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02/04/2002.3 �0 sgquoul 8T -ZT uz apnTouoo pTnogs quaulgaedaQ aozTod agq go UoTgPgzpaaooT !ZOOZ aeununs pTul Aq pagaTduloo aq pTnogs buTTapoulaa quaulgapdaa aozTod ags • :papnToUT gaodaa agg go sggbzTgbiH •quauigapdaQ ao,tTod agq aoj gaodag TenuUV TOOZ agg Ulna; sggbTTgbTq paquasaad sizozTS 9aig0 ZN3Tn DIVd3Q SOI'IOd 'SSAIZOSrgO UlN3WS23Kd3Q NO DdOd323 •ATsnouliupun passed UOT40UI ags •UOtgoul agq papuooas PuobPg aagsnay •UOTgPUlpTooad agq gdaOOV Og UOT40UI P apvw Tpgquasog aagsnas -.gpas xopq s,aTOTq@A agg UT quTPagsaa panoaddP up UT aabuassed pTTgO Aaana do buTTxonq Aq sAPMgbzg ano Uo aJTT 90 ssOT PUP saianCuT aonpaa dTag og 9uOAa9A9 saban UozgP.uIPTooad agy •3[aaM Aqa ;PS aabuassed pTTgD TPUOZgPN SP 9T-OT Aaenaga3 MSSM 7,133KS 'dSSNSSSVd buzaPToap uoigpuIPTooad P ppaa zupa3 -aW GgIHO `IKNOIZKN - NOIIVW gDO'id (0) auoN :SAKN (g) azTAM 'UOSUPMS 'uapzaS 'TPgguasog 'PuobPg 'auApx :SSTK :agoA bUTMOTTOJ agg Aq passed UOT40UI agy •uorgoUI agq papuooas azTAM aagsnas •TToaApd PUP sTTT2 agq anoaddp oq UOT401I P appui Puobpd aagsnal ggOl 7Xd QNK Sums •ATsnouiiupun passed papuaulp SP sagnuTUI agq aAoaddu oq uozgoul K •u .4t Aagnaga3 uo aOPTd axPq TTTM buzppag puooaS gpgq buTgpgs UOTgoas agg go pua agq qP pappe aq aouaquas P gpgq pagsabbns zuea3 •aW •buzgaaUI puZZ Aaenupr aq-4 qP passed sPM aoUPUipao agq gPgq Xuzgq Og saapPaa aiuos p29T APUI PUP aPaTOun sT aaquao aoTuas agq burpapbea sagnuiul saagsnay Io papog agg 90 UOT408S agq gpgq paqueumoo uosupMS aagsnay •uozgoui agq papuooas auAem eagsnay •buzgaaui aTOgM agg go aa4gTUnuo3 puZZ Aaenupr agg pup buigaaul saagsnal 3o papog puZZ Aapnupr agq go sagnuzui agg anoaddp oq UOT40UI P apPUI euobed aagsnay SSZIINIW 30 'PdA02iddK agq buigzoaa UT aouPpuaggP UT asogg paT TOOgOS bUTTdTx 90 'Z uaQ 'OST xoed gnooS qno •aOUPTbaTTV Jo abpaTd SONvissagv 30 S9203'Id •zuea3 gaagog aabPUPW abPTTTA PUP zguaTgoO aagad AauaoggV abPTTTA aaaM quasead osTV •aouppueggP uT pup guasaad spM uinaonb e gpgq pup azTAM MagggPW uosuPMS uouzaA uapTaS UIPTTTTj4 TPgquasog gazaaPH euobeg NaaaQ auAPH Aaaar aOAPW 'siaaPH aeagS :guasaad :aaaM buTmOTTOJ agq gPgq paounouuP PUP TToa agg paTTPO xaaTO ags 'W'd S£:L gP ZOOZ It Aapnaga3 'AppuoW uo TTPH abpTTTA agg 3o aagMPgO TTOunoO agq UT siaaPH aOAPW Aq aapao oq paTTPo sPM pTaTJaaaQ Jo 962TTTA agq 90 saagsnas go papog agg go buTgaaUl aeTnbaa ags ZOOZ It Aapnaga3 1 Board of Trustees Meeting February 4, 2002 Page 2 of 7 • Over 400 child safety seat installation inspections have been done; • The Bike Patrol was very successful and logged more than 900 hours this summer; C The DARE program, focusing on 5th graders, has had another successful year; e The Communications Center continues to provide Emergency Medical Dispatch to callers; they have technology in place which will help pinpoint the location of 9 -1 -1 callers; • Departmental statistics are consistent with the previous year, with the exception of seat belt violations; citations and warnings increased from 600 to 1600 due to more stringent enforcement. PUBLIC COMMENT There was no public comment. MOMENT OF SILENCE Trustee Seiden asked for a moment of silence in memory of the mother of Trustee Rosenthal and the husband of Deerfield resident Ann Meyer, both of whom recently died. CABLE COMMISSION APPOINTMENT Mayor Harris recommended the appointment of Bill Steffey to the Cable and Telecom- munications Commission. Trustee Ragona so moved. Trustee Swanson seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6) NAYS: None (0) CONSENT AGENDA ORDINANCE 0 -02 -06 AMENDING THE An ordinance amending the Municipal Code'to MUNICIPAL CODE RE STOP SIGNS AT add a stop sign on westbound'Central Avenue CENTRAL /ROBERT YORK AVENUE AND at Robert York Avenue and a stop sign on HEATHER ROAD /MANOR LANE northbound Heather Road at Manor Lane. Second Reading. Larry Smith and Steve Schweighardt, both of Manor Lane, were in attendance to find out the reason for the proposed Heather Road /Manor Lane stop sign, which they don't feel