05/20/2002May 20, 2002
The regular meeting of the Board of Trustees of the Village of Deerfield was
called to order by Mayor Harris in the Council Chamber of the Village Hall on
Monday, May 20, 2002, at 7:30 P.M. The Clerk called the roll and announced that
the following were:
Present: Steve Harris, Mayor
Jerry Kayne
Derek Ragona
William Seiden
Vernon Swanson
Matthew Wylie
Absent: Harriet Rosenthal
and that a quorum was present and in attendance. Also present were Village
Attorney Peter Coblentz and Village Manager Robert Franz.
PLEDGE OF ALLEGIANCE
Former Deerfield resident and Family Days
President Steve Hicks led those in attendance
in reciting the Pledge of Allegiance.
APPROVAL OF MINUTES Trustee Ragona made a motion to approve the
minutes of the May 6th Board of Trustees
meeting and,the May 6th Committee of the Whole meeting. Trustee Kayne seconded the
motion. Trustee Wylie noted that Ida Greenfield is a teacher at Caruso Middle
School rather than at Kipling. A motion to approve the Board of Trustees minutes
as amended and the Committee of the Whole meeting minutes passed unanimously.
PRESENTATION OF BERNARD FORREST Mayor Harris, along with former mayor Bernard
PUBLIC SERVICE AWARD TO STEVE HICKS Forrest, presented the first annual Bernard
Forrest Public Service Award to Steve Hicks,
President of the Deerfield Family Days Committee for the past twelve years. Mr.
Hicks, who is no longer.a Deerfield resident, was in attendance to accept the
award, an engraved crystal art piece. A plaque will also be mounted in Village
Hall, showing each year's recipient of the award, beginning with Mr. Hicks.
BILLS AND PAYROLL Trustee Ragona made a motion to approve the
Bills and Payroll. Trustee Wylie seconded the
motion. The motion passed by the following vote:
AYES: Kayne, Ragona, Seiden, Swanson, Wylie (5)
NAYS: None (0)
TREASURER'S REPORT Bob Fialkowski presented highlights from the
April Treasurer's Report. Sales tax.received
in April (January 2002 sales) is 1.8% above last April (January 2001 sales).
Sales tax collected this fiscal year is $3,098,753, a 4.9% increase over last
year. Hotel tax continues to be down; however, for the third month in a row,
receipts are higher than for the previous month. As of April 30, 2002, 100% of
cash was invested at an average interest rate of 4.66 %, compared to an average
rate of 1.73% for the 90 -day Treasury bill.
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Board of Trustees Meeting
May 20, 2002
Page 2 of 4
PUBLIC COMMENT Gil Antokol reported that the winner of the
Jeffrey Werner Outstanding Youth Award will be
announced on Monday, May 27th, as part of the Memorial Day festivities. Mr.
Antokol also urged residents to donate blood at the Blood Drive, which will be
held on Sunday, June 2nd at the Jewett Park Community Center from 8:00 A.M. until
1:00 P.M.
CONSENT AGENDA
ORDINANCE APPROVING REAR YARD An ordinance approving a rear yard variation
VARIATION FOR 1610 TALL TREE LANE, for Jeff and Karen Kates at 1610 Tall Tree
JEFF AND KAREN KATES Lane. The variation would permit construction
of an addition to the existing residence which
would encroach approximately 12' into the required 50' rear yard. First Reading.
ORDINANCE RE STOP SIGN ON SOUTH-
BOUND ROBERT YORK AVENUE AT THE
RESTAURANT BUILDING ENTRANCE
ORDINANCE APPROVING VACATION OF
EXISTING 50' REAR BUILDING LINE,
825 KING RICHARDS, JOHN & JUDY MANN
An ordinance approving a stop sign on south-
bound Robert York Avenue at the entrance to
the restaurant building parking lot. First
Reading.
An ordinance approving the request of John and
Judy Mann for vacation of the existing 50'
rear building line for their property at 825
King Richards Court. First Reading.
Mr. Franz reported that, with the Board's
consent, for Second Reading there will be language added to the ordinance
regarding the stop sign on Robert York Avenue at the restaurant building. The
language will amend the Municipal Code to add the existing stop sign on Robert
York Avenue at the entrance to the car wash, as well as the three existing stop
signs at the intersection of Robert York and the restaurant building parking lot.
None of these signs have as yet been added to the Municipal Code. With the
addition of the proposed sign, the intersection at Robert York Avenue and the
restaurant building will become a four -way stop intersection. Board members were
in agreement that the language should be added.
Trustee Ragona made a motion to accept the
Consent Agenda. Trustee Wylie seconded the motion. The motion passed by the
following vote:
AYES: Kayne, Ragona, Seiden, Swanson, Wylie (5)
NAYS: None (0)
OLD BUSINESS
AUTHORIZATION FOR MAYOR TO SIGN In connection with the Streetscape work on the
LICENSE AGREEMENT RE ACCESS TO west side of Waukegan Road, the Village has
WALTER'S TAILOR SHOP AND THE attempted to broker an arrangement whereby
CHERRY PIT RESTAURANT ACROSS customers and suppliers could gain access to
PRIVATELY OWNED ALLEY Walter's Tailor Shop and the Cherry Pit
Restaurant across the private alley owned by
the Morelli's. A License Agreement has been drafted by the Village Attorney and
amended to include changes requested by the Morelli's attorney. All parties have
signed off on the agreement. The term of the agreement is eight weeks.
