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02/19/2002February 19, 2002 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Harris in the Council Chamber of the Village Hall on Tuesday, February 19, 2002, at 7:30 P.M. The Clerk called the roll and announced that the following. were: Present: Steve Harris, Mayor Jerry Kayne Derek Ragona William Seiden Vernon Swanson Matthew Wylie Absent: Harriet Rosenthal and that a quorum was present and in attendance. Also present were Village Attorney Peter Coblentz and Village Manager Robert Franz. PLEDGE OF ALLEGIANCE Members of the American Legion, Post 738, led those in attendance in reciting the Pledge of Allegiance. Commander John Kessler then presented a crystal plaque to Trustee Swanson to commemorate Trustee Swanson's successful effort to find and return to the United States for proper burial the remains of an Army comrade who was killed at the Battle of the Bulge.. MINUTES Trustee Ragona made a motion to approve the minutes of the previous meeting. Trustee Wylie seconded the motion. The motion passed unanimously. BILLS AND PAYROLL Trustee Ragona made a motion to approve the ,Bills and Payroll. Trustee Wylie seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Seiden, Swanson, Wylie (5) NAYS: None (0) TREASURER'S REPORT Bob Fialkowski presented highlights from the January Treasurer's Report. Sales tax received in January (October 2001 sales) is 11.3% above last January (October 2000 sales). Sales tax collected so far this fiscal year is $2,279,353. Hotel/ Motel tax continues to be down, with January's receipts less than half of the prior January totals. PUBLIC COMMENT Jesse Rotman, Chairperson of the Cable and Telecommunications Commission, reported that AT &T Broadband is seeking to merge with CommCass Corporation. In order to be approved for the merger, AT &T Broadband needs to obtain approval from 280 of its 370 local franchising authorities. AT &T Broadband is seeking ways to resolve ongoing field and customer service issues with Deerfield in order to obtain the Village's approval for the merger. The Cable Commission has some ideas of things that AT &T Broadband can do that would be helpful to Deerfield and thereby earn the Cable Commission's approval of the merger. Mr. Rotman asked the Board and Village residents for additional ideas which can be presented at an.upcoming public hearing. 3 (8 Board of Trustees Meeting February 19, 2002 Page 2 of 6 REPORT AND RECOMMENDATION OF THE PLAN COMMISSION RE REQUEST FOR APPROVAL OF AMENDMENT TO THE SIGN CRITIERIA, AND SIGN MODIFICATIONS FROM THE ZONING ORDINANCE FOR SAGE HEN CAFE, HI RICKY'S, TRAX TAVERN & GRILL AND ANN TAYLOR LOFT; ALSO REPORT AND RECOMMENDATION OF THE VCDC RE SIGN MODIFICATIONS, DDERFIELD SQUARE REPORTS The Plan Commission held a public hearing on January 24th. It is their recommendation that an amendment to the Deerfield Square Sign criteria to permit the proposed signage for Sage Hen, Hi Ricky, Trax, and Ann Taylor Loft and sign modifications to allow projecting signs and signs above the roof deck for Sage Hen, Hi Ricky, and Trax Restaurants be approved. The motion passed 6 -0. The VCDC also studied the Deerfield Square request. It is their recommendation that the request for a larger wall sign for Ain Taylor Loft be denied. On a motion to approve, the vote was 0 -7. The VCDC further recommends that the request of Sage Hen, Hi Ricky, and Trax for approval of blade signs be approved, subject to a reduction in the size of the signs from 8' to 6'6" in height, and the elimination of the bowl feature from Hi Ricky and the bottom of the hen feature from Sage Hen. On a motion to approve, the vote was 7 -0. Mr. Franz noted that the petitioners have submitted revised plans which show the changes they agreed to at the VCDC meeting. The size of the signs has been reduced to 6'6" and the body of the hen and the bowl have been eliminated. The 6'6" signs will not project above the roof deck, which eliminates the need for a modification for the signs to be above the roof deck. . In discussion between Marjorie Friedman of Ann Taylor Loft, trustees, and Joan Reed of the VCDC, it came to light that the change in signage that Ms. Friedman thought was being requested by Ann Taylor Loft was not the concept that had been presented to the VCDC. Mayor Harris suggested that the petitioner withdraw the request, study the matter further at a corporate level, then meet again with the VCDC to see if they can come to an agreement. The petitioner agreed. Trustee Ragona made a motion to accept the Report and Recommendation of the Plan Commission and the Report and