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08/03/2009August 3, 2009 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on Monday, August 3, 2009 at 7:32 p.m. The Clerk called the roll and announced that the following were: Present: Harriet Rosenthal, Mayor Robert Benton Thomas Jester Mary Oppenheim William Seiden Barbara Struthers Absent was: Alan Farkas and that a quorum was present and in attendance. Also present were Village Attorney Peter Coblentz and Kent Street, Village Manager. PLEDGE OF ALLEGIANCE Mayor Rosenthal led those in attendance in reciting the Pledge of Allegiance. DOCUMENT APPROVAL Trustee Oppenheim made a motion to approve the minutes from the July 20, 2009 Board of Trustees meeting. Trustee Struthers seconded the motion. The motion passed unanimously. BILLS AND PAYROLL Trustee Benton made a motion to approve the Bills and Payroll dated August 3, 2009. Trustee Oppenheim seconded the motion. The motion passed b the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5) NAYS: None (0) ABSENT: Farkas (1) REPORT ON DEPARTMENTAL Chief Sliozis reviewed Department statistics for the OBJECTIVES — POLICE DEPARTMENT first six months of the year and noted that most categories were consistent with previous years. He mentioned the number of calls for service was slightly lower and index crimes, which are more serious, dropped from 112 to 98. Chief Sliozis noted the number of burglaries increased from nine last year during the same period to 17. He also noted that traffic citations were down slightly, as were accidents. Injury accidents were substantially decreased from last year as well. Chief Sliozis discussed significant events that occurred during the first six months of 2009. In March, the Department made an arrest for the October 2007 murder of Rhoni Reuter. Last month, the Department was notified by the International Association of Chiefs of Police that they would receive the Michael Shanahan Award for Excellence for the public - private emergency planning efforts with corporations such as Takeda. Chief Sliozis recognized Commander Rick Board of Trustees meeting August 3, 2009 Page 2 of 5 Weil for his work in this regard. Chief Sliozis reported that the Department would look into replacing a substantial amount of radio equipment before the end of the year to comply with new FCC requirements. Trustee Struthers asked if the new equipment would help the Department better communicate with neighboring communities. Chief Sliozis explained -the new equipment would use lesser band width but would have little impact on the communication. Trustee Jester asked if there was any report on gang activity. Chief Sliozis noted that as gangs transition, there has been less graffiti, which has made it less of an indicator. He mentioned the Village had one case of graffiti that may have been gang related. He believes that case was due to people passing through the community rather than gang activity in Deerfield. Chief Sliozis noted there was an upswing of gang activity within Lake County and they are trying to work with it regionally. Trustee Jester asked if the Department is familiar with gang signs. Chief Sliozis explained the officers are trained in gang signs, but the gangs have been more discrete in their attire. He noted the Department would continue to train and keep up on gang trends. Trustee Struthers asked if there has been any difference in drug use. Chief Sliozis explained Deerfield's drug problems are consistent with neighboring communities and other communities throughout the country. Deerfield's drug issues are no better or worse than other communities. Trustee Oppenheim asked Chief Sliozis if he noticed any new trends or disturbing things over the past six months. Chief Sliozis responded that underage drinking is still an issue, even though efforts continue to address it. Trustee Oppenheim expressed disappointment because there has been so much education, as well as local tragedies, and there is still a problem. Chief Sliozis noted the problem is not unique to Deerfield. Mayor Rosenthal noted that a District 113 group is working on educational materials that will go out to both parents and students. The group consists of parents from Highland Park and Deerfield High Schools, municipal representatives and area clergy, as well as staff from the Lake County Health Department. The group is preparing information for parents on how to discuss substance topics with their children. Trustees discussed the Wilmot Road construction project. Chief Sliozis noted the Village will assist the school as it communicates information to parents about the construction. Mayor Rosenthal reported that she received several compliments about the Dateline NBC program that aired Friday night about the arrest of Marni Yang. She thanked the Police Department for their hard work. . PUBLIC COMMENT . There was no Public Comment. There were no Reports. LI REPORTS Board of Trustees meeting August 3, 2009 Page 3 of 5 CONSENT AGENDA ORDINANCE 0 -09 -18 GRANTING A FRONT YARD SETBACK VARIATION FOR 464 GROVE AVENUE — 2R ORDINANCE 0 -09 -19 AMENDING THE MUNICIPAL CODE OF THE VILLAGE OF DEERFIELD TO INCREASE THE NUMBER OF CLASS C LIQUOR LICENSES FROM 3 TO 4 An Ordinance granting a front yard setback variation for the property located at 464 Grove Avenue. Second Reading. An Ordinance amending the Municipal Code of the Village of Deerfield to increase the number of Class C liquor licenses from three to four for Teddy Fabz. Second Reading. ORDINANCE REGARDING A TEXT An Ordinance regarding a text amendment to the AMENDMENT TO THE ZONING Zoning Ordinance regarding the definition of attics ORDINANCE REGARDING THE in the Floor Area Ratio (FAR). First Reading. DEFINITION OF ATTICS IN THE FLOOR AREA RATIO — 1R Trustee Jester made a motion to accept the Consent Agenda and adopt the Ordinances. