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08/18/2003August 18, 2003 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Harris in the Council Chamber of the Village Hall on Monday, August 18, 2003, at 7:30 P.M. The Clerk called the roll and announced that the following were: Present: Steve Harris, Mayor Robert Benton Jerry Kayne Harriet Rosenthal William Seiden Vern Swanson and that a quorum was present and in attendance. Also present were Attorney Peter Coblentz and Village Manager Robert. Franz. PLEDGE OF ALLEGIANCE Bernard Forrest, former Deerfield Mayor, led those in attendance in reciting the Pledge of Allegiance. He was in attendance to present the Bernard Forrest Public Service Award. REPORT ON DEPARTMENTAL Chief of Police John Sliozis presented highlights from the Report on OBJECTIVES — CHIEF JOHN SLIOZIS Departmental Objectives for the Police Department. The department has completed installation of the High -Speed Notification System commonly referred to as "reverse 911 ". The system should be operational in mid - September. The department has started to record 911 hang up calls which is reflected in the 34% increase in calls received. Chief Sliozis also updated the board on the new fingerprinting equipment and the new CAD system. He commented that March 2004 is the target date for the department to reach accreditation. Trustee Rosenthal indicated she was pleased to see that at this time there were no locations that had five or more injury accidents. The Chief also reported that there is no gang related activity in town. PUBLIC COMMENT Margie Stone, 531 Hermitage, referenced an August 14, 2003 Deerfield Review Article where Trustee Wylie was quoted regarding multi - family redevelopment in the Village Center. Because he was not present, she chose not to pursue the matter with the board. Derek Ragona, 568 Whitter, commented on the recently passed Residential Redevelopment Ordinance. Gil Antokol, Director of the Community Blood Drive, reported that the next blood drive is Sunday, September 7`h in the Jewett Park Pine Room from 8a.m. to 1 p.m. APPROVAL OF MINUTES Trustee Rosenthal made a motion to approve the minutes from the previous meeting. Trustee Benton seconded the motion. The motion passed unanimously. PRESENTATION OF BERNARD FOREST John Mann was present to receive this award. He was recognized for PUBLIC SERVICE AWARD his many years of volunteer service to youth football in Deerfield. BILLS AND PAYROLL Trustee Benton made a motion to approve the Bills and Payroll. Trustee Rosenthal seconded the motion. The motion passed by the following vote: AYES: Benton, Kayne, Rosenthal, Seiden, Swanson (5) NAY: None (0) TREASURER'S REPORT Bob Fialkowski presented highlights from the July Treasurer's Report. Sales tax continues its strong showing at a 6% increase from the same month last year and a 5.9% increase for the last twelve -month period versus the year before. As of July 31, 2003, 100% of available cash was invested at an average interest rate of 2.30% compared to an average rate of 0.89% for the 90 -day Treasury Bill. REPORT ON DEPARTMENTAL Chief of Police John Sliozis presented highlights from the Report on OBJECTIVES — CHIEF JOHN SLIOZIS Departmental Objectives for the Police Department. The department has completed installation of the High -Speed Notification System commonly referred to as "reverse 911 ". The system should be operational in mid - September. The department has started to record 911 hang up calls which is reflected in the 34% increase in calls received. Chief Sliozis also updated the board on the new fingerprinting equipment and the new CAD system. He commented that March 2004 is the target date for the department to reach accreditation. Trustee Rosenthal indicated she was pleased to see that at this time there were no locations that had five or more injury accidents. The Chief also reported that there is no gang related activity in town. PUBLIC COMMENT Margie Stone, 531 Hermitage, referenced an August 14, 2003 Deerfield Review Article where Trustee Wylie was quoted regarding multi - family redevelopment in the Village Center. Because he was not present, she chose not to pursue the matter with the board. Derek Ragona, 568 Whitter, commented on the recently passed Residential Redevelopment Ordinance. Gil Antokol, Director of the Community Blood Drive, reported that the next blood drive is Sunday, September 7`h in the Jewett Park Pine Room from 8a.m. to 1 p.m. 27 REPORTS REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on July 24, 2003. It COMMISSION RE: REQUEST FOR AMENDMENT is their recommendation that Deerfield Park District's request for TO SPECIAL USE TO ALLOW INSTALLATION an amendment to a Special Use to permit the establishment of a OF A BASKETBALL COURT — BRIARWOOD basketball court in Briarwood Park be approved. The motion PARK passed 4 -0. Trustee Rosenthal made a motion to accept the Report and Recommendation of the Plan