04/04/2005April 4, 2005
The regular meeting of the Board of Trustees of the Village of Deerfield was
called to order by Mayor Harris in the Council Chamber of the Village Hall on
Monday, April 4, 2005, at 7:30 P.M. The Clerk called the roll and announced that
the following were:
Present: Steve Harris, Mayor
Robert Benton
Jerry Kayne
Harriet Rosenthal
William Seiden
Vernon Swanson
Matthew Wylie
and that a quorum was present and in attendance. Also present were Village
Attorney Peter Coblentz and Village Manager Robert Franz.
PLEDGE OF ALLEGIANCE Oscar Adler led those in attendance in
reciting the Pledge of Allegiance. He thanked
the police department for their informative Citizen's Police Academy, then briefly
discussed the Job Seekers Workshop that will take place at Village Hall on April
16th
APPROVAL OF MINUTES Trustee Rosenthal made a motion to approve the
minutes of the March 218t Board of Trustees
meeting and the March 21st Committee of the Whole meeting. Trustee Wylie seconded
the motion. The motion passed unanimously.
BILLS AND PAYROLL Trustee Benton made a motion to approve the
motion.
Bills and Payroll. Trustee Kayne seconded the
The motion passed by the following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
REPORT ON DEPARTMENTAL OBJECTIVES, Jeff Ryckaert presented highlights from the
COMMUNITY DEVELOPMENT planning division. He reported that:
e They hired former intern Kathleen Van Ohlen as administrative secretary,
replacing Irene Jurs, who recently retired.
a They have begun the process of creating a land records data layer in the
geographic information system.
v They have worked on a number of major projects during this period including
Takeda, Cadwell Corners, National City Bank, Jewett Park, Deerspring Park, the
Greek School, the Jewish high school, and the tree preservation ordinance.
Clint Case,presented highlights from the
building division. He reported that:
® Teardowns are down slightly from last year.
O Walgreens has a number of renovations in process, which is keeping building
department personnel busy.
Board of Trustees Meeting
April 4, 2005
Page 2 of 5
• Staff is studying options for temporarily using the space vacated by the
township, as well as studying plans for the remodeling of village hall.
• The department is somewhat understaffed, but it is anticipated that a new
employee will be hired during the next fiscal year.
PUBLIC COMMENT
There was no public comment on non agenda
items.
PUBLIC•HEARING ON 2005 -06 ANNUAL Mayor Harris opening the public hearing on the
BUDGET; ORDINANCE ADOPTING ANNUAL 2005 -06 annual budget. Mr. Franz noted that
BUDGET FOR 2005 -06, FIRST READING; proper notice of the public hearing was given.
ORDINANCE AMENDING THE WAGE AND
SALARY PLAN, FIRST READING Using a series of charts, Mr. Fialkowski
presented highlights of the proposed budget,
which is in the amount of $56,047,119, a 13.6% increase over last year. The
increase is due largely to capital expenditures (sewage treatment plant upgrades,
Deerfield Road reconstruction, Statford Road infrastructure replacement,
Ambleside /Dimmeydale water main replacement, and the village hall remodeling),
fund transfers, pensions and personnel costs. The budget calls for a new
inspector in Community Development, upgrading two part time positions to full
time, and filling an open position at the wastewater treatment plant. No new debt
is anticipated to be necessary this fiscal year. Mr. Fialkowski noted that the
village portion of the total tax bill is 4%. He also noted that this is the last
year of the TIF rebate.
Mayor Harris called for public comment on the
proposed annual budget, but there was none. Mayor Harris therefore closed the
public hearing. This will stand as a First Reading of the annual budget and First
Reading of the ordinance amending the wage and salary plan.
REPORT AND RECOMMENDATION OF
COMMISSION RE TAKEDA FINAL
DEVELOPMENT PLAN, PHASE I
the preliminary development
of using either red or black
4 -0.
REPORTS
PLAN The Plan Commission held a workshop meeting on
March 101h. It is their recommendation that
Takeda Pharmaceutical's final development plan
for Phase I is in substantial conformance with
,Dlan and should therefore be approved, with the option
letters and logos for the signage. The motion passed
Attorney Ivan Kane reported that Phase 1 of
the'Takeda final development plan is substantially the same as previously
presented to the board. It will consist of two linked office buildings in an arc.
Takeda is planning to omit the external fence, the visitors center, the Japanese
garden and (for the time being) the day care center. Other differences include a
gray appearance rather than a buff appearance, smaller signage, and an option for
either red or black - signage.
Trustee Rosenthal made a motion for acceptance
of the report and recommendation of the Plan Commission and preparation of an
ordinance. Trustee Benton seconded the motion.. The motion passed by the
following vote:
1
1
1
1
Board of Trustees Meeting
April 4, 2005
Page 3 of 5
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
Mr. Kane noted that work will begin on the
project this month, with a formal groundbreaking anticipated in May.
REPORT AND RECOMMENDATIONS OF THE Mayor Harris. recommended approval of the
MANPOWER COMMISSION following Manpower recommendations:
• Sandra Anspach to the Energy and Recycling Commission
• Dan Chamberlin to the Safety Council and
• Jim Moyer to the Family Days Committee
Trustee Rosenthal made a motion to approve the
appointments. Trustee Seiden seconded the motion. The motion passed by the
following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie. (6)
NAYS: None (0)
CONSENT AGENDA
Trustee Kayne asked that the Deerspring Park ordinance be removed from the
Consent Agenda and voted on separately.
ORDINANCE 0 -05 -10 AUTHORIZING AN
AMENDED SPECIAL USE INCLUDING
PARKING MODIFICATIONS TO ALLOW
CERTAIN RENOVATIONS TO DEERSPRING
PARK IN THE I -1 PUBLIC LANDS
DISTRICT (DEERFIELD PARK DISTRICT)
An ordinance approving an amendment to a
special use to permit renovations to Deer -
spring Park, including a parking modification
for perpendicular parking spaces instead of
of angled spaces. Second Reading.
