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December 16, 2002
The regular meeting of the Board of Trustees of the Village of Deerfield was
called to order by Mayor Harris in the'Council Chamber of the Village Hall on
Monday, December 16, 2002, at 7:30 P.M. The Clerk called the roll and announced
that the following were:
Present: Steve Harris, Mayor
Jerry Kayne
Derek Ragona
Harriet Rosenthal
William Seiden
Vernon Swanson
Matthew Wylie
and that a quorum was present and in attendance. Also present were Village
Attorney Peter Coblentz and Village Manager Robert Franz.
PLEDGE OF ALLEGIANCE
Trustee Seiden led those in attendance in
reciting the Pledge of Allegiance.
APPROVAL OF MINUTES Trustee Ragona made a motion to approve the
minutes of the previous meeting. Trustee
Rosenthal seconded the motion. The motion passed unanimously.
BILLS AND PAYROLL Trustee Ragona made a motion to approve the
Bills and Payroll. Trustee Wylie seconded the
motion. The motion passed by the following vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None
TREASURER'S REPORT After introducing the new Assistant Finance
Director, Ellasion Phillips, Bob Fialkowski
presented highlights from the November Treasurer's Report. Sales tax received in
November (for August sales) is 7.3% over the same time period last year.
Hotel /motel tax revenue is at 58.4%*of total budget. State income tax continues
to lag. As of November 30th, 100% of available cash was invested at an average
interest rate of 4.58% compared to an average rate of 1.24% for the 90 -day
Treasury Bill.
PUBLIC COMMENT
There was no public comment on non - agenda
items.
CONSENT AGENDA
ORDINANCE 0 -02 -45 RE NON - COMMERCIAL An ordinance removing the requirement from
SOLICITORS the solicitation ordinance that non - commercial
solicitors be required to register with the
Village. Second Reading.
ORDINANCE 0 -02 -46 RE REAL ESTATE An ordinance approving the Real Estate Tax
TAX LEVY FOR 2002 Levy for 2002 in the amount of $2,390,250.
Second Reading.
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Board of Trustees
December 16, 2002
Page 2 of 5
ORDINANCE 0 -02 -47 RE TAX LEVY An ordinance abating $487,450 of 1997
ABATEMENT - 1997 GENERAL OBLIGATION General Obligation Bonds issue. Second
BONDS ISSUE Reading.
ORDINANCE 0 -02 -48 RE TAX
ABATEMENT - 1998 GENERAL
BONDS ISSUE
ORDINANCE 0 -02 -49 RE TAX
ABATEMENT - 2002 GENERAL
BONDS ISSUE
LEVY An ordinance abating $2,006,250 of 1998
OBLIGATION General Obligation Bonds issue. Second
Reading.
LEVY An ordinance abating $1,020,400 of 2002
OBLIGATION General Obligation Bonds issue. Second
Reading.
ORDINANCE RE TEXT AMENDMENT TO An ordinance allowing a text amendment to the
ALLOW RENTAL CAR FACILITIES AS A Zoning Ordinance to allow rental car
SPECIAL USE IN THE I -1 OFFICE, facilities as a special use in the I -1 Office,
RESEARCH, AND RESTRICTED INDUSTRIAL Research, and Restricted Industrial District.
DISTRICT First Reading.
ORDINANCE APPROVING A SPECIAL USE An ordinance approving a special use to allow
TO ALLOW AN ENTERPRISE RENT -A -CAR an Enterprise Rent -A -Car facility on the Hyatt
FACILITY ON THE HYATT HOTEL Hotel Property at 1750 Lake Cook Road. First
PROPERTY Reading.
ORDINANCE APPROVING A SPECIAL USE An ordinance approving a special use to permit
TO CONSTRUCT A STORAGE SHED FOR construction of a storage shed for the
THE VILLAGE'S DEPARTMENT OF PUBLIC Village's Department of Public Works on
WORKS ON VILLAGE OWNED PROPERTY Village owned property. First Reading.