Commission and to direct the Village Attorney to prepare an ordinance. Mr. Swanson seconded the motion. The motion passed. REPORT AND RECOMMENDATION OF The Plan Commission held a public hearing on July 24, 2003. It is PLAN COMMISSION AND RECOMMENDATION their recommendation that Affordable Maid's request for approval OF VCDC RE REQUEST FOR TEXT AMEND- of a Text Amendment and a Special Use to permit the establishment MENT AND SPECIAL USE FOR AFFORDABLE of a contractor's cleaning office at 829 '/2 Waukegan Road be denied. MAID SERVICE OFFICE IN MARSHALL MALL On a motion to approve, the motion failed 4 -0. The VCDC held a workshop meeting on August 6, 2003 on the same topic. On a motion to approve, the motion failed 5 -2 with one member abstaining. Lou Dauria, a Deerfield Resident and a VCDC member, spoke on why he voted in favor of the petitioner. He cited the following: the space is too small to attract businesses; its lack of frontage on Waukegan; and the fact that the current use offers an important service to the community. Margo Chambers a Deerfield resident spoke in support of the business. She believes the business is run professionally and is an asset to the community. She asked that the board consider a sunset provision to allow this type of use for the zoned area. Christopher Henning, attorney for the petitioner, spoke in support of the petitioner. He indicated that Affordable Maid does not have any street frontage and therefore does not detract from the appearance from Waukegan Rd. It is a very small space and the recent past two businesses have failed. They are attempting to offer certain items for sale such as vacuum cleaners and certain cleaning supplies. He would like to request that the board approve the text amendment or table the issue for six months to allow Affordable Maid to remain in its present space while they build their retail business. Oscar Adler, a Deerfield resident and VCDC member commented that he voted against this request based upon the criteria for what should be in downtown Deerfield. He feels there are other better locations for that particular use. Trustee Rosenthal stated that the petitioner was not just asking for a Special Use but also requesting approval of a text amendment. She does not feel it is appropriate to amend the zoning ordinance for a use that is not permitted in this district. Bob Benton commented that he believes there are other areas where this use is better suited. He would be concerned about approving the retail business to get started to see if it may pan out. Trustee Rosenthal made a motion to accept the report and recommendation of the Plan Commission and VCDC to deny the petition. Mr. Benton seconded the motion. Trustee Kayne commented that the space has been vacant too many times in the past and he believes having the space leased helps out the property owner. The motion passed by the following vote: AYES: Benton, Rosenthal, Seiden, Swanson (4) NAY: Kayne (1) CONSENT AGENDA No Items OLD BUSINESS AUTHORIZATION TO AMEND CONTRACT WITH In December of 2002 the Board awarded the contract for the GRAF, ANHALT, SCHLOEMER & ASSOCIATES design services for a new water main on Central Avenue from FOR DESIGN OF THE CENTRAL AVE. WATER Wilmot to Castlewood where it would be installed in the MAIN PROJECT parkway. After further evaluation by the consultant, they have determined that roadway reconstruction is need on Central and replacing the pavement and curb will yield a much better product. It is also most cost effective to install the new roadway as part of the watermain construction in lieu of staged rehabilitation. Consultants Graef, Anhalt, Scholemer & Associates, Inc propose to provide the additional design services for this reconstruction for an amount not to exceed $19,625. Mrs. Little recommends acceptance of this proposal. Trustee Swanson asked if the reconstruction would be for the full width of the roadway or half of it? Mrs. Little responded that the full width of the roadway would be reconstructed because there is not significant cost savings to doing half of it. Trustee Seiden made a motion to accept the proposal of Graef, Anhalt, Scholemer & Associates, Inc for an amount not to exceed $19,625. Mr. Kayne seconded the motion. The motion passed by the following vote: AYES: Benton, Kayne, Rosenthal, Seiden, Swanson (5) NAY: None (0) NEW BUSINESS RESOLUTION AUTHORIZING MAYOR TO SIGN Chief Sliozis is seeking a resolution authorizing the Mayor to INTERGOVERNMENTAL AGREEMENT RE: sign an Intergovernmental Agreement between the Sheriff of WIDE -AREA NETWORK EQUIPMENT. Cook County and the Village. The agreement will allow the Police Department access to a county-wide computer network. This agreement is the first step in the implementation of the Department's planned automated fingerprint system "Livescan". The execution of the agreement requires a one -time fee of $8,600 payable to the Sheriff for equipment and technical services. The amount was budgeted and will be paid for with funds obtained through E -911 surcharge monies. Trustee Rosenthal made a motion to authorize the Mayor to sign the intergovernmental agreement between the Sheriff of Cook County with the one -time fee of $8,600. