tons)
1,861
1,925
2,263
2,295
Tarring
Cracks
596
600
Tree Removal
Tarring
Cracks (Pounds)
17,445
14,960
14,660
14,700
Drainage Structures
Catch Basins Cleaned (Number)
480
.480
Street Lights and Traffic Signals
Street Signs Erected or Replaced
230
264
Street Light Standards Replaced
2
4
Street Light Cable Repairs
135
180
Street Lamps Replaced
288
195
Miscellaneous Maintenance
Concrete Street Patch Work
(Square Yards Replaced
82
55
Snow and Ice Control
Snow and Ice Control (Man Hours)
1,802
2,512
Rock Salt Used (Tons)
2,020
2,340
Sand (Birds Eye) Ice Control (Tons)
596
600
Tree Removal
Trees Removed (Number)
21
23
Tree Planting
Trees Planted (Number)
61
34
Weed Control
480 480
345 330
4 4
175 170
204 305
41 155
998 2,310
1,095 2,240
560 529
29 29
63 64
Parkway Mowing (Lineal Feet) 105,000 105,000 105,000 105,000
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PUBLIC WORKS DIVISION
STREET DEPARTMENT
The primary and continuing goals of the Street Department, a division of
Public Works, are:
To keep the streets clean.
To keep the streets cleared of snow and ice.
To keep the streets in good condition by repairing cracks and
potholes.
To keep all pavement marking lines visible throughout the Village.
To install and maintain street signs so they are legible under all
weather conditions.
To clean street inlets, catch basins and lines that connect inlets
to the interceptor storm sewer.
' To replace all broken grates, covers and manhole frames.
To repair and maintain all street lights and traffic signals.
' To plant trees with homeowners sharing half the cost.
To maintain and repair the interior of the railroad station.
' To cut weeds and grass on Village owned property as well as for
private owners on a reimbursement basis.
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To keep all the records necessary to obtain Motor Fuel Tax revenue
from the State.
To maintain trees in Village right -of -way.
To maintain adequate supplies of gasoline and diesel fuel and to keep
the equipment in good working order. Fuel is charged to expenditures
of specific departments according to usage.
Accomplishments during 1999 -2000:
Rehabilitated approximately one mile of streets throughout the
Village
Kept all streets in driveable condition in all seasons
Removed and disposed of 10,460 cubic yards of leaves
Purchased and received training in the use of a computerized sign machine
1 62
7
STREET DEPARTMENT
'DIVISION
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
' Street Fund
' REVENUE:
Property Tax Levy
' Motor Fuel Tax
Vehicle Licenses
50/50 Program
Train Station Maintenance
' Interest Earned
Miscellaneous
State Highway Maintenance
' Transfer from Parking Revenue
TOTAL REVENUE
' TOTAL EXPENDITURES
NET CHANGE
Departmental Summary on Page 66
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1998 -99 1999 -00 1999 -00 2000 -01
ACTUAL BUDGET ESTIMATE PROPOSED
$ 347,431 $
330,000 $
330,000 $
330,000
240,000
250,000
250,000
260,000
341,663
350,000
345,000
350,000
2,825
5,000
4,000
5,000
1,500
0
0
0
63,237
37,500
45,000
45,000
5,751
3,000
40,000
182,500
23,046
31,000
31,000
32.,000
120,000
_120,000
120,000
125,000
$ 1,145,453 $ 1,126,500 $ 1,165,000 $ 1,329,500
$ 1,178,868 $ 1,240,080 $ 1,128,205 $ 1,305,460
$ (33,415)$ (113,580)$ 36,795 $ 24,040
64
STREET DEPARTMENT
DIVISION
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Street Fund
REVENUE:
Property Tax Levy
Motor Fuel Tax
Vehicle Licenses
50/50 Program
Train Station Maintenance
Interest Earned
Miscellaneous
State Highway Maintenance
Transfer from Parking Revenue
TOTAL REVENUE
TOTAL EXPENDITURES
NET CHANGE
Departmental Summary on Page 66
65
2001 -02 2002 -03
PROJECTED PROJECTED
$ 330,000 $
330,000
265,000
270,000
350,000
350,000
5,000
5,000
0
0
45,000
45,000
7,500
7,500
32,000
32,000
125,000
125,000
$ 1,159,500 $ 1,164,500
$ 1,343,560 $ 1,386,390
$ (184,060)$ (221,890)
M.
EXPENDITURES
'DIVISION
Public Works
DEPARTMENT
FUNDING SOURCE
Street
'
Street Fund
SUMMARY
'ACCOUNT
NUMBER
AND CLASSIFICATION
ACTUAL
1998 -99
BUDGET
1999 -00
ESTIMATE
1999 -00
PROPOSED
2000 -01
'5111
Salaries
$ 376,251
$ 391,120
$ 355,850
$ 414,340
5113
Overtime
74,160
62,700
41,620
65,090
5114
Part Time
17,191
29,700
14,849
31,040
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5115
Benefits
56,071
63,550
65,761
72,480
5116
Apparel
3,801
2,700
2,700
2,800
t5210
Equipment Rental
0
3,000
0
2,000
5211
Repairs & Maintenance
37,593
58,500
43,219
53,800
5212
Travel, Training, etc.
1,413
1,800
1,140
1;700
'
5213
Printing and Advertising
3,005
2,900
21800
2,900
5214
Communications .
5,532
8,100
8,001
9,000
Utility Services
30,952
32,000
30,910
32,000
'5216
5218
Miscellaneous
8,947.
9,200
8,700
9,200
5231
MV Maintenance
86,117
42,300
48,910
46,000
'5315
Insurance
35,327
65,010
43,119
65,010
5317
Contractual
153,209
149,700
143,090
161,300
5412
Supplies
21,074
13,400
15,231
13,800
5419
Petroleum Products
7,894
10,400
8,950
11,700
5425
Salt
67,797
75,000
75,000
75,000
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5427
Aggregates
47,364
55,700
53,509
60,600
5428
Materials
43,060
57,600
57,979
61,300
5429
Street Signs
3,509
4,000
4,810
9,000
'
5431
Small Tools & Equipment
246
900
440
800
6111
Equipment
1,356
800
1,619
4,600
'
7317
Vehicle +Equip Replacement
97,000
100,000
100,000
100,000
TOTAL
$1,178,868
$1,240,080
$1,128,205
$1,305,460
'
Per Capita Cost
$68.89
$72.52
M.
PUBLIC WORKS DIVISION
FUNDING SOURCE DEPARTMENT
Street Fund SUMMARY OF EXPENDITURES Street
BY CATEGORY
2000 -01
67
1998 -99
1999 -00
1999 -00
2000 -01
BUDGET
ACTUAL
BUDGET
ESTIMATED
PROPOSED
OVER /UNDER
1999 -00
BUDGET CATEGORIES
BUDGET
Personal Services
$ 467,602
$ 483,520
$ 412,319
$ 510,470
$ 26,950
5111,5113,5114
Other Services
160,193
143,900
131,040
142,800
(1,100)
5211,5214,5231,5210,5216
Contractual
244,607
278,260
251,970
298,790
20;530
5115,5315,5317
Commodities
208,110
233,600
231,257
248,800
15,200
5116,5212,5213,5419,5424
5434,5431,5428,5429,5427
5425
Capital Outlay
98,356
100,800
101,619
104,600
3,800
6111,7317,6212
TOTALS
$1,178,868
$1,240,080
$1,128,205
$1,305,460
$ 65,380
67
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' FUNDING SOURCE
Street Fund
PUBLIC WORKS DIVISION
SUMMARY OF EXPENDITURES
BY CATEGORY
PROJECTED
' 2001 -02 2002 -03
BUDGET CATEGORY PROJECTED PROJECTED
'
Personal Services
$ 525,780
$ 541,570
5111,5113,5114
'
Other Services
152,900
160,100
5211,5214,5231,5210,5216
tContractual
305,480
317,520
5115,5315,5317
'
Commodities
257,300
265,100
5116,5212,5213,5419,5424
5434,5431,5428,54291,5427
'
5425
Capital Outlay
102,100
102,100
'
6111,7317,6212
TOTALS
$1,343,560
$1,386,390
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DEPARTMENT
.:
PUBLIC WORKS DIVISION
Street Department
Budget Analysis
2000 - 2001 PROPOSED BUDGET $1,305,460
1999 - 2000 BUDGET 1,240,080
INCREASE $ 65,380
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime;
5114 - -Part Time)
Annual Salary Adjustments $ 27,350
Decrease in Overtime (400)
CHANGES IN PERSONAL SERVICES $ 26,950
OTHER SERVICES: (5211 -- Repairs & Maintenance,
Equipment; 5214 -- Communications,
Postage; 5231 - -MV Maintenance;
5210 -- Repairs & Maintenance,
Building; 5216 -- Utility Services
Decrease in Repairs and Maintenance, Equipment $ (3,700)
Increase in Communications, Telephone 1,300
Increase in Motor Vehicle Maintenance 3,700
Miscellaneous Decreases (2,400)
CHANGES IN OTHER SERVICES $ (1,100)
CONTRACTUAL SERVICES: (5115 -- Benefits; 5315- -
Insurance; 5316 -- Professional;
5317 -- Contractual)
Increase in Medical and Dental Insurance $ 8,930
Increase in Contractual:
Fence on Kates Road 6,000
Equipment 3,000
Train Station 2,000
Miscellaneous Increases 600
CHANGES IN CONTRACTUAL SERVICES $ 20,530
COMMODITIES: (5116 -- Apparel; 5212 -- Travel, Training,
etc.; 5213 -- Printing & Advertising;
5419 -- Petroleum Products; 5424- -
Miscellaneous; 5425 - -Salt; 5427- -
Aggregates; 5428 -- Materials; 5429- -
Street Signs; 5431- -Small Tools &
Equipment; 5434 -- Supplies)
Increase in Cost for Petroleum Products $ 1,300
Increase in Cost for Aggregates 4,900
Increase in Street Signs and Materials:
Sheeting /New Sign Machine 8,700
Miscellaneous Increases 300
CHANGES IN COMMODITIES $ 15,200
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CAPITAL OUTLAY: (6111 -- Equipment; 6212 - -Motor
Vehicles; 7317 -- Vehicle &
Equipment Replacement)
Increase in Equipment, See Appendix C -1
CHANGES IN CAPITAL OUTLAY
TOTAL INCREASE
$ 3,800
$ 3,800
$ 65,380
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ADMINISTRATION
PUBLIC WORKS DIVISION
Street Department
Per Capita
General Administration for this
department involves supervision for
all street projects, handling of
complaints, time clock records for
payroll, making purchase
requisitions, keeping records
necessary for obtaining Motor
Vehicle Fund revenue from the State,
and handling correspondence
necessary in connection with the
other functions. One- fourth the
salaries of the Director of Public
Works and Engineering and the
Superintendent of, Public Works and
one -third the salary of the Public
Works Secretary and one part time
Clerk Typist is charged to this
account.
CLEANING
Per Capita
The Village cleans approximately 70
miles of streets (140 curb miles).
Cleaning is done in the business
sections of the Village three times
per week and in residential areas on
a monthly schedule, for a total of
222 miles swept per month. In 1999
2,493 miles of streets were swept.
One vacuum street sweeper is used
for this operation. The Village
pays a dumping fee (Contractual) for
disposing of the refuse.
Work Statistics
1996 1997 1998 1999
Streets Swept (Miles)
2,282 2,269 2,155 2,493
Streets Swept (Cubic Yards Debris)
1,450 1,496 1,110 1,862
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ACTUAL
1998 -99
$279,067
$ 47,713
BUDGET ESTIMATED PROPOSED
1999 -00 1999 -00 2000 -01
$ 17.06 $ 17.54
$307,050 $289,661 $315,750
$ 2.78 $ 2.84
$ 50,090 $ 42,149 $ 51,190
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IPUBLIC WORKS DIVISION
IStreet Department
1
ACTUAL BUDGET ESTIMATED PROPOSED
1998 -99 1999 -00 1999 -00 2000 -01
TRAFFIC MARKING
Per Capita
$ 56,175
This activity consists of painting
crosswalks all over the Village,
painting center lines and parking
stalls on the business district
streets, and constructing as well as
installing street signs. In 1999,
30,732 lineal feet of pavement were
marked and 330 street signs erected
or replaced. A pickup truck is used
part -time in this operation to haul
the street striping machine, which
is manually operated.
Work Statistics
1996 1997 1998 1999
Traffic Marking (Lineal Feet)
22,418 29,911 30,249 30,732
PAVEMENT PATCHING
Per Capita
$128,126
Pavement patching involves the
overlaying of deteriorating
pavements and temporary patching.
Inspections of Village streets
determine the areas to be patched.
In the calendar year 1999 Village
employees applied 2,295 tons of
pre -mix. Four dump trucks, two
rollers, a Layton blacktop paver, a
front -end loader, and a concrete saw
are used for this activity.
Aggregates used include sand,
blacktop, and gravel. Other
materials used include concrete,
lumber, steel and primer.
Work Statistics
1996 1997 1998 1999
Pre -Mix Patching Materials Used
(Tons)
1,861 1,925 2,263 2,295
$ 4.06 $ 4.82
$ 73,080 $ 65,799 $ 86,710
$ 7.64 $ 8.21
$137,470 $138,981 $147,860
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PUBLIC WORKS DIVISION
Street Department
ACTUAL
BUDGET ESTIMATED PROPOSED
1998 -99
1999 -00 1999 -00 2000 -01
TARRING CRACKS
Per Capita
$ 2.97 $ 3.08
$ 45,227
$ 53,480 $ 47,559 $ 55,490
Public Works Department employees
note streets which need to have
cracks filled, and, during the
summer months, the crew fills all
cracks larger than 1/4" in width.
One truck equipped with a 400 gallon
tar kettle and an air compressor is
used part -time for tarring street
cracks. Aggregates and materials
used include sand, fine limestone
dust, chips, and a new crack filler
product which contains 259. recycled
tires. This product stays resilient
at temperatures below -0 degrees and
will not track during hot weather.
In 1999 14,700 lbs. were used.
Work Statistics
1996 1997 1998 1999
Tarring Cracks (Pounds)
17,445 14,960 14,660 14,700
DRAINAGE STRUCTURES
Per Capita $ 2.18 $ 2.35
$ 37,868 $ 39,290 $ 41,191 $ 42,320
Expenditures from this sub -
department are for cleaning street
inlets, catch basins, lines that
connect inlets to catch basins to
the interceptor storm sewers, and
replacement of broken grates,
covers, and manhole frames. All
inlets and 480 catch basins were
cleaned during 1999. A truck
(part -time) and a sewer rodder are
used for this purpose. The Village
purchased a vacuum street sweeper
and eductor combination machine to
clean the catch basins. Materials
used by the Village for the cleaning
operation are rods for the sewer
rodder, fire hoses, and a high
pressure jet hydraulic sewer rodder.
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PUBLIC WORKS DIVISION
Street Department
ACTUAL BUDGET ESTIMATED PROPOSED
1998 -99 1999 -00 1999 -00 2000 -01
Work Statistics
1996 1997 1998 1999
Catch Basins Cleaned (Number)
480 480 480 480
STREET LIGHTS AND TRAFFIC SIGNALS
Per Capita
$119,216
This activity consists of
maintenance of existing standards,
lamps, and signals. In 1999, 305
street lamps were.replaced.
Work Statistics
1996 1997 1998 1999
Street Signs Erected or Replaced
230 264 345 330
Street Light Standards Replaced
2 4 4 4
Street Light Cable Repairs
135 180 175 170
Street Lamps Replaced
288 195 204 305
MISCELLANEOUS MAINTENANCE
Per Capita
$ 64,056
Miscellaneous Maintenance includes
decorating for the holidays, flower
plantings, street patch work, etc.
Some miscellaneous maintenance is
done by Village employees.
