07/21/2008July 21, 2008
The regular meeting of the Board of Trustees of the Village of Deerfield was called to
order by Mayor Steven Harris in the Council Chamber of the Village Hall on Monday July 21,
2008 at 7:30 p.m. The Clerk called the roll and announced that the following were:
Present: Steven Harris, Mayor
Robert Benton
Michelle Feldman
Thomas Jester
Harriet Rosenthal
William Seiden
Barbara Struthers
and that a quorum was present and in attendance. Also present were Village Attorney Peter
Coblentz and Kent Street, Village Manager.
PLEDGE OF ALLEGIANCE Brandon Struthers from Centerville, Virginia led
those in attendance in reciting the Pledge of
Allegiance. Brandon, grandson of Trustee Barbara Struthers, attends a summer computer camp
at Northwestern University.
MINUTES OF PREVIOUS MEETING Trustee Benton made a motion to approve the .
minutes from the July 7, 2008 Board of Trustees
meeting. Trustee Struthers seconded the motion. The motion passed unanimously.
BILLS AND PAYROLL Trustee Struthers made a motion to approve the
Bills and Payroll dated July 21, 2008. Trustee
Benton seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6)
NAYS: None (0)
TREASURER'S REPORT Bob Fialkowkski presented highlights from the
Treasurer's Report dated June 30, 2008 representing
the first two months of the fiscal year. Mr. Fialkowski noted that sales tax revenues rebounded a
bit and that expenditures were fairly typical. The cash position from Lake County taxes has
improved.
PUBLIC COMMENT Eric Hogberg, 1428 Crowe, discussed the Deerfield
Caucus. He explained that the Caucus Advisory
Committee has started their activities for the April 2009 election. Mr. Hogberg noted that there
are a number of new residents in Deerfield, and the Advisory Committee is stepping up its
efforts to introduce the Caucus to the community. He invited residents visit their booth at the
Farmer's Market on Saturday and to view their website at www.deerfieldcaucus.org.
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Board of Trustees Meeting
July 21, 2008
Page 2 of 7
There were no Reports.
REPORTS
CONSENT AGENDA
ORDINANCE 0 -08 -24 GRANTING A An Ordinance granting a variation for a rear yard
VARIATION FOR REAR YARD variation for the property at 810 Summit. Second
VARIATION FOR 810 SUMMIT — 2R Reading.
ORDINANCE AUTHORIZING A An Ordinance authorizing a special use to permit a
SPECIAL USE TO PERMIT A FREE- free - standing telecommunications service facility at
STANDING TELECOMMUNICATIONS the Deerfield Village Hall. First Reading.
SERVICE FACILITY AT DEERFIELD
VILLAGE HALL — 1R
ORDINANCE APPROVING GROUND An Ordinance approving a ground lease agreement
LEASE AGREEMENT WITH VERIZON with Verizon Wireless for the monopole at the
WIRELESS FOR MONOPOLE AT Deerfield Village Hall. First Reading.
VILLAGE HALL — 1R
AUTHORIZATION TO ENTER INTO
AN AGREEMENT WITH D & W
EVENTS FOR THE 2009 FESTIVAL
Authorization to enter into an agreement with D
& W Events for the 2009 Festival of Fine Arts.
OF FINE ARTS Trustee Seiden made a motion to accept the Consent
Agenda and adopt the Ordinance. Trustee Benton
seconded the motion.
Trustee Feldman asked whether there were recycle bins available for the Festival of Fine Arts.
Assistant Village Manager Phil Kiraly explained that they did not have recycle containers in the
past, but staff could work it out with Veolia for next year.
Trustee Feldman noted that the Festival of Fine Arts was scheduled to end at 5:00; yet, they were
requesting a wine tasting. Mr. Kiraly advised that D & W Events recommended a wine tasting
or gourmet food tasting to draw additional people to the event. The Fine Arts Commission was
receptive to the gourmet food service, but the wine tasting will not be pursued.
The motion passed by the following vote:
AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6)
NAYS: None (0)
There was no Old Business.
OLD BUSINESS
Board of Trustees Meeting
July 21, 2008
Page 3 of 7
NEW BUSINESS
ORDINANCE 0 -08 -25 DECREASING
THE NUMBER OF CLASS A LIQUOR
LICENSES FROM 3 TO 2 AND THE
NUMBER OF CLASS C LIQUOR
LICENSES FROM 4 TO 3
An Ordinance reducing the number of Class A
liquor licenses from three to two and the number
of Class C liquor licenses from four to three.