is needed. They also commented that the residents in the area should have been notified that a stop sign was being considered. After discussion, Trustee Seiden made a motion to remove the Heather Road /Manor Lane stop sign from the Consent Agenda and refer it back to the Safety Commission for a meeting to which concerned area residents will be invited. Trustee Ragona seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6) NAYS: None (0) Trustee Seiden moved for adoption of the ordinance approving a stop _sign at Central /Robert York Avenue. Trustee Ragona seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6) NAYS: None (0) :3 "1 32 Board of Trustees Meeting February 4, 2002 Page 3 of 7 Trustee Rosenthal commented on the compromises that had been made to make the senior center acceptable to as many people as possible. These included: landscaping changes, reduction in building size from the original proposal, and change in location from the south end of Brickyards Park to the north end. Trustee Seiden added that the selected site was the best choice for the most people. After further discussion, the motion passed by the following vote: AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6) NAYS: None (0) AN ORDINANCE AMENDING THE OLD BUSINESS amending the Comprehensive Plan, ORDINANCE 0 -02 -07 RE AMENDMENT TO An ordinance amending a Special Use for amending the A SPECIAL USE FOR BRICKYARDS PARK Brickyards Park and approving a Special Use and an. ordinance AND APPROVAL OF A SPECIAL USE FOR for a Senior Center Facility. Second Reading. A SENIOR CENTER FACILITY all regarding Bike Paths, all First Readings. Trustee Ragona made a motion to adopt the commented that ordinance. Trustee Kayne seconded the motion. ordinance is Trustee Rosenthal commented on the compromises that had been made to make the senior center acceptable to as many people as possible. These included: landscaping changes, reduction in building size from the original proposal, and change in location from the south end of Brickyards Park to the north end. Trustee Seiden added that the selected site was the best choice for the most people. After further discussion, the motion passed by the following vote: AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6) NAYS: None (0) AN ORDINANCE AMENDING THE An ordinance amending the Comprehensive Plan, COMPREHENSIVE PLAN, AN ORDINANCE an ordinance amending the Zoning Ordinance, AMENDING THE ZONING ORDINANCE, AND and an. ordinance amending the Municipal Code, AN ORDINANCE AMENDING THE MUNICIPAL all regarding Bike Paths, all First Readings. CODE, ALL REGARDING BIKE PATHS Mr. Coblentz commented that a fourth ordinance is forthcoming which will amend the Subdivision Code. Ed Winter of 453 Woodvale commented that he would not like.to see 10' sidewalks in his neighborhood. Trustee Ragona, Chairperson of the Bike Path Task Force, responded that this provision was intended for any new subdivisions that might be built. It would probably not be possible in established neighborhoods such as Mr. winter's. He suggested that Mr. Winter.and his neighbors contact him to discuss the matter in more detail. APPROVAL OF AN AMENDMENT TO THE Chris Siavelis and Arnie Malk of CRM REDEVELOPMENT AGREEMENT RE Properties Group, explained that CRM is DEERFIELD SQUARE seeking approval of an amendment to the redevelopment agreement for Deerfield Square. Under the current terms of the agreement, the Village has the right of first refusal in the event of the sale of the facility and also the right of approval of any purchaser of the facility. CRM has since learned that lenders will not proceed with their mortgage so long as these requirements remain in the agreement and request that they be removed. Trustee Rosenthal commented that these provisions were put into the agreement to protect the Village from past problems with an absentee landlord. She recommended that a clause be added to the requested amendment stating that, in the event of a default by CRM, notice will immediately