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02/17/2009February 17, 2009 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Steven Harris in the Council Chambers of the Village Hall on Tuesday, February 17, 2009 at 7:35 p.m. The Clerk called the roll and announced that the following were: Present: Steven Harris, Mayor Robert Benton Thomas Jester Harriet Rosenthal William Seiden Barbara Struthers Norton Wasserman and that a quorum was present and in attendance. Also present were Kent Street, Village Manager and Village Attorney Peter Coblentz. PLEDGE OF ALLEGIANCE Matt Wylie, former Village Trustee and current Chairman of the Energy and Recycling Commission and the Northwest Quadrant Advisory Committee, led those in attendance in reciting the Pledge of Allegiance. MINUTES OF PREVIOUS MEETING Trustee Benton made a motion to approve the minutes from the February 2, 2009 Board of Trustees meeting. Trustee Struthers seconded the motion. The motion passed unanimously. BILLS AND PAYROLL Trustee Rosenthal made a motion to approve the Bills and Payroll dated February 17, 2009. Trustee Wasserman seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Rosenthal, Seiden, Struthers, Wasserman (6) NAYS: None (0) TREASURER'S REPORT Finance Director Bob Fialkowski presented highlights from the Treasurer's Report representing the fiscal year through January 31, 2009 or 75% of the fiscal year. Mr. Fialkowski reported that General Fund expenditure levels were at 75 %, and that January was a month heavy in expenditures because of payments to the Police Pension Payment fund, heavy salt expenditures and three payrolls. He noted that sales tax receipts were down modestly from the previous year. Mr. Fialkowski advised that the hotel tax receipts were down from last year as well. Overall, General Fund revenues are slightly under budget, as are expenses. Trustee Jester questioned whether the Trustees could receive a report with one total rather than in several pieces. Mr. Fialkowski noted that certain revenues and expenditures could not be crossed over to different areas with fund accounting. He agreed to provide, in future reports, aggregate figures for the main operating funds (general, sewer & water, and garage). Trustee Rosenthal Board of Trustees Meeting Page 2 of 7 February 17, 2009 questioned whether sales tax projections were being reduced. Mr. Fialkowski confirmed they were being slightly reduced, as he anticipates receipts will be less than the budgeted amount. REPORT ON DEPARTMENTAL Chief Sliozis presented highlights from the Police OBJECTIVES- POLICE DEPARTMENT Department Annual Report from 2008. He mentioned some of the major accomplishments, including the completion of a five -year strategic plan for the Deerfield Police Department which was developed in conjunction with the University of Illinois Graduate program. The plan will be used as part of setting their goals and objectives each year and gives the department direction on to where they want to go each year. The department received its first CALEA re- accreditation. The process involves members from outside police agencies reviewing processes and procedures the department has in place to determine if we meet their standards. The Deerfield Police Department is one of 64 agencies to be accredited out of more than 800 agencies in Illinois. The department implemented a web -based notification system, which can make a call to every member of the community within 20 minutes. They also worked with Michigan State University on a tabletop exercise with Takeda and other agencies to test the preparedness of the Police Department and the Village if there was a major disaster. Chief Sliozis explained that crime statistics were fairly consistent with previous years, but index crimes, which are more serious, are slightly up due to an increase in the number of thefts. The department responded to nearly 14,000 calls for service, which is very consistent with previous years. Chief Sliozis also noted that they received recognition from the Special Olympics group for their contribution of more than $12,000. In response to Trustee Rosenthal's question, Chief Sliozis noted that the Village has not experienced gang activities in the past year. Mayor Harris commented that residents occasionally mention that Deerfield's Police Department is more strict than most. Chief Sliozis noted that 23% of all stops in 2008 involved Deerfield residents and only 1/3 of those stops included a citation. He stated that everyone gets the same treatment. Mayor Harris and the Board thanked the Department for its fine efforts. PUBLIC COMMENT There was no Public Comment. UPDATE ON HIGH SCHOOL DRIVE Mayor Harris asked the Director of Public Works and Engineering for an update on the status of the intersection of Waukegan Road at High School Drive. He also questioned whether staff had looked at the federal stimulus package to see if Deerfield could gain access to federal funds. Board of Trustees Meeting Page 3 of 7 February 17, 2009 Ms. Little