04/16/2007April 16, 2007
The regular meeting of the board of trustees of the Village of Deerfield was called to
order by Mayor Harris in the council chamber of the village hall on Monday April 16, 2007 at
7:30 p.m. The Clerk called the roll and announced that the following were:
Present: Steve Harris, Mayor
Robert Benton
Michelle Feldman
Harriet Rosenthal
William Seiden
Barbara Struthers
Matthew Wylie
and that a quorum was present and in attendance. Also present were Village Attorney Peter
Coblentz and Bob Franz, Village Manager.
PLEDGE OF ALLEGIANCE Students from Miss Jorjorian's 3`d grade class at
Kipling School led those in attendance in reciting
the Pledge of Allegiance. The students spoke about how they learned about global warming and
their idea for a "Power Hour" where Deerfield residents and businesses would turn off lights and
other electronics to raise awareness of global warming. Mayor Harris informed the students that
the board would take this idea under consideration and try to implement the program.
APPROVAL OF MINUTES Trustee Rosenthal made a motion to approve the
minutes of the April 4, 2007 board of trustees
meeting. Trustee Struthers seconded the motion. Trustee Seiden made several corrections to the
minutes. The motion passed, as amended, by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
SPECIAL OLYMPICS PRESENTATION Deputy Chief Wilk commented that the Deerfield
Police Department has increased their support for
the Special Olympics over the past three years. This year, they raised $7,200 for this cause.
Officer Mary Anne Glowacz briefly spoke about the Global Messenger Training program.
Special Olympics athlete David Graver thanked the
police department for their continued support of the program and presented a plaque to Mayor
Harris for the village's contribution to the Special Olympics program.
BILLS & PAYROLL Trustee Benton made a motion to approve the Bills
and Payroll dated April 16, 2007. Trustee Wylie
seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
Board of Trustees meeting
April 16, 2007
Page 2 of 6
NAYS: None (0)
PUBLIC COMMENT
Jerry Witkovsky, Chairman of the Community
Relations Commission, expressed concern that the
Acts of Kindness program would no longer be funded. Mr. Witkovsky commented that the Acts
of Kindness program was originally presented as a three -year initiative because it usually takes
three years to determine the success of a program. He informed the trustees about the success of
the program and some of the upcoming activities that have been planned, including the Celebrate
the Spirit, of Deerfield program that will take place on May 20, 2007. Mr. Witkovsky believes
that without the leadership and dedication of Lauren Gerber, Kindness Coordinator, the program
would not continue. Dr. Gerber has spent hundreds of hours on the program, well beyond that
for which she is compensated.
Gil Antokal of the Community Relations
Commission commented that when the commission approached the trustees about the program,
they looked for an inspired, leadership vision to help with what the commission saw as a.need in
the community. He believes the community is very excited about the program and that it should
continue.
Larry Tracey of the Community Relations
Commission explained that the commission has had a number of achievements and
accomplishments in the past. He believes the Acts of Kindness initiative is the best project of
all. Mr. Tracey noted that the 2007 -08 vehicle sticker contains the Acts of Kindness logo.
Trustee Struthers asked what the program has done
to decrease bullying in the schools. Mr. Witkovsky explained that the largest increase in
bullying is cyber bullying. The commission has spoken with School District 109 Superintendent
Goier about what the commission can do to help the schools deal with this issue.
Trustee Feldman commented that the trustees had
requested the commission come back with measurable results. Mr. Witkovsky explained that Dr.
Gerber and Dr. Goier have discussed how to design a measurable tool. Mr. Antokal explained
that designing a measurable tool is one area the commission can grow. He informed the trustees
that the commission is working with the ownership and management of Deerfield Square as well
as a number of local businesses on the Celebrate the Spirit of Deerfield program. In addition,
there are a number of junior and senior ambassadors from the schools and a lot of positive
feedback has been received. This is one way to measure the success of the initiative, but there
are no actual statistics.
Mayor Harris noted that in 2006, the commission
requested $15,000 to hire a Kindness Coordinator for the initiative. This year, they requested the
same amount plus $1,000 for expenses. He asked if the commission would ask for a similar
amount next year. Mr. Witkovsky responded "Yes" and explained that the commission asked if
they could do some fundraising to support the program but were told they could not. Mayor
Harris explained this could be revisited in the future.
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Board of Trustees meeting
April 16, 2007
Page 3 of 6
Mayor Harris noted that the trustees funded the
initial installment of a multi -year initiative. He is not a believer in starting something and not
following through. He believes.it is difficult to determine benchmarks of a program on a short
term basis. Mayor Harris commented that hundreds of businesses, residents and students have
given time. and support to the program, and he would like. to see the trustees support the program
for two more years until the impact of the program can be seen..
Trustee Benton believes the commission has done a
good job in getting people behind the program but expressed concern that it would set a
precedent for other commissions. He explained that other commissions are creative in how they
obtain funds and believes the program could continue without a grant from the village. Trustee
Struthers requested that the commission come back to the board with quantitative results on how
many residents, students and families were involved in the program.. Mayor Harris does not
believe Dr. Gerber should spend her time writing a report; rather, she should promote the
program..
Trustee Seiden made a motion to amend the
2007/08 budget to fund the Acts of Kindness program in an amount of $15,000 plus $1,000 for
expenses. Trustee Wylie seconded the motion. The motion passed by the following vote:
AYES: Benton, Rosenthal, Seiden, Struthers, Wylie (5)
NAYS: None (0)
ABSTAIN: Feldman (1)
There were no reports.
