Loading...
11/21/2005November 21, 2005 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Harris in the council chamber of the village hall on Monday, November 21, 2005 at 7:35 P.M. The Clerk called the' roll and announced that the following were: Present: Steve Harris., Mayor Robert Benton Michelle Feldman Harriet Rosenthal William.Seiden Barbara Struthers Matthew Wylie and that a quorum was present and in attendance. Also present were Village Attorney Peter Coblentz and Bob Franz, Village Manager. PLEDGE OF ALLEGIANCE Mayor Harris asked Cub Scout Pack 150 to lead those in attendance in reciting the Pledge of Allegiance. APPROVAL OF MINUTES Trustee Rosenthal made a motion to approve the minutes of the November 7, 2005 Board of Trustees meeting and the November 7, 2005 Committee of the Whole meeting. Trustee Benton seconded the motion. The motion passed unanimously. PROCLAMATION Mayor Harris proclaimed Sunday, December 4, 2005 as Zion Lutheran Church Day in Deerfield in celebration of their 50`" anniversary in Deerfield. Rev. Mark Lund briefly thanked the village for their assistance in reaching this milestone. RECOGNITION Mayor Harris and the Board of Trustees congratulated and recognized the 2005 Deerfield High School Girls Tennis Team on winning the state title. Coach Geoff Gluck spoke about the team's amazing year and thanked the parents and village for their support of the athletic program. He noted the Junior Varsity team won the conference championship. RECOGNITION State Representative Karen May congratulated the Community Relations Commission for. spearheading the book drive. She stated that the response from Deerfield was exceptional, with more than 18,000 books collected. POLICE ACCREDITATION George Carpenter, Police Chief of Wilmette, a member of the accreditation agency and a resident of Deerfield, made a presentation to Chief Sliozis and the Deerfield Police Department. Chief Board of Trustees Meeting November 21, 2005 Page 2 of 7 Carpenter explained that only 700 police departments throughout the nation have earned accreditation. The agency demonstrated compliance with a set of 446 national standards and had a comprehensive, written set of objectives in place. Chief Sliozis accepted the award and thanked all of the police officers and staff for their help in achieving this recognition. BILLS AND PAYROLL Trustee.Benton made a motion to approve the Bills and Payroll dated November 21, 2005. Trustee Wylie seconded the motion. The motion passed by the. following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) TREASURER'S REPORT Robert Fialkowski presented highlights from the October 31, 2005 Treasurer's Report. Sales Tax has increased 8.4 %. Expenditures are running slightly below budget. REPORT ON DEPARTMENTAL Mayor Harris presented two awards to Director of OBJECTIVES Finance, Bob Fialkowski, given by the Government Finance Officers Association. Mr. Fialkowski then highlighted achievements of the department during the past six months. He also reported that Rich Kramer received an award from Illinois APCO for his help with area police communication networks. RESIDENTIAL REDEVELOPMENT Mayor Harris announced his intent to reconvene the Residential Redevelopment Task Force to review bulk regulations affecting residential development. They will make recommendations to the village board by the end of March, 2006. The task force will be led by Trustee Seiden. Members will include Trustee Struthers, Trustee Benton, Rick Johnstone, Janice Shaw and, on an on call basis, Dick Coen and Rene Karon. Jeff Ryckaert will be the staff liaison. PUBLIC COMMENT Gil Antokol reported that the quarterly Blood Drive will be on Sunday, December 4`" at the Jewett Park Community Center from 8:00 —1:00. He encouraged all residents to donate blood. PROPOSED SMOKING BAN Mayor Harris indicated that the Board would be reviewing the proposed Smoking Ban Ordinance over the next thirty days. He noted it is unusual that they would publish an ordinance this early, but they want as much public input as possible. They will then have a first and second reading of the ordinance in December. He noted that the ordinance, as it stands, has been generally well received by the board. If passed, the ordinance would be effective March 1, 2006. Sixteen people spoke on the ordinance, discussing the heath risks of second hand smoke, the dangers of tobacco, the effect an ordinance would have on business and community wellness. One speaker stated that the ordinance would be bad for business and goes against the 9t' and I oth amendments to the Constitution. Board of Trustees Meeting November 21, 2005 Page 3 of 7 Trustee Feldman noted that no one wants to walk through a cloud of smoke, but she believes that 25' is excessive. She