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10/02/2000October 2, 2000 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Forrest in the Council Chamber of the Village Hall on Monday, October 2, 2000, at 8 :00 P.M. The Clerk called the roll and announced that the following were: Present: Bernard Forrest, Mayor Steve Harris John Heuberger, Derek Ragona Harriet Rosenthal Vernon Swanson Absent: William Seiden and that a quorum was present and in attendance. Also present were Attorney Herbert Linn and Village Manager Robert Franz. APPROVAL OF MINUTES Trustee Ragona made a motion to approve the minutes of the previous meeting. Trustee Heuberger seconded the motion. The motion passed unanimously. Trustee Ragona made a motion to approve the minutes of the September 26th Committee of the Whole meeting. Trustee Rosenthal seconded the motion. The motion passed unanimously. VILLAGE CENTER REDEVELOPMENT UPDATE Mayor Forrest presented a progress report on the redevelopment of the southeast quadrant, the southwest quadrant, and South Commons. ° COMMISSIONS UPDATES Mayor Forrest announced that a Bike Path Task Force has been formed. Rick Patinkin, Doug Grant and Marvin Ehlers will serve on the task force, which will be chaired by Trustee Ragona. Mayor Forrest also announced the appointment of Barbara Reich as chairperson of the Youth Council. Trustee Rosenthal made a motion to approve the appointments. Trustee Heuberger seconded the motion. The motion passed unanimously. PUBLIC COMMENT There was no public comment. REPORTS REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a.public hearing on COMMISSION RE REQUEST FOR SPECIAL July 13th which was continued to August 24th USE TO PERMIT PROPOSED ADDITION and September 14th. It is their recommend - AND SITE IMPROVEMENTS, DEERFIELD ation that School District 113's request for HIGH SCHOOL an amendment to a special use to permit the construction of additions and site improve- ments to Deerfield High School and the Village's booster pumping station be approved. The motion passed 7 -0. Ed Kula, School District 113's Assistant Superintendent for Finance and Operations, reported that the proposed project was made possible by passage of a $70,000,000 referendum in April 1999 for improve- ments to Deerfield and Highland Park High Schools. Of that amount, more than $35,000,000 will be used for the Deerfield High School improvements. At the request of the Village, the proposed project includes improvements in the water. transmission service to the Village. The proposal has received unanimous approval from the Deerfield Plan Commission. The petitioners propose to begin grading and water detention work in November. The major additions should by done by January 2002, and the project should be complete by fall 2002. Michael Lundeen of Legat Architects presented an overview of the planned improvements. The overall size of the building will increase by 150,513 square feet from its current size of 327,102 square feet. Major additions will include a gymnasium on the west side, a two -story science wing with green house on the north side, and an arts wing on the south side. Also included in the plan are changes to the entrance canopy, parking changes (which will result in a net loss of twenty spaces), a water pumping station for the Village and a storm water detention basin. The site for the detention basin was selected on the basis of topography and also because it has the least impact as far as the necessity of removing.high quality trees. The area will be designed as a natural wetlands habitat. Construction vehicles for this portion of the project will enter school property from the north via a temporary access road and bridge. A southern access road, still shown on the site plan, will not be constructed. Along the south edge of the school property, which abuts a residential area, the current line of parking spaces will be eliminated and the area will be planted with arbor vitae to provide light and sound screening for residents. 