Recom- mendation of the VCDC, with the size of the blade signs reduced to 616" and the bowl and hen body eliminated. The sign modification for Ann Taylor Loft will be eliminated from the request and given further study by the petitioner and the VCDC. Trustee Kayne seconded the motion. Trustee Wylie reported that in his opinion the blade signs are neither appropriate nor necessary. Other trustees had no opposition to the signs, but Trustee Swanson commented that he does not approve of the words "Bar" or "Tavern" being on outdoor signs. Ben DeHayes of Corporate Identification Solutions, as well as the owners of Trax and Sage Hen, discussed the difficulties of the building's location. After further discussion the motion passed by the following vote: AYES: Kayne, Ragona, Seiden, Swanson (4) NAYS: Wylie (1) The Village Attorney will prepare an ordinance. �l 1 Board of Trustees Meeting February 19, 2002 Page 3 of 6 VOTER IDENTIFICATION CARDS Willard Helander, Lake County Clerk, reported that voter identification cards were mailed to all Lake County voters recently. She noted that, as a result of redistricting, a voter's polling place may have changed. She urged people to come out and vote on March 19th. CONSENT AGENDA ORDINANCE AMENDING MUNICIPAL CODE An ordinance amending the Municipal Code to RE STOP SIGN AT HEATHER ROAD /MANOR add a stop sign on northbound Heather Road at LANE Manor Lane. First Reading. Mr.. Franz reported that, as recommended by the Board at the February 4th Board of Trustees meeting, the Safety Committee met with representatives of the Heather Road /Manor Lane neighborhood. The meeting was held on February 8th. At the meeting the Committee reviewed their proposal and renewed their recommendation for the stop sign. Linda Latts, a resident of Manor Lane, spoke in support of the stop sign. Trustee Seiden recommended that in the future a sign be posted at the site of a proposed stop sign stating that a stop sign is being considered for that location. As an alternate, Mayor Harris suggested sending a letter to nearby residents. Staff will look into it. OLD BUSINESS ORDINANCE 0 -02 -08 AMENDING THE An ordinance amending the Comprehensive Plan COMPREHENSIVE PLAN RE BIKE PATHS with respect to bike paths. Second Reading. Trustee Ragona made a motion to adopt the ordinance. Trustee Wylie seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Seiden, Swanson, Wylie (5) NAYS: None (0) ORDINANCE 0 -02 -09 AMENDING THE ZONING ORDINANCE RE BIKE PATHS An ordinance amending the Zoning Ordinance with respect to bike paths. Second Reading. Trustee Ragona made a motion to adopt the ordinance. Trustee Swanson seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Seiden, Swanson, Wylie (5) NAYS: None (0) ORDINANCE 0 -02 -10 AMENDING THE An ordinance amending the Municipal Code with MUNICIPAL CODE RE BIKE PATHS respect to bike paths. Second Reading. : "! -3.9 4 �O Board of Trustees Meeting February 19, 2002 Page 4 of 6 Trustee Ragona made a motion to adopt the ordinance. Trustee Swanson seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Seiden, Swanson, Wylie (5) NAYS: None (0) ORDINANCE AMENDING THE SUBDIVISION An ordinance amending the Subdivision Code CODE RE BIKE PATHS with respect to bike paths. First Reading. RESOLUTION R -02 -03 AUTHORIZING On April 2, 2001, the Board approved an SETTLEMENT OF CONDEMNATION SUIT ordinance authorizing the acquisition of the FOR ACQUISITION OF BANK ONE 40,000 square foot Bank One parking lot at PARKING LOT, 750 DEERFIELD ROAD 750 Deerfield Road, authorizing the use of eminent domain if necessary. Although a condemnation suit was filed, the Bank and the Village have reached agreement on a purchase price for the parcel in the amount of $1,400,000. The Village Attorney has prepared a resolution approving the expenditure and settling the lawsuit. , Trustee Seiden made a motion to adopt the resolution approving the purchase of.the parking lot for an amount not to exceed $1,400,000. Trustee Ragona seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Seiden, Swanson, Wylie (5) NAYS: None (0) NEW BUSINESS AUTHORIZATION TO PURCHASE IN -CAR VIDEO RECORDING SYSTEMS FOR SQUAD CARS $31,540. Funding for these items fiscal year 2001 -02 in the amount the emergency lights on the patrol activities taking place. The Police Department is seeking author- ization to purchase eight in -car video systems for the marked patrol cars from Kustom Signals, Inc. for a cost not to exceed was previously authorized in the budget for of $34,060. The equipment would start any time car came on and would provide a record of any After discussion, Trustee