REPORTS
CONSENT AGENDA
ORDINANCE 0 -07 -15 GRANTING A An ordinance granting a variation to allow
VARIATION FOR CERTAIN construction of a one -story garage addition to the
PROPERTY COMMONLY KNOWN AS southwest corner of the existing single family
1203 BLACKTHORN LANE - 2R residence at 1203 Blackthorn Lane. Second
Reading.
ORDINANCE 0 -07 -16 AUTHORIZING An ordinance authorizing a special use to permit
A SPECIAL USE TO PERMIT A a wireless telecommunications facility to be
WIRELESS TELECOMMUNICATIONS located on the Kates Road Water Tower. Second
FACILITY TO BE LOCATED ON THE Reading.
KATES ROAD WATER TOWER — 2R
ORDINANCE 0 -07 -17 ADOPTING THE An ordinance adopting the annual budget for the
Board of Trustees meeting
April 16, 2007
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2007/08 ANNUAL BUDGET— 2R fiscal year beginning May 1, 2007 'and ending April
30, 2008. Second Reading.
ORDINANCE 0 -07 -18 AMENDING THE An ordinance amending the wage and salary plan
WAGE AND SALARY PLAN — 2R and establishing the compensation of officers and
employees for the fiscal year 2007 -08 for the
Village of Deerfield. Second Reading.
ORDINANCE 0 -07 -19 AMENDING THE
MUNICIPAL CODE OF THE VILLAGE
OF DEERFIELD TO PROVIDE FOR
CERTAIN WATER RATE INCREASES
Reading.
An ordinance amending the municipal code of the
village of Deerfield to increase the water rate from
$3.20 to $3.28 per 100 cubic feet, effective May 1,
2007. This increase reflects the increase passed on
via contract with the City of Highland Park. Second
ORDINANCE AMENDING CHAPTER An ordinance amending Chapter 2, Article 11, of
2, ARTICLE 11, OF THE MUNICIPAL the municipal code of the village of Deerfield to
CODE OF THE VILLAGE OF enact a new Division 3 entitled "Emergency
DEERFIELD TO ENACT A NEW Management Agency." First Reading.
DIVISION 3 THEREOF ENTITLED
"EMERGENCY MANAGEMENT Trustee Benton made a motion to accept the
AGENCY" - 1 R Consent Agenda and pass the ordinances. Trustee
Feldman seconded the motion. The motion
passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
There was no old business.
OLD BUSINESS
NEW BUSINESS
AUTHORIZATION TO SUBMIT JOINT The Director of Public Works and Engineering
PURCHASING REQUISITION TO requests authorization to purchase bulk rock salt for
PURCHASE SALT UNDER STATE OF ice control under the State of Illinois joint purchase
ILLINOIS JOINT PURCHASE contract.
CONTRACT
Trustee Rosenthal made a motion to authorize the
village to purchase bulk rock salt for ice control for the upcoming season under the State of
Illinois joint purchase contract in an amount not to exceed the budgeted amount of $150,000.
Trustee Struthers seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
Board of Trustees meeting
April 16, 2007
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NAYS: None (0)
ANALYSIS AND AWARD OF BID FOR Ms. Little explained that five bids were opened and
2007 STREET REHABILITATION publicly read for the 2007 MFT, Street
PROGRAM Rehabilitation Program. Staff recommends
awarding the contract to A -Lamp Concrete
Contractors, the lowest bidder of five bids received, in an amount not to .exceed $1,538,793.
Trustee Wylie made a motion to award the.2007 .
MFT Street Rehabilitation Program to A -Lamp Concrete Contractors in an amount not to exceed
$1,538,793. Trustee Struthers seconded the motion. The motion passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
AUTHORIZATION TO AWARD Mr. Kiraly explained that the village went.to bid on
CONTRACT FOR FURNITURE AND the contract for furniture and furnishings for the
FURNISHINGS FOR THE VILLAGE village hall expansion and renovation. Six firms
HALL EXPANSION AND requested bid packets but only one response was
RENOVATION received.
Trustee Rosenthal made a motion to award the
contract for furniture and furnishings for the village hall expansion and renovation to Henricksen
Inc. in an amount not to exceed $212,009.63. Trustee Benton seconded the motion. The motion
passed by the following vote:
AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6)
NAYS: None (0)
ORDINANCE AMENDING THE
An ordinance amending the municipal code of the
MUNICIPAL CODE RE:
village of Deerfield to allow attic areas with a
DEFINITION OF ATTIC SPACE IN
ceiling less than 7', finished or unfinished, to be
RESIDENTIAL CONSTRUCTION - 1R
excluded from the FAR calculation. First Reading.
Mr. Coblentz informed the trustees that the
proposed ordinance would make the building code and FAR calculation more consistent.
The ordinance will stand as a First Reading.
DISCUSSION
COMMITTEE OF THE WHOLE Mayor Harris reported there would be a Committee
of the Whole meeting immediately following this
meeting, which will be followed by an Executive Session to discuss personnel.
Board of Trustees meeting
April 16, 2007
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THANK YOU Mayor Harris commented that is the last board
meeting for Trustee Wylie as a village trustee.
Trustee Wylie promised Mayor Harris 'he would attend the 'N ay 20, 2007 board of trustees
meeting. Mayor Harris thanked Trustee Wylie for his service..
ELECTION Trustee Struthers encouraged residents to vote
in Tuesday's election. Trustee Benton informed
residents that there are several contested elections .within the village, schools and county. .
EXECUTIVE SESSION Trustee Struthers made a motion to move into
Executive Session in the conference room
immediately following the Committee of the Whole meeting. Trustee Benton seconded the
motion. The motion passed by the following vote:
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