20' light poles will be replaced with 8' poles. Walter Graft of Gewalt Hamilton discussed the water.detention system that currently exists and the proposed system, which includes a.multi level detention basin. He explained.that the basin will provide more water storage than currently exists, but it will not totally eliminate water problems. The pond will have a safety shelf with wetland plantings. The plan does not call for the pond to be aerated or fenced. Mr. Graft spent several minutes responding to questions regarding the water detention plan and the pond. Of particular concern was the lack of fencing around the pond. Mr. Graft explained that the way the pond will be constructed and planted it will not be very visible or accessible. A person would have an unpleasant walk through 32' of tall wetland plants and mud before reaching the deepest (61) portion of the pond. As the bridge will be the easiest. access point for the pond, the Board suggested that the school district erect a locking gate across it. Mr. Kula agreed. In response to questions from Trustee Heuberger, Mr. Graft also explained how the water detention plan will work to protect the residences on Summit Drive from the school's water run off. There was additional discussion concerning landscaping, soundproofing, the loss of parking spaces, construction fencing, construction traffic, and possible ways the school district and the police department can prevent parents from dropping their students off at the North Trail subdivision in order to avoid entering the construction zone. 2 Susan Mason, a Summit Drive resident who had written to the Board expressing her concerns about the plan, in particular the water detention pond, commented that her concerns have been satisfactorily addressed, and she is now in favor of the project. She thanked the Board for their responsiveness. Trustee Rosenthal made a motion to accept the Report and Recommendation of the Plan Commission and to direct the Village Attorney to prepare an ordinance. Trustee Heuberger seconded the motion. Trustee Rosenthal added that a new site plan will be needed deleting the south access road and adding a gate and fencing for the bridge. The motion passed unanimously. There was discussion regarding waiving the Second Reading, as requested by the school district. Trustees were divided about the matter. A decision will be made at the next meeting, when the matter has its First Reading. Discussion of this topic being completed, Mayor Forrest called for a brief recess at 9:07 P.M. The meeting was called to order again at 9:12 P.M. REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on COMMISSION AND REPORT AND September 14th. It is their recommendation RECOMMENDATION OF VCDC RE REQUEST that the request of CRM Properties Group for FOR SPECIAL USE TO PERMIT A LIVE approval of an amendment to the Deerfield THEATER IN BUILDING #9 AND AN Square planned unit development to permit a AMENDMENT TO A SPECIAL USE PUD TO one -story retail and office building at 702 PERMIT A ONE -STORY BUILDING AT 702 Osterman Avenue and a special use for a live OSTERMAN AVENUE -CRM PROPERTIES/ indoor theater in building #9 be approved. DEERFIELD SQUARE The motion passed 6 -0. The Village Center Development Commission held a workshop meeting on September 20th. It is their recommendation that the petitioner's request for approval of a one -story retail and office building at 702 Osterman Avenue and a special use for a live indoor theater, in building #9 be approved. The motion passed 8 -0 with one abstention. Developer Chuck Malk and architect Ted Flis were in attendance to present their proposal and to respond to questions from the Board. Mr. Malk requested that 702 Osterman Avenue, currently 'the Site of the Transformations building, be discussed first. The proposal is*for a one -story 5,727 square foot office and retail building with a basement for storage purposes only. The building will be similar in appearance to Building #3 and will have similar signage. The front and back of the building will be the same, and the two retail establishments will be accessible both from the front and back of the building. There will be 22 parking spaces. No variances are necessary. The office portion of the building will be used as the corporate offices for Jacobs Home Building and Grand Prix Car Wash. Keith Jacobs, owner of both businesses, will purchase the building and grant an easement to Mr. Malk for an access road for trucks to the back of Building #3. There was discussion of traffic flow from Osterman Avenue to Building #3, landscaping, Streetscape, signage and other matters. 