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Board of Trustees Meeting
May 20, 2002
Page 3 of 4
After discussion, Trustee Ragona made a motion
to authorize Mayor Harris to sign the license agreement. Trustee Seiden seconded
the motion. The motion passed by the following vote:
AYES: Kayne, Ragona, Seiden, Swanson, Wylie (5)
NAYS: None (0)
NEW BUSINESS
AUTHORIZATION FOR MAYOR TO SIGN The Federal Emergency Management Agency (FEMA)
LETTER ADOPTING AND ENFORCING is conducting a review of the hydraulic data
FEMA'S REVISED FLOODWAY AND for the West Fork of the North Branch of the
FLOODPLAIN Chicago River as it relates to the height of
the spillway at Reservoir 29A. The net effect
of the hydraulic study will be a lowering of the flood hazard elevation. FEMA has
requested a letter from the Village adopting and enforcing the revised floodway
and floodplain. This is merely a restatement of the Village's current obligation.
Mrs. Little recommends that the Village sign the requested letter.
Trustee Swanson made a motion to authorize
Mayor Harris to sign the letter as requested by FEMA. Trustee Ragona seconded the
motion. The motion passed by the following vote:
After discussion, Trustee Ragona made a motion
to waive competitive bidding and award the contract to Automatic Control Services
for an amount not to exceed $18,185. Trustee Swanson seconded the motion. The
motion passed by the following vote:
AYES: Kayne, Ragona, Seiden, Swanson, Wylie (5)
NAYS: None (0)
DISCUSSION
THANK YOU TO JAN ZOBUS Trustee Seiden thanked Jan Zobus, Administra-
tive Assistant to Senator William Peterson and
Clerk of West Deerfield Township, for the assistance she gave a Deerfield resident
with a mechanics lien problem. Trustee Seiden reminded residents that any time
they are having a home project done with a value of over $1,000, their contractor
7A 1',1
AYES: Kayne, Ragona, Seiden, Swanson, Wylie (5)
NAYS: None (0)
AUTHORIZATION TO AWARD CONTRACT
The existing telemetry panels at Richfield
TO AUTOMATIC CONTROL SERVICES FOR
Reservoir and at the Elevated Tank are over
TELEMETRY PANEL REPLACEMENT FOR
twenty years old and need to be upgraded.
RICHFIELD PUMPING STATION AND THE
Rather than go out for bids, staff requested a
ELEVATED TANK
proposal from Automatic Control Services,
who have provided design, installation and
repair services to the Village for
thirty years. Automatic Control Services
submitted a proposal to complete the installation, start -up service and computer
configuration with a one -year warranty in the amount of $6,685 for the elevated
tank and $11,500 for the Richfield
Reservoir. At the Village's request, Baxter
and Woodman critiqued the proposal
and found it to be thorough and complete, as
well as very competitively priced.
Mrs. Little recommends that the contract be
awarded to Automatic Control Services for a total cost of $18,185.
After discussion, Trustee Ragona made a motion
to waive competitive bidding and award the contract to Automatic Control Services
for an amount not to exceed $18,185. Trustee Swanson seconded the motion. The
motion passed by the following vote:
AYES: Kayne, Ragona, Seiden, Swanson, Wylie (5)
NAYS: None (0)
DISCUSSION
THANK YOU TO JAN ZOBUS Trustee Seiden thanked Jan Zobus, Administra-
tive Assistant to Senator William Peterson and
Clerk of West Deerfield Township, for the assistance she gave a Deerfield resident
with a mechanics lien problem. Trustee Seiden reminded residents that any time
they are having a home project done with a value of over $1,000, their contractor
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ZBoard of Trustees Meeting
May 20, 2002
Page 4 of 4
is required by law to provide them with a brochure
Consumer Rights ". He added that Board members are
with problems they may be experiencing, and that a
is at the next Trustee In The Town, which will take
Farmers' Market.
called "Home Repair, Know Your
available to help residents
good place to talk to a trustee
E! place on June 22nd at the
RESIDENTIAL DEVELOPMENT REVIEW Trustee Seiden presented an interim report on
TASK FORCE the activities of the Residential Development
Review Task Force. The group, formerly called
the Tear -Down Task Force, has been meeting since September 2001 to evaluate the
current state of tear - downs, in- fills, re- builds and additions, then to review
solutions and ordinances and determine which of them are appropriate for
Deerfield. Trustee Seiden noted that tear -downs are a phenomenon that is not
going away. In 1996 there was 1, in 1999 there were 10, in 2001 there were 20,
and this year there have already been 14 tear -down applications.
ELECTRONICS COLLECTION Trustee Ragona reminded residents that SWALCO
will be sponsoring an electronics collection
on June l't from 8:00 A.M. to 3:30 P.M. at the Motorola campus in Libertyville.
Trustee Ragona also reported that composting
bins will be available for purchase at the Deerfield Farmers' Market.
MEMORIAL DAY ACTIVITIES Mr. Franz reported that Memorial Day
activities will be held on Monday, May 27th,
beginning at 10:00 A.M. at Jewett Park, followed by a parade to the cemetery.
CADWELL CORNERS PUBLIC HEARING Mr. Franz reported that the Plan Commission
Public Hearing on Cadwell Corners is scheduled
for May 23rd; however, the Dominick's Food Store portion of the petition has been
withdrawn by the petitioner.
COMMITTEE OF THE WHOLE Mr. Franz announced that there will be a
Committee of the Whole meeting on June 10th at
8:00 P.M. to meet with the Cook County Highway Department to discuss the county's
recommended intersection improvements along Lake Cook Road.
ADJOURNMENT There being no further business to discuss,
Trustee a made a motion to adjourn the
meeting. Trustee Wylie seconded t ett tion passed unanimously. The
meeting was adjourned at 8:07 M. A
AP
ATTEST:
Vi lage Cle