Mayor Harris noted the change is due to the
closing of Kuhn's Deli.
Trustee Benton made a motion to waive the first reading of the Ordinance. Trustee Rosenthal
seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6)
NAYS: None (0)
Trustee Seiden made a motion to adopt the ordinance decreasing the number of Class A liquor
licenses from three to two and the number of Class C liquor licenses from four to three. Trustee
Struthers seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO EXECUTE Village Manager Kent Street noted that Mayor
WATER SUPPLY CONTRACT WITH Harris and staff have negotiated a new water service
HIGHLAND PARK contract with Highland Park. Based on the original
proposal, this represented a savings of $174,000.
Trustee Rosenthal thanked Mayor Harris for negotiating the contract.
Trustee Seiden made a motion to authorize the execution of the water supply contract with
Highland Park. Trustee Benton seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6)
NAYS: None (0)
ORDINANCE 0 -08 -26 RELATING TO
Mr. Fialkowski commented that the Village has not
THE ISSUANCE OF $5.0 MILLION
issued new debt for many years and that the Village
GENERAL OBLIGATION BONDS,
received a triple A rating from Moody's. The debt
SERIES 2008
would be issued to fund capital projects as
discussed during preparation of the 2008 -09 budget.
Financial Advisor Alan Ambrose from Northern Trust provided a summary of the results from
the bond bid opening. He reported they received four bids ranging from 4.06 to 4.21. Mr.
Ambrose recommended accepting the lowest bid, which was from Bank of Montreal Capital
Markets.
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Board of Trustees Meeting
July 21, 2008
Page 4 of 7
Trustee Rosenthal asked what the average interest cost per year would be. Mr. Ambrose
explained that the principle plus interest would be approximately $375,000.
Mr. Fialkowski noted the bond would be callable in nine years. He asked whether any of the
Board members have any interest in BOM Capital Markets, and none did.
Trustee Benton made a motion to waive the first reading of the Ordinance. Trustee Seiden
seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6)
NAYS: None (0)
Trustee Benton made a motion to adopt the Ordinance relating to the issuance of $5.0 million in
General Obligation Bonds, Series 2008. Trustee Seiden seconded the motion. The motion
passed by the following vote:
AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6)
NAYS: None (0)
ORDINANCE 0 -08 -27 AMENDING Mayor Harris reported that this Ordinance is
VILLAGE WAGE AND SALARY PLAN specific to the Assistant Director of Finance
position range
Trustee Struthers made a motion to waive the first reading of the Ordinance. Trustee Rosenthal
seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6)
NAYS: None (0)
Trustee Rosenthal made a motion to adopt the Ordinance amending the Village Wage and Salary
Plan. Trustee Benton seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO AWARD BID
FOR TWO 4 -WHEEL DRIVE TRUCKS
WITH 8 -FOOT SERVICE BODY AND
PLOW FOR PUBLIC WORKS
with 8 -foot service body and plow to Pedi
exceed $47,974 including trade -ins.
Assistant Director of Public Works Brad Fink
reported that the vehicles would be replacement
vehicles in the Public Works department. Staff
is recommending that the Board of Trustees award
the contract for two new 2009 4 -wheel drive trucks
arson GMC, the lowest bidder, in a net amount not to
Trustee Benton made a motion to award the contract for two new 2009 4 -wheel drive trucks with
8 -foot service body and plow to Pederson GMC, the lowest bidder, in a net amount not to exceed
Board of Trustees Meeting
July 21, 2008
Page 5 of 7
$47,974 including trade -ins. Trustee Struthers seconded the motion. The motion passed by the
following vote:
AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO AWARD BID Mr. Fink reported this bid was for a large dump
FOR 36,220 GVWR TRUCK FOR truck replacement. Staff recommends awarding the
PUBLIC WORKS contract for a new 2009 36,220 GVWR dump truck
to low bidder Lake County Truck Sales for a net
amount not to exceed $62,744 including trade -ins.