responded that staff submitted a request to IDOT for clarification on what they would allow to be constructed to separate pedestrians from the turn lane, including the use of fencing as was previously in place. Ms. Little advised that the Village is in position to receive federal funding through the Illinois EPA. The wastewater treatment plant has been on the EPA priority project list for several months, and they will resubmit the application before the March 31, 2009 deadline. Ms. Little explained that they submitted five water projects to the drinking water section of the IL EPA, and additional wastewater and sanitary sewer projects as well. REPORTS REPORT AND RECOMMENDATION Mr. Street explained that the Trustees previously OF PLAN COMMISSION RE REQUEST reviewed the preliminary development plan for the FOR APPROVAL OF A FINAL Weinberg Community expansion. The Plan DEVELOPMENT PLAN FOR PHASE I Commission held a public hearing on January 22, OF THE WEINBERG COMMUNITY 2009 and voted 5 -0 in favor of recommending EXPANSION — CJE LIFE AND THE approval of the final development plan for Phase I JEWISH FEDERATION OF of the Weinberg Community expansion. METROPOLITAN CHICAGO FACILITIES CORPORATION Richard Schoenstadt, attorney for the petitioner, noted that the expansion-plan provided a full continuum of senior residential alternatives and that all development team members were available to respond to questions. Sarah Eddy from Perkins Eastman Architects discussed the architectural changes from the preliminary PUD to the final PUD. She reported that the number of units in the independent living building had been reduced to 221. There was also a reduction in the ground floor size, and there were revisions made to the elevations and materials. There was also a reduction in the health center program, the green roof on the health center was eliminated and there were some revisions to the health center elevations. Ms. Eddy explained that site revisions included the addition of a berm, an increased number of handicapped parking spaces, a reduction in the number of underground parking spaces, and additional courtyards and trash compactors. Trustee Benton recommended the petitioner contact PACE to work out a route to serve the Weinberg Center. He believes this center will help to meet the need for empty nester housing in Deerfield. Trustee Jester suggested that staff include the affordable units being proposed in the count for the Village. Staff agreed. Trustee Wasserman made a motion to accept the report and recommendation of the Plan Commission to approve the final development plan for Phase I of the Weinberg Community Board of Trustees Meeting Page 4 of 7 February 17, 2009 expansion and to direct preparation of the ordinance. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Rosenthal, Seiden, Struthers, Wasserman (6) NAYS: None (0) Mayor Harris thanked the development team for their excellent proposal and expressed his view that this will be a truly fine addition to the Village. REPORT AND RECOMMENDATION Mr. Street reported that Trustees discussed this OF STAFF TO REFER at the February 4, 2009 Committee of the Whole CONSIDERATION OF WORKFORCE meeting. AND AFFODABLE HOUSING TO THE PLAN COMMISSION Trustee Rosenthal made a motion to refer the Workforce and Affordable Housing report and recommendation to the Plan Commission. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Rosenthal, Seiden, Struthers, Wasserman (6) NAYS: None (0) REPORT FROM NORTHWEST Matt Wylie, Chairman of the Northwest Quadrant QUADRANT ADVISORY COMMITTEE Advisory Committee, shared the progress of the Committee and requested board action to seek special use approval of the concept plan. Ch. Wylie noted that the northwest quadrant, which included the former Lindemann parcel and parking area south of the Presbyterian Church, was originally looked at as a mixed -use project. Given the market outlook, it was agreed last year to pursue a different path. The Comprehensive Plan goals for this area include provisions for public gathering space, public parking, an improvement to Deerfield Road by widening the sidewalks on the north side, and increasing green space. He noted that an additional objective was to use and demonstrate "sustainable" features. Ch. Wylie discussed the proposed property layout, which included a fountain, landscaping, a large open gathering space and a pavilion. Several sustainable elements are included, such as rain gardens, native plantings, solar and wind power features, and porous paving. Trustee Benton commented that he would like to remove the frequent truck loading on Waukegan Road and questioned whether the alley radius would allow truck access. Ch. Wylie responded there is room to do that, but it would need to be further discussed with neighboring property owners. He also commented that they would like to discourage northbound traffic on Waukegan from turning left onto the property. Trustee Seiden questioned whether the committee could get cooperation from the current landowners