03/18/20024i9
March 18, 2002
The regular meeting of the Board of Trustees of the Village of Deerfield was
called to order by Mayor Harris in the Council Chamber of the Village Hall on
Monday, March 18, 2002 at 7:35 P.M. The Clerk called the roll and announced that
the following were:
Present: Steve Harris, Mayor
Jerry Kayne
Derek Ragona
Harriet Rosenthal
William Seiden
Vernon Swanson
Matthew Wylie
and that a quorum was present and in attendance. Also present were Village
Attorney Peter Coblentz and Village Manager Robert Franz.
PLEDGE OF ALLEGIANCE Alison Applebaum and a fellow Wilmot
Elementary School student led those in
attendance in reciting the Pledge of Allegiance.
PRESENTATION BY POLICE DEPARTMENT Chief Sliozis presented a Police Department
Commendation to Alison Applebaum who recently
donated approximately 50 teddy bears to the Police "Department to be given to
children in need. She collected the bears by asking her friends to each bring one
to her birthday party in lieu of a gift.
APPROVAL OF MINUTES Trustee Ragona made a motion to approve the
minutes of the March 4th Board of Trustees
meeting. Trustee Wylie seconded the motion. Trustee Rosenthal commented that in
the section regarding the joint 9 -1 -1 Emergency Telephone System Board, it should
be added that Deerfield will have the majority of members on the Board. A motion
to approve the minutes as amended passed unanimously.
Trustee Ragona made a motion to approve the
minutes of the March 4th Committee of the Whole meeting. Trustee Rosenthal
seconded the motion. The motion passed unanimously.
BILLS AND PAYROLL Trustee Ragona made a motion to approve the
Bills and Payroll. Trustee Wylie seconded the
motion. The motion passed by the following vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
TREASURER'S REPORT Bob Fialkowski presented highlights from the
February Treasurer's Report. Sales tax
received in February (November 2001 sales) is .2% below last February (November
2000 sales). Sales tax collected so far this fiscal year is $2,533,630.
Hotel /motel tax continues to be down; however, February's receipts were greater
than the January totals. As of February 28, 2002, 100% of cash was invested at an
average interest rate of 4.25 %, compared to an average rate. of 1.74% for the 90-
day Treasury Bill.
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Board of Trustees Meeting
March 18, 2002
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REPORT ON DEPARTMENTAL OBJECTIVES, Barbara Houpt presented the Report on
COMMUNITY DEVELOPMENT Departmental Objectives for the Community
Development Department. Mrs. Houpt commented
that, although this is supposed to be the off season, the department is very busy,
with 484 building permits processed between 7/1/01 - 2/28/02, compared to 455
during the same time period last year. Fees collected are down, however, from
$418,100 to $241,241. In response to questions from the Board, Mrs. Houpt
reported that:
• There are a number of tear downs of single family homes, both in process and in
the planning stages.
• As staff is very busy, some reviews and inspections are being done by outside
firms. Developers always may exercise this option as a way of speeding up the
approval process.
• In addition to commercial development in the Village, there are many
residential improvement projects taking place.
• Planning for the Farmer's Market and summer entertainment are in process.
PROCLAMATION Mayor Harris read a proclamation designating
March 19`h as Youth Appreciation Night in
Deerfield. The event is sponsored by the Optimist's Club.
proclamation.
unanimously.
PUBLIC COMMENT
Trustee Rosenthal made a motion to approve the
Trustee Swanson seconded the motion. The motion passed
There was no public comment on non- agenda
items.
REPORTS
REPORTS OF THE PLAN COMMISSION AND This agenda item was tabled at the 3/4/02
THE VCDC RE SIGN MODIFICATION FOR Board meeting. Trustee Rosenthal made a
ANN TAYLOR LOFT, DEERFIELD SQUARE motion to remove it from the table. Trustee
Kayne seconded the motion. The motion pas,sed
by the following vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
The petitioner was not in attendance but sent
a letter dated March 13, 2002, requesting that their proposal to increase the size
of their signage be approved.
Trustee Wylie made a motion to accept the
Report and Recommendation of the VCDC, thus denying the petitioner's request for a
signage modification. Trustee Kayne seconded the motion. The motion passed by
the following vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
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Board of Trustees Meeting
March 18, 2002
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Trustee Ragona made a motion to accept the
Plan Commission Report and Recommendation, thus approving the petitioner's signage
modification request. Trustee Wylie seconded the motion. The motion failed. The
vote was as follows:
AYES: None (0)
NAYS: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6)
PUBLIC COMMENT, CONT'D Jesse Rotman, Chairperson of the Cable and
Telecommunications Commission, reported that
there will be a public hearing on Monday, April 8th at 7:30 P.M. regarding the
performance over the past two years of the Village's cable provider, AT &T
Broadband. The public hearing will be televised live on Channel 10, and viewers
may attend or call in with their . questions and comments. A possible merger
between AT &T Broadband and ComCast Corporation will also be discussed.