Trustee Rosenthal moved for adoption of the
ordinance, Trustee Wylie seconded the motion. The motion passed by the following
vote:
AYES: Benton, Rosenthal, Seiden, Swanson, Wylie (5)
NAYS: Kayne (1)
The remainder of the Consent Agenda consisted of First 'Readings for the
following three ordinances, all for the Socrates Greek American School:
o AN ORDINANCE AMENDING THE ZONING ORDINANCE TO AUTHORIZE PRIVATE ELEMENTARY AND
MIDDLE SCHOOLS AS A SPECIAL USE IN AN I -1 OFFICE, RESEARCH AND RESTRICTED
INDUSTRIAL DISTRICT PLANNED UNIT DEVELOPMENT
c AN ORDINANCE AMENDING ARTICLE 9.02C OF THE ZONING ORDINANCE TO AUTHORIZE
SIGNAGE FOR PRIVATE ELEMENTARY AND MIDDLE SCHOOL FACILITIES IN THE I -1 OFFICE,
RESEARCH AND RESTRICTED INDUSTRIAL DISTRICT
AN ORDINANCE APPROVING A FINAL DEVELOPMENT PLAN AND AUTHORIZING AN AMENDMENT TO
A SPECIAL USE PLANNED UNIT DEVELOPMENT FOR THE SOCRATES GREEK AMERICAN SCHOOL
IN THE I -1 OFFICE, RESEARCH AND RESTRICTED INDUSTRIAL DISTRICT.
Board of Trustees Meeting
April 4; 2005
Page 4 of 5
Trustee Seiden moved for acceptance of the
Consent Agenda. Trustee Swanson seconded the motion. The motion passed
unanimously. This will stand as a First Reading of the three ordinances.
NEW BUSINESS
RESOLUTION R -05 -06 RENEWING IPBC The village joined the Intergovernmental
MEMBERSHIP FOR THE NEXT THREE -YEAR Personnel Benefit Cooperative (IPBC) in May,
CYCLE 2003 in order to pool health and life
insurance benefits for its employees with
other area municipalities. Pool membership allows the village to reap the
financial benefits of the good claim experience of its employees while limiting
the impact of any catastrophic individual claims. IPBC members participate in
three -year cycles, and approval of the next cycle is necessary prior to May 1,
2005 for the cycle that begins July 1, 2005. Mr. Fialkowski recommends adoption
of a resolution renewing IPBC membership for the next three -year cycle.
After discussion, Trustee Rosenthal moved for
adoption of the resolution. Trustee Benton seconded the motion. The motion
passed by the following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
RESOLUTION R -05 -07 AUTHORIZING The village has completed a three -year
AUDITOR SERVICES FOR FISCAL YEARS engagement with its auditors, Sikich Gardner &
2005 THROUGH 2007 Co., LLP to perform the annual audit and
associated work. Mr. Fialkowski has received
a renewal three -year proposal to continue this work for the Village. It is his
recommendation that the board adopt a resolution authorizing acceptance of the
proposal. The price for the Comprehensive Annual Financial Report is $22,496 for
2005, $23,396 for 2006 and $24,332 for 2007. There will be an additional cost for
several other required reports.
Trustee Wylie moved for adoption of the
resolution. Trustee Kayne seconded the motion. The motion passed by the
following vote:
AYES: Benton, Kayne, Rosenthal, Seiden, Swanson, Wylie (6).
NAYS: None (0)
ORDINANCE RE WATER RATE INCREASE An ordinance increasing the water rate to
$3.12 per 100 cubic feet. First Reading.
ANALYSIS AND AWARD OF BID FOR Six bids were received for approximately 1,500
STORAGE YARD PERIMETER FENCE lineal feet of 7' height galvanized chain link
perimeter security fencing for the public
works storage yard. One 24' wide center opening gate is also required. Mrs.
Little recommends acceptance of the low bid of Durabilt Fence for a total amount
not to exceed $22,923.60.
Trustee Wylie made a motion to accept the low
bid of Durabilt Fence in an amount not to exceed $22,923.60. Trustee Benton
seconded the motion. The motion passed by the following vote:
Board of Trustees Meeting
April 4, 2005
Page 5 of 5
AYES: Benton, Kayrie, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
DISCUSSION RE SIDEWALK IMPROVEMENTS As part of the Ambleside/Dimmeydale water main
IN CONNECTION WITH DIMMEYDALE/ project scheduled for this spring, the Village
AMBLESIDE WATER MAIN IMPROVEMENT has options for sidewalk replacement. The new
8" water main will be installed along the east
side of Ambleside Drive and the south side of Dimmeydale Drive, requiring removal
of the existing carriage walks. The options for replacing the walks are to:
reinstate the 3' sidewalks, widen the carriage walk to 51, or relocate the walk
within the existing ROW and, in doing so, create a 5' parkway. Staff recommends a
5' carriage walk in the same location, as this would be the least disruptive
choice.
Trustees briefly discussed the matter. Mayor
Harris then suggested holding over the matter for two weeks to provide additional
time to study the alternatives, compare costs, and provide time for residents of.
the area to comment. This was satisfactory with the trustees and the village
manager.
DISCUSSION
Mayor Harris opened the meeting to discussion from the village manager and
the trustees, but there was none.
ADJOURNMENT There bein no further business to discuss,
Truste ton moved to adjourn the meeting.
Trustee Seiden seconded the motion. T mot on p ssed unanimously. The meeting
was adjourned at 8:30 p.m. A
V1XV @ **0
1
age-Clerk