Work Statistics
1996 1997 1998 1999
Concrete Street Patch Work
(Square Yards Replaced)
82 55 41 155
$ 7.06 $ 7.22
$127,110 $119,170 $130.,030
$ 3.99 $ 4.47
$ 71,830 $ 68,129 $ 80,540
74
PUBLIC WORKS DIVISION
Street Department
ACTUAL BUDGET ESTIMATED PROPOSED
1998 -99 1999 -00 1999 -00 2000 -01
SNOW AND ICE CONTROL
Per Capita $ 12.62 $ 12.86
$264,948 $227,210 $175,499 $231,530
Snow and ice are cleared from the
Village streets, five -foot wide
sidewalks (33.25 miles of
sidewalks) , and municipally owned
parking lots and alleys. During
1999, the Village used 2,240 tons of
rock salt and treated ice control
sand. Nineteen Village vehicles may
be equipped with snow plows whenever
a snow storm occurs. Eight dump
trucks (GVW 35,000), four dump
trucks (GVW 11,000), two one -half
ton pick -up trucks, three
three - quarter ton pick -up trucks,
two one ton pick -up trucks,
seventeen snow plows, and one
sidewalk plow are used.
Work Statistics
1996 1997 1998 1999
Snow and Ice Control (Man Hrs)
1,802 2,512 998 2,310
Rock Salt Used (Tons)
2,020 2,340 1,095 2,240
Sand (Birds Eye) Ice Control (Tons)
596 600 560 529
TREE REMOVAL
Per Capita $ 4.68 $ 4.73
$ 66,425 $ 84,290 $ 70,090 $ 85,110
Tree removal is done primarily on a
contractual basis. Village employees
clean up after tree stumps are
removed, fill in with black dirt,
and reseed. In 1999, 29 trees were
removed. Two dump trucks and one
front -end loader tractor are used
part time.
Work Statistics
1996 1997 1998 1999
Trees Removed (Number)
21 23 29 29
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PUBLIC WORKS DIVISION
Street Department
ACTUAL BUDGET ESTIMATED PROPOSED
1998 -99 1999 -00 1999 -00 2000 -01
TREE PLANTING
Per Capita
$ 15,715
Approximately 64 trees were planted
in 1999. The Village contracts for
the purchase of the trees, and
Village employees plant them. The
Village pays one -half the cost of a
1 -1/2" diameter tree. If a larger
tree is requested by the homeowner,
he pays the additional cost. Part
time use of a Ford tractor with a
30" auger, a dump truck and a
front -end loader tractor is required
for planting.
Work Statistics
1996 1997 1998 1999
Trees Planted (Number)
61 34 63 64
RAILROAD STATION MAINTENANCE
Per Capita
$ 33,388
The Village Public Works employees
provide maintenance service and
repair vandalism and damage to the
interior of the Deerfield, Chicago,
Milwaukee and Saint Paul Railroad
Station. This is done under an
agreement between the Chicago,
Milwaukee and Saint Paul Railroad,
the RTA, and the Village of
Deerfield.
WEED CONTROL
Per Capita
$ 20,943
Weed control includes cutting weeds
and grass on 105,000 lineal feet of
parkways and on other Village -owned
properties. Some work is done for
private owners on a reimbursement
basis ($50.00 per hour). A Ford
tractor (part -time) and three rotary
hand lawn mowers are used. Weed
killer is applied in some locations;
$ 0.97
$ 17,440
$ 1.46
$ 26,370
$ 1.41
$ 25,370
$ 18,500
$ 31,439
$ 20,040
$ 1.01
$ 18,150
$ 1.96
$ 35,270
$ 1.42
$ 25,510
1 76
PUBLIC WORKS DIVISION
Street Department
ACTUAL BUDGET ESTIMATED PROPOSED
1998 -99 1999 -00 1999 -00 2000 -01
Work Statistics
1996 1997 1998 1999
Parkway Mowing (Lineal Ft)
105,000 105,000 105,000 105,000
TOTALS $1,178,868 $1,240,080 $1,128,205 $1,305,460
77
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IPUBLIC WORKS DIVISION
The WRF treats and processes all sewage from the Village of Deerfield, as
' well as the sewage from a portion of the Village of Bannockburn and a
small portion from the City of Highland Park. The facility has the
capacity to process eight million gallons of sewage per day and is also
able to treat an additional ten million gallons per day as part of excess
' flow in the event of a storm. This is well within the EPA regulations for
flow control.
The WRF is designed to remove 95% of pollutants from the original sewage.
' The WRF is proud to say they have met or exceeded this requirement every
year for the last fifteen years, with an average rate of 98%.
In addition to the main facility, Deerfield operates six sewage pumping
' stations, two stormwater pumping stations and the Bannockburn Retention
Basin. The maintenance and operation of these auxiliary facilities is an
essential part of the overall wastewater reclamation process.
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The facility is staffed seven days a week, every day of the year,
including holidays. Additional coverage is provided during evening hours,
as needed, to control excess flow or repair mechanical problems. WRF
staff includes eight full -time employees: a foreman, a lab director, five
operators, and one maintenance man. Many of these employees hold various
EPA certification levels.
The following projects will be implemented in the 2000 -01 fiscal year:
Re -line sewers on Elm Street (475 feet) and on Oakwood (750 feet)
Replace air lines and diffusers in the WRF aerobic digesters 1, 2
and 3
Replace the radiator on the standby generator at WRF
1 78
SEWER DEPARTMENT
The primary and continuing goals of the Sewer Department, a division of
Public Works are:
'
To continue to maintain, clean, and repair the sanitary and storm
sewer systems and be able to respond effectively and efficiently to
emergency situations.
'
To locate sewer lines for J.U.L.I.E. (Joint Utility Locating
Information for Excavators).
To treat and dispose of all sewage in an environmentally approved
'
manner.
To maintain and operate the main sewage treatment plant, four lift
'
stations, and various emergency generators.
To maintain a laboratory facility to assure quality control.
The Village of Deerfield is one of the few municipalities to operate its
'
own wastewater reclamation facility. The wastewater reclamation facility
has been in operation since 1956. In order to accommodate the development
boom, a major, expansion of the facility occurred in 1975. Throughout the
years the facility has been upgraded with additional equipment as needed
'
in order to meet the population demands of today.
The WRF treats and processes all sewage from the Village of Deerfield, as
' well as the sewage from a portion of the Village of Bannockburn and a
small portion from the City of Highland Park. The facility has the
capacity to process eight million gallons of sewage per day and is also
able to treat an additional ten million gallons per day as part of excess
' flow in the event of a storm. This is well within the EPA regulations for
flow control.
The WRF is designed to remove 95% of pollutants from the original sewage.
' The WRF is proud to say they have met or exceeded this requirement every
year for the last fifteen years, with an average rate of 98%.
In addition to the main facility, Deerfield operates six sewage pumping
' stations, two stormwater pumping stations and the Bannockburn Retention
Basin. The maintenance and operation of these auxiliary facilities is an
essential part of the overall wastewater reclamation process.
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The facility is staffed seven days a week, every day of the year,
including holidays. Additional coverage is provided during evening hours,
as needed, to control excess flow or repair mechanical problems. WRF
staff includes eight full -time employees: a foreman, a lab director, five
operators, and one maintenance man. Many of these employees hold various
EPA certification levels.
The following projects will be implemented in the 2000 -01 fiscal year:
Re -line sewers on Elm Street (475 feet) and on Oakwood (750 feet)
Replace air lines and diffusers in the WRF aerobic digesters 1, 2
and 3
Replace the radiator on the standby generator at WRF
1 78
Accomplishments during fiscal vear 1999 -2000 included:
Responded to 286 service calls, of which 70t were due to problems in
private lines
Completed the Storm Water Simulation Study for sanitary sewers on
Pine Street and Indian Hill
Brought all underground fuel tanks for emergency generators into
federal compliance
Completed a sanitary sewer study for the re- routing of sewage from
Chestnut /North Avenue
Completed the sewer lining of mid -block locations between Rosemary
Terrace and Warrington Road and between Elmwood Avenue and Meadow
Lane
Replaced the Trickling Filter's Ventilation System
Replaced parts for the secondary lift pumps
Performed maintenance on the control system
Replaced excess flow chlorinators at the Deerfield and the Warwick
excess flow stations
Replaced two pumps for digesters #1 and #2
Converted the main plant chlorinating operation from gaseous
chlorine to liquid chlorine
Converted four sludge drying beds into four sludge storage pads in
accordance with IEPA standards
79
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PUBLIC WORKS DIVISION
SEWER DEPARTMENT
Work Statistics
1996
Cleanina and Maintenance
Sanitary Sewer Stoppages
Sanitary Sewer Cleaned (Ft)
Sanitary Excavation Openings
Sanitary Infiltrations Found
Sanitary Manholes Rebuilt
Sanitary Sewers TV'd (In Feet)
Sump Pump Inspections
Homes Dye or Smoke Tested
Construction
1997 1998 1999
14 20 16 12
327,480 289,730 244,603 227,690
4 2 7 4
0 1 4 4
2 3 21 5
4,956 13,001 16,860 18,040
3 0 0 45
75 22 68 149
Storm Sewers Cleaned (Feet)
6,965
38,880
79,805
71,150.
Inlets Cleaned
52
48
54
92
Storm Excavation Openings
7
2
24
14
Storm Infiltrations Found
1
2
1
2
Storm Structures Reconstructed
6
17
11
13
Storm Sewers TV'd
6,965
9,953
11,532
5,148
Street Inlet Covers Replaced
10
6
2
2
New Storm Sewers or Laterals Installed
(In Feet)
122
523
284
240
Inlets Dye or Smoke Tested
20
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1
2
Waste Water Treatment Plant
Sanitary Sewage Pumped (Million Gallons)
1,102
1,216
1,276
1,224
Primary Sludge (Thousand Gallons)
4,809
4,667
4,789
4,876
Chlorine Used (Pounds)
17,293
16,455
21,163
24,264
Sludge Beds Cleaned
80
93
94
54
Sludge Beds Drawn
71
89
73
65
Electric Current Used (Thousand K.W.H.)
1,792
1,783
1,890
1,836
:1
SEWER DEPARTMENT
DIVISION
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Sewer Fund
1998 -99 1999 -00 1999 -00 2000 -01
ACTUAL BUDGET ESTIMATE PROPOSED
REVENUE:
Sewer Charges
$
1,411,356
$ 1,600,000
$ 1,606,980
$ 1,640,000
Permits and Fees
11,200
12,000
12,000
9,000
Penalties
15,294
17,000
17,000
18,000
Other Charges for Services
19,799
20,000
25,000
25,000
Interest Earned
53,594
65,000
80,000
65,000
Miscellaneous
15,186
5,000
5,000
5,000
Construction Res - Collections
50,682
55,000
55,000
55,000
Transfer to Construction Res.
0
(55,000)
_ (55,000)
(55,000)
TOTAL OPERATING REVENUE
$
1,577,111
$ 1,719,000
$ 1,745,979
$ 1,762,000
Transfer from Construction Fd.
0
0
0
0
Transfer from Depreciation Res
0
120,000
0
300,000
TOTAL REVENUES AND RESERVES
$
1,577,111
$ 1,839,000
$ 1,745,979
$ 2,062,000
TOTAL EXPENDITURES
$
1,512,403
$ 1,852,250
$ 1,720,818
$ 2,155,480
NET CHANGE
$
64,708
$ (13,250)$
25,161
$ (93,480)
Departmental Summary on Page 83
0
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SEWER DEPARTMENT
'DIVISION
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
' Sewer Fund
' REVENUE:
Sewer Charges
Permits and Fees
' Penalties
Other Charges for Services
Interest Earned
' Miscellaneous
Construction Res - Collections
Transfer to Construction Res.
TOTAL OPERATING REVENUE
Transfer from Construction Fd.
' Transfer from Depreciation Res
' TOTAL REVENUES AND RESERVES
TOTAL EXPENDITURES
' NET CHANGE
Departmental Summary on Page 83
1
2001 -02 2002 -03
PROJECTED PROJECTED
$ 1,640,000 $ 1,640,000
9,000 9
9,000
18,000 1
18,000
25,000 2
25,000
65,000 6
65,000
5,000 5
5,000
55,000 5
55,000
(55,000) _
_(55,000)
$ 1,762,000 $ 1,762,000
0 0
211,000 226,000
$ 1,973,000 $ 1,988,000
$ 2,275,000 $ 2,103,000
$ (302,000)$ (115,000)
EM
EXPENDITURES
DIVISION
Public Works DEPARTMENT
FUNDING SOURCE Sewer
Sewer Fund SUMMARY
ACCOUNT NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
AND CLASSIFICATION
1998 -99
1999 -00
1999 -00
2000 -01
5111
Salaries
$ 724,244
$ 766,320
$ 748,950
$ 800,890
5113
Overtime
30,757
30,200
25,119
32,080
5114
Part Time
15,434
18,600
11,850
19,440
5115
Benefits
108,612
123,880
118,519
139,720
5116
Apparel
4,049
5,200
5,200
5,500
5210
Equipment Rental
0
8,000
750
8,000
5211
Repairs & Maintenance
100,369
142,500
116,680
332,200
5212
Travel, Training, etc.
1,040
3,100
2,470
3,600
5213
Printing and Advertising
625
200
210
300
5214
Communications
12,236
11,600
12,280
14,300
5216
Utility Services
171,600
192,000
179,079
191,000
5218
Miscellaneous
2,468
6,700
5,131
6,700
5221
Occupancy
20,000
20,000
20,000
20,000
5231
MV Maintenance
23,046
17,200
23,158
20,700
5315
Insurance
66,449
89,150
56,740
89,150
5316
Professional
3,681
20,200
0
20,200
5317
Contractual
51,780
94,600
70,521
113,200
5412
Supplies
39,617
43,900
55,871
71,700
5419
Petroleum Products
10,694
13,100
12,390
13,900
5426
Chlorine
4,530
7,000
14,170
4,000
5427
Aggregates
17,683
18,800
19,501
20,800
5428
Materials
29,340
48,500
52,591
55,000
5431
Small Tools & Equipment
260
1,500
1,110
1,500
6111
Equipment
10,786
7,000
5,530
8,600
7316
Depreciation
30,103
130,000
130,000
130,000
7317
Vehicle +Equip Replacement
33,000
33,000
33,000
33,000
TOTAL
$1,512,403
.$1,852,250
$1,720,818
$2,155,480
Per Capita Cost
$102.89
$119.74
1
PUBLIC WORKS DIVISION
FUNDING SOURCE
Sewer Fund SUMMARY OF EXPENDITURES
' BY CATEGORY
' 1998 -99
ACTUAL
' BUDGET CATEGORIES
DEPARTMENT
Sewer
1999 -00 1999 -00 2000 -01 BUDGET
BUDGET ESTIMATED PROPOSED OVER /UNDER
1999 -00
BUDGET
' Personal Services $ 770,436 $ 815,120 $ 785,919 $ 852,410 $ 37,290
5111,5113,5114
Other Services 307,250
5211,5214,5231,5210,5216
Contractual 230,522
' 5115,5315,5316,5317
Commodities 130,306
5116,5212,5213,5221,5419
' 5424,5434,5427,5428,5431
5426
371,300 331,947 566,200
327,830 245,780 362,270
168,000 188,643 203,000
194,900
34,440
35,000
' Capital Outlay 73,889 170,000 168,530 171,600 1,600
7317,6111,6212,7316
' TOTALS $1,512,403 $1,852,250 $1,720,818 $2,155,480 $ 303,230
1
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PUBLIC WORKS DIVISION
FUNDING SOURCE
DEPARTMENT
Sewer Fund
SUMMARY OF EXPENDITURES Sewer
BY CATEGORY
PROJECTED
2001 -02
2002 -03
BUDGET CATEGORY
PROJECTED
PROJECTED
Personal Services
$ 877,990
$ 904,320
5111,5113,5114
Other Services
4711200
448,000
5211,5214,5231,5210,5216
Contractual
542,310
361,880
5115,5315,5316,5317
Commodities
212,200
218,600
5116,5212,5213,5221,5419
5424,5434,5427,5428,5431
5426
Capital Outlay
171,300
170,200
7317,6111,6212,7316
TOTALS
$2,275,000
$2,103,000
85
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PUBLIC WORKS DIVISION
Sewer Department
Budget Analysis
2000 - 2001 PROPOSED BUDGET $2,155,480
1999 - 2000 BUDGET 1,852,250
INCREASE $ 303,230
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime;
5114- -Part Time)
Annual Salary Adjustments 37,290
CHANGES IN PERSONAL SERVICES $ 37,290
OTHER SERVICES: (5210 -- Equipment Rental; 5211- -
Repairs & Maintenance; 5214
Communications; 5216 -- Utility
Services; 5231 - -MV Maintenance)
Increase in Repairs and Maintenance:
Building - 2 Roofs at WRF $ 10,500
Equipment - See Capital Projects Page 151
Items 19 and 20
179,200
Decrease in Utility Services
(1,000)
Increase in Motor Vehicle Maintenance
3,500
Increase in Communications:
Nextel Phones
1,900
Postage
200
Pagers
600
CHANGES IN OTHER SERVICES
$194,900
CONTRACTUAL SERVICES: (5115 -- Benefits; 5315- -
Insurance; 5316 -- Professional;
5317 -- Contractual)
Increase in Medical and Dental Insurance $
15,790
Increase in Contractual Other:
See Capital Projects Budget Page 150
Item Numbers 11 and 14
18,300
Miscellaneous Increases
350
CHANGES IN CONTRACTUAL SERVICES
$ 34,440
COMMODITIES: (5116 -- Apparel; 5212 -- Travel, Training,
etc.; 5213 -- Printing & Advertising;
5221 -- Occupancy; 5419 -- Petroleum Products;
5424 -- Miscellaneous; 5426 -- Chlorine;
5427 -- Aggregates; 5428 -- Materials;
5429 -- Street Signs; 5431 - -Small Tools
& Equipment; 5434 -- Supplies)
Decrease in Chlorine $
(3,000)
Increase in Aggregates
2,000
Increase in Materials
6,500
Increase in Supplies for Chemicals
24,000
Increase in Supplies - Repairs and Maintenance
4,900
Decrease in Supplies - Operating
(1,000)
Miscellaneous Increases
1,600
CHANGES IN COMMODITIES
$ 35,000
1 86
CAPITAL OUTLAY: (6111 -- Equipment; 6212 - -Motor
Vehicles; 6415 -- Improvements,
Not Bldg.; 7316 -- Depreciation;
7317 -- Vehicle & Equipment
Replacement)
Increase in Equipment, See Appendix C -2
CHANGES IN CAPITAL OUTLAY
TOTAL INCREASE
87
$ 1,600
$ 1,600
$303,230
1
1
SEWER CONSTRUCTION FUND
The Board of Trustees has established a special annual sewer charge for major
maintenance and repair to the Village Sewer System to be billed and paid
' quarterly together with the regular water and sewer bill.
