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02/20/2007February 20, 2007 . The regular meeting of the board of trustees of the Village of Deerfield was called to order by Mayor Harris in the council chamber of the village hall on Tuesday February 20, 2007 at 7:30 p.m. The Clerk called the roll and announced that the following were: Present: Steve Harris, Mayor Robert Benton Michelle Feldman Harriet Rosenthal William Seiden Barbara Struthers Matthew Wylie and that a quorum was present and in attendance.. Also present were Village Attorney Peter Coblentz and Village Manager Bob Franz. PLEDGE OF ALLEGIANCE Robert and Sandy Waters led those in attendance in reciting the Pledge of Allegiance. Mr. Waters, whose daughter is autistic, briefly spoke about the Autism International Association, an organization which tries to get more services for parents with autistic children. PROCLAMATION Mayor Harris proclaimed the month of March 2007 as Autism Awareness Month in Deerfield. Trustee Rosenthal made a motion to accept the proclamation. Trustee Struthers seconded the motion. The motion passed unanimously, and the proclamation was presented to Mr. and Mrs. Waters. PROCLAMATION Sherri Longhini, an art teacher at Walden Elementary School, introduced four members of the student council, who spoke about the importance of the school art program. Mayor Harris proclaimed the month of March 2007 as Youth Art Month in Deerfield. Trustee Rosenthal made a motion to accept the proclamation. Trustee Struthers seconded the motion. The motion passed unanimously, and the proclamation was presented to Ms. Longhini. RECOGNITION Mayor Harris recognized Marty Becker for his years of service to the community. He explained that, by his commitment to the community, Mr. Becker embodies the spirit of Deerfield. Mayor Harris noted that Mr. Becker was appointed to the Appearance Review Commission in 1992 and subsequently served on the Plan Commission until his recent move from the village. Mayor Harris presented Mr. Becker with a token of the board's appreciation. APPROVAL OF MINUTES Trustee Benton made a motion to approve the minutes of the February 5, 2007 board of trustees and committee of the whole meetings. Trustee Rosenthal seconded the motion. The motion passed by the following vote: Board of Trustees Meeting February 20, 2007 Page 2 of 7 AYES: Benton, Feldman, Rosenthal, Seiden, Struthers (5) NAYS: None (0) ABSTENTIONS: Wylie (1) BILLS & PAYROLL Trustee Wylie made a motion to approve the Bills and Payroll dated February 20, 2007. Trustee Seiden seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) TREASURER'S REPORT Bob Fialkowski presented highlights from the Treasurer's Report representing 3/4 of the fiscal .year. He noted that sales and hotel taxes are holding up fairly well. The general fund expenditures are slightly under budget, and revenues are slightly over budget. REPORT ON DEPARTMENTAL Chief Sliozis discussed highlights from the 2006 OBJECTIVES — POLICE DEPARTMENT police department annual report. He explained that the department teamed up with the University of Illinois - Chicago graduate program, and four students are updating the job descriptions and performing job task analysis for the department. The department has completed updating the squad cars with light bars, cages and laptop computers. They have also concentrated on under age drinking issues and are reevaluating how to better deal with the problem. The department is taking steps to finalize the National Incident Management System. He explained they have more work to do, and it will be a village -wide effort. Mayor Harris noted that he has had the opportunity to work with Chief Sliozis while representing the village at various functions and feels a great deal of pride that John Sliozis is our chief of police. PUBLIC COMMENT There was no public comment. REPORTS REPORT AND RECOMMENDATION The Board of Zoning Appeals held a public OF THE BOARD OF ZONING hearing on January 17, 2007 to consider a APPEALS RE REQUEST FOR A FRONT request for a variation to allow the construction YARD VARIATION FOR 216 of a new home with a 57 foot front yard in lieu of KENMORE the 97 foot front yard required by the Established Setbacks section of the Deerfield Zoning Ordinance. The BZA recommends approval of the petitioner's request. Trustee Rosenthal made a motion to accept the report and recommendation of the Board of Zoning Appeals and to direct preparation of the ordinance. Trustee Struthers