OLD BUSINESS
ORDINANCE 0 -02 -18 APPROVING An ordinance approving an amendment to the
AMENDMENT TO THE SIGNAGE PLAN AS Signage Plan as an Amendment to a Special Use
AN AMENDMENT TO A SPECIAL USE PUD, PUD to permit additional signage for the Sage
SAGE HEN CAFt, HI RICKY'S, TRAX Hen Cafd, Hi Ricky's, and Trax Tavern & Grill,
TAVERN AND GRILL, DEERFIELD SQUARE all at Deerfield Square. Second Reading.
Trustee Seiden made a motion to adopt the
ordinance. Trustee Swanson seconded the motion. The motion passed by the
following vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson (5)
NAYS: Wylie (1)
RESOLUTION R -02 -05 APPROVING SIX A resolution granting a six month extension of
MONTH EXTENSION OF PRELIMINARY PLAN the preliminary plan to Duke Realty for their
TO DUKE REALTY, 1095 LAKE COOK ROAD property at 1095 Lake Cook Road.
Trustee Ragona made a motion to adopt the
resolution. Trustee Seiden seconded the motion. The motion passed by the
following vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
REQUEST TO OPERATE A COMMERCIAL
SCAVENGER SERVICE IN THE VILLAGE,
LAKE SHORE WASTE SERVICES LLC
NEW BUSINESS
Lakeshore Waste Services LLC is requesting
that they be issued a business license to
operate their commercial scavenger service in
the Village of Deerfield.
Mr. Franz reported that information
Municipal Code requires of potential businesses has been provided by the
petitioner. He added that there are currently five commercial scavenger
operating in Deerfield.
which the
services
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Board of Trustees Meeting
March 18, 2002
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Joshua Connell of Lake Shore Waste Services
was in attendance to answer questions from the Board.
After discussion Trustee Ragona made a motion
to approve the license. Trustee Seiden seconded the motion. The motion passed by
the following vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
AUTHORIZATION TO REPLACE GRIT Replacement of the grit separator is part of
SEPARATOR AT WASTEWATER RECLAMATION the 2002 -03 preventative maintenance program
FACILITY at the wastewater treatment facility. Five
quotes were received, but only two of these
were for the requested stainless steel equipment. Of these two,.Mrs. Little
recommends acceptance of the low quote of Gasvoda & Associates to provide the
WesTech all stainless steel shaftless grit screw classifier for an amount not to
exceed $34,800.
Trustee Swanson moved to accept the quote of
Gasvoda & Associates for an amount not to exceed $34,800. Trustee Ragona seconded
the motion. The motion passed by the following vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
ORDINANCE AMENDING CHAPTER 3 OF This item is being removed from tonight's
THE MUNICIPAL CODE - UPDATING THE agenda at the request of several trustees who
LIQUOR CONTROL ORDINANCE desire additional time to review it.
AUTHORIZATION TO AWARD CONTRACT TO The street segments proposed to be constructed
CIORBA FOR DESIGN OF 2002 STREET under this year's Street Rehabilitation
REHABILITATION PROGRAM program include:
• Robert York Avenue between Deerfield Road and Jewett Park Drive
• Park Avenue from Hazel Avenue to Deerfield Road
• Jewett Park Drive from Park Avenue to Waukegan Road
• Greenwood Avenue from the east side of the railroad tracks to Waukegan Road
• The Village Hall parking lot
• Final surface course of Illinois Trail from Hazel Avenue to end
• And North Avenue from Chestnut Avenue west to Wilmot Road
Staff recommends acceptance of the Ciorba
Group proposal to complete design and construction engineering services for the
2002 Street Rehabilitation Program in an amount not to exceed $86,700.
After discussion regarding what type of
parking would work best on Park Avenue, Trustee Ragona made a motion to accept the
proposal of Ciorba Group in an amount not to exceed $86,700. Trustee Kayne
seconded the motion. The motion passed by the following vote:
AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6)
NAYS: None (0)
Board of Trustees Meeting
March 18, 2002.
Page 5-of 5
DISCUSSION
BUDGET ON REVIEW Mr. Franz reported that the proposed budget is
available for review at Village Hall and at
the library. The Public Hearing on the budget will be April 15`h. Mr. Franz
further reported that following tonight's Board of Trustees meeting there will be
a Committee of the Whole meeting.
ADJOURNMENT There being no further business to discuss,
Trustee Ragona made a motion to adjourn the
meeting. Trustee Rosenthal seconded the motion. T motion passed unanimously.
The meeting was adjourned at 8:22 P.M. n
ATTEST:
LOO Vill—age Clerk LD
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