believes 7 — 10' would be more manageable. She noted that both the school district and park district have their own boards and believes they should create their own rules. Trustee Wylie stated that he believes the smoking ordinance should be as restrictive as possible. . Trustee Rosenthal expressed concern about enforcement. She suggested getting input from Chief Sliozis before the next meeting. She also suggested having a joint resolution with the school boards and park district. Trustee Benton noted that other communities are also considering smoking bans and; in those towns which have imposed a ban, it has not hurt businesses. The smoking ban ordinance will be posted on the village's website and will be on the December 5`h agenda for first reading. REPORTS REPORT AND RECOMMENDATION The Plan Commission held a public hearing on OF PLAN COMMISSION REGARDING October 20, 2005 for a Planned Residential REQUEST FOR APPROVAL OF A Development Special Use to permit a resubdivision PLANNED RESIDENTIAL of the property at 1510 Gordon Terrace. The DEVELOPMENT SPECIAL USE TO petitioner is proposing to resubdivide the property PERMIT A RESUBDIVISION OF 1510 into two lots. GORDON TERRACE Trustee Rosenthal made a motion to accept the report and recommendation of the Plan Commission and permit a two lot resubdivision of the property at 1510 Gordon Terrace. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seid NAYS: None (0) REPORT AND RECOMMENDATION OF PLAN COMMISSION REGARDING REQUEST FOR APPROVAL OF A PRELIMINARY PLAT OF RESUBDIVISION FOR PROPERTIES en, Struthers, Wylie (6) The Plan Commission held a public hearing on October 20, 2005 regarding approval of a preliminary plat of resubdivision for the properties at 624 Appletree Court and 1524 Central Avenue. AT 1524 CENTRAL AVENUE AND 624 The petitioner is seeking a resubdivision of the APPLETREE COURT property from two buildable lots to three buildable lots. A new house will be constructed on each of the two new lots coming off Appletree Court. The house at 1124 Central Avenue will remain. Board of Trustees Meeting November 21, 2005 Page 4 of 7 Don Fielding, President of Charles Greengard and Associates, discussed the proposed plans to resubdivde the property into two buildable lots of approximately 12,500 square feet and 17,000 square feet. Paul Diambri, attorney for Geraldine Simon, 681 Appletree Court, believes the 75' building setback requirement.is not met. He believes the lot width is actually 67'. His client will be deprived of the use of her driveway due to the developer's plans. He indicated that efforts to reach a settlement on the matter have. failed. Peter Coblentz explained that the zoning ordinance states that the lot width is measured at the building setback line from side. lot line to side lot line and does not describe specifically how.it is to be measured. Petitioners Marshall and Joan Hechter explained that they have tried to resolve the matter. They will resurface Ms. Simon's driveway, if necessary, and will also preserve the driveway with a metal edging strip, if necessary. In addition, they offered to asphalt a parking pad so the vehicle door could be easily opened. Deerfield Village Hall. Trustee Wylie made a motion to accept the reports and recommendations of the Plan Commission and Village Center Development Commission including the variation of height to 41' for the proposed renovations and addition to Village Hall. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) REQUEST FOR APPROVAL OF TEXT The Plan Commission is recommending a text AMENDMENT REGARDING BANKS IN amendment to the Zoning Ordinance be made to THE C -2 OUTLYING COMMERCIAL make banks without drive - throughs a Special Use DISTRICT in the C -2 Outlying Commercial District. Trustees asked the Hechters and Ms. Simon to try to come up with an amicable solution. The Hechters, Norton Wasserman of the Plan Commission, Ms. Simon, and her attorney left the meeting to discuss the matter privately in the conference room. Further discussion was delayed until later in the meeting. REPORTS AND RECOMMENDATIONS The Plan Commission held a public hearing on OF PLAN COMMISSION AND VCDC October 27, 2005 regarding a request for approval REGARDING REQUEST FOR of an amendment to a Special Use and a height APPROVAL OF AN AMENDMENT TO modification to allow the proposed renovations and A SPECIAL USE TO PERMIT addition to Deerfield Village Hall. The Village RENOVATIONS AND AN ADDITION Center Development Commission held a workshop TO VILLAGE HALL AT 850 meeting on November 2, 2005 and recommended WAUKEGAN ROAD approval of an amendment to a Special Use for Deerfield Village Hall. Trustee Wylie made a motion to accept the reports and recommendations of the Plan Commission and Village Center Development Commission including the variation of height to 41' for the proposed renovations and addition to Village Hall. