09/21/2009September 21, 2009
The regular meeting of the Board of Trustees of the Village of Deerfield was called to
order by Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on Monday,
September 21, 2009 at 7:30 p.m. The Clerk called the roll and announced that the following
were:
Present: Harriet Rosenthal, Mayor
Robert Benton
Alan Farkas
Thomas Jester
Mary Oppenheim
William Seiden
Barbara Struthers
and that a quorum was present and in attendance. Also present were Village Attorney Peter
Coblentz and Kent Street, Village Manager.
PLEDGE OF ALLEGIANCE Representatives from the Junior Women's Club of
Deerfield led those in attendance in reciting the Pledge of
Allegiance.
Co- Presidents Janice. House and Sharon Bertrand, along with Shannon Evans, spoke about the
Junior Women's Club of Deerfield, which has been in existence for more than 30 years as a
social and service organization. She invited members of the community to join the group.
Last year, the Junior Women's Club of Deerfield donated over 350 pounds of food, clothing,
entertainment, hygiene products, etc. to troops in Iraq. Ms. Evans' brother has served in the
military for a number of years and is currently in his second tour of Iraq. He was chosen to work
in the military's working dog program, where dogs are trained to save soldiers' lives by detecting
explosive material. The donation means a lot to the troops, so they presented a shadow box to be
displayed in the Village for the rest of the year. It will be displayed in the Deerfield Library.
Ms. House noted that this was just one of the many service projects. The group meets on the
third Wednesday of each month. She invited all women in Deerfield and neighboring
communities to attend an open house on September 30th at 7:00 p.m. in the Deerfield Library.
Mayor Rosenthal thanked the Junior Women's Club of Deerfield for their good work and for the
shadow box, which will be available in the library for all to see and enjoy.
DOCUMENT APPROVAL Trustee Benton made a motion to approve the
minutes from the September 8, 2009 Board of
Trustees meeting. Trustee Struthers seconded the motion. The motion passed by the following
vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
Board of Trustees
September 21, 2009
Page 2 of 6
PROCLAMATION Mayor Rosenthal proclaimed that the Village of
Deerfield supports the efforts of "Parents. The Anti -
Drug". This is a new initiative to stimulate conversations between parents and their children
about drugs and alcohol. Mayor Rosenthal noted that this initiative is supported by both
campuses of District 113, the District 109 middle schools, etc. There will be information coming
out weekly, which will culminate on October 4th when parents are encouraged to talk to their
children about drugs and/or alcohol. This initiative promotes safety and education for our kids.
Trustee Oppenheim requested updates on this initiative throughout the year.
Trustee Benton made a motion to accept the Proclamation. Trustee Oppenheim seconded the
motion. The motion passed unanimously.
Susan Beausigneur accepted the proclamation and encouraged parents to take advantage of the
information being provided.
COMMISSION APPOINTMENTS Mayor Rosenthal reported that the Manpower
Commission met and are recommending residents
to serve on advisory boards and commissions:
Community Relations Commission — Chris Voltz, Chairman
Energy and Recycling Commission — Brian Rice, Nic Zerebny, Matt Pollack, Robert Milani,
Mike Loeffl, and Liz Hawari. Reappointments include: Glenn Schwartz, Amy Parker, Donald
Anderson and Ed Seidman. Non - voting members include Robert Meissen, Adam Beckerman
and Audrey Weiner.
Trustee Oppenheim made a motion to accept the appointments. Trustee Struthers seconded the
motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers-(6)
NAYS: None (0)
BILLS AND PAYROLL
Trustee Farkas made a motion to approve the Bills
and Payroll dated September 21, 2009. Trustee
Benton seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
TREASURER'S REPORT Village Manager Street presented highlights from
the Treasurer's Report prepared by Finance Director.
Fialkowski dated August 31, 2009, representing the fourth month of the fiscal year. He noted
there was continued weakness in sales tax and water /sewer revenues. The total operating
revenues are exceeding operating expenditures by a comfortable amount. The hotel tax is
encouraging, with the most recent month total being the highest since November 2008.