The projected balance in this fund is as follows:
' 1999 -00 2000 -01 2001 -02 2002 -03
IDEPRECIATION RESERVE
' The Depreciation Reserve is set up to fund the cost of maintenance and
replacement of capital assets whose expected service life is less than that of
the Waste Water Reclamation Facility. This funding source ensures that the
Village will be able to adequately maintain the Waste Water Reclamation Facility.
'
Projected Balance - May 1
$ 67,147
$ 122,147
$ 177,147
$ 232,147
'
Estimated Receipts
55,000
551000
55,000
55,000
AVAILABLE
Available Funds
$ 122,147
$ 177,147
$ 232,147
$ 287,147
'
Total Expenditures
0
0
0
0
AVAILABLE FUNDS
$122,147
$ 177,147
$ 232,147
$ 287,147
IDEPRECIATION RESERVE
' The Depreciation Reserve is set up to fund the cost of maintenance and
replacement of capital assets whose expected service life is less than that of
the Waste Water Reclamation Facility. This funding source ensures that the
Village will be able to adequately maintain the Waste Water Reclamation Facility.
'
Projected
Balance - May 1
2002 -03
Estimated
Receipts
'
Available
Funds
130,000
Total Expenditures*
'
AVAILABLE
FUNDS
1
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1
1999 -00
2000 -01
2001 -02
2002 -03
$495,347
$505,347
$335,347
$254,347
130,000
130,000
130,000
130,000
$625,347
$635,347
$465,347
$384,347
120,000
300,000
211,000
226,000
$505,347
$335,347
$254,347
$158,347
*Capital Project Items 15 thru 23 Page 151
::
PUBLIC WORKS DIVISION
Sewer Department
ADMINISTRATION AND SUPERVISORY
.Per Capita
Salaries charged to this account
(one -half the salary of the Utility
Foreman, one - fourth the salary of
the Director of Public Works and
Engineering, one - fourth the salary
of the Superintendent of Public
Works, and one -third the salary of
the Public Works Secretary and one
part time Clerk Typist) are for the
overall supervision of the cleaning
and maintenance of present sewers
and some new construction.
CLEANING AND MAINTENANCE
Per Capita
The Village is responsible for the
cleaning and maintenance of
approximately 65 miles of sanitary
sewer pipe, ranging in size from 6
inches to 24 inches; and
approximately 46 miles of storm
sewer pipe, ranging in size from 10
inches to the equivalent of 60
inches. The Village contracts to
have the sewer system scanned by
closed circuit television to
facilitate location of broken pipes,
improper alignment of pipes, roots,
or signs of infiltration. Non-
polluting white smoke and dyes are
also used by the Village to spot
problems. Smoke introduced in the
sanitary sewer pipes identifies
areas of infiltration of storm
water; and dyes in storm sewers show
intrusion in the sanitary sewer
pipes. In 1999, the Village dye or
smoke tested 2 inlets and cleaned
227,690 feet of sanitary sewers and
79,805 feet of storm sewers.
Work Statistics
1996 1997 1998 1999
Sanitary Sewer Stoppages
14 20 16 12
•
ACTUAL BUDGET ESTIMATED PROPOSED
1998 -99 1999 -00 1999 -00 2000 -01
$ 17.25 $ 17.71
$264,822 $310,580 $241,952 $318,890
$ 9.56 $ 10.02
$137,213 $172,130 $165,140 $180,380
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PUBLIC WORKS DIVISION
Sewer Department
ACTUAL BUDGET ESTIMATED PROPOSED
1998 -99 1999 -00 1999 -00 2000 -01
Work Statistics cont'd
1996
1997 1998
1999
Sanitary
Sewer Cleaned (Ft)
Sewers Cleaned (Feet)
327,480
289,730 244,603 227,690
38,880
Sanitary
Excavation Openings
Inlets
4
2 7
4
Sanitary
Infiltrations Found
54
0
1 4
4
Sanitary
Manholes Rebuilt
7
2
3 21
5
Sanitary
Sewers TV'd (In Feet)
4,956
13,001 16,860 18,040
Sump Pump Inspection
3
0 0
45
Home Dye
or Smoke Tested
75
22 68
149
CONSTRUCTION
Per Capita $ 12.72
$180,316 $228,950
In this function the Village
replaces broken or damaged pipes or
their connections or inlets and
constructs some new sewers. In
1999, the Village installed 240 feet
of new storm sewers or laterals,
replaced 2 broken inlet covers,
rebuilt 5 sanitary manholes and
reconstructed 13 storm structures.
Work Statistics
1996
1997
1998
1999
Storm
Sewers Cleaned (Feet)
6,965
38,880
79,805
71,150
Inlets
Cleaned
52
48
54
92
Storm
Excavation
Openings
7
2
24
14 -.
$ 14.24
$199,869 $256,300
M
PUBLIC WORKS DIVISION
Sewer Department
Work Statistics cont'd
1996 1997 1998 1999
Storm Infiltrations Found
1 2 1 2
Storm Structures Reconstructed
6 17 11 13
Storm Sewers TV'd
6,965 9,953 11,532 5,148
Street Inlet Covers Replaced
10 6 2 2
New Storm Sewers or Laterals
Installed - In Feet
122 523 284 240
Inlets Dye or Smoke Tested
20 1 1 2
WASTE WATER TREATMENT PLANT
Per Capita
The expanded waste water treatment
plant has been in full operation
since May 1, 1978. This project was
financed by Federal (759.) and
Village (250) funds, the Village .
portion being funded by general
obligation bonds. In addition to
the primary and secondary treatment
of sewage with chlorination and
two -stage sludge digestion for
anaerobic sludge, the new plant
provides for aerobic digestion along
with sludge drying beds. Dry sludge
is disposed of by the Village in an
environmentally approved manner.
The plant has a 585 k.w.h., 12
cylinder diesel standby generator
with automatic switching gear and
two archimedean screw pumps rated at
7,000 gallons per minute. The
treatment plants' hydraulic design
capacity can serve a population of
30,000 and a storm flow of 17
million gallons. Besides the main
treatment plant, there are four �.
91
ACTUAL BUDGET ESTIMATED PROPOSED
1998 -99 1999 -00 1999 -00 2000 -01
$ 63.36 $ 77,76
$ 930,052 $1,140,590 $1,113,858 $1,399,910
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PUBLIC WORKS DIVISION
Sewer Department
WASTE WATER TREATMENT PLANT cont'd
Per Capita
lift stations and a 285 k.w.h.
generator which is located at the
Eastside lift station on River Road.
The new Deerfield Road lift station
is a combination dry /wet weather
lift station. Dry weather flow is
2,400 gals. per minute and wet
weather flow is 21,000 gals. per
minute. A 450 kilovolts emergency
generator automatically starts if
the power fails. During wet weather
the excess flow is discharged to the
chlorine contact tank for settling
and chlorination. There is the
capability of chlorinating the
excess flow at the rate of 1,000
lbs. per day. The dry weather flow
pumps work at 1,200 gals. per minute
and the wet weather flow pumps work
at 7,000 gals. per minute. Each wet
weather pump discharges to a
rotating screen. The Warwick Road
pump station functions similarly
during wet weather only.
In addition to eight full -time
Village employees who operate the
treatment plant, the Village
contracts for engineering
consultants. One- fourth the salary
of the Director of Public Works and
Engineering and one - fourth the
salary of the Superintendent of
Public Works are charged to the
account for overall supervision of
the treatment plant. The treatment
plant is also responsible for
maintaining laboratory facilities to
assure quality control of treatment.
Work Statistics
1996 1997 1998 1999
Sanitary Sewage Pumped
(Million Gallons)
1,102 1,216 1,276 1,224
ACTUAL BUDGET ESTIMATED. PROPOSED
1998 -99 1999 -00 1999 -00 2000 -01
j
1 92
PUBLIC WORKS DIVISION
Sewer Department
ACTUAL
BUDGET
ESTIMATED
PROPOSED
1998 -99
1999 -00
1999 -00
2000 -01
Work Statistics cont'd
1996
1997 1998
1999
Primary
Sludge (Thousand
Gallons)
4,809
4,667 4,789
4,876
Chlorine
Used (Pounds)
17,293
16,455 21,163
24,264
Sludge Beds
Cleaned
80
93 94
54
Sludge Beds Drawn
71
89 73
65
Electric
Current Used
(Thousand K.W.H.)•
1,792
1,783 1,890
1,836
TOTALS $1,512,403 $1,852,250 $1,720,818 $2,155,480
93
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1
PUBLIC WORKS DIVISION
WATER DEPARTMENT
The primary and continuing goals of the Water Department, a division of
Public Works, are:
To provide fresh and safe potable water to Village residents by
continuously monitoring, testing, and implementing E.P.A.
regulations.
To maintain, repair and replace water main, water services and fire
hydrants as needed, and to upgrade and improve the distribution
system.
To maintain an elevated tank, eight water pumps, three underground
reservoirs, and a pumping station with a capacity of over six
million gallons. This includes all controls for monitoring the
system.
To install, repair, replace, and test all water meters and take
meter readings of all residential and commercial establishments
within the Village.
The Water Department will implement the following projects during the
2000 -01 budget year:
Substantially complete construction of the Mitchell Park reservoir
and pumping station
Finish design and start construction of a new transmission main from
Highland Park to the new Mitchell Park reservoir
Upgrade pump controls at Hawthorne and Richfield reservoirs
Accomplishments during 1999 -2000:
Upgraded water controls
Successfully completed Round 5 of lead testing program
Published and distributed a drinking water Consumer Confidence
Report per the new Federal Drinking Water regulations
Responded to 87 main breaks, 2098 JULIE locate requests and 328 non -
JULIE locates
Installed 54 new technology water meters in pits allowing the meter
to be read without opening the pit
Tested and flushed all 1,125 fire hydrants in the system
Replaced watermain on portions of Woodvale and Kenton
Added one additional full time employee to the department
Finalized the design of the Mitchell Park reservoir and pumping
station
The Water Department is staffed as follows:
1 - Foreman
1 - Maintenance III operator
2 - Maintenance II operators
1 - Maintenance I operator
1 - Meter reader /animal warden
1 94
PUBLIC WORKS DIVISION
WATER DEPARTMENT
Work Statistics
1996
Main and Fire Hvdrant Maintenance
Water Main Breaks Repaired
Service Leaks Repaired
New Fire Hydrants Installed
Fire Hydrants Repaired or Tested
Valves Repaired
B Box Adjustments
JULIE Locations (New program 1993)
Valve Vaults Reconstructed
Distribution
Annual Water Pumpage
(in Millions of Gallons)
Locations for JULIE
Services Checked for Leaks
Water Sample Analysis (Bacteriological)
Water Sample Analysis (Lead)
Water Sample Analysis (Trihalomethane)
(EPA Required)
Meter Maintenance
Meter Pits Repaired
Meters Replaced
New Meters Installed
Meters Tested
Frozen Water Services
Water Meters Read
Final Meter Readings
"Reread" Meter Readings
Shut -Off Notices for Delinquent
Water Bills
Meters Sealed
Frozen Meters
95
1997 1998 1999
83
70
76
84
16
4
19
9
4
12
5
7
837
1,095
1,126
1,146
27
30
31
37
86
72
310
328
1,574
1,895
1,844
2,098
8
9
31
9
1,055
1,030
1,085
1,122
1,574
1,895
1,844
2,098
42
67
55
75
312
312
312
288
66
69
34
30
3
4
6
16
30
38
22
71
74
99
133
241
39
35
39
33
20
15
14
21
2
0
0
0
24,084
24,084
24,084
24,084
269
270
304
236
48
65
75
86
399
335
359
375
91
125
182
266
22
1
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10
WATER DEPARTMENT
DIVISION
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
' Water Fund
1998 -99 1999 -00 1999 -00 2000 -01
' ACTUAL BUDGET ESTIMATE PROPOSED
' REVENUE:
Water Sales
' Penalties
Permits
' Interest Earnings
' Miscellaneous
TOTAL REVENUE
tTOTAL EXPENDITURES
NET CHANGE
1
' Departmental Summary on Page 98
t
1
1
$ 3,469,453 $ 3,350,000 $ 3,599,200 $ 3,550,000
30,176 28,000 28,000 28,000
20,253 15,000 18,000 15,000
203,418 165,000 180,000 180,000
1,716 5,000 3,000 5,000
$ 3,725,016 $ 3,563,000 $ 3,828,200 $ 3,778,000
$ 2,923,418 $ 3,724,730 $ 3,607,244 $ 3,381,900
$ 801,598 $ (161,730)$ 220,956 $ 396,100
WATER DEPARTMENT
DIVISION
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED'
Water Fund
REVENUE:
Water Sales
Penalties
Permits
Interest Earnings
Miscellaneous
TOTAL REVENUE
TOTAL EXPENDITURES
NET CHANGE
Departmental Summary on Page 98
97
2001 -02 2002 -03
PROJECTED PROJECTED
$ 3,550,000 $ 3,600,000
28,000 28,000
10,000 10,000
170,000 150,000
5,000 5,000
$ 3,763,000 $ 3,793,000
$ 3,960,200 $ 3,762,530
$ (197,200)$ 30,470
'DIVISION
'
Public Works
FUNDING SOURCE
Water Fund
EXPENDITURES
SUMMARY
DEPARTMENT
Water
'ACCOUNT
NUMBER
AND CLASSIFICATION
ACTUAL
1998 -99
BUDGET
1999 -00
ESTIMATE
1999 -00
PROPOSED
2000 -01
'5111
Salaries
$ 330,107
$ 428,500
$ 348,911
$ 447,780
5113
Overtime
57,068
51,500
50,731
58,000
5114
Part Time
10,723
16,700
10,830
17,450
'
5115
Benefits
49,023
64,960
54,601
64,530
5116
Apparel
1,703
2,600
2,600
2,600
'
5210
Equipment Rental
0
1,000
0
1,000
5211
Repairs & Maintenance
5,158
30,500
19,730
30,600
5212
Travel, Training, etc.
