11/20/2000November 20, 2000
Prior to the regular Board meeting, a mock Board of Trustees meeting was
held by Student Government Day officials. The regular meeting of the Board of
Trustees of the Village of Deerfield was called to order by Mayor Forrest in the
Council Chamber of the Village Hall on Monday, November 20, 2000, at 6:00 P.M.
The Clerk called the roll and announced that the following were:.
Present: Bernard Forrest, Mayor
John Heuberger
Derek Ragona
Harriet Rosenthal
William Seiden
Absent: Steve Harris
Vernon Swanson
and that a quorum was. present and in attendance. Also present were Attorney
James Stucko and Village Manager Robert Franz.
INTRODUCTION OF STUDENT Mayor Forrest and the trustees congratulated
GOVERNMENT DAY OFFICIALS the Student Government Day officials on a job
well done. Each student was introduced and
presented with a "Home of the Bulls Training Center" tile.
APPROVAL OF MINUTES Trustee Rosenthal made a motion to approve
the minutes of the previous meeting. Trustee
Heuberger seconded the motion. Trustee Ragona requested that the section'on
America Recycles Day be amended to say "artificial lumber" instead of "artificial
logs ". A motion to approve the minutes as amended passed unanimously.
BILLS AND PAYROLL Trustee Rosenthal made a motion to approve
the Bills and Payroll. Trustee Ragona
seconded the motion. The motion passed by the following vote:
AYES: Heuberger, Ragona, Rosenthal_, Seiden (4)
NAYS: None (0)
TREASURER'S REPORT George Valentine presented highlights from
the October Treasurer's Report. Sales tax
for October (July sales) are 11% above last year (July 1999 sales). The twelve
month total is 12% above last year. As of October 31, 2000, 101.5% of cash was
invested at an average interest rate of 6.60 %, which compares with an average
rate of 6.2% for the 90 -day Treasury Bill.
REPORT ON DEPARTMENTAL OBJECTIVES, George Valentine presented the Report on
FINANCE.DEPARTMENT Departmental Objectives for the Finance
Department. He reported that:
• The Finance Department met its objective of investing 97% of all Village funds
within control of the Treasurer and exceeding the 90 -day Treasury rate.
• The Department has issued its Comprehensive Annual Financial Report for the
year ending April 30, 2000.
• The Department received the GFOA Certificate of Achievement for Excellence in
Financial Reporting for the year ending April 30, 1999, and has submitted the
current report to GFOA to determine its eligibility for another certificate.
• The Village has sold 12,360 vehicle stickers, a small decrease from last year.
• Upcoming projects include the property tax levy and preparation of the 2001-
2002 annual budget.
Mayor Forrest commented that he expected the
number of vehicle stickers to increase this year. He asked that Mr. Valentine
and the Police Department coordinate their efforts to be sure that all those who
should be purchasing vehicle stickers are doing so.
INFRASTRUCTURE IMPROVEMENTS In response to recent comments that she has
heard, Trustee Rosenthal reported that the
Village is not two years behind in street rehabilitation work. Certain projects
have gotten shifted due to the decision to work on those streets which are
affected by the water transmission line project. In the future, anticipated
improvements to Deerfield Road.may also require that other street resurfacing be
postponed one year. Mr. Franz added that each year the Village uses a computer
program to reevaluate which infrastructure improvements are most needed, and
these are undertaken to the extent the budget permits.
VILLAGE CENTER REDEVELOPMENT UPDATE Mayor Forrest presented a progress report on
the redevelopment of the southeast quadrant,
the southwest quadrant and South Commons.
Trustee Ragona suggested that, with the. work
in the downtown winding down, this report should be expanded to include other
major Village projects.
POLICE CHIEF SEARCH Mayor Forrest reported that a nationwide
search is underway to find a new police chief
to replace Chief Anderson, who will retire in January. 58 applications have been
received, and a screening committee is in the process of selecting the candidates
who will be interviewed. It is hoped that the selection process will be
completed by early January, but it may take longer.
VILLAGE ATTORNEY TO RETIRE
will retire at the end of the
legal services to the Village
interview municipal law firms
It is hoped that a recommenda
January 2 °s meeting.
Mayor Forrest announced the retirement of
Village Attorney James Stucko. Mr. Stucko
Year. The law firm Pedersen & Houpt has provided
since 1965. A committee has been formed to
and make a recommendation for a replacement firm.
Lion will be ready for Board consideration by the
PUBLIC COMMENT There was no public comment.
REPORTS
REPORT OF CHIEF OF POLICE RE FIRE Chief Anderson reported that parking and
AND TRAFFIC CONTROL AGREEMENTS traffic control agreements for Deerfield
FOR DEERFIELD SQUARE Square have been developed by the property
owner, the Police Department Traffic Unit and
the fire marshall. Chief Anderson commented that even though the development is
not complete, it is important to have active agreements prior to the holiday
Pa
shopping season and the onset of inclement
weather. The owner understands that
to permit
adjustments to the plan may
be required as
new or unexpected traffic concerns
to Walden
arise.