be given to the Village. Marty O'Connor of Key Bank, servicer of record for the loan, responded that this request would be acceptable to the bank. 33 AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6) NAYS: None (0) APPROVAL OF FIRST AMENDMENT TO THE In 1995 Deerfield and Northbrook entered into LAKE COOK ROAD CORRIDOR (BOUNDARY) the Lake Cook Road Boundary Agreement which AGREEMENT WITH NORTHBROOK set parameters for developing unincorporated property on both sides of Lake Cook Road. Northbrook wishes to make an amendment to the boundary agreement, with the understanding that any changes that they are permitted to make on the south side of Lake Cook Road will also be permitted to Deerfield for future developments on the north side of Lake Cook Road. Staff and the Village Attorney have reviewed the amendment and recommend its approval. Trustee Ragona made a motion to approve the amendment to the boundary agreement. Trustee Swanson seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie '(6) NAYS: None (0) NEW BUSINESS AUTHORIZATION FOR MAYOR TO SIGN The northern boundary line of Deerfield and INTERGOVERNMENTAL AGREEMENT WITH Bannockburn is the centerline of North Avenue THE VILLAGE OF BANNOCKBURN RE between Wilmot Road and Chestnut Street/ RESURFACING NORTH AVENUE Telegraph Road. The North Avenue pavement is in poor condition, but rehabilitation has been delayed due to the involvement of multiple jurisdictions and projects. Bannockburn is completing.their infrastructure improvement projects in that area and is interested in repaving the road. Bannockburn has .prepared an agreement, schedule, and cost estimate for the project. They propose that Deerfield reimburse them for one half the total project cost, not to exceed $167,406.25. The project would be started in March, with completion scheduled for September 2002. Mrs. Little recommends that the Board authorize Mayor Harris to execute the agreement. After discussion Trustee Ragona made a motion to authorize Mayor Harris to execute the North Avenue Repair Agreement in an amount not to exceed $167,406.25. Trustee Kayne seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6) NAYS: None (0) AUTHORIZATION TO EXECUTE AMENDMENT The Village was given a one year grant to TO THE DEERFIELD ROAD PEDESTRIAN complete studies and design for the Deerfield BRIDGE STATE CAPITAL GRANT Road Pedestrian Bridge Replacement Project. AGREEMENT That grant is scheduled to expire March 30, Board of Trustees Meeting February 4, 2002 Page 4 of 7 After further discussion, Trustee Seiden made a motion to approve the amendment to the redevelopment agreement requested by the developer, subject to the addition of language that the lender will give the Village notice of default at the same time it is given to.the developer. Trustee Swanson seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6) NAYS: None (0) APPROVAL OF FIRST AMENDMENT TO THE In 1995 Deerfield and Northbrook entered into LAKE COOK ROAD CORRIDOR (BOUNDARY) the Lake Cook Road Boundary Agreement which AGREEMENT WITH NORTHBROOK set parameters for developing unincorporated property on both sides of Lake Cook Road. Northbrook wishes to make an amendment to the boundary agreement, with the understanding that any changes that they are permitted to make on the south side of Lake Cook Road will also be permitted to Deerfield for future developments on the north side of Lake Cook Road. Staff and the Village Attorney have reviewed the amendment and recommend its approval. Trustee Ragona made a motion to approve the amendment to the boundary agreement. Trustee Swanson seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie '(6) NAYS: None (0) NEW BUSINESS AUTHORIZATION FOR MAYOR TO SIGN The northern boundary line of Deerfield and INTERGOVERNMENTAL AGREEMENT WITH Bannockburn is the centerline of North Avenue THE VILLAGE OF BANNOCKBURN RE between Wilmot Road and Chestnut Street/ RESURFACING NORTH AVENUE Telegraph Road. The North Avenue pavement is in poor condition, but