337
1,100
330
1,100
'
5213
Printing and Advertising
2,772
2,100
1,310
2,100
5214
Communications
12,094
10,400
12,240
11,800
Utility Services
62,888
71,500
68,720
71,900
'5216
5218
Miscellaneous
1,271,
5,100
3,610
5,600
5221
Occupancy
20,000
20,000
20,000
20,000
'5231
MV Maintenance
29,597
23,900
23,329
26,900
5315
Insurance
34,240
53,500
51,820
53,500
'5316
Professional
6,406
14,200
5,610
12,400
5317
Contractual
35,617
519,000
358,031
48,100
5412
Supplies
773
2,400
671
2,100
'
5419
Petroleum Products
5,188
5,900
5,630
6,400
5426
Chlorine
0
1,000
0
500
5427
Aggregates
17,640
21,000
21,000
22,000
'
5428
Materials
73,312
76,500
75,110
79,500
5431
Small Tools & Equipment
267
400
500
600
'
5432
Purchase of Water
1,829,572
1,750,000
1,918,100
1,800,000
6111
Equipment
24,971
41,000
43,860
87,000
'7316
7116
Depreciation
Bond Principal
21,475
0
0
265,000
0
265,000
0
275,000
7217
Bond Interest
268,214
221,970
221,970
210,440
7317
Vehicle +Equip Replacement
23,000
23,000
23,000
23,000
TOTAL
$2,923,418
$3,724,730
$3,607,244
$3,381,900
'
Per Capita Cost
$206.91
$187.86
1
PUBLIC WORKS DIVISION
FUNDING SOURCE
DEPARTMENT
Water Fund
SUMMARY
OF EXPENDITURES
Water
BY
CATEGORY
2000 -01
1998 -99
1999 -00
1999 -00
2000 -01
BUDGET
ACTUAL
BUDGET
ESTIMATED
PROPOSED
OVER /UNDER
1999 -00
BUDGET CATEGORIES
BUDGET
Personal Services
$ 397,898
$ 496,700
$ 410,472
$ 523,230
$ 26,530
5111,5113,5114
Other Services
109,738
137,300
124,019
142,200
4,900
5211,5214,5231,5210,5216
Contractual
125,285
651,660
470,062
178,530
(473,130)
5115,5315,5316,5317
Commodities
1,952,837
1,888,100
2,048,860
1,942,500
54,400
5116,5212,5213,5221,5419
5424,5434,5427,5428,5431
5426,5432
Capital Outlay
337,660
550,970
_553,830
595,440
44,470
7116,7217,7316,7317,6111
6212,6415
TOTALS
$2,923,418
$3,724,730
$3,607,244
$3,381,900
$ (342,830)
..
1
' FUNDING SOURCE
Water Fund
' BUDGET CATEGORY
PUBLIC WORKS DIVISION
SUMMARY OF EXPENDITURES
BY CATEGORY
PROJECTED
2001 -02 2002 -03
PROJECTED PROJECTED
'
Personal Services
$ 538,940
$ 555,110
5111,5113,5114
'
Other Services
143,400
144,600
5211,5214,5231,5210,5216
'
Contractual
685,450
441,170
5115,5315,5316,5317
Commodities
2,000,000
2,052,000
'
5116,5212,5213,5221,5419
5424,5434,5427,5428,5431
5426,5432 '
'
Capital Outlay
592,410
569,650
7116,7217,7316,7317,6111
'
6212,6415
TOTALS
$3,960,200
$3,762,530
1
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1
DEPARTMENT
100
PUBLIC WORKS DIVISION
Water Department
Budget Analysis
2000 - 2001 PROPOSED BUDGET $3,381,900
1999 - 2000 BUDGET 3,724,730
DECREASE $ (342,830)
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime;
5114- -Part Time)
Annual Salary Adjustments $ 22,530
Increase in Overtime 4,000
CHANGES IN PERSONAL SERVICES $ 26,530
OTHER SERVICES: (5211 -- Repairs & Maintenance; 5214- -
Communications; 5210 -- Equipment
Rental; 5216 -- Utility Services;
5231 - -MV Maintenance)
Increase in Communications:
Nextel Telephones and Pagers $ 1,400
Increase in Motor Vehicle Maintenance 3,000
Miscellaneous Increases 500
CHANGES IN OTHER SERVICES $ 4,900
CONTRACTUAL SERVICES: (5115 -- Benefits; 5315- -
Insurance; 5316 -- Professional;
5317 -- Contractual)
Decrease in Professional Services for
Engineering $ (11500)
Decrease in Contractual Equipment Maintenance:
Reduction in Water Main Replacement Program
This Fiscal Year (470,900)
Miscellaneous Decreases (730)
CHANGES IN CONTRACTUAL SERVICES $(473,130)
COMMODITIES: (5116 -- Apparel; 5212 -- Travel, Training, etc.;
5213 -- Printing & Advertising; 5221 -- Occupancy;
5419 -- Petroleum Products; 5424 -- Miscellaneous;
5426 -- Chlorine; 5427 -- Aggregates; 5428 -- Materials;
5431 - -Small Tools and Equipment; 5432 -- Purchase of
Water; 5434 -- Supplies)
Increase in Cost for Aggregates $ 1,000
Increase in Cost for Materials 3,000
Increase in Purchase of Water 50,000
Miscellaneous Increases 400
CHANGES IN COMMODITIES.•
101
$ 54,400
1
1
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1
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CAPITAL OUTLAY: (6111 -- Equipment; 6212 - -Motor
Vehicles; 6415-- Improvements-
Not Bldgs.; 7116- -Bond Principal;
7217 - -Bond Interest; 7316- -
Depreciation; 7317 -- Vehicle &
Equipment Replacement)
Increase in Equipment (See Appendix C)
$ 31,000
Increase in Cost for Water Meters
15,000
Increase in Bond Principal
10,000
Decrease in Bond Interest
11,530
CHANGES IN CAPITAL OUTLAY
TOTAL DECREASE
$ 44,470
$(342,830)
102
ADMINISTRATION
PUBLIC WORKS DIVISION
Per Capita
Water Department
The major expenditures from this
department are for salaries for the
overall supervision of the water
function and administrative duties
connected with the provision of
fresh water to Village residents.
One -half the salary of the Utilities
Foreman, one- fourth the salary of
the Director of Public Works and
Engineering, one - fourth the salary
of the Superintendent of Public
Works, and one -third the salary of
the Public Works Secretary and one
part time Clerk Typist are charged
to this account.
MAIN AND FIRE HYDRANT MAINTENANCE
Per Capita
Maintaining 76+ miles of water mains
and 931 fire hydrants involves
replacing fire hydrants and either
replacing sections or repairing
breaks in the water mains. The
Village contracts for an annual
water survey to locate any leaks
which might not appear in the normal
course of a year. The Department of
Public Works also is alert for signs
of water leaks which occur between
annual surveys. During 1999, the
Department repaired 9 service leaks
and 84 water main breaks.
Equipment used for maintenance
includes a back -hoe, compressor,
three water pumps, three trucks, and
two generators. Materials used
include fire hydrants, sleeves,
pipe, valve boxes, and water main
valves.
Work Statistics
1996 1997 1998 1999
Water Main Breaks Repaired
83 70 76 84
Service Leaks Repairs
16 4 19 9
103
ACTUAL
1998 -99
$555,740
$298,991
BUDGET
ESTIMATED PROPOSED
1999 -00
1999 -00 2000 -01
$ 41 .37
$ 41.57
$744,830
$724,603 $748,400
$ 46.81 $ 21.92
$842,640 $631,650 $394,540
1
' VI
PUBLIC WORKS DIVISION
S
' Water Department
' ACTUAL
1998 -99
' Work Statistics cont'd
1996 1997 1998 1999
' New Fire Hydrants Installed
4 12 5 7
Fire Hydrants Repaired or Tested
' 837 1,095 1,126 1,146
Valves Repaired
27 30 31 37
B Box Adjustments
86 72 310 328
JULIE Locations (New program 1993)
1,574 1,895 1,844 2,098
Valve Vaults Reconstructed
8 9 31 9
DISTRIBUTION
Per Capita
The Village of Deerfield purchases
water from Highland Park on a
contractual basis and maintains
three pumps at the reservoir in
Highland Park. In addition, the
Village has a 1.0 million gallon
elevated water tank and a 3.3
million gallon underground reservoir
in Deerfield. Also, Hawthorn
Pumping Station has an 850,000
gallon underground reservoir with
two pumps. In an emergency these
pumps can be used to augment our
water supply by pumping water back
into our system. In 1999, the
Village purchased 1,121,858,255
gallons of water. To assure Village
residents a safe water supply at all
times, each month 24 samples are
sent to an independent testing
laboratory which is certified by the
E.P.A.
BUDGET ESTIMATED PROPOSED
1999 -00 1999 -00 2000 -01
$ 112.67 $ 117.35
$2,018,954 $2,028,210 $2,154,921 $2,112,470
104
PUBLIC WORKS DIVISION
Water Department
ACTUAL
BUDGET
ESTIMATED
PROPOSED
1998 -99
1999 -00
1999 -00
2000 -01
Work Statistics
1996 1997 1998
1999
Annual Water Pumpage in Millions
of Gallons
1,055 1,030 1,085
1,122
Locations for JULIE
1,574 1,895 1,844
2,098
Services Checked for Leaks
42 67 55
75
Water Sample Analysis
(Bacteriological)
312 312 312
288'
Water Sample Analysis (Lead)
66 69 34
30
Water Sample Analysis
Trihalomethane (EPA Required)
3 4 6
16
METER MAINTENANCE
Per Capita
$ 49,733
Included under the classification of
meter maintenance are repairs of
existing meters, installation of new
meters, and meter reading. Large
water meters for commercial and
business establishments are tested
and repaired on a contractual basis.
Work Statistics
1996 1997 1998 1999
Meter Pits Repaired
30 38 22 71
Meters Replaced
74 99 133 241
New Meters Installed
39 35 39 33
Meters Tested
20 15 14 21
105
$ 6.06 $ 7.03
$109,050 $ 96,070 $126,490
1
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PUBLIC WORKS DIVISION
Water Department
ACTUAL BUDGET ESTIMATED PROPOSED
1998 -99 1999 -00 1999 -00 2000 -01
Work Statistics cont'd
1996 1997 1998
1999
Frozen Water Services
2 0 0
0
Water Meters Read
24,084 24,084 24,084
24,084
Final Meter Readings
269 270 304
236
"Reread" Meter Readings
48 65 75
86
Shut -Off Notices for
Delinquent
Water Bills
399 335 359
375
Meters Sealed
91 125 182
266
Frozen Meters
22 1 2
10
TOTALS $2,923,418 $3,724,730 $3,607,244 $3,381,900
QII:
I!,
THIS IS A BLANK PAGE
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PUBLIC WORKS DIVISION
' GARAGE DEPARTMENT
' Garage personnel consisting of a working foreman and a mechanic are
responsible for the overall operation of the garage facility. This
includes repair and maintenance of 6 administration cars, 17 police
related cars, 25 public works vehicles, and 34 various pieces of
' construction and maintenance related equipment. The equipment includes 17
snow plows, 2 backhoes, 2 farm tractors, 5 lawn mowers, 6 chain saws, 1
self - propelled paint striper, 2 snow blowers, 1 sidewalk plow, 3
generators, 2 front -end loaders, 6 water pumps, 2 air compressors, 4 salt
' spreaders, 5 leaf machines, and 1 street sweeper.
A charge is made to the various Village departments by budgetary functions
for parts and labor on vehicles and equipment serviced by the garage. The
' garage is responsible for contracting for service from outside repair
service companies for major body and transmission work.
The foreman acts in an advisory capacity, reviewing specifications for the
'
purchase of new vehicles, equipment, and replacement parts.
The garage personnel maintain the Public Works
building and equipment.
This includes. the physical plant such as heaters,
furnaces, one generator,
'
doors, compressors, air conditioning equipment,
and wash bay equipment.
Accomplishments during 1999 -2000:
'
Supervised the bidding and purchase of one
1999 one ton dump truck
Supervised the bidding and purchase of one
1999 five ton dump truck
'
Supervised the bidding and purchase of one 1999 3/4 ton pick up truck
Supervised the bidding and purchase of one
1999 portable
welder /generator
'
Supervised the bidding and purchase of one
1999 1 1/2 asphalt roller
Supervised the bidding and purchase of one
1999 salt spreader
1
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1 107
DIVISION
Public Works
FUNDING SOURCE
Intragovernmental
Revenues
REVENUE:
Administration
Police
Street
GARAGE DEPARTMENT
SOURCES OF FUNDS AND EXPENDITURES
ACTUAL AND PROPOSED
Sewer
Water
Refuse '
Parking Lots
Emergency Services
Motor Vehicle Pool
Miscellaneous
TOTAL REVENUE
TOTAL EXPENDITURES
NET CHANGE
Departmental Summary is on Page 110
108
1998 -99 1999 -00 1999 -00 2000 -01
ACTUAL BUDGET ESTIMATE PROPOSED
$ 3,670
$
3_,000 $
4,500
$
3,000
25,638
25,000
24,000
25,000
106,733
100,000
100,000
100,000
31,280
31,000
32,000
31.,000
32,122
28,000
27,000
28,000
22,442
23,000
19,000
22,000
946
2,000
2,000
2,000
971
500
1,000
500
10,000
10,000
10,000
10,000
4,269
4,000
3,000
4,000
$ 238,071
$
226,500 $
222,500
$
225,500
$ 223,915
$
229,090 $
220,111
$
239,760
$ 14,156
$
(2,590)$
2,389
$
(14,260)
GARAGE DEPARTMENT
'DIVISION
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
'Intragovernmental
Revenues
'
2001 -02
PROJECTED
2002 -03
PROJECTED
'
REVENUE:
'
Administration
$
3,000 $
3,000
Police
25,000
25,000
'
Street
100,000
100,000
Sewer
31,000
31,000
'
Water
28,000
28,000
'
Refuse
22,000
22,000
Parking Lots
2,000
2,000
'
Emergency Services
500
500
Motor Vehicle Pool
10,000
10,000
Miscellaneous
4,000
4,000
'
TOTAL REVENUE
$
225,500 $
225,500
TOTAL EXPENDITURES
$
242,340 $
248,160
'
NET CHANGE
$
(16,840)$
(22,660)
1
Departmental Summary is on Page 110
1
109
EXPENDITURES
DIVISION
Public Works DEPARTMENT
FUNDING SOURCE Garage
Intragovernmental SUMMARY
Revenues
ACCOUNT NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
AND CLASSIFICATION
1998 -99
1999 -00
1999 -00
2000 -01
5111
Salaries
$ 124,095
$ 118,800
$ 124,670
$ 124,150
5113
Overtime
10,956
8,200
7,010
8,570
5115
Benefits
18,403
20,940
19,630
23,940
5116
Apparel
541
800
720
800
5211
Repairs & Maintenance
828
6,000
3,310
5,000
5212
Travel, Training, etc.
8
500
30
400
5213.Printing
and Advertising
374
400
0
400
5214
Communications
630
800
820
1,000
5216
Utility Services
1,410
1,600
1,010
1,500
5218
Miscellaneous
50
400
120
300
5315
Insurance
5,669
7,350
4,570
7,350
5412
Supplies
56,087
55,100
50,100
55,100
5419
Petroleum Products
364
300
550
500
5428
Materials
0
200
0
200
5431
Small Tools & Equipment
2,498
2,500
2,500
2,500
6111
Equipment
0
3,200
3,070
6,050
7317
Vehicle +Equip Replacement
2,000
2,000
2,000
2,000
TOTAL
$ 223,915
$ 229,090
$ 220,111
$ 239,760
Per Capita Cost
$12.73
$13.32
t.