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5) NAYS: None (0) ABSENT: Farkas (1) There was no Old Business. OLD BUSINESS NEW BUSINESS AUTHORIZATION TO PURCHASE Village Engineer Bob Phillips reported that IDOT NEW FRAMES AND COVERS FOR has awarded the contract for the resurfacing of THE VILLAGE OF DEERFIELD Waukegan Road between Central and North UTILITY STRUCTURES Avenues to Peter Baker Construction Co. Inc. The scope of work for the project includes roadway grinding and resurfacing, pavement patching, detector loop replacement for traffic signals and pavement striping. IDOT has allowed the Village to have and maintain Village sanitary sewers and water mains in the right -of -way. Staff reviewed roadway man hole frames and covers and received quotes for the 112 that need to be replaced. As IDOT's contract includes adjustment of the Village's frames and covers, the cost to the Village would be for materials only. The Director of Public Works and Engineering would like to waive the formal bidding process and authorize the purchase of frames and covers for the Village's utility structures from East Jordan Iron Works, Inc. in an amount not to exceed $20,980. 1 rl 1 Board of Trustees meeting August 3, 2009 Page 4 of 5 Trustee Struthers made a motion to waive the formal bidding process and authorize the purchase of new frames and covers for Village utility structures from East Jordan Iron Works, Inc. in an amount not to exceed $20,980. Trustee Benton seconded the motion. In response to a question from Trustee Oppenheim, Mr. Phillips confirmed that the frames and covers need to be replaced because of normal wear. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5) NAYS: None (0) ABSENT: Farkas (1) AUTHORIZATION TO PURCHASE Director of Public Works and Engineering, Barbara GRINDER PACKS FOR DEEP SEWAGE Little, reported there are three influent sewage LINE AT THE WASTEWATER lines with sewage grinders that enter the RECLAMATION FACILITY Wastewater Reclamation Facility. The deep sewer line from the east side is the largest line. Ms. Little advised that the Village replaces the grinder pack every three years. JWC Environmental is the proprietary manufacturer for this region. Staff budgeted $25,000 for the purchase but anticipates receiving a credit of approximately $3,000 if the existing grinder pack can be remanufactured. JWC Environmental quoted $17,308 for the grinder pack with shipping. She requested that the Board waive the competitive bidding process due to the proprietary supplier and authorize the purchase of grinder packs for the deep sewage line at the Wastewater Reclamation Facility from JWC Environmental in an amount not to exceed $17,308. Trustee Benton asked if the credit was included in the total. Ms. Little explained the credit was not included in the total as it would be determined when the grinder's condition is known. Trustee Jester asked if the grinder packs were incorporated into the new WRF design. Ms. Little explained the new design will have screens instead of grinder packs. Trustee Oppenheim made a motion to waive the competitive bidding process and award the contract for the grinder packs to JWC Environmental in an amount not to exceed $17,308. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5) NAYS: None (0) ABSENT: Farkas (1) COMMISSION APPOINTMENTS Mayor Rosenthal noted that the Manpower Commission met recently, and she recommended the following residents for commission appointments: Family Days Committee — Chad Coe, Manpower Commission — Nick Alex, Plan Commission — Dan Shapiro, and Safety Council — John Holland. Board of Trustees meeting August 3, 2009 Page 5 of 5 Trustee Struthers made a motion to accept the recommendations of the Manpower Commission and approve the commission appointments. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5) NAYS: None (0) ABSENT: Farkas (1) DISCUSSION VIDEO GAMING MACHINES Trustee Struthers asked if staff had received any additional information about video gaming machines. Mr. Coblentz is not aware of any progress from the gaming authority, but he is putting together an ordinance for Board consideration. Mr. Coblentz added that once the State regulations are in place, absent a Village prohibition, operators could submit applications to be licensed by the State. Trustee Seiden thought the Village had a law that prohibited gaming. Mr. Coblentz explained that the Village has several prohibitions on coin operated machines and gambling devices but the definitions do not directly apply. He recommends that the Village Board adopt an ordinance if it desires to prohibit the machines, to remove any doubt. RIB COOK OFF Mayor Rosenthal noted that the Saturday before last, the Police and Fire Departments had a rib cook off at the Farmer's Market, and the Police Department won. Mayor Rosenthal thanked Stoney River for sponsoring the event and congratulated the Police Department on their victory. She noted that Stoney River would feature the Police Department recipe on their August menu. NEXT MEETING Mr. Street noted that the next meeting will be held on Monday, August 17`h and trustees will further consider design features related to the Village Green proposal along Deerfield Road. ADJOURNMENT There being no further business to discuss, the meeting was adjourned at 8:08 PM. APPROVED: ATTEST: kJ�44- Village Cl rk Mayor