rehabilitation has been delayed due to the involvement of multiple jurisdictions and projects. Bannockburn is completing.their infrastructure improvement projects in that area and is interested in repaving the road. Bannockburn has .prepared an agreement, schedule, and cost estimate for the project. They propose that Deerfield reimburse them for one half the total project cost, not to exceed $167,406.25. The project would be started in March, with completion scheduled for September 2002. Mrs. Little recommends that the Board authorize Mayor Harris to execute the agreement. After discussion Trustee Ragona made a motion to authorize Mayor Harris to execute the North Avenue Repair Agreement in an amount not to exceed $167,406.25. Trustee Kayne seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6) NAYS: None (0) AUTHORIZATION TO EXECUTE AMENDMENT The Village was given a one year grant to TO THE DEERFIELD ROAD PEDESTRIAN complete studies and design for the Deerfield BRIDGE STATE CAPITAL GRANT Road Pedestrian Bridge Replacement Project. AGREEMENT That grant is scheduled to expire March 30, 1,4 Board of Trustees Meeting February 4, 2002 Page 5 of 7 2002. The conceptual design of the overpass structure is complete, as is the ADA compliance issue; however, the Village has decided to investigate the feasibility of also constructing a pedestrian underpass as part of the project. A design study will be completed to determine the safest and best alternatives for the underpass, and it will be incorporated into the Pedestrian Bridge Report. In order for Deerfield to accomplish the additional design studies, IDOT has prepared an amendment (Amendment No. 1) to the original agreement, extending the duration of the agreement to March 30, 2003. Mrs. Little requests that Mayor Harris be authorized to execute Amendment No. 1. Trustee Ragona made a motion to authorize Mayor Harris to execute the amendment. Trustee Rosenthal seconded the motion. The motion passed unanimously. RESOLUTION R -02 -02 AUTHORIZING This year the Village of Deerfield's private REALLOCATION OF 2002 VOLUME CAP OF activity bond cap amount is $1,381,500. It PRIVATE ACTIVITY BOND is unlikely that any current Deerfield business will need this as it is somewhat restricted to industrial uses or low /moderate income multi- family housing projects. The City of Yorkville has offered Deerfield 2% of the total cap amount ($27,633) as a fee for ceding its bonding authority to them. The Finance Director recommends acceptance of this offer. Trustee Ragona made a motion to adopt the resolution ceding the Village's bonding authority to the City of Yorkville for a fee of $27,633. Trustee Rosenthal seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6) NAYS: None (0) APPROVAL OF REQUEST FOR PROPOSAL The Village Board has been discussing in (RFP) FOR PROFESSIONAL PLANNING Committee of the Whole the need for updating CONSULTANT SERVICES - COMPREHENSIVE the Comprehensive Plan. An RFP has been PLAN UPDATE prepared outlining the scope of services desired. The RFP can be further revised and adapted as the process of seeking a suitable firm progresses. Staff would like to send out the RFP this week, have responses due from interested firms by March 1st, and have a recommendation on who to retain to present to the Board at the first meeting in April. Trustee Swanson made a motion to authorize staff to proceed with the RFP process. Trustee Rosenthal seconded the motion. The motion passed unanimously. DISCUSSION RE INTERGOVERNMENTAL The police and fire chiefs in the East Shore AGREEMENT - PRELIMINARY DESIGN Radio Network (Deerfield, Bannockburn, SERVICES FOR CENTRAL DISPATCH Highland Park, Highwood, Lake Bluff, and Lake CENTER Forest) have been exploring the possibility of establishing .a Central Dispatch Center for this area. The study is in a very preliminary stage, but Highland Park is asking each of the communities to share costs in studying whether a regional telecom- munications center can be built as part of a new