to gain approval to get to loading through the parking lot. Ch. Wylie explained that Board of Trustees Meeting Page 5 of 7 February 17, 2009 would present a safety concern that needs further review. Trustee Seiden questioned how many parking spaces would be lost. Ch. Wylie explained that it currently has 155 or so spaces. Michael Swartz, Chairman of the Plan Commission, explained that Village staff member Jean Spagnoli did some parking counts on Sunday and found that 90 — 92 spaces were occupied. When the church is busy, the library is closed, and there are not a lot of people in Village Hall. Trustee Rosenthal commented that very successful areas don't have enough parking, but she believes the proposed plan gives the Village a lot of flexibility and presents an excellent starting place to improve this property. She questioned whether the Village could get some grant funds to install the sustainable elements. Ch. Wylie confirmed his interest in doing so. Trustee Rosenthal made a motion to accept the report from the Northwest Quadrant Advisory Committee and refer the proposed plan to the Plan Commission for a public hearing. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Rosenthal, Seiden, Struthers, Wasserman (6) NAYS: None (0) Mayor Harris expressed his appreciation to Mr. Wylie, Mr. Swartz and Mr. Garfield for their excellent work on this exciting project. CONSENT AGENDA ORDINANCE AMENDING A SIGN An Ordinance amending a sign plan to allow a new PLAN TO ALLOW A NEW PYLON pylon sign for Lake Cook Plaza Shopping Center, SIGN FOR LAKE COOK PLAZA including a sign modification. First Reading. SHOPPING CENTER, INCLUDING SIGN MODIFICATION — 1 R There was no Old Business. OLD BUSINESS NEW BUSINESS ORDINANCE 0 -09 -02 PROVIDING FOR An Ordinance providing for the filing of a tentative THE FILING OF A TENTATIVE annual budget of the Village of Deerfield and for ANNUAL BUDGET OF THE VILLAGE pubic inspection and hearing thereon. OF DEERFIELD AND FOR PUBLIC INSPECTION & HEARING THEREON Trustee Benton made a motion to waive the first reading of the Ordinance. Trustee Rosenthal seconded the motion. The motion passed by the following vote: Board of Trustees Meeting Page 6 of 7 February 17, 2009 AYES: Benton, Jester, Rosenthal, Seiden, Struthers, Wasserman (6) NAYS: None (0) Trustee Seiden made a motion to approve the Ordinance providing for filing of a tentative annual budget of the Village of Deerfield and for public inspection and hearing thereon. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Rosenthal, Seiden, Struthers, Wasserman (6) NAYS: None (0) DISCUSSION WINDOW SIGN ORDINANCE Trustee Seiden noted that two years ago, the Trustees passed the window sign ordinance, and gave present businesses two years to comply with the terms of the ordinance. Some businesses, because of trying economic times, have complained about complying with the ordinance at this time. Trustee Seiden would like to extend the moratorium and give businesses one additional year to comply with the ordinance. Mr. Street reported that about 20 businesses are out of compliance with the current regulations and that Jean Spagnoli is trying to work with each to address their concerns before the July I't deadline . Jean Spagnoli commented that she has only received one complaint because of the economy. Some property owners contacted her with questions. The businesses were notified 18 months ago and she is trying to work with them. She suggested possibly looking at each case individually. Trustee Struthers thought that looking at each case individually was more appropriate, because some business owners could ask for variances. Trustee Rosenthal suggested that Ms. Spagnoli continue to work with the business owners and come back to the Board with a report. Mayor Harris noted that extending the deadline would be unfair to the businesses that have already become compliant. He asked whether there was an appellate process. Ms. Spagnoli explained that the variances would go before the Board of Zoning Appeals and then to the Board of Trustees for final consideration. Trustee Seiden made a motion to further consider an extension of the compliance date in the window signage ordinance by one year. Trustee Wasserman seconded the motion. The motion did not pass by the following vote: AYES: Seiden (1) NAYS: Benton, Jester, Rosenthal, Struthers, Wasserman (5) Mayor Harris asked Ms. Spagnoli to come back to the Trustees with a short report at the second meeting in March so the Board can make an informed decision. ELECTION SIGN Mr. Street reminded residents that election signs can only be placed on private property. Board of Trustees Meeting Page 7 of 7 February 17, 2009 MEETING DATES Mr. Street explained that the next Board of Trustees meeting will�hel�on Tuesday, March 3, 2009. Committee of the Whole meetings will take place on March 23, 209 at 5:00 p.m. and March 30th at 7:30 p.m. // ADJOURNMENT ATTEST: Z Village Clerk There beiryg-no he' business to discuss, the meeon-g- was adj urr*A at 9:15 pm. 1 1 1