Second Reading.
After
discussion, Trustee Rosenthal made a
granting
motion to accept -the report
and to direct
the Mayor to execute the agreement.
to permit
Trustee Heuberger seconded
the motion. The
motion passed by the following vote:
Shepard Junior High School.
AYES: Heuberger, Ragona, Rosenthal, Seiden (4)
NAYS: None (0)
REPORT OF FINANCE COMMITTEE RE Mayor Forrest reported that he and the
1999 -2000 COMPREHENSIVE ANNUAL Finance Committee met with the auditor and
FINANCIAL REPORT reviewed the 1999 -2000 audit. It is an
unqualified report and shows that the Village
accounting is in excellent financial condition. Mayor Forrest recommended that
the audit be accepted.
Trustee Seiden so moved. Trustee Heuberger
seconded the motion. The motion passed unanimously.
REAPPOINTMENTS TO BOARDS AND Mayor Forrest announced the following
COMMISSIONS reappointments to the Village's Boards and
Commissions:
• Appearance Review Commission - James Landaker and Philip Rosborough
• Board of Building Appeals - Steven Welch
• Board of Police Commissioners - James Warren
• Board of Zoning Appeals - Herbert Kessel, Michael Lewitz
• Cable Advisory Board - Paul Diambri, Phillip Elbling, and Jeremiah Madden
• Energy Advisory & Resource Recovery Commission - Donald Anderson
• Fine Arts Commission - Dorothy Fiedler and Jeffrey Marks
• Human Relations Commission - Penina Frankel and Andrea Lansing
• Manpower Commission - .Richard Strauss and Jules Crystal
• Plan Commission - Martin Becker and David Marks
• Police Pension Board - Mark Anfenson
• Safety Council - Herbert Nicholson and Alan Bromberg
• VCDC'- Gary Cooper, Julie Sherman and Jannes Zobus
• Youth Council - Ida Greenfield and Jeffrey Marks
Trustee Rosenthal made a motion to accept the
reappointments. Trustee Seiden seconded the motion. The motion passed
unanimously.
CONSENT AGENDA
ORDINANCE 0 -00 -41 AUTHORIZING AN An ordinance granting an amendment to a
.AMENDED SPECIAL USE FOR WALDEN
special use
to permit
construction of
ELEMENTARY SCHOOL
improvements
to Walden
Elementary School.
Second Reading.
ORDINANCE 0 -00 -42 AUTHORIZING AN
An ordinance
granting
an amendment to a
AMENDED SPECIAL USE FOR SHEPARD
special use
to permit
construction of an
JUNIOR HIGH SCHOOL
addition to
Shepard Junior High School.
Second Reading.
3
ORDINANCE 0 -00 -43 AUTHORIZING AN
AMENDED SPECIAL USE FOR CARUSO
JUNIOR HIGH SCHOOL
An ordinance granting an amendment to a
special use to permit construction of an
addition to Caruso Junior High School.
Second Reading.
Trustee Ragona moved for passage of the
Consent Agenda and adoption of the ordinances. Trustee Heuberger seconded the
motion. The motion passed by the following vote:
AYES: Heuberger, Ragona, Rosenthal, Seiden (4)
NAYS: None (0)
OLD BUSINESS
RESOLUTION R- 00 -15 RE ESTIMATED The Illinois legislature recently passed
REAL ESTATE PROPERTY TAX LEVY Public Act 91 -532 requiring that a
FOR 2000 municipality determine the amount to be
raised by taxation at a public hearing at
least 30 days prior to the actual levy, with a public hearing for the adoption of
the aggregate levy to be held on the.first Monday in December. In the past it
was necessary to have a public hearing only if the levy amount would be increased
by 5% or more, Now it is required for all levies. It is the Village's intent to
have a total levy (Village and Library) in the amount of $4,141,495, a reduction
of 3.2% from last year. This levy was introduced at the Public hearing on the
2000 -01 Budget held on April 17, 2000.
After discussion, Trustee Ragona made a
motion to adopt a resolution confirming that the anticipated levy amount for 2000
is $4,141,495. Trustee Heuberger seconded the motion. The motion.passed
unanimously. The public hearing will be held on December 4th
NEW BUSINESS
AUTHORIZATION FOR MAYOR TO SIGN The Police Department will be converting its
INTERGOVERNMENTAL AGREEMENT WITH existing firing range into office space. To
HIGHLAND PARK RE USE OF FIRING satisfy the department's firearms training
RANGE needs the department plans to contract with
the City of Highland Park for use of its
Firearms Training Center. Chief Anderson recommends that the Village enter into
a five year contract with Highland Park, at a cost of approximately $3,000 per
year.