Trustee Rosenthal moved for acceptance of the
Consent Agenda and adoption of the five ordinances. Trustee Swanson seconded the
motion. The motion passed by the following vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
ORDINANCE APPROVING A SPECIAL USE
FOR AN AUTOMOBILE CONVENIENCE FOOD
SHOP IN CONJUNCTION WITH THE
OPERATION OF A CITGO GAS STATION
AT 1460 WAUKEGAN ROAD (VITI)
appear as a First Reading again at
OLD BUSINESS
An ordinance approving a special use for an
automobile convenience food shop in
conjunction with the operation of a Citgo Gas
Station at 1460 Waukegan Road (Viti). First
Reading. As there are a number of issues
still open regarding this matter, it will
the next meeting.
NEW BUSINESS
AUTHORIZATION TO AWARD CONTRACT TO The Engineering Department received proposals
GRAEF, ANHALT, SCHOLEMER & ASSOC. from five qualified consultants to design the
FOR DESIGN OF THE CENTRAL AVENUE Central Avenue Water Main Project. The scope
(WEST OF WILMOT ROAD) WATER MAIN of the work will include new 8" water main on
PROJECT (HELD OVER FROM 12/2/02) Central Avenue from Wilmot Road to Castlewood
Lane. The work then will continue south on
Castlewood to just past Dartmouth Lane to tie into the 1998 We -Go Water Main
Project. Other needed improvements may include street rehabilitation within the
Board of Trustees
December 16, 2002
Page 3 of 5
project limits, as evaluated by the consultant. After review of the five
proposals by Mrs. Little and other staff members, she is recommending that the
contract be awarded to Graef, Anhalt, Schloemer & Associates in an amount not to
exceed $19,940. (Consultant services will also be needed during construction but
will be awarded at a later date).
After discussion, Trustee Ragona made a motion
to award the contract to Graef, Anhalt, Schloemer & Associates in an amount not to
exceed $19,940. Trustee Swanson seconded the motion. The motion passed by the
following vote:
AYES: Kayne, Ragona, Rosenthal,'Seiden, Swanson, Wylie (6)
NAYS: None (0)
ANALYSIS AND AWARD OF BID FOR Four bids were received for the trimming of
PARKWAY TREE TRIMMING approximately 1650 parkway trees of varying
sizes. Mrs. Little recommends that the 2002-
2003 Parkway Tree Trimming contract be awarded to low bidder Sawvell Tree Service
in the amount of $33,900. Their unit price per tree is $13.75 for Size I (6" to
15.9" caliper), $30 for Size II (16" to 29.9" caliper) and $43.00 for Size III
(over 30" caliper). Mrs. Little reported that Sawvell Tree Service has done
previous work in the Village and was instrumental in helping with cleanup from the
storm in spring 2002.
Trustee Rosenthal made a motion to award the
bid to Sawvell Tree Service at their stated unit prices, for an amount not to
exceed $33,900. Trustee Ragona seconded the motion. The motion passed by the
following vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
AUTHORIZATION TO PURCHASE TEN (10) The 2002 -2003 budget provides for replacement
NEW POLICE VEHICLES UNDER THE STATE of the marked police vehicles used by the
PURCHASING CONTRACT Patrol Division. The State contract for
full -size police vehicles was awarded to
Landmark Ford. It is the recommendation of Chief Sliozis that the Board authorize
the purchase of ten Ford Crown Victoria vehicles from Landmark Ford at a cost not
to exceed $203,105. (An 11th patrol car will be retained due to low mileage).
Chief Sliozis estimates that the cost of equipment changeover from the current
cars to the new ones will add approximately $30,000 to the total cost. This work
will probably be done by Lund Industries and Havey Electronics. Chief Sliozis
added that the vehicles being replaced will be sold through sealed bid for an
estimated amount of $80,000 to $100,000.
After discussion, Trustee Ragona made a motion
to authorize the purchase of ten Ford Crown Victoria police vehicles from Landmark
Ford, Inc. in an amount not to exceed $203,105. Trustee Seiden seconded the
motion. The motion passed by the following vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
Board of Trustees
December 16, 2002
Page 4 of 5
AUTHORIZATION TO RELEASE EXECUTIVE This agenda item will be held over until the
SESSION MINUTES PURSUANT TO next meeting.