Trustee Struthers made a motion to award the contract for a new 2009 GVWR dump truck to
Lake County Truck Sales for a net amount not to exceed $62,744 including trade -ins. Trustee
Benton seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO PURCHASE Mr. Fink explained this was from a separate
SNOW PLOW AND HITCH FOR company that outfits vehicles with plows and
PUBLIC WORKS TRUCK #803 hitches. Staff has received price quotes and
recommends that the purchase be made from
Lindco Equipment Sales.
Trustee Rosenthal made a motion to waive the
competitive bidding process. and authorize the purchase of a snowplow and hitch for Public
Works truck #803 from Lindco Equipment Sales at a cost not to exceed $11,547.55. Trustee
Struthers seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6)
NAYS: None (0) '
AUTHORIZATION TO AWARD BID Mr. Fink explained this would replace the current
FOR 2008 PURE VACUUM TRUCK sweeper. There is only one authorized supplier
MOUNTED STREET SWEEPER FOR in this part of Illinois.
PUBLIC WORKS
Trustee Struthers made a motion to award the
contract for a new 2008 Elgin Geo Vac truck mounted street sweeper from Standard Equipment
Company in an amount not to exceed $189,987. Trustee Benton seconded the motion. The
motion passed by the following vote:
AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6)
NAYS: None (0)
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Board of Trustees Meeting
July 21, 2008
Page 6 of 7
AUTHORIZATION TO PURCHASE
TWO REPLACEMENT ANAEROBIC
DIGESTER SCUM PUMPS FOR THE
WASTEWATER RECLAMATION
Mr. Fink reported that when staff received the quote
for the replacement pumps, it did not include freight
of $3,500.
FACILITY Trustee Jester made a motion to waive the formal
bidding process and award the contract for two
replacement anaerobic digester scum pumps to Vaughan Company, Inc. in an amount not to
exceed $52,372 including freight. Trustee Struthers seconded the motion. The motion passed by
the following vote:
AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6)
NAYS: None (0)
AUTHORIZATION FOR ADDITIONAL
PATCHING AND STRIPING UNDER
2008 STREET REHABILITATION
CONTRACT
$222,869, according to the bid prices listec
awarded to Schroeder and Schroeder.
Assistant Village Engineer Jim Bernahl reported
that the extreme winter conditions caused greater
wear and tear on the roadways. The total amount of
_the additional request, including the $72,869
additional from IDOT for Waukegan Road is
I in the 2008 Street Rehabilitation contract previously
Trustee Struthers asked whether the crosswalks could be restriped as well, noting that many of
them are no longer visible. Mr. Bernahl responded that $15,000 was included for striping.
Trustee Rosenthal asked for clarification on which streets that will be repaired. Mr. Bernahl
responded that the streets listed on the second list were the additional locations that were not in
the previous contract.
Trustee Feldman asked whether the Village would be using the aggregate snow and ice control
mix in the future. Mr. Bernahl responded they used that mix only as an emergency measure
because of the salt shortage this last season.
Trustee Rosenthal made a motion to authorize additional patching and striping under the 2008
Street Rehabilitation contract for an amount not to exceed $222,869. Trustee Struthers seconded
the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Jester, Rosenthal, Seiden, Struthers (6)
NAYS: None (0)
DISCUSSION
CONDOLENCES Trustee Seiden reported that Commander Joe
Hoffman from the American Legion passed away
suddenly last weekend. Mr. Kiraly noted that the wake would be held on Friday, July 25, 2008
from 5:00 to 8:00 p.m.
Board of Trustees Meeting
July 21, 2008
Page 7 of 7
TRUSTEE IN THE TOWN
Trustee Seiden reported that Trustees Rosenthal
and Struthers would be in attendance at the
Farmer's Market on Saturday for Trustee in the Town.
CONCERT AT DEERFIELD SQUARE Trustee Rosenthal noted that the concert last
Thursday was heavily attended and greatly enjoyed.
She noted that there were additional concerts the next two Thursday nights and urged residents to
attend. Trustee Rosenthal tanked CRM Properties and owner Chuck Malk for sponsoring these
community events
COMMITTEE OF THE WHOLE
following the Board of Trustees meeting.
ADJOURNMENT
ATTEST:
Village Clerk
Mr. Street explained that there would be a
Committee of tb&%i lmeeting immediately
fftgo further bu iness to discuss, the
was a 'ourned a 8:15 p.m.
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