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) REQUEST FOR APPROVAL OF TEXT The Plan Commission is recommending a text AMENDMENT REGARDING BANKS IN amendment to the Zoning Ordinance be made to THE C -2 OUTLYING COMMERCIAL make banks without drive - throughs a Special Use DISTRICT in the C -2 Outlying Commercial District. 1 1 1 Board of Trustees Meeting November 21, 2005 Page 5 of 7 Trustee Benton made a motion to make a text amendment to the Zoning Ordinance to make banks without drive - throughs a Special Use in the C -2 Outlying Commercial District. Trustee Wylie seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) CONSENT AGENDA RESOLUTION R -05 -13 WAIVING THE Deerfield Centre has advised the village that the VILLAGE'S OPTION TO PURCHASE sale price of Deerfield Center is now $34.9 million. THE DEERFIELD CENTRE PROPERTY . The board had previously passed a resolution in a higher amount. The contract purchaser has asked for a new resolution with the revised amount. AUTHORIZATION TO APPROVE CHANGE ORDERS TO ALLIANCE CONTRACTORS, DEERFIELD WATER MAIN PROJECT RESOLUTION R -05 -14 AUTHORIZING DEERFIELD' S MEMBERSHIP IN THE PARTNERS FOR CLEAN AIR COUNTS The water main project has now been completed and is ready for final adjustments. The total increase in the contract is $11,684.88. An authorization to become a member of Partners for Clean Air and to fulfill the commitments pledged by membership. CAMPAIGN Trustee Rosenthal made a motion to accept the first three items of the Consent Agenda. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0). AUTHORIZATION TO AMEND Civiltech Engineering has requested a supplement CONTRACT WITH CIVILTECH to the authorized engineering services in the amount ENGINEERING BY INCREASING FEES of $9,642 to cover the actual time of engineering IN THE AMOUNT OF $9,642 FOR THE services provided to complete the work. DEERFIELD WATER MAIN PROJECT Trustee Feldman expressed concern because the work was completed with the assumption that the village would pay for it. Barbara Little explained that the work done.was necessary to complete the job. Mr. Franz explained the village was aware of what they were incurring in costs. Board of Trustees Meeting November 21, 2005 Page 6 of 7 Trustee Benton made a motion to amend the contract with Civiltech Engineering by increasing fees in the amount of $9,642 for the Deerfield Road Water Main Project. Trustee Rosenthal seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) AUTHORIZATION TO EXTEND CURRENT SCAVENGER SERVICE AGREEMENT WITH ONYX WASTE SYSTEMS UNTIL MARCH 31, 2006 recycling carts. OLD BUSINESS Authorization to extend the current Onyx Waste Systems contract at an additional cost of $0.30 per unit per month until March 31, 2006. This extension is necessary in order to give time to survey residents on the preferred size of the new Trustee Struthers made a motion to extend the current scavenger service agreement with Onyx Waste Systems until March 31, 2006. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) NEW BUSINESS AUTHORIZATION FOR THE VILLAGE TO SIGN AN ANNUAL SERVICE AGREEMENT WITH INSITUFORM TECHNOLOGIES INC. FOR SANITARY SEWER LINING The Director of Public Works and Engineering recommends entering into multi -year agreements with Insituform for sanitary sewer lining as discussed at the November 7th Committee of the Whole meeting. Trustee Wylie made a motion to authorize the village to sign the agreement authorizing a three year commitment at an estimated budgeted amount of $100,000 annually. Trustee Feldman seconded the motion. The motion passed by the following vote: AYES: Benton, Feldman, Rosenthal, Seiden, Struthers, Wylie (6) NAYS: None (0) DISCUSSION INTERFAITH SERVICE The interfaith service will be held Wednesday, November 23`d at B'nai Tikvah at 7:30 p.m. 1 1 Board of Trustees Meeting November 21, 2005 Page 7 of 7 LEAF PICK UP Village leaf pick up is over. Onyx will pick up bagged yard waste until December 13, 2005. HECHTER RESUBDIVISION, cont'd. Mr. Wasserman explained that the Hectors will grant a 3' easement starting 45'from the curb line. The driveway issue will be resolved by getting four bids; two from each side, for resurfacing and edging of the driveway. Money will be put into an escrow account. Trustee Rosenthal made a motion to approve the preliminary plat of resubdivision of 1524 Central Avenue and 624 Appletree Court per the recommendation of the Plan Commission, conditioned with a document (to follow) consisting of an agreement between the petitioner and Ms. Simon. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton. Feldman_ Rosenthal_ Seiden (4)