Board of Trustees
September 21, 2009
Page 3 of 6
PUBLIC COMMENT Andrew Marwick, 441 Kelburn, commented about
downtown Deerfield and the proposed Village
Green project. He believes downtown Deerfield has plenty of commuter parking and noted that
the parking along Elm Street is hardly used. He is glad the Trustees did not go forward with
such a large expenditure and hopes a developer will develop it in the future.
Mr. Marwick mentioned there are intersections where pedestrian signals have only one button.
Pedestrians need to cross without a crosswalk to utilize the button. He also noted there is a
dangerous situation near Il Forno because the northeast corner has no sidewalk. Mayor
Rosenthal noted the walk signal is meant to get pedestrians half way across a street. Trustee
Benton noted many intersections have one button which would cycle for either direction.
Trustee Struthers agreed that the intersection by I1 Forno is difficult.
REPORTS
REPORT AND RECOMMENDATION In February 2009, the Board asked the Plan
OF THE PLAN COMMISSION RE: Commission to discuss workforce and affordable
WORKFORCE HOUSING housing in Deerfield. The Plan Commission
recommended appointing a task force to discuss the
complex issue. Plan Commission Chairman Michael Swartz, member Larry Berg and Village
Planner Jeff Ryckaert were present to answer questions.
Ch. Swartz reported that the Plan Commission held four workshop meetings, did a lot of
studying and research but did not come up with a decision. It considered the matter and
concluded that this type of policy development is not what the Plan Commission does.
Therefore, its recommendation is to appoint an ad hoc task force to bring forward a proposal.
Trustee Farkas asked if the Plan Commission could give any direction to a task force. Ch.
Swartz mentioned Mr. Ryckaert and Kathleen Von Ohlen provided a lot of material, and he
would be happy to meet with the members of the new task force.
Mayor Rosenthal asked the Trustees to consider the recommendation and meet in a workshop
setting to discuss how to approach this issue. She questioned whether a task force should be
appointed and what guidelines should be considered. Trustee Oppenheim mentioned she took
part in some of the discussion while she was on the Plan Commission and agreed there was a lot
of technical material on the matter. She believes it would be in the Board's best interest to
appoint a task force.
Trustee Jester made a motion to accept the report and recommendation of the Plan Commission
regarding workforce /affordable housing. Trustee Oppenheim seconded the motion. The motion
passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
Board of Trustees
September 21, 2009
Page 4 of 6
Mayor Rosenthal requested Board members to forward names of possible task force members to
her for consideration.
REPORT CONCERNING VIDEO Mr. Street reported that the Village Attorney
GAMING ACT provided an ordinance to prohibit video gaming.
The Village has 20 establishments that could have
video gaming, although the specific State Gaming Board procedures are still not known.
Trustee Farkas mentioned he reviewed the Ordinance drafted by Mr. Coblentz and believes the
well written ordinance presents a direct approach. He does not believe video gaming promotes
the values of Deerfield. Trustee Farkas noted video gaming may work in other communities, but
he does not see it having a place in Deerfield.
Trustee Farkas made a motion to accept the report concerning the video gaming act. Trustee
Struthers seconded the motion. Trustee Struthers mentioned that video gaming would not
generate much in tax revenue for Deerfield. Trustee Benton expressed concerns that the Illinois
legislature pushed through the Act and did not allow the gaming board to properly study the
issues and come up with enforcement resources. Trustee Oppenheim appreciates the discussion
and does not believe the income would justify the potential problems that video gaming in
Deerfield could cause. The motion passed unanimously.
CONSENT AGENDA
There was no Consent Agenda.
There was no Old Business.
OLD BUSINESS
NEW BUSINESS
AUTHORIZATION FOR ADDITIONAL Director of Public Works and Engineering Barbara
CONSTRUCTION EXPENDITURES Little reported the Village participated in a multi -
FOR THE LAKE COOK ROAD BRIDGE jurisdictional project for the widening of Lake
REPLACEMENT AND ROADWAY Cook Road. There were a few unexpected issues
WIDENING PROJECT regarding utility conflicts and coordination. The
extra costs were $10,244.38, which represents 3.5%
of the total project. The work was completed in June 2009 and, to date, $228,400.08 has been
paid by the Village. Ms. Little recommends authorization of payment for the additional work
completed under the Lake Cook Road Bridge Replacement and Roadway Widening Project
contract in the amount of $10,244.38.