110
1
PUBLIC
WORKS DIVISION
'
FUNDING SOURCE
DEPARTMENT
Intragovernmental
SUMMARY
OF EXPENDITURES
Garage
1
Revenues
BY CATEGORY
'
1998 -99
1999 -00
1999 -00
2000 -01
2000 -01
BUDGET
ACTUAL
BUDGET ESTIMATED
PROPOSED
OVER /UNDER
1999 -00
'
BUDGET CATEGORIES
BUDGET
Personal Services $
135,051
$ 127,000 $
131,680
$ 132,720
$ 5,720
'
5111,5113
Other Services
2,869
8,400
5,140
7,500
(900)
'
5211,5214,5216
Contractual
24,072
28,290
24,200
31,290
3,000
'
5115,5315
Commodities
59,922
60,200
54,021
60,200
0
5116,5212,5213,5419,5424
'
5428,5431,5434
Capital Outlay
2,000
5,200
5,070
8,050
2,850
'
6111,7317
TOTALS $
223,915
$ 229,090 $
220,111
$ 239,760
$ 10,670
1
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111
PUBLIC WORKS DIVISION
FUNDING SOURCE DEPARTMENT '
Intragovernmental SUMMARY OF EXPENDITURES Garage
Revenues BY CATEGORY '
PROJECTED
112
2001 -02
2002 -03
BUDGET CATEGORY
PROJECTED
PROJECTED
Personal Services
$ 136,700
$ 140,790
5111,5113
Other Services
7,500
7,500
5211,5214,5216
Contractual
32,940
34,670
5115,5315
Commodities
60,200
60,200
5116,5212,5213,5419,5424
5428,5431,5434
Capital Outlay
5,000
5,000
6111,7317
TOTALS
$ 242,340
$ 248,160
112
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PUBLIC WORKS DIVISION
Garage Department
Budget Analysis
2000 - 2001 PROPOSED BUDGET $239,760
1999 - 2000 BUDGET 229,090
INCREASE $ 10,670
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime)
Annual Salary Adjustments $ 5,720
CHANGES IN PERSONAL SERVICES $ 5,720
OTHER SERVICES: (5211 -- Repairs & Maintenance; 5214- -
Communications; 5216 -- Utility Services)
Decrease in Repairs and Maintenance $(11000)
Miscellaneous Increases 100
CHANGES IN OTHER SERVICES $ (900)
CONTRACTUAL SERVICES: (5115 -- Benefits; 5315- -
Insurance; 5316 -- Professional;
5317 -- Contractual)
Increase in Medical and Dental Insurance $ 3,000
CHANGES IN CONTRACTUAL SERVICES $ 3,000
COMMODITIES: (5116 -- Apparel; 5212 -- Travel, Training, etc.;
5213 -- Printing & Advertising; 5419 -- Petroleum
Products; 5218 -- Miscellaneous; 5428- -
Materials; 5431 - -Small Tools & Equipment;
5412 -- Supplies)
Increase in Petroleum Products $ 200
Miscellaneous Decreases 200
CHANGES IN COMMODITIES $ 0
CAPITAL OUTLAY: (6111 -- Equipment; 6212 - -Motor Vehicles;
7317 -- Vehicle & Equipment Replacement)
Increase in Equipment, See Appendix C -4 $_ 2,850
CHANGES IN CAPITAL OUTLAY 2 850
a..
TOTAL INCREASE
$10,670
113
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1
REFUSE FUND
GENERAL SERVICES
The General Services Function of the Refuse Fund is used to account for
the costs associated with refuse collection, recycling services and a yard
waste composting program.
Refuse collection is provided residences through a contract with a private
scavenger. The Village coordinates this service, offered once or twice
each week.
Deerfield's successful curbside recycling collection began for single
family homes in September of 1989. Each home is supplied with one or two
14 or 18 gallon containers to be set at the curb once each week. Materials
collected include newspapers, magazines, cardboard, chipboard, glass
containers, aluminum and tin cans, and plastic containers. On July 1,
1990, the Village also began a recycling program for yard waste. From
April 1st, to December 15th, this program provides for the weekly
collection of grass and leaves in special paper bags available from local
merchants.
' LEAF REMOVAL
Starting with the 1990 fall season, the Village has provided an expanded
' leaf collection program. Each home receives four weekly collections
during late October and through November. The Village's scavenger
contract provides for the compaction and transportation of leaves at no
' additional cost to the resident. The Village uses three dump trucks, two
leaf loaders, leaf vacuum machines and street sweepers as needed. The
regular scavenger service also picks up leaves on a bagged only basis.
' Work Statistics 1996 1997 1998 1999
Leaf Removal (Cubic Yards) 11,741 12,429 8,715 10,460
IGOALS AND OBJECTIVES
The provision of efficient and environmentally sound collection and
disposal of residential refuse and recyclable materials is the guiding
objective for this activity. Through Village coordination, residents
benefit from the economy of scale and increased accountability.
' For the 2000 -01 fiscal year, efforts will focus on the following_
Working with the scavenger contractor in identifying new recycling
markets.
' Identifying ways to include the multi - family sections of the community
in the recycling process.
' Promoting reduced waste generation and increased recycling through
enhanced marketing of the program.
Increasing awareness of recycling opportunities for the commercial
' sector.
1
1 114
REFUSE FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Refuse Fund
1998 -99 1999 -00 1999 -00 2000 -01
ACTUAL BUDGET ESTIMATE PROPOSED
REVENUE:
Property Tax Levy
Refuse Billing
Interest Earnings
Recycling Revenue
Penalties
Miscellaneous
TOTAL REVENUE
TOTAL EXPENDITURES
NET CHANGE
Departmental Summary is on Page 117
115
$ 745,460 $
755,000 $
755,000 $
755,000
327,287
330,000
330,000
330,000
24,318
24,000
25,000
24,000
28,158
30,000
35,000
35,000
4,050
4,000
4,000
.4,000
20,493
17,000
17,000
17,000
$ 1,149,765 $ 1,160,000 $ 1,166,000 $ 1,165,000
$ 1,111,598 $ 1,169,180 $ 1,138,458 $ 1,206,990
$ 38,167 $ (9,180)$ 27,542 $ (41,990)
1
REFUSE FUND
' SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
' Refuse Fund
' REVENUE:
Property Tax Levy
' Refuse Billing
Interest Earnings
' Recycling Revenue
' Penalties
Miscellaneous
' TOTAL REVENUE
TOTAL EXPENDITURES
' NET CHANGE
1
Departmental Summary is on Page 117
1
1
2001 -02 2002 -03
PROJECTED PROJECTED
$ 755,000 $
755,000
330,000
330,000
24,000
24,000
36,000
36,000
4,000
4,000
17,000
17,000
$ 1,166,000 $ 1,166,000
$ 1,238,930 $ 1,250,930
$ (72,930)$ (84,930)
r.
116
EXPENDITURES
117
DEPARTMENT
FUNDING SOURCE
Refuse
Refuse Fund
SUMMARY
ACCOUNT NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
AND CLASSIFICATION
1998 -99
1999 -00
1999 -00
2000 -01
5111
Salaries
$ 35,227
$ 46,100
$ 42,000
$ 50,160
5113
Overtime
71757
14,000
8,200
14,630
5115
Benefits
5,562
7,070
6,600
7,300
5211
Repairs & Maintenance
18,235
20,000
20,000
22,000
5214
Communications
11459
0
1,440
2,000
5218
Miscellaneous
0
0
500
500
5221
Occupancy
20,000
20,000
20,000
20,000
5231
MV Maintenance
4,207
5,000
6,200
5,000
5315
Insurance
3,099
2,010
1,920
2,400
5317
Contractual
980,259
1,023,000
1,005,000
1,050,000
5412
Supplies
3,750
200
0
200
5419
Petroleum Products
1,465.
1,800
1,100
1,800
7232
Other Charges
17,930
17,000
12,500
17,000
7317
Vehicle +Equip Replacement
12,650
13,000
13,000
14,000
TOTAL
$1,111,598
$1,169,180
$1,138,458
$1,206,990
Per Capita Cost
$64.95
$67.05
117
REFUSE
FUND
'
FUNDING SOURCE
DEPARTMENT
Refuse Fund
SUMMARY
OF EXPENDITURES
Refuse
'
BY
CATEGORY
'
1998 -99
1999 -00
1999 -00
2000 -01
2000 -01
BUDGET
ACTUAL
BUDGET
ESTIMATED
PROPOSED
OVER /UNDER
1999 -00
'
BUDGET CATEGORIES
BUDGET
Personal Services
$ 42,983
$ 60,100
$ 50,200
$ 64,790
$ 4,690
'
5111,5113
'
Other Services
5211,5214,5231
23,900
25,000
27,639
29,000
4,000
Contractual
988,919
1,032,080
1,013,520
1,059,700
27,620
'
5315,5317,5115
Commodities
25,215
22,000
21,600
22,500
500
1
5213,5221,5424,5419, 5434
Capital Outlay
30,580
30,000
25,500
31,000
1,000
'
7232,7317
TOTALS
$1,111,598
$1,169,180
$1,138,458
$1,206,990
$ 37,810
1
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118
REFUSE FUND
FUNDING SOURCE DEPARTMENT
Refuse Fund SUMMARY OF EXPENDITURES Refuse
BY CATEGORY
PROJECTED
119
2001 -02
2002 -03
BUDGET CATEGORY
PROJECTED
PROJECTED
Personal Services
$ 66,730
$ 68,730
5111,5113
Other Services
29,000
29,000
5211,5214,5231
Contractual
1,084,700
1,094,700
5315,5317,5115
Commodities
27,500
27,500
5213,5221,5424,5419,5434
Capital Outlay
31,000
31,000
7232,7317
TOTALS
$1,238,930
$1,250,930
119
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PARKING LOTS
The
Parking
Lot Section consists of expenditures
for the maintenance and
operation of
the commuter parking lots. They are
broken down into lots
constructed
with exclusively Village funds
and
lots constructed with
Village and
Federal funds.
The
nine commuter parking lots are described
as follows:
NUMBER
LOCATION SPACES
CONSTRUCTION FUNDING
Lot
1
Chestnut, North of Train
Station Drive
78
Village
Lot
2
Park Avenue (East Side)
34
Village
Lot
3
Robert York Avenue - on
Street Parking
14
Village
Lot
4
Deerfield & Park Avenue
85
Village
Lot
5
Sunset & Elm
91
Village and Federal
Lot
6
Around Railroad Station
186
Village and Federal
Lot
7
Park Avenue (West Side)
78
Village and Federal
Lot
8
Elm Street (South of Osterman)
44
Village
Lot
9
Elm Street (North of Osterman)
65
Village
The Goals and Obiectives for the 2000 -01 fiscal vear are to:
' Verify and enforce proper fee payment or permit display each
weekday, excluding holidays, throughout the year.
' Maximize use of permit spaces through overselling permits by 350.
Increase use of Deerfield -only, daily -fee spaces through promotion
and public education.
' Clear snow and ice, and maintain parking and walkway pavement in
good condition.
' Provide adequate lighting and landscaping to keep lots secure and
attractive.
Support capital or other major expenses required for maintenance at
' the Deerfield Road train station.
Accomplishments during 1999 -00
' Deerfield Railroad Station parking lot re- numbered
Re- numbered all daily fee spaces
' New fee collection equipment installed
New fence installed in the Sunset and Elm lot.
1 ..
120
PARKING LOTS SUMMARY
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Parking Lots Fund
1998 -99 1999 -00 1999 -00 2000 -01
ACTUAL BUDGET ESTIMATE PROPOSED
REVENUE
Collections
Interest Earnings
TOTAL REVENUES
Transfer to Street Fd
Transfer to Infrastructure Fd
TOTAL REVENUES AND TRANSFERS
EXPENDITURES:
Salaries
Benefits
Insurance
Utility Services
Repairs and Maintenance
Property Rentals
Supplies
Miscellaneous
Aggregates
Materials
Contractual
Equipment
Depreciation
TOTAL EXPENDITURES
121
$ 158,312 $
47,635
$ 205,947 $
(120,000)
24( 7,000)
$ (161,053)$
156,000 $ 159,500 $ 159,000
25,500 27,001 26,000
181,500 $ 186,500 $ 185,000
(120,000) (120,000) (125,000)
0 0 0
61,500 $ 66,500 $ 60,000
19,546
18,600
20,360
21,740
2,675
2,780
3,039
3,520
1,056
1,000
741
1,000
8,069
8,000
8,119
8,600
946
2,500
1 860
2,500
7,440
7,500
7,500
7,500
41
800
260
700
0
200
0
200
30
300
200
300
4,010
4,000
4,111
4,500
23,820
22,000
22,219
24,000
180
3,000
1,570
3,000
(11,811)
0
0
0
$ 56,001 $
70,680 $
68,979 $
77,560
$ (217,054)$ (9,180)$ (2,478)$ (17,560)
r.
PARKING LOTS SUMMARY
' SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
' Parking Lots Fund
'
2001 -02
PROJECTED
2002 -03
PROJECTED
'
REVENUE
Collections
$
159,000 $
159,000
'
Interest Earnings
26,000
26,000
TOTAL REVENUES
$
185,000 $
185,000
'
Transfer to Street Fd
(125,000)
(125,000)
Transfer to Infrastructure Fd
0
0
TOTAL REVENUES AND TRANSFERS
$
60,000 $
60,000
EXPENDITURES:
'
Salaries
22,380
23,050
Benefits
3,730
3,960
Insurance
1,040
1,060
'
Utility Services
8,600
8,600
Repairs and Maintenance
2,500
2,500
Property Rentals
7,500
7,500
Supplies
700
700
'
Miscellaneous
200
200
Aggregates
300
300
'
Materials
Contractual
4,500
24,000
4,500
24,000
Equipment
3,000
3,000
Depreciation
0
0
'
TOTAL EXPENDITURES
78,450
$
$
79,370
'
NET CHANGE
$
(18,450)$
(19,370)
1
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122
PARKING LOTS FUND
FUNDING SOURCE
Parking Lots Fund
SUMMARY
BY
OF EXPENDITURES
CATEGORY
DEPARTMENT
Parking Lots
2000 -01
1998 -99
1999 -00
1999 -00
2000 -01
BUDGET
ACTUAL
BUDGET ESTIMATED
PROPOSED
OVER /UNDER
1999 -00
BUDGET CATEGORIES
BUDGET
Personal Services
$ 19,546
$ 18,600 $
20,360
$ 21,740
$ 3,140
5111,5113
Other Services
16,455
18,000
16,479
18,600
600
5211,5216
Contractual
27,551
25,780
25,999
28,520
2;740
5115,5315,5317
Commodities
4,081
5,300
4,570
5,700
400
5427,5428,5434,542 4
Capital Outlay
(11,631)
3,000
1,570
3,000
0
6111,7316,7317
TOTALS
$ 56,001
$ 70,680 $
68,979
$ 77,560
$ 6,880
C.
123
FUNDING SOURCE
Parking Lots Fund
PARKING LOTS FUND
SUMMARY OF EXPENDITURES
BY CATEGORY
PROJECTED
' 2001 -02 2002 -03
BUDGET CATEGORY PROJECTED PROJECTED
DEPARTMENT
Parking Lots
124
Personal Services
$ 22,380 $
23,050
5111,5113
Other Services
18,600
18,600
5211,5216
'
Contractual
28,770
29,020
5115,5315,5317
'
Commodities
5,700
5,700
5427,5428,5434,5424
'Capital
Outlay
3,000
3,000
6111,7316,7317
'
TOTALS
$ 78,450 $
79,370
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DEPARTMENT
Parking Lots
124
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1
PENSION FUNDS I
The Village contributes to two pension funds as required by State Law. '
POLICE PENSION FUND
The Police Pension Fund is required.by State law for all communities of
over 5,000 population. The fund is administered by a Police Pension Board t
made up of five members. Two are active members of the department, two
are from the citizens of the community, and one is elected from the
beneficiaries of the fund. They are charged with the investment of the
funds collected from the active personnel and by a special tax as the '.
contribution of the community. Each patrol officer contributes 99.1 of
their base salary toward the Police Pension Fund.