police.building on the site of Highland Park's current police headquarters on Deerfield Road. The cost to Deerfield for the study is $2,013. Board of Trustees Meeting February 4, 2002 Page 6 of 7 Chief Sliozis commented that there would need to be a great deal of discussion and evaluation before making a decision on whether a central dispatch center would be a good idea for Deerfield. Mr. Franz commented, and Chief Sliozis agreed, that even if Deerfield ultimately decides against the concept, it is worth $2,000 to study the matter. Chief Sliozis added that there is currently a lot of duplication of equipment. There could be substantial savings in this area, as well as a reduction in personnel. He noted that the Deerfield Fire Department has already made the decision to switch to a central fire dispatch center in Northbrook (RED Center), so emergency medical dispatch calls will no longer come through the Village's dispatch center. Board members spent several minutes discussing the matter, especially expressing their concern that they don't want Deerfield residents to lose the high quality of service they are now used to. Chief Sliozis assured the trustees that he would not be willing to give up anything in the level of service. The Village will not participate if it appears that any quality of service would be lost. Mayor Harris reminded the Board that the proposal is for preliminary design services only and does not commit the Village in any way to acceptance of a central dispatch center. Trustee Rosenthal made a motion to approve the $2,000 expenditure for preliminary - design services. Trustee Ragona seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6) NAYS: None (0) AUTHORIZATION TO ACCEPT PROPOSAL The Village has received approval from IDOT FROM CIORBA GROUP FOR DESIGN to proceed to the design phase for the road - ENGINEERING SERVICES - WAUKEGAN/ way and traffic signal improvements at the LONGFELLOW /OSTERMAN INTERSECTION intersection of Waukegan Road and Longfellow/ Osterman. Staff requested Ciorba Group to prepare a proposal to complete the plans, specifications and engineer's estimate of cost for these improvements. The design plans will provide for: • New left -turn lanes on Waukegan Road; • Roadway improvements, including curb and gutter, pavement and striping; • Temporary traffic signal and interconnect; and • Permanent traffic signal and interconnect. Ciorba Group proposes to complete the design engineering services for this improvement for an amount not to exceed $30,790. Mrs. Little recommends acceptance of the proposal. After discussion, Trustee Rosenthal made a motion to authorize acceptance of the proposal from Ciorba Group for an amount not to exceed $30,790. Trustee Ragona seconded the motion. The motion passed by the following vote: AYES: Kayne, Ragona, Rosenthal, Seiden, Swanson, Wylie (6) NAYS: None (0) 16 Board of Trustees Meeting February 4, 2002 Page 7 of 7 DISCUSSION BANNOCKBURN GATES Trustee Wylie commented that, as we are now working with Bannockburn on the North Avenue improvements and have worked with them cooperatively on other matters, it might be a good time to see what can be done about convincing them to remove the traffic gates on Telegraph Road and Wilmot Road. Trustee Swanson responded that Bannockburn would like to remove the gates, but heavy.traffic conditions do not permit it. Staff will look into the matter. CROSSING GUARD AT OSTERMAN Trustee Ragona reported that Julie Morrison of the township office has suggested that it would be helpful to senior citizens to have a crossing guard at Osterman Avenue near One Deerfield Place. Staff will look into it. NEXT MEETING DATE be held on Tuesday, February 19th. Ail.Tf1i1PNTMFNT meeting. Trustee Kayne seconded meeting was adjourned at 9:17 ATTEST: Villa-g'79' Clerk Mr. Franz reported that due to President's Day, the next Board of Trustees meeting will There orbeing no urther business to discuss, Tru ade a motion to adjourn the o ion. The tion passed unanimously. The AP 1 1