Ragona made a motion to approve the purchase of eight in -car video systems from Kustom Signals, Inc. at a cost not to exceed $31,540. Trustee Seiden seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Seiden, Swanson, Wylie (5) NAYS: None (0) ORDINANCE INCREASING NUMBER OF An ordinance increasing the number of Class E LIQUOR LICENSES FROM 17 TO 18, RED liquor licenses from 17 to 18 for Red Star STAR TAVERN, DEERFIELD CENTRE Tavern at Deerfield Centre. First Reading. Scott Ward, Operations Manager for Red Star Tavern was in attendance. He passed out menus and explained that their business is expected to be about 20% liquor and 80% food. The restaurant will be open for lunch and dinner, seven days a week. They expect to open early in March. 1 1 Board of Trustees Meeting February 19, 2002 Page 5 of 6 ORDINANCE AUTHORIZING A TRAFFIC ENFORCEMENT AGREEMENT FOR CORPORATE 500 CENTRE An ordinance authorizing a traffic enforce- ment agreement with the Corporate 500 Centre. First Reading. Chief Sliozis explained that this is a standard traffic and.parking enforcement agreement such as the Village has with several other developments in the Village. ORDINANCE 0 -02 -11 ABATING 2001 TAX An ordinance abating 2001 tax levy require - LEVY REQUIREMENTS FOR SERIES 1993 ments for Series 1993 General Obligation GENERAL OBLIGATION BONDS, AND Bonds, First Reading, and an ordinance ORDINANCE 0 -02 -12 ABATING A PORTION abating a portion of 2001 tax levy require - OF 2001 TAX LEVY REQUIREMENTS FOR ments for 2002 Series General Obligation 2002 SERIES GENERAL OBLIGATION Refunding Bonds, First Reading. REFUNDING BONDS Mr. Fialkowski explained that the.ordinances abate all of the debt service requirements for the 1993 issue and abate $1,018,702 from the 2002 issue to reach a net levy of $319,000. Trustee Ragona made a motion for a waiver of the rules for both ordinances. Trustee Swanson seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Seiden, Swanson, Wylie (5) NAYS: None (0) Trustee Ragona made a motion to adopt the ordinance abating 2001 tax levy requirements for Series 1993 General Obligation Bonds. Trustee Kayne seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Seiden, Swanson, Wylie (5) NAYS: None (0) Trustee Ragona made a motion to adopt the . ordinance abating a portion of 2001 tax levy requirements for 2002 Series General Obligation Refunding Bonds. Trustee Swanson seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Seiden, Swanson, Wylie (5) NAYS: None (0) nT CrTICC TnTT ED SEIDMAN APPOINTED Mayor Harris announced the appointment of Ed Seidman as chairperson of the Energy Advisory and Resource Recovery Commission. Trustee Seiden moved to approve the appointment. Trustee Ragona seconded the motion. The motion passed unanimously. 41 4�,'2 Board of Trustees Meeting February 19, 2002 Page 6 of 6 TRUSTEE IN THE TOWN Trustee Seiden reported that Trustee in the Town will be held this Saturday from 9:00 A.M. until noon at First Midwest Bank. Trustees Swanson and Wylie will represent the Village Board. TEAR DOWNS /INCREASED ASSESSMENTS Trustee Seiden, chairperson of the Tear Down Task Force, reported that, unlike in Highland Park, where tear downs contributed to large increases in assessed valuations, he does not think this will happen in West Deerfield Township. He urged any resident concerned about this issue to contact him.or Steve Stanger, assessor for West Deerfield Township. CROSSING GUARD AT OSTERMAN Trustee Kayne suggested that the Safety Committee be asked to study the issue of having a crossing guard at Osterman Avenue to aid residents of One Deerfield Place cross the street on -their way to Deerfield Square. The issues involved -in having a crossing.guard at this location were discussed. It was agreed that the Safety Committee will be asked to study the matter further and discussions will continue with One Deerfield Place representatives. HI RICKY'S Trustee Wylie commented that the storage of supplies in the window of the Hi Ricky Restaurant is unsightly and should be discontinued. He asked that the tenant and the landlord be approached about rectifying the situation. UPCOMING EVENTS Mr. Franz reported that there will be a Blood Drive on March 3rd from 8:00 A.M. - 1:00 P.M. at the Deerfield Community Center. Also, the Cadwell Corners Public Hearing, which includes Dominick's grocery, has been rescheduled to March 14`h. ADJOURNMENT There being no further business to discuss, Trustee a na made a motion to adjourn the meeting. Trustee Wylie seconded the motio . Thk motion passed unanimously. The meeting was adjourned at 8:55 P.M. . I ATTEST: Vi age erk AP Mayor