I.M.R.F.
t
I.M.R.F. covers Village employees with the exception
of sworn
police
personnel.
The current employer pension contribution for IMRF is
8.759.'
of salary.
The Village also contributes 6.20% for
the employer's
portion
'
of social
security taxes for all employees, other
than sworn
police
personnel
and 1.45% for the employer's portion of
Medicare taxes
for all
employees
required to be covered by Medicare.
FUNDING PROGRESSION
'
Based on the Actuarial Accrued Liability (AAL):
t
Actuarial
Valuation
Date Police Pension Fund Illinois Municipal Retirement Fund
1992
N/A
66.7
'
1993
N/A
72.81
1994
N/A
76.62
'
1995
N/A
79.65
1996
N/A
84.29
,
1997
124.22
89.80
1998
122.40
95.61
'
1
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1
IPOLICE PENSION FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Police Pension Fund
' 1998 -99 1999 -00 1999 -00 2000 -01
ACTUAL BUDGET ESTIMATE PROPOSED
REVENUE:
Property Tax Levy
$
283,751
$
320,000
$ 320,000
$ 340,000
'
Payroll Deduction
163,926
210,000
209,000
220,000
Replacement Tax
8,867
9,000
9,000
9,000
Interest Earnings
1,328,874
1,300,000
1,300,000
1,450,000
'
TOTAL REVENUE
$
1,785,417
$
1,839,000
$ 1,838,001
$ 2,019,000
EXPENDITURES: .
'
Pensions
491,890
516,610
515,737
584,200
'
Separation Refunds
0
25,000
0
25,000
Miscellaneous
4,864
6,000
4,000
12,000
'
TOTAL EXPENDITURES
$
496,755
$
547,610
$ 519,737
$ 621,200
NET CHANGE
$
1,288,663
$
1,291,390
$ 1,318,264
$ 1,397,800
1
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'
126
POLICE PENSION FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Police Pension Fund
REVENUE:
Property Tax Levy
Payroll Deduction
Replacement Tax
Interest Earnings
TOTAL REVENUE
EXPENDITURES:
Pensions
Separation Refunds
Miscellaneous
TOTAL EXPENDITURES
NET CHANGE
127
2001 -02 2002 -03
PROJECTED PROJECTED
$ 340,000 $ 340,000
230,000 240,000
9,000 9,000
1,500,000 1,600,000
$ 2,079,000 $ 2,189,000
599,100 615,000
25,000 25,000
12,000 12,000
$ 636,100 $ 652,000
$ 1,442,900 $ 1,537,000
'
'
IMRF
SOURCES OF FUNDS
FUNDING SOURCE ACTUAL AND
IMRF Fund
FUND
AND EXPENDITURES
PROPOSED
1998 -99
1999 -00
1999 -00
2000 -01
'
ACTUAL
BUDGET
ESTIMATE
PROPOSED
'
REVENUE:
Property Tax Levy - IMRF
$
518,383
$ 510,000
$
510,000
$
490,000
'
Property Tax Levy - FICA
403,807
400,000
400,000
400,000
Replacement Tax
11,285
11,000
11,000
11,000
Interest Earnings
69,488
50,000
65,000
60,000
'
TOTAL REVENUE
$
1,002,963
$ 971,000
$
986,000
$
961,000
'
EXPENDITURES: .
IMRF Village Contribution
433,749
500,000
450,000
500,000
'
FICA Village Contribution
209,743
220,000
220,000
235,000
FICA Library Contribution
48,587
55,000
50,000
58,000
'
Medicare Village Contribution
51,784
55,000
50,000
58,000
'
Medicare Library Contribution
11,620
14,000
12,000
13,000
TOTAL EXPENDITURES
$
755,482
$ 844,000
$
782,001
$
864,000
'
NET CHANGE
$
247,481
$ 127,000
$
203,999
$
97,000
1
1
1
'
128
IMRF FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
IMRF Fund
REVENUE:
Property Tax Levy - IMRF
Property Tax Levy - FICA
Replacement Tax
Interest Earnings
TOTAL REVENUE
EXPENDITURES: .
IMRF Village Contribution
FICA Village Contribution
FICA Library Contribution
Medicare Village Contribution
Medicare Library Contribution
TOTAL EXPENDITURES
NET CHANGE
129
2001 -02 2002 -03
PROJECTED PROJECTED
$ 490,000 $
490,000
400,000
410,000
11,000
11,000
60,000
60,000
14,000
14,000
$ 961,000 $
971,000
510,000
510,000
250,000
260,000
62,000
65,000
60,000
62,000
14,000
14,000
$ 896,000 $
911,000
$ 65,000 $
60,000
1
EMERGENCY SERVICES AND DISASTER AGENCY
' The Emergency Services and Disaster Agency supersedes the Civil Defense
Agency and now basically relates to natural disasters caused by floods and
tornadoes. The Agency also prepares a plan of action to be taken if
' man -made disasters occur such as train, aircraft and truck accidents where
cargo involves potential danger to our Village residents.
The Goals and Objectives for the 2000 -2001 fiscal year are to:
' Coordinate emergency response plans with Police, Fire and other
emergency services.
' Revise existing emergency response plans as necessary to account for
new or changing conditions.
Provide sufficient funding to test and maintain emergency warning
' sirens and other communication equipment.
1
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1 130
EMERGENCY SERVICES FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Emergency Services Fd.
REVENUE:
TOTAL REVENUE
EXPENDITURES:
Repairs and Maintenance
Travel, Training, etc.
Communications
Insurance
Contractual
Utility Services
Motor Vehicle Maintenance
Supplies
Equipment
TOTAL EXPENDITURES
NET CHANGE
131
1998 -99
1999 -00
1999 -00
2000 -01
ACTUAL
BUDGET
ESTIMATE
PROPOSED
$ 0 $ 0 $ 0 $ 0
0
0
250
0
0
250
0
250
1,529
1,800
1,800
1,800
651
600
510
600
1,419
2,000
2,000
2,000
858
800
800
800
971
1,000
1,000
1,000
0.
500
100
500
0
0
2,030
1,000
$ 5,428 $
6,950 $
8,490 $
7,950
$ (5,428)$
(6,950)$
(8,490)$
(7,950)
a-
' EMERGENCY SERVICES FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
' Emergency Services Fd.
'
2001 -02
PROJECTED
2002 -03
PROJECTED
'
REVENUE:
'
TOTAL REVENUE
$
0 $
0
EXPENDITURES:
'
Repairs and Maintenance
0
0
Travel, Training, etc.
250
250
Communications
Insurance
1,800
600
1,800
600
Contractual
2,000
2,000
Utility Services
800
800
'
Motor Vehicle Maintenance
1,000
1,000
Supplies
500
500
Equipment
0
0
'
TOTAL EXPENDITURES
$
6,950 $
6,950
NET CHANGE
$
(6,950)$
(6,950)
1
1
132
1
1
ENHANCED 9 -1 -1 FUND
To rovide village residents with immediate access to emergency '
p g
services - -Fire, Police, or Ambulance - -by dialing 9 -1 -1. This program was
begun during the 1989 -90 fiscal year with actual implementation occurring '
during the 1990 -91 fiscal year. By referendum the citizens of Deerfield
agreed to pay a $.50 per month per telephone line surcharge to have the
Enhanced 9 -1 -1 Program. This surcharge is among the lowest in Illinois.
Accomplishments during 1999 -2000:
1
The Deerfield 9 -1 -1 Telecommunications Center handled over 700 emergency
medical calls. The Emergency Medical Dispatch program was responsible for '
several lifesaving actions. The 9 -1 -1 Center now accepts cellular 9 -1 -1
from Ameritech, Cellular 1 and Prime Co customers. The Telecommunications
Center has received as many as 1,000 cellular 9 -1 -1 calls per month.
1
1
1
1
1
1
1
1
1
1
1
133 1
ENHANCED 911 FUND
' SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
' Enhanced 911 Fund
'
1998 -99
ACTUAL
1999 -00
BUDGET
1999 -00
ESTIMATE
2000 -01
PROPOSED
'
REVENUE:
Telephone Surcharge
$
117,166
$
120,000
$ 120,000
$ 125,000
'
Interest Earnings
8,465
6,000
10,000
7,000
Intergovernmental
15,088
15,000
15,000
16,000
'
TOTAL REVENUE
$
140,720
$
141,000
$ 145,000
$ 148,000
EXPENDITURES:
'
Repairs and Maintenance
294
4,000
2,650
4,000
Communication Telephone
9,246
10,000
6,820
10,000
Contractual
83,139
99,200
95,990
111,700
EMD Training
90
2,000
900
2,000
'
Equipment
17,071
18,000
17,000
38,000
'
TOTAL EXPENSE
$
109,841
$
133,200
$ 123,360
$ 165,700
NET CHANGE
$
30,879
$
7,800
$ 21,640
$ (17,700)
'
134
ENHANCED 911 FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Enhanced 911 Fund
REVENUE:
Telephone Surcharge
Interest Earnings
Intergovernmental
TOTAL REVENUE
EXPENDITURES:
Repairs and Maintenance
Communication Telephone
Contractual
EMD Training
Equipment
TOTAL EXPENSE
NET CHANGE
135
2001 -02 2002 -03
PROJECTED PROJECTED
$ 125,000 $
125,000
7,000
5,000
16,000
16,000
2,000
2,000
$ 148,000 $
146,000
4,000
4,000
10,000
10,000
114,000
117,000
2,000
2,000
18,000
18,000
$ 148,000 $
151,000
$ 0 $
(5,000)
z.
1
1
1
1
1
1
1
1
1
1
1
1
[l
1
I�
r
DEBT SERVICE FUND
The Debt Service Fund is used for paying general obligation debt incurred
by the Village. The levy year is somewhat different from the actual
payment year. The property tax is levied in such a fashion so that the
Village will receive funds in time to pay the principal and interest as it
becomes payable.
Schedule of General Obligation Debt Outstanding
Currently the Village has three general obligation bond issues
outstanding.
Refunding Corporate Purpose 1993. This $9,995,000 bond issue was a
refunding of the 1986 and 1988 bond issues. This issue has an eleven year
life which corresponds with the issues being refunded. The issue provides
a present value saving of $636,106.52 and a dollar savings of
approximately $70,000 per year.
General Obligation Bonds, Series 1997. This $5,000,000 bond issue
was authorized for the purpose of financing the improvement of the water
supply and distribution system of the Village. While this is a General
Obligation Bond Issue, it is the intent of the Village Board to utilize
water revenues to repay the debt. The Village anticipates abating the
preset tax levy annually.
General Obligation Bonds, Series 1998. This $17,000,000 bond issue
was authorized for the purpose of downtown redevelopment. The Bond Issue
is a General Obligation Bond Issue; however, it will be repaid from TIF 2
funds.
' 136
DEBT SERVICE FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Debt Service Fund
REVENUE:
Property Tax Levy
Receipts from Other Funds
Replacement Tax
Taxes TIF Surplus
Interest Earned
Transfer from General
TOTAL REVENUE
EXPENDITURES:
Bond Principal and Interest
Miscellaneous
TOTAL EXPENDITURES
NET CHANGE
137
1998 -99 1999 -00
ACTUAL BUDGET
1
1
1999 -00 2000 -01 '
ESTIMATE PROPOSED
$ 720,853 $
572,575 $
553,825
$ 442,495
699,929
728,250
728,250
2,196,750
78,540
80,000
70,000
80,000
202,881
200,000
200,000
200,000
144,851
90,000
105,000
142,000
0
0
600,000
0
$ 1,847,054 $ 1,670,825 $ 2,257,074 $ 3,061,245
2,132,517 2,097,075 2,065,575 3,511,245
2,100 4,000 4,650 4,300
$ 2,134,617 $ 2,101,075 $ 2,070,225 $ 3,515,545
$ (287,562)$ (430,250)$ 186,849 $ (454,300)
1
DEBT SERVICE FUND
' SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
' Debt Service Fund
' REVENUE:
Property Tax Levy
' Receipts from Other Funds
Replacement Tax
Taxes TIF Surplus
' Interest Earned
Transfer from General
TOTAL REVENUE
' EXPENDITURES:
Bond Principal and Interest
' Miscellaneous
TOTAL EXPENDITURES
'. NET CHANGE
1
1
t
1
2001 -02 2002 -03
PROJECTED PROJECTED
$ 440,000 $ 400,000
2,133,750 2,070,375
80,000 80,000
200,000 200,000
119,000 90,000
0 0
$ 2,972,750 $ 2,840,375
3,454,285 3,364,320
4,300 4,300
$ 3,458,585 $ 3,368,620
$ (485,835)$ (528,245)
O.
138
MOTOR FUEL TAX FUND
The motor fuel tax is collected by the State of Illinois and is a flat 19
cents per gallon after January 1, 1990. The tax is then apportioned in
accordance with a rather complex formula; after certain deductions, 32
percent of the remaining motor fuel tax is allocated to the municipalities
of the State on a per capita basis. In addition, 2$ of the State's
portion of sales tax collections are distributed to the Village. Motor
fuel tax funds will continue to be utilized according to State regulations
for the following purposes:
Street construction, maintenance or reconstruction to improve
traffic capacity.
Bridge repair /reconstruction.
Installation of traffic signs, signals, and controls.
Sidewalk repair and replacement.
The public benefit share of new street improvements when certain.
criteria are met in connection with a special assessment project.
In the 2000 -01 fiscal year the following proiects will be undertaken:
Street maintenance which includes:.
Snow and ice control
Inlet reconstruction
Concrete street repair
Weed control
Pothole patching
Crack filling
Traffic signal maintenance
Pavement marking
Permanent traffic signal installation and roadway improvement at the
intersection of Waukegan Road and North Avenue.
Complete all construction for the rehabilitation of the Deerfield
Road Bridge over the Middle Fork.
Accomplishments during 1999 -2000:
Repaired 30 street inlets and did PCC concrete patching throughout
the Village.
Contributed to the maintenance of streets.
Completed all Phase II work and project development approval for the
rehabilitation of the Deerfield Road Bridge over the Middle Fork.
:..
139
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
MOTOR FUEL TAX FUND
Source and Application of Funds
Beginning Balance
Interest Transfers
Motor Fuel Tax Allotments
FUNDS AVAILABLE
FOR YEAR
MFT PROJECTS:
MFT Street
Maintenance Program*
1. Street Resurfacing
and Renovation Program **
a. Concrete Patching
b. Inlet Reconstruction
2. Rehabilitation -
Bridges * * **
3. Traffic Signals * **
SUBTOTAL
TOTAL EXPENDITURES
FOR YEAR
YEAR END BALANCE
1998 -99
1999 -00
1999 -00
2000 -01
ACTUAL
BUDGET
ESTIMATE
PROPOSED
$ 689,853
$ 684,219
$ 666,991
$ 693,991
32,224
40,000
40,000
40,000
426,053
428,000
440,000
450,000
$1,148,130 $1,152,219 $1,146,991 $1,183,991
$ 240,000 $ 250,000 $ 250,000 $ 260,000
110,089
32,643
5,939
92,468
130,000 130,000 150,000
.34,000 34,000 35,000
11,000 9,000 75,600
173,700 30,000 174,000
$ 241,139 $ 348,700 $ 203,000 $ 434,600
$ 481,139 $ 598,700 $ 453,000 $ 694,600
$ 666,991 $ 553,519 $ 693,991 $ 489,391
Capital Projects Budget, Page 150
*Capital Project Item 3
* *Capital Project Item 4
** *Capital Project Item 7
* ** *Capital Project Item 9
140
MOTOR FUEL TAX FUND
Source and Application of Funds
2001 -02 2002 -03
PROJECTED PROJECTED
Beginning Balance $ 489,391 $ 528,391
Interest Transfers 40,000 40,000
Motor Fuel Tax Allotments 470,000 500,000
FUNDS AVAILABLE
FOR YEAR $ 999,391 $1,068,391
MFT PROJECTS:
MFT Street
Maintenance Program* $ 265,000 $ 270,000
1. Street Resurfacing
and Renovation Program **
a. Concrete Patching 170,000 190,000
b. Inlet Reconstruction 36,000 37,000
2. Rehabilitation -
Bridges * * ** 0 0
3. Traffic Signals * ** 0 0
SUBTOTAL $ 206,000 $ 227,000
TOTAL EXPENDITURES
FOR YEAR $ 471,000 $ 497,000
YEAR END BALANCE $ 528,391 $ 571,391
Capital Projects Budget, Page 150
*Capital Project Item 3
* *Capital Project Item 4
** *Capital Project Item 7
* ** *Capital Project Item 9
141
1
F
IINFRASTRUCTURE REPLACEMENT FUND
1
1
1
1
1
1
1
1 142
This fund was established in September, 1989
for the purpose of
'
maintaining, repairing and renovating the capital assets of the Village.