Trustee Jester made a motion to authorize payment for the additional work completed under the
Lake Cook Road Bridge Replacement and Roadway Widening Project contract in the amount of
$10,244.38. Trustee Struthers seconded the motion. The motion passed by the following vote:
Board of Trustees
September 21, 2009
Page 5 of 6
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
APPROVAL OF CONTRACT
AMENDMENT #2 WITH STRAND
ASSOCIATES FOR SUSTAINABLE
ELEMENTS AND LEED DESIGN
WORK FOR WASTEWATER
RECLAMATION FACILITY
RECONSTRUCTION PROJECT
Ms. Little reported that staff has been working
with Strand Associates, Inc. to define, research and
recommend strategies for sustainable features for
the new wastewater treatment facility. Ms. Little
noted that Strand submitted a table of nine
sustainable elements plus an item related directly to
the cost of becoming certified as a LEED project.
Trustees discussed the table of nine elements provided by Strand Associates. Trustee Farkas
asked what additional benefits the Village would gain by getting LEED certification. Vern
Witthahn from Strand Associates responded the Village could encourage residents to incorporate
sustainable elements in their homes. Trustee Jester noted this would not be different than the
Police Department becoming accredited. Trustee Seiden noted this would be a demonstration
project, but in 15 years will likely be mandatory, and the Village would be taking the lead.
Trustee Jester made a motion to approve contract amendment #2 with Strand Associates for
sustainable elements and LEED design work for the Wastewater Reclamation Facility
Reconstruction project in an amount not to exceed $49,700, subject to Village Attorney approval.
Trustee Struthers seconded the motion. Trustee Benton questioned whether any elements would
go into constructability review. Ms. Little explained that the items for LEED certification are of
such detail that they would not be included in constructability review. Ms. Little noted that in
the proposed contract amendment, the date for design completion has been moved from October
30, 2009 to December 15, 2009 to allow time to include these items in the design plans going to
the IEPA. Mayor Rosenthal questioned whether the date change would have any other impacts.
Ms. Little responded the project may still get IEPA state revolving loan funding, and the project
schedule would not be materially impacted. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Oppenheim, Seiden, Struthers (6)
NAYS: None (0)
DISCUSSION
THANKS TO PUBLIC WORKS Trustee Farkas received a call from a resident on
Carriage Way with a concern about a Comcast wire.
He called Ms. Little, and the situation was resolved before the end of the day.
TRUSTEE IN THE TOWN Trustee Seiden reported that Trustees Jester and
Farkas will be available for questions and
comments at the Farmer's Market on Saturday, September 26 from 9:00 to noon. He noted that
the last Farmer's Market will be on October 16, 2009.
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Board of Trustees
September 21, 2009
Page 6 of 6
LIBRARY FACILITY MEETING Mayor Rosenthal mentioned the Library Board will
meet at the Patty Turner Senior Center on
September 22nd at 7:00 p.m. They will discuss the completed study on space needs and the
condition of the facilities. The public is invited to attend the meeting.
EAST SIDE LIFT STATION Trustee Oppenheim asked for an update on the East
Side Lift Station. Ms. Little explained the project is
coming along well. They are waiting for one utility connection and should go live in early
October. Staff will run a 24 -hour test for multiple days, then switch operations to the new
facility. At that time, the existing building will be demolished and new fencing and landscaping
will be installed. Trustee Oppenheim asked if there was any information about the vandalism.
Chief Sliozis mentioned it appeared they were after the copper.
PARKING AT WILMOT SCHOOL Mr. Street distributed the report from Chief Sliozis
establishing parking regulations on Appletree and
Bayberry for Wilmot School.
OUTDOOR BILLBOARDS Mr. Street explained the Village has received the
building permit applications from Zebra Outdoor
for the three billboards.
WAUKEGAN ROAD Mr. Street noted that construction should be
completed in mid - October. The Cook County
Highway Department will complete the resurfacing of Lake Cook and Waukegan in October as
well.
ADJOURNMENT There being no further business to discuss, the
ATTEST:
1
Village Clerk
meeting was adjourned at 8:36 PM.
APPROVED:
Mayor