ILLINOIS OPEN MEETINGS ACT
AUTHORIZATION TO EXTEND CONTRACT The Village is at the mid -point of its
FOR PLANNING SERVICES WITH CAMIROS, Professional Service Agreement with Camiros,
LTD. RE VILLAGE CENTER SUBAREA PLAN Ltd. for planning services in connection with
the update of its Comprehensive Plan. When
Camiros was retained, it was agreed that certain subareas would be selected for
specific study. The Village Center, with particular emphasis north of Deerfield
Road, is one of the subareas. The Comprehensive Plan Steering Committee and staff
recommend approval of extending the contract with Camiros, Ltd. in the amount of
$30,000 to develop specific planning options for this area. The project would be
paid with TIF II funds.
Trustee Wylie reported that the area of study
will include all of the Village Center, extending along the south side of
Deerfield Road through the historic district and along the east side of Waukegan
Road past Osterman Avenue. In response to a question from Trustee Rosenthal, he
reported that several residences along Rosemary and Todd were included because
whatever happens in the quadrant will directly impact those properties.
Trustee Ragona made a motion to extend the
contract with Camiros, Ltd. by an additional $30,000, to come from TIF II funds.
Trustee Seiden seconded the motion. The motion passed by the following vote:
AYES: Kayne, Ragona, Seiden, Swanson, Wylie (5)
NAYS: Rosenthal (1)
AUTHORIZATION TO AWARD CONTRACT TO Four proposals were received to study, plan
CIVILTECH ENGINEERING INC. FOR and design the rehabilitation of Deerfield
DESIGN OF DEERFIELD ROAD REHABIL- Road between Wilmot Road and Chestnut Avenue.
ITATION PROJECT (CHESTNUT AVENUE The project is anticipated to be constructed
TO WILMOT ROAD with federal funds administered through the
Lake County Council of Mayors. The scope for
Phase I includes securing of funds for construction, roadway pavement rehabil-
itation, intersection design studies, capacity improvements and the assessment.of
opportunities for improved pedestrian crossings. The signalized intersection
improvements are a logical extension due to the requirement for intersection
design and the construction itself. Mrs. Little recommends awarding the contract
for Phase I to Civiltech Engineering in an amount not to exceed $92,992.
Mr. Franz reported that the issue of bicycle
traffic along Deerfield Road will be studied as part of the project (Bicycle Path
Task Force), as will finding a safer way to move pedestrians more safely across
Deerfield Road (Safety Council), and possible ways to improve both the
functionality and appearance of the area (Comprehensive Plan Task Force).
After further discussion Trustee Wylie made a
motion to award the contract to Civiltech Engineering Inc. in an amount not to
exceed $92,992. Trustee Seiden seconded the motion. The motion passed by the
following vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
Board of Trustees
December 16, 2002
Page 5 of 5
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SEASONS GREETINGS
HOLIDAY EVENT CONTRIBUTORS
downtown. Due to the merchants'
were required.
DISCUSSION
Mayor Harris wished residents a Merry
Christmas and Happy New Year.
Mr. Franz acknowledged the many businesses
which contributed to the holiday events
generosity, very few additional Village dollars
NEXT MEETING Mr. Franz reported that due to there being
five Mondays in December, the next Board
meeting will not be for three weeks. The meeting date is January 6, 2003.
EXECUTIVE SESSION Mr. Franz reported that at the end of
tonight's meeting, the Board will go into
Executive Session to discuss land acquisition and litigation. Notification of the
Executive Session was given pursuant to Sections 2(c)(5) and 2(c)(11) of the Open
Meetings Act.
ADJOURNMENT There being no further business to discuss,
Trustee Ragona ade motion to adjourn the
meeting. Trustee Rosenthal seconded the on. he motion passed unanimously.
The meeting was adjourned at 8:08 P.M.
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ATTEST:
LW Village C erk 42:)
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PROVED:
Mayor