The sources of revenue for this fund are the State
Income Tax Surcharge,
Residual Equity Transfers, Interest Earnings,
and the residents,
contribution to the Sidewalk /Curb Program.
'
The Sidewalk /Curb Program is accounted for in this
fund. Sidewalks /Curbs
are "public sidewalks and curbs" in front of a private
property which the
owners want replaced. The Village and the owners
each pay a portion of
'
the cost. Safety sidewalks are also accounted for
in this fund. Safety
sidewalks are those near schools, parks, and other publicly owned property
which do not qualify for financing by the property
owner.
'
In the 2000 -01 fiscal year, the following projects
will be undertaken:
The Sidewalk /Curb Program
The Street Rehabilitation project will include
1.0 miles of streets
in poor condition.
This fund will finance the study and design of
the Deerfield Road
'
pavement rehabilitation from the underpass to Castlewood Road.
Achievements for the 1999 -2000 fiscal year included
the completion of the:
'
Sidewalk /Curb Program
1999 Street Rehabilitation Program
1
1
1
1
1
1
1
1 142
INFRASTRUCTURE REPLACEMENT FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Infrastructure
Replacement Fd.
REVENUE:
Interest Earnings
Sidewalk /Curb Program
Surplus-Transfer TIF
Transfer from General Fd
Transfer from Parking Lot Fd
Miscellaneous Revenue
TOTAL REVENUE
Beginning Cash Balance
FUNDS AVAILABLE FOR YEAR
EXPENDITURES
Professional **
Sidewalk /Curb Program*
Contractual **
TOTAL EXPENDITURES
BALANCE
1998 -99 1999 -00 1999 -00 2000 -01
ACTUAL BUDGET ESTIMATE PROPOSED
$ 81,562 $ 48,800 $ 60,000 $ 36,000
21,893 30,000 25,000 30,000
212,478 215,000 205,000 200,000
150,000 200,000 400,000 200,000
247,000 0 0 0
126,053 0 0 38,000
$ 838,986 $ 493,800 $ 690,000 $ 504,000
1,767,323 1,513,353 1,377,255 1,162,755
$ 2,606,309 $ 2;007,153 $ 2,067,255 $ 1,666,755
90,504
147,000
92,000
68,000
111,585
115,000
105,000
115,000
1,026,965
_700,000
539,000
_707,500
$ 1,229,054
$ 962,000
$ 904,501 $
722,000
$ 1,377,255
$ 1,045,153
$ 1,162,754 $
944,755
* See Capital Projects Page 150 Project Numbers 1 and 2
** See Capital Projects Page 150 Project Numbers 5, 8, and 10
s.
143
1
INFRASTRUCTURE REPLACEMENT
FUND
SOURCES OF FUNDS
AND EXPENDITURES
FUNDING SOURCE
PROJECTED
'Infrastructure
Replacement Fd.
'
2001 -02
2002 -03
PROJECTED
PROJECTED
'
REVENUE:
Interest Earnings
$
37,600
$
17,600
'
Sidewalk /Curb Program
30,000
30,000
Surplus Transfer TIF
200,000
200,000
Transfer from General Fd
200,000
200,000
'
Transfer from Parking Lot Fd
0
0
Miscellaneous Revenue
0
0
'
TOTAL REVENUE
$
467,600
$
447,600
Beginning Cash Balance
944,755
439,955
'
FUNDS AVAILABLE FOR YEAR
$
1,412,355
$
887,555 j
EXPENDITURES
**
Professional
.105,000
105,000
Sidewalk /Curb Program*
115,000
115,000
'
Contractual **
752,400
721,000
TOTAL EXPENDITURES
$
972,400
$
941,000
'
BALANCE
$
439,955
$
(53,445)
* See Capital Projects Page 150
Project
Numbers 1
and
2
'
** See Capital Projects Page 150
Project
Numbers 5,
8,
and 10
1
'
144
VEHICLE AND EQUIPMENT REPLACEMENT FUND
The purpose of this fund is to amortize the replacement cost of certain
Village equipment over its useful life. For the purpose of this fund,
capital equipment for replacement is defined as any vehicle or large
regularly replaced equipment item having a useful life of more than one
year and having a value of $5,000 or more at the time of purchase.
The Goals and Objectives for the 2000 -2001 fiscal year are to:
Maintain appropriate fund balances through contributions from
operating funds and interest earnings.
Provide sufficient funds to purchase equipment and vehicles scheduled
for replacement during the coming fiscal year.
Provide sufficient funds to coordinate the maintenance and repair of
all vehicles and equipment included in *the replacement schedule.
This fund includes all vehicle and equipment replacement for all of the
Village operating divisions.
145
1
FUNDING SOURCE
'Intragovernmental
Revenues
1
IREVENUE:
VEHICLE & EQUIPMENT REPLACEMENT FUND
SOURCES OF FUNDS AND EXPENDITURES
ACTUAL AND PROPOSED
' Depreciation Charges:
t
Administration
Police
' Street
Sewer
Sewerage Treatment Plant
Water
' Garage
Refuse
Interest Earnings ,
' Transfer from General
Miscellaneous
TOTAL REVENUE
Beginning Cash Balance
FUNDS AVAILABLE FOR YEAR
EXPENDITURES:
' Equipment
Motor Vehicles
Repairs and Maintenance
' Total Expenditures
REMAINING CASH BALANCE
1
1
F
1
1998 -99 1999 -00 1999 -00 2000 -01
ACTUAL BUDGET ESTIMATE PROPOSED
$ 41,000 $
41,000 $
210,000
210,000
97,000
100,000
27,000
27,000
6,000
6,000
23,000
23,000
2,000
2,000
12,650
13,000
92,173
65,000
0
0
67,474
EXPENDITURES:
' Equipment
Motor Vehicles
Repairs and Maintenance
' Total Expenditures
REMAINING CASH BALANCE
1
1
F
1
1998 -99 1999 -00 1999 -00 2000 -01
ACTUAL BUDGET ESTIMATE PROPOSED
$ 41,000 $
41,000 $
210,000
210,000
97,000
100,000
27,000
27,000
6,000
6,000
23,000
23,000
2,000
2,000
12,650
13,000
92,173
65,000
0
0
67,474
15,000
$ 578,298 $
502,000 $
40,999 $
41,000
210,000
210,000
100,000
100,000
27,000
27,000
6,000
6,000
23,000
23,000
2,000
2,000
13,000
13,000
72,000
70,000
250,000
0
0
15,000
743,999 $ 507,000
1,489,360 1,885,408 1,754,158 2,101,680
$ 2,067,658 $ 2,387,408 $ 2,498,157 $ 2,608,680
111,122 175,200 119,747 352,800
192,378 434,500 266,730 234,300
10,000 10,000 10,000 10,000
$ 313,500 $ 619,700 $ 396,477 $ 597,100
$ 1,754,158 $ 1,767,708 $ 2,101,680 $ 2,011,580
3.
146
VEHICLE & EQUIPMENT REPLACEMENT FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Intragovernmental
Revenues
147
2001 -02
2002 -03
PROJECTED
PROJECTED
REVENUE:
Depreciation Charges:
Administration
$
41,000
$
41,000
Police
210,000
210,000
Street
100,000
100,000
Sewer
27,000
27,000
Sewerage Treatment Plant
6,000
6,000
Water
23,000
23,000
Garage
2,000
2,000
Refuse
13,000
13,000
Interest Earnings
70,000
70,000
Transfer from General
0
0
Miscellaneous
15,000
15,000
TOTAL REVENUE
$
507,000
$
507,000
Beginning Cash Balance
2;011,580
1,813,880
FUNDS AVAILABLE FOR YEAR
$
2,518,580
$
2,320,880
EXPENDITURES:
Equipment
212,800
299,000
Motor Vehicles
481,900
305,000
Repairs and Maintenance
10,000
10,000
Total Expenditures
$
704,700
$
614,000
REMAINING CASH BALANCE
$
1,813,880
$
1,706,880
147
1
1
1
1
1
1
1
1
I
1
1
1
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1
1
1
1
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1
' SUMMARY OF CAPITAL PROJECTS COMPLETED
Fiscal Years 1995 -96 Through 1999 -00
During the last five years dramatic growth has occurred in the Village of Deerfield. Major
' commercial developments have been completed which required a substantial level of private
capital investment. Likewise, the Village has provided a considerable level of capital investment
to ensure the adequacy of public facilities and the infrastructure of the community. A total of
' $64,835,300 was spent on capital projects during Fiscal Year 1995 -96 through 1999 -00,
summarized below:
I1. Street Rehabilitation - $8,153,000 (street resurfacing and reconstruction program involving
approximately 1 1/2 miles of streets annually);
'
2.
Bridge Rehabilitation - $103,000 (consisting of repairs and renovations to Deerfield Rd.);
'
3.
Motor Fuel Tax Street Maintenance - $1,830,000 (general street maintenance, sidewalk
repair, inlet & concrete reconstruction, etc.);
4.
Traffic Signal Installations, Modernization, & Coordination - $1,621,450 (Waukegan Rd.,
Deerfield Rd., Deerlake Rd, Lake Cook, and Birchwood);
'
5.
Storm & Sanitary Sewer Projects - $1,748,300 (Phase III of the storm and sanitary sewer
program including manhole reconstruction and sewer renovation in several sectors of the
Village, improvements to sewage treatment plant);
'
6.
Water System Projects - $8,693,500 (including new water system, water main replacement,
and water main maintenance);
'
7.
West Fork Channel - $273,000 (project consisted of the West Fork Channel relocation and
culvert improvement);
'
8.
Village Center Redevelopment - $35,772,750 (consisting of the Phase III streetscape,
Pedestrian overpass and walkways at the train station, downtown train station modifications,
'
Southwest, Southeast Quadrants & South Commons Redevelopment and improvements);
9.
Miscellaneous Capital Projects - $6,640,300 (including 50150 sidewalk and curb
'
replacement, parkway tree planting & trimming, public works storage yard improvements,
infrastructure, village hall & annex window replacement, streetscape maintenance,
underground storage tank, reservoir improvement, underpass utility relocation, pedestrian
'
improvements and van shuttle service to the Lake Cook Metra station).
Total Capital Projects - $ 64,835,300
1
-------------- - - - - --
' Of this total, $48, 694, 200 (75%) of the funding was provided by outside
sources (i. e.., developers, TIF districts, and other Governmental Agencies).
1 148
1
PROJECTED CAPITAL PROJECTS EXPENDITURES '
Fiscal Years 2000 -01 to 2004 -05
During the next five years, street rehabilitation projects will comprise $8,702,200 of the total '
capital expenditure in fiscal years 2000 -01 through 2004 -05. Village streets currently
identified for improvement include portions of Park Avenue, Fair Oaks Avenue, and
Brierhill Road. '
Expenditures totaling $10,254,000 are anticipated to upgrade and improve the Village water
supply system. This expenditure will provide for the Village's current and future projected '
water demands.
Over the next two years, the Village will expend approximately $2,968,200 towards '
redevelopment activities in the southwest quadrant, southeast quadrant and south commons
of the Village's downtown area.
The aggregate level of funding for capital projects during the period fiscal years 2000 -01 to '
2004 -05 is projected to be approximately $25,101,200. The total projected expenditures for
capital projects can be categorized as follows: '
1) Street Projects -
$8,702,200
34.7%
2) Sewer Projects -
775,300
3.1% '
3) Sewage Treatment Plant -
1,224,000
4.9%
4) Water Projects -
10,254,000
40.8%
5) Village Center Redevelopment -
2,968,200
11.8% '
6) Other Projects -
1,177,500
4.7%
Total $25,101,200 100.0% '
1
1
1
1
The items cited in this capital projects budget focus on long -term, ongoing activities which have no material '
effect on the operating budget.
149 1
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DEERFIELD PUBLIC LIBRARY
Component Unit - Village of Deerfield, Illinois
(Not Included in Municipal Budget)
SOURCES OF FUNDS AND EXPENDITURES
ACCOUNT NUMBER BUDGET ESTIMATE BUDGET
AND CLASSIFICATION 1999 -00 1999 -00 2000 -01
5111
Salaries -- Professional
$ 440,000
$ 376,748
$ 420,000
5114
Salaries - -Non Professional
468,000
450,778
481,000
5115
Benefits
70,000
69,463
76,000
5211
Repairs, Maintenance of Building
and Equipment, Building Supplies
50,000
62,859
54,000
5212
Education -- Travel, Dues, etc.