seconded the motion. The motion passed by the following vote: 1 1 1 Board of Trustees Meeting February 20, 2007 Page 3 of 7 AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) CONSENT AGENDA . ORDINANCE 0 -07 -07 APPROVING AN An ordinance approving an amendment to the AMENDMENT TO THE SIGNAGE. signage plan and 'a sign modification for Red Roof PLAN AND A SIGN MODIFICATION. Inn at 340 South. Waukegan. Road.. Second FOR RED ROOF INN AT 34.0 SOUTH Reading. WAUKEGAN ROAD — 2R ORDINANCE AUTHORIZING A An ordinance authorizing a special use to permit a SPECIAL USE TO PERMITA. seasonal outdoor seating area for Baja Fresh SEASONAL OUTDOOR SEATING Mexican Grill at 1 I OC Waukegan Road (Deerbrook AREA FOR BAJA FRESH MEXICAN Mall). First Reading. GRILL AT 1 IOC WAUKEGAN -1R ORDINANCE 0 -07 -08 AMENDING THE An ordinance amending the Municipal Code to MUNICIPAL CODE TO ESTABLISH establish requirements for the proper completion of REQUIREMENTS FOR THE PROPER work authorized by building and demolition COMPLETION OF WORK permits. Second Reading. AUTHORIZED BY BUILDING AND DEMOLITION PERMITS — 2R ORDINANCE 0 -07 -09 AMENDING THE MUNICIPAL CODE TO AUTHORIZE A PROCESS FOR SETTLEMENT OF CERTAIN ORDINANCE VIOLATIONS REQUEST FOR AUTHORIZATION FOR VILLAGE MANAGER TO APPROVE CHANGE ORDERS FOR THE VILLAGE HALL EXPANSION AND RENOVATION PROJECT Benton seconded the motion. The motion p An ordinance amending the Municipal Code to authorize a process for settlement of certain ordinance violations. Second Reading. A request to authorize the village manager to approve change orders for the village hall expansion and renovation project. Trustee Seiden made a motion to accept the Consent Agenda and adopt the ordinances. Trustee assed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) OLD BUSINESS ORDINANCE AMENDING THE An ordinance amending the zoning ordinance of ZONING ORDINANCE OF THE the Village of Deerfield to regulate window signs in VILLAGE OF DEERFIELD TO the C -I Village Center District and C -2 Outlying Board of Trustees Meeting February 20, 2007 Page 4 of 7 REGULATE WINDOW SIGNS IN THE Commercial District. Second Reading C -1 VILLAGE CENTER DISTRICT AND C -2 OUTLYING COMMERCIAL Trustee Wylie made a motion to remove the item DISTRICT — 2R (TABLED 1/2/07) the table. Trustee Benton seconded the motion.. The motion passed by the following vote: AYES: Benton, Rosenthal, Seiden, Struthers, Wylie (5) NAYS: Feldman (1). Mr. Franz explained that staff met with businesses on February 1, 2007. The purpose of the meeting was to describe the ordinance as it is currently. proposed and to obtain their input. After reviewing the feedback., staff offered three options that would provide some relief but not alter the original intent of the ordinance. John Vondren, representing US Cellular, explained that their window signs are in compliance in every municipality where they do business. They. believe their signs are professional and aesthetically pleasing. He believes the proposed sign ordinance could be a red flag for national retailers and suggested that national chains be exempt from compliance if their signs are approved in other communities. Mr. Vondren expressed concern because their store is not visible from the street. He suggested tabling the motion so further work could be done to develop a better ordinance. Trustee Feldman made a motion to table further discussion on the ordinance. Trustee Seiden seconded the motion. The motion failed to pass by the following vote: AYES: Feldman, Seiden (2) NAYS: Benton, Rosenthal; Struthers, Wylie (4) Trustee Feldman questioned why the trustees would consider passing an ordinance that put 1/3 of the existing businesses out of compliance. She explained that businesses believe the appeals process would be difficult. Trustee Feldman suggested using 25% of windows for signage, but letting the businesses decide the percentages to use for permanent and temporary signs. In addition, she believes allowing a total of 25% of all windows, while not filling more than 50% of any window. Mayor Harris explained that the ordinance is not finalized because trustees are making revisions and staff is making recommendations. Trustee Rosenthal noted that the board has not had a committee of the whole to discuss the proposed ordinance. Trustee Seiden made a motion to table further discussion until the next committee of the whole meeting has taken place. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) Board of Trustees Meeting February 20, 2007 Page 5 of 7 . NEW BUSINESS RESOLUTION R -07 -06 SUPPORTING A resolution supporting an amendment to the AN AMENDMENT. TO THE ILLINOIS Illinois Liquor Control Act regarding parental LIQUOR CONTROL ACT REGARDING responsibility. Mayor Harris read the resolution and PARENTAL RESPONSIBILITY commented on the press conference held yesterday to introduce the legislation. Trustee Seiden made a motion to adopt the resolution. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) ORDINANCE 0 -07 -10 PROVIDING An ordinance providing for the filing of a tentative FOR THE FILING OF A TENTATIVE annual budget of the Village of Deerfield and for ANNUAL BUDGET OF THE VILLAGE public inspection and hearing. thereon. OF DEERFIELD AND FOR PUBLIC INSPECTION AND HEARING Trustee Benton made a motion to waive the first THEREON reading of the ordinance. Trustee Rosenthal seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) Trustee Benton. made a motion to adopt the ordinance. Trustee Wylie seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) AUTHORIZATION TO APPROVE CONTRACT FOR INSTALLATION OF LOW VOLTAGE CABLING FOR THE VILLAGE HALL EXPANSION AND RENOVATION PROJECT reviewed. The lowest bidder was Berr) Phil Kiraly explained that an integral part of the operational functionality of the new village hall is low voltage cabling infrastructure, which provides service connectivity to computers, telephones and security systems throughout the building. Six bids were received, and five responsive bids were Electric in the amount of $73,500. Trustee Wylie made a motion to award the contract for installation of low voltage cabling for the village hall expansion and renovation project to Berry Electric in an amount not to exceed $73,500. Trustee Struthers seconded the motion. The motion passed by the following vote: Board of Trustees Meeting February 20, 2007 Page 6 of 7 . AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) AUTHORIZATION TO AWARD The Director of Public Works and Engineering CONTRACT FOR SANITARY explained that the 2007 Inflow and Infiltration SEWER INFLOW AND INFILTRATION study is funded solely with village hinds and is part STUDY of the capital improvements program. The study includes all:work, materials and equipment required to.conduct 60 days of continuous velocity and depth flow monitoring at 20 - 25 sites within the village at 15- minute intervals. Ms. Little explained that the study would be completed in two phases. The second phase would focus on in -depth investigations of the areas that raise concern, based on the results of phase I. She advised that three proposals were received and that the RJN Group, Inc. presented the most comprehensive approach and had the lowest priced proposal: Trustee Rosenthal made a motion to .award the contract for'the 2007 Inflow and Infiltration Study to RJN Group, Inc. in an amount not to exceed $97,108. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) AUTHORIZATION TO AWARD ENGINEERING SERVICES CONTRACT FOR WILMOT ROAD REHABILITATION PROJECT: SOUTH SECTION (PHASE IAND II) AND NORTH SECTION (PHASE III) Engineering proposals were requested for improving Wilmot Road from Greenwood to Lake Cook Road. Mrs. Little explained that the section of Wilmot Road from Lake Cook Road to Deerfield Road is eligible for federal funding. She explained that Phase I is required for federal funding and, after approval of that report, staff would like to move into Phase II. The village received six proposals from qualified consultants to perform the engineering Phase I and Phase II designs. The proposal recommended by staff is from Ciorba Group in the amount of $209,715. Trustee Benton made a motion to award the engineering services contract for the Wilmot Road Rehabilitation Project Phase I and Phase II to Ciorba Group in an amount not to exceed $209,715. Trustee Seiden seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) DISCUSSION STATE WRESTLING CHAMPIONSHIP Mayor Harris congratulated his son Mark for earning a berth in the IHSA Class AA State Wrestling Tournament in Champaign last weekend. 1 1 1 1 Board of Trustees Meeting February 20, 2007 Page 7 of 7 BILLBOARD PETITION Mr. Franz explained that the Plan Commission has filed its report on the petition for billboards along the Eden's Spur, but the matter has been postponed as the petj *ner requested additional time. ADJOURNMENT ATTEST: Village Clerk There being no prth r business to discuss, the meeting_wa&q 'our d at 9:00 p.m.