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Kayne, Rosenthal, Seiden, Swanson (5) NAY: None (0) REQUEST FOR DRIVEWAY WIDTH VARIATION The petitioner, Dan Zygmunt, at 1565 Woodbine Ct. was AT 1565 WOODBINE COURT present to seek approval for a driveway width variation at this property. He'd like to add a parking space on the east side of the garage. However, access to the proposed parking space would be too narrow using the existing driveway. In order to access the space he would most likely go over part of the parkway. He is requesting permission to use part of the village property, approximately 18 square feet, which he would pave with bricks. Trustee Rosenthal made a motion to accept the request for a driveway width variation at 1565 Woodbine Court to allow the resident to access his parking space. Trustee Seiden seconded the motion. The motion passed by the following vote: AYES: Benton, Kayne, Rosenthal, Seiden, Swanson (5) NAY: None (0) ANALYSIS AND AWARD OF BID FOR 2003 STREET On August 12, 2003, six sealed bids for the 2003 Street Rehab - REHABILITATION PROGRAM ilitation Program were opened and read aloud. The street segments to be rehabilitated under this contract include Pine Street from Hackberry to Deerfield, Hazel Avenue from Park to Waukegan, Kenton Road from Deerfield to Warwick, Warwick from Kenton to Oxford, Oxford Road from Warwick to Cumnor and Carriage Way from Bent Creek to Shag Bark. Mrs. Little indicated that the two southernmost blocks of Kenton were bid as two alternative bids. This is because the pavement width on Kenton is four feet narrower between Deerfield Road and Margate Terrace. The first alternative rehabilitates these two blocks with its existing width. The second alternative rehabilitates the road to match the 24 foot width of the roadway to the north. The wider roadway would better accommodate on -street parking but the sidewalks would be adjacent to the new curb. T6Discussion took place regarding carriage walks. The board agreed that they would like to obtain feedback from the residents of these two blocks. Mrs. Little recommends that the construction contract for the year 2003 Street Rehabilitation Program be awarded to A -Lamp Concrete Contractors in an amount not to exceed $639,382.50. The amount would be for the greater sum but work on the two southernmost blocks of Kenton Road would not occur until feedback is received from residents and the board makes a decision on the matter. Trustee Benton made a motion to award the contract to A -Lamp Concrete Contractors in an amount not to exceed $639,382.50. Trustee Rosenthal seconded the motion. The motion passed by the following vote: AYES: Benton, Kayne, Rosenthal, Seiden, Swanson (5) NAY: None (0) DISCUSSION TRUSTEE IN THE TOWN Trustee Seiden reported that the next Trustee in the Town would take place on Saturday, August 23`d from 9a.m. to noon at the Farmer's Market. BRIARWOOK PARK BASKETBALL COURT Trustee Kayne indicated he received a comment from a resident who was against the proposed basketball court at Briarwood Park. He recalled this during the meeting, but after the earlier vote was taken. Trustee Benton commented that one of the major properties that borders the park is the Temple and the Park District has arranged to withhold use of the court during certain tunes.. Trustee Kayne reiterated that he would like to invite the immediate neighbors of the park to come to the next board meeting where the ordinance will have its first reading. EXCEPTIONALLY SMALL LOTS Trustee Rosenthal commented on remarks made about a certain home that is currently being built on an exceptionally small lot. She would like to know how many similar lots there are in the village. She believes that certain homes that are being built on those lots are out of character with the neighborhood and options ought to be explored on how building on those lots might be prevented. Trustee Swanson commented that much of the discussion revolves around aesthetics and how one decides between what is unusual? NEXT BOARD MEETINGS meeting is moved to October 7`h. EXECUTIVE SESSION the motion. The motion passed by the following vote: Due to the regularly scheduled village board meetings falling on a holiday, the September I' meeting is moved to September 2 and the October 6`h Mayor Hams asked for a motion to go into Executive Session to discuss land acquisition. Trustee Rosenthal so moved. Trustee Swanson seconded AYES: Benton, Kayne, Rosenthal, Seiden, Swanson (5) NAY: None (0) ADJOURNMENT There be' to the passed unanimously. The meeting was ATTEST: Village Clerk p.m. business 1 Trustee Mayor , Trustee Benton made a motion seconded the motion. The motion f 1 1