10,500
10,856
12,000
5213
Printing
10,000
17,528
14,000
5214
Communication
10,200
7,992
10,000
5216
Utilities
1,500
1,427
1,500
5220
Binding
3,300
1,895
5,000
5224
Periodicals
42,500
50,889
42,500
5224
Books
150,000
103,336
165,000
5224
Audio Visual
35,000
14,453
25,000
5315
Insurance
25,600
32,438
23,500
5316
Professional Services
8,500
10,014
8,500
5317
Contractual:
Equip. Rental, Maintenance & Xerox
20,600
25,496
32,000
5320
Special Library Programs
12,000
16,814
15,000
5320
Data Base
3,000
5,874
3,000
5320
Cataloging Service
6,300
1,431
0
5424
Miscellaneous
2,000
939
1,000
5434
Supplies (Library and Office)
26,000
39,432
27,000
6111
New Equipment
19,000
30,137
25,000
7316
Equipment Replacement
50,000
50,000
50,000
SUB TOTAL
$1,464,000
$1,380,799
$1,491,000
Remodeling Project
305,000
494,667
95,000
Automation Project
120,000
61,283
65,000
TOTAL
$1,889,000
$1,936,749
$1,651,000
SOURCE OF FUNDS
Property Tax Levy
Personal Property Replacement Tax
Non - Resident Fees
Fees, Fines and Penalties
Gifts
Miscellaneous
Xerox
Interest
Grants
videos
Reserve for Repairs & Replacement
plus Improvement
SUB TOTAL
Impact Fees
TIF Surplus
Transfer to TIF Reserve
Use of Reserves
TOTAL
$1,420,000
16,000
20,000
32,500
500
1,000
6,000
50,000
21,000
15,000
$1,420,000
23,940
23,813
30,650
2,892
6,647
5,376
63,205
21,376
11,703
$1,384,000
16,000
25,000
30,000
1,000
1,000
6,000
60,000
21,000
12,000
307,000 307,000 95,000
$1,889,000 $1,916,602 $1,651,000
10,000 10,000 10,000
140,000 140,000 140,000
(150,000) (150,000) (150,000)
$1,889,000 $1,916,602 $1,651,000
154
DEERFIELD PUBLIC LIBRARY
Work Statistics
1996 -97 1997 -98 1998 -99 1999 -00
CIRCULATION DEPARTMENT:
215,303
Materials Circulated -
29,774
Books
263,989
CDs, Tapes, Audio Tapes
35,524
Puzzles (Miscellaneous)
210
Interlibrary Loan
4,624
Video Tape Collection
61,927
Total Materials Circulated
366,274
Overdue Notices Mailed
5,507
Registered Borrowers
12,496
PROCESSING DEPARTMENT:
12,547
Material Purchased and Received -
Books
6,294
CD's, Tapes, Audio Tape
309
Miscellaneous
88
Video Cassettes
280
Total Materials Processed
6,971
PROGRAMMING -
_ 277
ADULT AND CHILDREN'S DEPARTMENT:
8,224*
Adult Programs Sponsored or
7,407*
Conducted by Library Staff
47
Children's Programs Sponsored
or Conducted by Library Staff 117
Meeting Room Use by Groups
Outside the Library
100
Adult Reference Inquiries
22,662
Childrens Reference Inquires 11,607
246,254
215,303
198,201
29,774
32,615
34,297
124
100
49
4,128
4,598
4,612
61,465
56,715
60,544
341,745*
309,331*
297,703*
7,800*
8,840*
7,280*
12,547
12,600
12,237
7,272
6,876
6,808
542
688
410
84
90
95
326
_ 277
94
8,224*
7,931*
7,407*
* February, March, April Figures Estimated
155
51*
44*
48*
76*
64*
69*
56*
88*
83*
24,945*
19,744*
17,471*
16,192*
10,054*
8,177*
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APPENDIX A
ADMINISTRATIVE DIVISION
Equipment Request
2000 - 2001
EQUIPMENT Budget
Village Manager's Department
Files
$
2,000
Personal Computer
1,500
Printer
500
Miscellaneous
11000
Total
$
5,000
Finance Department
Bar Coding
$
2,000
Personal Computer
1,800
FAX Machine
500
Miscellaneous
3,700
Total
$
8,000
Community Development
Two Operating System Upgrades
$
1,400
Two Printers
1,000
Total
$
2,400
Engineering
Copier (1/2 cost)
$
3,000
Computer Accessories
1,000
Total
$
4,000
GRAND TOTAL $19,400
156
APPENDIX B
PUBLIC SAFETY DIVISION
Police Department
Equipment Request
2000 - 2001
EQUIPMENT
Four Personal Computers
Two Chairs - 9 -1 -1 Center
Video Projector - Investigations
Three Hand Held Radars
Speed Board Trailer
Two Portable Scales
TV /VCR - Youth Services
Mapping /Phone Book Software
Surveillance Camera and Transmitter
157
TOTAL
Budget
$10,000
1,000
1,700
4,500
3,500
7,000
500
500
1,000
$29,700
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APPENDIX C -1
PUBLIC WORKS DIVISION
Equipment Request
Street Department
2000 - 2001
EQUIPMENT Budget
Computer $ 1,500
Digital Camera 1,000
Shelving for Sign Material 1,000
Chain Saw 300
Lawn Mower 800
TOTAL $ 4,600
158
APPENDIX C -2
PUBLIC WORKS DIVISION
Equipment Request
Sewer Department
2000 -2001
EQUIPMENT Budget
Root Cutter $2,000
$2,000
WRF
Replacement Parts for Washer $1,500
Drill Press 1,000
Fall Arresting Device 600
2° Trash Pump 900
3 Sump Pumps 1,000
2 Fuel Pumps 1,000
Metering Pump 600
$6,600
TOTAL $8,600
159
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APPENDIX C -3
PUBLIC WORKS DIVISION
Equipment Request
Water Department
2000 -2001
EQUIPMENT
1/2 Cost of Copier
Service Locater
Discharge Hose
2 P. L. C. for Pumps at Hawthorne Reservoir
1 Variable Speed Motor Controller for Pump at
Richfield Pumping Station with Analog
Water Meters
TOTAL
Budget
$ 3,000
3,200
800
8,000
37,000
35,000
$87,000
160
EQUIPMENT
Hydraulic Jack
Tire Changer
New Computer with Printer
161
APPENDIX C -4
PUBLIC WORKS DIVISION
Equipment Request
Garage Department
2000 - 2001
TOTAL
Budget
$ 850
2,200
3,000
$6,050
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APPENDIX D
ENHANCED 9 -1 -1 FUND
Equipment Request
2000 - 2001
EQUIPMENT
Two Personal Computers
Two Monitors
Two DSU Synchronous Modems
One Bridge Router
One Gateway Computer
One Uninterrupt.Power Supply
Budget
$ 5,000
3,000
1,200
3,800
5,000
20,000
TOTAL $38,000
162
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APPENDIX F
GENERAL OBLIGATION DEBT
Retirement Schedule Principal and Interest
(Levy Year Basis)
(1) WATER (2)
GENERAL
REFUNDING
IMPROVEMENT
OBLIGATION
CORPORATE
TAX SERIES 1997
SERIES 1998
PURPOSE
LEVY (SELF FUNDED)
4/15/98
SERIES 1993 TOTAL
YEAR 12/15/97
$17,000,000
5/1/93
$5,000,000
488,618
$9,995,000
2000
488,410
2,133,750
2001
485,650
2,070,375
2002
487,450
2,006,250
2003
488,432
1,941,750
2004,
483,748
1,877,250
2005
488,618
2,302,000
2006
487,598
2,216,000
2007
485,910
2,130,000
2008
488,555
2,043,500
2009
490,310
2010
491,175
2011
491,150
TOTALS $ 5,857,006 $18,720,875
(1) Source of Funds - Water Revenues
(2) Source of Funds - TIF 2 Revenues
1,377,495
3,999,655
1,383,910
3,939,935
1,358,070
3,851,770
1,046,205
3,476,387
2,360,998
2,790,618
2,703,598
2,615,910
2,532,055
490,310
491,175
491,150
$ 5,165,680 $29,743,561
166
4.
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IG L O S S A R Y
' ABATEMENT A complete or partial cancellation of a levy imposed by a government.
ACCOUNT A term used to identify an individual asset, liability, expenditure,
revenue, or fund balance.
' ACCOUNTING SYSTEM The total structure of records and procedures which discover,
record, classify, summarize, and report information on the financial
position and results of operations of a government or any of its funds,
' fund types, balanced account groups, or organization components.
ACTIVITY The smallest unit of budgetary accountability and control which
encompasses specific and distinguishable lines of work performed by an
' organizational unit for the purpose of accomplishing a function for which
the government is responsible.
ACTUARIAL RESERVE DEFICIENCY The excess of the actuarial accrued liabilities
' at the date of valuation of the retirement system over the available assets
on hand to meet such liabilities; or the excess of accrued and prospective
liabilities over the present and prospective assets.
' APPROPRIATION A legal authorization granted by a legislative body to make
expenditures and to incur obligations for specific purposes. An
appropriation is usually limited in amount and as to the time when it may
be expended.
ASSESSED VALUATION A valuation set upon .real estate or other property by a
government as a basis for levying taxes.
' ASSETS Property owned by a government which has a monetary value.
BOND A written promise, generally under seal, to pay a specified sum of money,
called the face value, at a fixed time in the future, called the date of
' maturity, and carrying interest at a fixed rate, usually payable
periodically.
BONDED DEBT That portion of indebtedness represented by outstanding bonds.
' BUDGET A plan of financial operation embodying an estimate of proposed
expenditures for a given period and the proposed means of financing them.
' BUDGET AMENDMENT A legal procedure utilized by the governing board to revise
a budget.
BUDGET DOCUMENT The instrument used by the budget- making authority to present
a comprehensive financial plan of operations of the governing board.
BUDGET MESSAGE A general discussion of the proposed budget as presented in
writing by the budget making authority to the legislative body.
' BUDGET ORDINANCE The official enactment by the governing board to legally
authorize the government administration to obligate and expend resources.
' BUDGETARY CONTROL The control or management of a government or enterprise in
accordance with an approved budget for the purpose of keeping expenditures
within the limitations of available appropriations and available revenues.
CAPITAL ASSETS Assets of significant value and having a useful life of several
years. Capital assets are also called fixed assets.
CAPITAL BUDGET A plan of proposed capital outlays and the means of financing
them for the current fiscal-period.
1 167
CAPITAL IMPROVEMENTS BUDGET A plan of proposed capital expenditures and the
means of financing them. This is usually part of the complete annual
budget which includes both operating and capital outlays.
CAPITAL OUTLAY Expenditures which result in the acquisition of or addition to
fixed assets.
CAPITAL PROJECTS FUND A fund created to account for financial resources to be
used for the acquisition or construction of major capital facilities and
equipment, other than those financed by proprietary funds, special
assessment funds, and trust funds.
CHART OF ACCOUNTS The classification system used by the government to organize
the accounting for various funds.
COMMODITIES Consumable items used by the governmental departments. Examples
include office supplies, vehicle and maintenance supplies, gasoline, etc.
CONTRACTUAL SERVICES Services rendered to governmental departments and agencies
by private firms, individuals, or other government agencies. Examples
include utilities, insurance, and professional services.
DEBT An obligation resulting from the borrowing of money or from the purchase
of goods and services. Debts of governments include bonds, time warrants,
lease - purchase agreements, notes and floating debt.
DEBT LIMIT The maximum amount of gross or net debt which is legally permitted
by State Statute.
DEBT SERVICE FUND A fund established to account for the accumulation of
resources for, and the payment of, general long term debt principal and
interest.
DEPARTMENT A major administrative organizational unit of the government which
indicates overall management responsibility for one or more activities.
DEPRECIATION (1) Expiration in service life of fixed assets, other than wasting
assets, attributable to wear and tear through use and lapse of time,
obsolescence, inadequacy, or other physical or functional cause. (2) The
portion of the cost of a fixed asset charged as an expense during a
particular period. NOTE: The cost of such asset prorated over the
estimated service life of such asset and each period is charged with part
of such cost so that ultimately the entire cost of the asset is charged
off as an expense. Depreciation is accounted for only in the enterprise
funds.
ENTERPRISE FUND A fund established to account for operations (a) that are
financed and operated in a manner similar to private business enterprises,
where the intent of the governing body is that the costs (expenses,
including depreciation) of providing goods or services to the general
public on a continuing basis be financed or recovered primarily through
user charges; or (b) where the governing body has decided that periodic
determination of revenues earned, expenses incurred, and /or net income is
appropriate for capital maintenance, public policy, management control,
accountability, or other purposes.
EQUALIZED ASSESSED VALUATION The assessed valuation of real property, raised
or lowered by an equalizing factor as applied by a countywide and a
statewide authority, so that all property is assessed at a consistent level
for purposes of levying taxes. Currently, equalized valuation of real
property is 1/3 of fair market value.
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' ESTIMATED REVENUE The amount of projected revenue to be collected during the
fiscal year. The amount of revenue budgeted is the amount approved by the
Board of Trustees.
EXPENDITURES Decreases in net financial resources. Expenditures include
current operating expenses which require the current or future use of net
current assets, debt service, and capital outlays.
' EXPENSES Decreases in net total assets. Expenses represent the total cost of
operations during a period regardless of the timing of related
expenditures.
' FISCAL PERIOD Any period at the end of which a government determines its
financial position and the results of its operations.
' FISCAL YEAR A twelve (12) month period to which the annual operating budget
applies and at the 'end of which a government determines its financial
position and the results of its operations.
' FIXED ASSETS Assets of a long term nature which are intended to continue to
be held or used, such as land, buildings, improvements other than
buildings, machinery and equipment.
' FUND A fiscal and accounting entity with a self - balancing set of accounts
recording cash and other financial resources, together with all related
liabilities and residual equities or balances, and changes therein, which
are segregated for the purpose of carrying on specific activities or
' attaining certain objectives in accordance with special regulations,
restrictions, or limitations.
FUND BALANCE All accounts necessary to set forth the financial position and
' results of operations of a fund.
FUND EQUITY An equity account reflecting the unreserved accumulated earnings
of the enterprise funds.
' GENERAL FUND The fund used to account for all financial resources except those
required to be accounted for in another fund. The most common General Fund
is the Corporate Fund.
' GENERAL OBLIGATION BONDS Bonds for the payment of which the full faith and
credit of the issuing government are pledged.
' GENERAL REVENUE The revenues of a government other than those derived from the
retained earnings in an enterprise fund. If a portion of the net income
in an enterprise fund is contributed to another non - enterprise fund, such
as the Corporate Fund, the amounts transferred constitute general revenue
of the government.
GOAL A statement of broad direction, purpose, or intent, based on the needs of.
the community.
' IMRF An abbreviation for Illinois Municipal Retirement Fund, a pension fund
covering Village employees who work over 1,000 hours per year, with the
exception of police personnel.
' INTERGOVERNMENTAL REVENUE Revenue received from another government, such as
the State of Illinois, or other political subdivisions, for a specified
purpose.
' INTRAGOVERNMENTAL SERVICE FUND A fund established to finance and account for
services and commodities furnished by a designated department or agency
to other departments and agencies within a single governmental unit.
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INVESTMENTS Cash held in interest bearing accounts, securities and real estate
held for the production of revenues in the form of interest, dividends,
rentals, or lease payments. The term does not include fixed assets used
in governmental operations.
LEVY (VERB) To impose taxes, special assessments, or service charges for the
support of governmental activities. (NOUN) The total amount of taxes,
special assessments, or service charges imposed by a government.
LONG TERM DEBT Debt with a maturity of more than one year after the date of
issuance.
METRA An abbreviation for the Northeast Illinois Regional Commuter Railroad
Corporation which manages and operates the commuter trains and commuter
buses in the Village.
NET INCOME Proprietary fund excess of operating revenues, nonoperating
revenues, and operating transfers -in over operating expenses, nonoperating
expenses, and operating transfers -out.
OBJECT As used in expenditure classification, this term applies to the article
purchased or the service obtained (as distinguished from the results
obtained from expenditures) . Examples are personnel services, contractual
services, commodities, capital outlay and other expenditure
classifications.
OPERATING BUDGET The portion of the budget that pertains to daily operations
that provide basic governmental services. The operating budget contains
appropriations for such expenditures as personnel, supplies, utilities,
materials, services, etc.
OPERATING EXPENSES Proprietary fund expenses which are directly related to the
fund's primary service activities.
OPERATING INCOME The excess of proprietary fund operating revenues over
operating expenses.
OPERATING REVENUES Proprietary fund revenues which are directly related to the
fund's primary service activities. They consist primarily of user charges
for services.
PENSION TRUST FUND A Trust Fund used to account for public employee retirement
systems. Pension Trust Funds are accounted for in essentially the same
manner as proprietary funds, but with an important expanded emphasis on
required fund balance reserves.
PERSONNEL SERVICES Items of expenditures in the operating budget for salaries
and wages paid for services performed by Village employees.
RESERVE An account used to indicate that a portion of fund equity is legally
restricted.
RESOURCES Total dollars available for appropriations including estimated
revenues, fund transfers, and beginning fund balances.
REVENUES Increases in governmental fund type, net current assets, and residual
equity transfers.
SOURCE OF REVENUE Revenues are classified according to their source or point
of origin.
SPECIAL REVENUE FUND A fund used to account for the proceeds of specific
revenue sources (other than special assessments, expendable trusts, or for
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' major capital projects) that are legally restricted to expenditure for
specified purposes.
' TAX LEVY The total amount to be raised by general property taxes for operating
and debt service purposes specified in the Tax Levy Ordinance.
TAX LEVY ORDINANCE An ordinance by means of which taxes are levied.
' TAX RATE LIMIT The maximum rate at which a government may levy a tax. Overall
tax rate limits usually restrict levies for all purposes and of all
governments, state and local, having jurisdiction in a given area.
' TAXES Compulsory charges levied by a government for the purpose of financing
services performed for the common public benefit. This term does not
include specific charges made against particular persons or property for
' current or permanent benefits such as special assessments.
TIF Tax Increment Financing is a municipal financial mechanism used to renovate
declining areas or redevelop blighted areas while improving the tax base
' of such areas. The program allows a municipality to acquire and prepare
property for redevelopment and make needed public (and some private)
improvements.
TRUST FUNDS Funds used to account for assets held by a government in a trustee
capacity for individuals, private organizations, other governments, and /or
other funds.
' USER CHARGES OR . FEES The payment of a fee. for direct receipt of a public
service by the party benefiting from the service.
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