Trustee Rosenthal made a motion to authorize
the intergovernmental agreement with Highland Park for use of their Firearms
Training Center. Trustee Ragona seconded the motion. The motion passed by the
following vote:
AYES: Heuberger, Ragona, Rosenthal, Seiden (4)
NAYS: None (0)
AUTHORIZATION FOR MAYOR TO SIGN Barbara Little reported that an easement
EASEMENT AGREEMENT WITH SCHOOL agreement is needed with School District 113
DISTRICT 113 RE WATER TRANSMISSION to permit the installation, operation, and
LINE FROM HIGHLAND PARK maintenance of the water transmission main
and appurtenances, a booster pumping station
and water meter vaults. The easement was approved by the school district at its
4
meeting of November 13th. Mrs. Little noted that on page 1 #1 of the easement
agreement distributed to the Board, the words "including a metering system"
should be deleted.
Trustee Heuberger requested several changes
to the agreement. These included: (1) the requirement for a ten day advance
notice to the school district for routine repairs and maintenance.is burdensome
and should be changed, (2) a change is needed in the wording of the agreement to
state that Village attempts to minimize disruption of school activities will be a
best effort rather than an absolute, and (3) an exception to the school
district's indemnity in cases of gross negligence and willful misconduct should
be added.
Trustee Seiden made a motion to authorize
Mayor Forrest to sign the agreement with the changes suggested by Trustee
Heuberger. Trustee Ragona seconded the motion.. The motion passed by the
following vote:
AYES: Heuberger, Ragona, Rosenthal, Seiden (4)
NAYS: None (0)
T)TgrTTgGTn
TELECOMMUNICATIONS ORDINANCE Mayor Forrest reported that it has come to
his attention that.the current ordinance
regulating telecommunications in Deerfield includes a. provision for exempting
Village owned.properties.from the public hearing process. He feels the Village
should not.have this exemption. He asked the Board to refer the matter to the
Plan Commission, asking that they consider a text amendment to the Zoning
Ordinance and schedule a public hearing on the matter.
Trustee Ragona so moved. Trustee Heuberger
seconded the motion. The motion passed unanimously.
KATES ROAD FENCING Trustee Heuberger commented that the new
fencing erected by the Village on Kates Road
by Brickyards Park should not be interpreted as a means to discourage sledding.
The fence is there not to prevent people from sledding but rather to protect'
sledders from traffic.
WAUKEGAN /DEERFIELD ROAD SIGN Trustee Seiden commented that there is no
street sign at Deerfield and Waukegan for
motorists coming from the west. Staff will try to find a place to put up a
temporary sign until the permanent sign goes up as part of the signalization of
the intersection.
LAKE COOK WIDENING Trustee Heuberger noted that the Village has
received another letter from the Cook County
Department of Highways regarding the widening of Lake Cook Road. He suggested
that the Village meet with them again to discuss the Village's opposition to
widening the road to six lanes. Mr. Franz responded that the Department of
Highways has sent Village staff information they requested regarding the
consequences of intersection widening. This material should be discussed on a
staff level before a formal meeting is scheduled.
k,
LEAF PICK UP PROGRAM Mr. Franz reported that the Village's leaf
pick up program has ended for this year.
Leaves to be disposed of must now be bagged and will be picked up by Alliance
Waste Systems. Pick up of bags will continue until December 12tH
INTERFAITH SERVICE Trustee Ragona reported that there will be an
interfaith service on Wednesday at 7 :30 P.M.
at the Zion Luthern Church.
ADJOURNMENT There being no further business to discuss,
Trustee Rosenthal made a motion to adjourn
the meeting. Trustee Ragona seconded the - motion. The motion passed unanimously.
The meeting was adjourned at 8:52 P.M.
ATTEST:
�" x•_11 _
Loll Village Clerk
1
APPROVED:
Mayor
A
VILLAGE CENTER REDEVELOPMENT
Progress Report November 20 2000
Southwest Quadrant (Deerfield Square):
➢ Most of the parking lot paving work has been completed. York Avenue should get its
final surface course this week.
➢ IDOT finally has authorized streetscape work to proceed along Waukegan Road.
➢ Elizabeth Arden is scheduled to open in early December.
Southeast Quadrant (Deerfield Centre):
➢ . All major exterior construction has been completed, but work continues on items such as
interior lighting and perimeter fencing.
➢ Alley Cleaners is expected to occupy their new store next week; Vogue Jewelers by
December V; Pearle Vision by December 5t' and Mail Boxes, Etc. by Decemeber 14''.
➢ House of Style, a women's clothing store, has signed a lease for space within the
development.
➢ The Deerfield Centre Plaza will be the site of this year's "Holiday on the Plaza." The
activities planned -.for Friday, December 15".' from 4 to 7 P.M. include: Santa and Mrs.
Claus, carolers, a children' choral group and a popcorn popper along with hot chocolate.
South Commons:
➢ The James Company reports that they are on schedule with their development.
➢ Three villas and two rowhomes are now occupied.
1