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02/02/2009February 2, 2009 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Steven Harris in the Council Chambers of the Village Hall on Monday, February 2, 2009 at 7:30 p.m. The Clerk called the roll and announced that the following were: Present: Steven Harris, Mayor Robert Benton Thomas Jester Harriet Rosenthal William Seiden Barbara Struthers Absent: Norton Wasserman and that a quorum was present and in attendance. Also present were Village Attorney Peter Coblentz and Kent Street, Village Manager. PLEDGE OF ALLEGIANCE David Marks, longstanding member of the Plan Commission, led those in attendance in reciting the Pledge of Allegiance. PROCLAMATION RECOGNIZING Mayor Harris read a Proclamation honoring David DAVID MARKS FOR SERVICE TO Marks and recognizing his service of 27 years on PLAN COMMISSION the Village Plan Commission. He also presented a gift as a token of the Board's appreciation for his service to the community and his tenure on the Plan Commission. Trustee Rosenthal made a motion to approve the Proclamation. Trustee Struthers seconded the motion. The motion passed unanimously. Michael Swartz, Chairman of the Plan Commission, highlighted many projects that David Marks positively influenced and expressed the Plan Commission's appreciation for his service. Trustee Benton thanked Mr. Marks for demonstrating how to be an effective chairman and a valuable resource. Mr. Marks expressed his appreciation to the Village Board, Plan Commission and staff. Mayor Harris declared a brief recess for a reception honoring Mr. Marks. MINUTES OF PREVIOUS MEETING Trustee Rosenthal made a motion to approve the minutes from the January 20, 2009 Board of Trustees meeting. Trustee Struthers seconded the motion. The motion passed unanimously. 1 L 1 Board of Trustees Meeting February 2, 2009 Page 2 of 4 BILLS AND PAYROLL Trustee Struthers made a motion to approve the Bills and Payroll dated February 2, 2009. Trustee Seiden seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Rosenthal, Seiden, Struthers (5) NAYS: None (0) PUBLIC COMMENT There was no Public Comment. REPORTS REPORT AND RECOMMENDATION The Plan Commission held a Public Hearing on OF PLAN COMMISSION RE REQUEST January 8, 2009 to consider the request by Mosaic FOR AN AMENDMENT TO A SIGN Properties, owners of Lake Cook Plaza, to allow a PLAN TO ALLOW A NEW PYLON new ground sign including a sign modification for SIGN FOR LAKE COOK PLAZA the square footage of the sign to be larger than SHOPPING CENTER, INCLUDING A allowed by the Zoning Ordinance. The Plan SIGN MODIFICATION Commission voted 5 -0 in favor of recommending approval of the request. The Appearance Review Commission held a workshop meeting on November 24, 2008 to review the request on a preliminary basis and endorsed it as well. Petitioners Sherwood Blitstein and David Dresner were present to answer questions. Trustee Rosenthal noted that the proposed sign is an improvement and is tastefully done. She added that the Village wants the businesses to succeed and for people to know what businesses are there. Trustee Rosenthal suggested that the sign would be easier to read if tenants were listed alphabetically. Trustee Benton agreed that there is a need for a larger sign, as is proposed, to increase tenant visibility, and the proposed sign is a big improvement which he hopes will be kept up -to -date. Trustee Rosenthal made a motion to accept the report and recommendation of the Plan Commission and to direct preparation of an ordinance. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Rosenthal, Seiden, Struthers (5) NAYS: None (0) Mayor Harris expressed appreciation to the petitioners for their recent investments to upgrade the Center. STAFF RECOGNITION Trustee Struthers presented special recognition awards from the Mayor and Board to the Police and Public Works departments for their extra efforts during the recent severe weather conditions. Board of Trustees Meeting February 2, 2009 Page 3 of 4 OLD BUSINESS There was no Old Business. NEW BUSINESS AUTHORIZATION FOR POLICE DEPARTMENT TO ENTER INTO AN AGREEMENT WITH U.S. IMMIGRATION AND CUSTOMS ENFORCEMENT TO PARTICIPATE IN A MULTI - AGENCY TASK FORCE force is focused on computer crimes, and responsibility of the federal government. Chief Sliozis reported that the Police Department has an opportunity to enter into an agreement with the United States Immigration and Customs Enforcement to participate in a multi- agency task force. He noted the opportunity is unique _because they would have access to federal resources. Chief Sliozis commented that the task any officer activity with the task force would be the Trustee Rosenthal made a motion to authorize the Police Department to enter into an agreement with the U.S. Immigration and Customs Enforcement to participate in a multi - agency task force. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Rosenthal, Seidf NAYS: None (0) AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH SCHOOL DISTRICT 113 THAT ESTABLISHES A PROTOCOL FOR SHARING INFORMATION PURSUANT TO A RECIPROCAL REPORTING AGREEMENT ;n, Struthers (5) Chief Sliozis reported that this is a recommendation to update the signatures on the 2004 agreement to current staff. Otherwise, the agreement and protocol would remain unchanged. Trustee Seiden made a motion to enter into an _ agreement with School District 113 that establishes a protocol for sharing information pursuant to a reciprocol reporting agreement. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Rosenthal, Seiden, Struthers (5) NAYS: None (0) APPROVAL OF IDOT AWARD OF The Director of Public Works and Engineering CONTRACT FOR CONSTRUCTION reported that, as a result of its January 16, 2009 OF THE WILMOT AND HAZEL bid opening, IDOT plans to award the construction AVENUE BRIDGES contract for the Wilmot Road and Hazel Avenue Bridge Rehabilitation Project to Herlihy Mid - Continent Company. She recommended that the Trustees approve the state award of contract to Herlihy Mid - Continent Company in an amount not to exceed $643,804 for construction. Ms. 1 1 1 Board of Trustees Meeting February 2, 2009 Page 4 of 4 Little explained that, as a result of the federal cost sharing program, the net cost to the Village for construction and construction engineering would be $142,200 to rehabilitate the two bridges. Trustee Struthers made a motion to approve the state award of contract to Herlihy Mid - Continent Company in an amount not to exceed $643,804 for construction. Trustee Rosenthal seconded the motion. Trustee Seiden questioned whether Herlihy has previously done business in the Village. Ms. Little responded that they have not done business with the Village, but their references were favorable. The motion passed by the following vote: AYES: Benton, Jester, Rosenthal, Seiden, Struthers (5) NAYS: None (0) AUTHORIZATION TO AWARD MULTI Ms. Little reported that the Village has been lining YEAR CONTRACT FOR SEWER sewers for 12 years by utilizing cured -in -place pipe LINING to complete rehabilitation of sanitary and storm sewers throughout the Village. It is a cost effective way of rehabilitation that reduces disruption for residents and impact on the environment. Trustee Rosenthal made a motion to waive the formal bidding process and award a multi year contract for sewer lining to Insituform for annual sewer lining services, including the expenditure of the budgeted $220,000, to complete the work for the fiscal year 2008 -2009. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Rosenthal, Seiden, Struthers (5) NAYS: None (0) DISCUSSION NEXT MEETING Mr. Street reported that the next Board of Trustees meeting will be held--on Tuesday, February 17'h due to the observance of President's Day on Monday the 16th; / \\ ADJOURNMENT 0 ATTEST: 16 - - Vil ge Clerk no fu er siness to discuss, the adjo e t 8:17 p.m.