3 1 U 1 Discussion of 7.02 Osterman Avenue being completed, Mr. Malk reported that the revised plan for Building #9 calls for a two -story building which would contain a 6,500 square foot theater.with seating for 200, a 2,000 square foot community arts center, and a 4,000 square foot basement for rehearsals and classrooms. The footprint of the building would be nearly identical to the retail building originally planned for the site. Some other businesses in the development will have more square footage than planned and will make up for the loss of retail in.Building #9. Theater parking would not be a problem since it would mostly be needed in the evening when many of the other establishments in the center are closed. Theater traffic would be routed down Osterman Avenue and Robert York Road, away from residential areas. In response to questions from trustees, Mr. Malk reported that there will be a. loading dock and that the east elevation will have either windows or access panels. There may be valet parking. Trustee Heuberger commented that there needs to be more handicapped parking spaces for the theater than the two shown. He added that there is a. shortage of handicapped parking in other parts of the .development as well.' Mr. Malk responded that as more of the parking lots are completed, there will be more handicapped spaces. Trustee Swanson noted that it is not.just a matter of numbers, but also of location. Mt. Malk stated that he would be more than willing to put in additional handicapped spaces, so long as the Village recognizes and accepts that adding handicapped spaces will cause a net loss in the total number of parking spaces at the center. Trustee Rosenthal commented that while she supports the concept of having a theater in Deerfield, there are many concerns that need to be discussed. Mayor Forrest proposed accepting the Plan Commission and VCDC reports, then taking time to consider all the ramifications of the theater before possibly directing preparation of an ordinance. Mr. Malk commented time is a very important consideration. Whether the Board decides for the theater or against it, it needs to happen as soon as possible. Trustee Rosenthal made a motion to accept the reports and recommendations of the Plan Commission and the VCDC regarding 702 Osterman Avenue and Building #9 and to direct the Village Attorney to prepare an ordinance regarding 702 Osterman only. Trustee Swanson seconded the motion. Arts Council member Ed Seidman commented that, while he supports the concept of a theater in Deerfield, preliminary figures indicate it would cost the Village approximately $6,000,000 over a thirty year period. He does not feel it is appropriate to ask taxpayers to subsidize a private enterprise. Jerry Kayne commented that this site would be a great location for a senior center. Mayor Forrest responded that this location was suggested to the seniors some time ago, but they were not interested in it. The motion passed, with all trustees voting for it, with the exception of Trustee Harris, who is recu$ed. REPORT OF CHIEF OF POLICE RE Illinois law allows home rule municipalities FIRE LANE AND TRAFFIC CONTROL to enter into agreements with commercial AGREEMENTS property owners for'the purpose of enforcing fire lane, speed limit and parking restriction compliance. Chief Anderson recommends that the Village enter into a new agreement with the Parkway North development and into updated agreements with 4 Arbor Lake Centre Common Facilities, Lake Cook Office Development Company (1417 Lake Cook) and Lake Cook Office Centre (1411, 1415, and 1419 Lake Cook). Trustee Rosenthal made a motion to approve the agreements and to direct preparation of an ordinance. Trustee Heuberger seconded the motion. The motion passed unanimously. . CONSENT AGENDA ORDINANCE 0 -00 -34 APPROVING FINAL. An ordinance approving the final development DEVELOPMENT PLAN, BUILDING #9, plan for Building #9 at Parkway North. PARKWAY NORTH Second Reading. ORDINANCE AMENDING DEERFIELD STORMWATER MANAGEMENT CODE of the National Flood Insurance An ordinance amending the Deerfield Storm - water Management Code. The changes are necessary in order to meet the requirements Program. First Reading. Trustee Rosenthal moved for passage of the Consent Agenda and adoption of the ordinance. Trustee Ragona seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Rosenthal, Swanson (5) NAYS: None (0) DISCUSSION HAZEL AVENUE.CONSTRUCTION DAMAGE Trustee on the new water main. inspect the damage. home was As yet, the building Ragona reported that a Hazel Avenue damaged as a result of construction inspectors have not been out to EXECUTIVE SESSION Mayor Forrest asked for a motion to go into Executive Session to discuss litigation. Trustee Heuberger so moved. Trustee Ragona seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Rosenthal, Swanson (5) NAYS: None ( 0 ) ADJOURNMENT There being no further business to discuss, Trustee Rosenthal made a motion to adjourn the meeting. Trustee Ragona seconded the motion. The motion passed unanimously. The meeting was adjourned at 9:50 P.M. ATTEST: CIO Villa- e -Tlerk APPR Mayor 5 F� i C� �J I 1 1 VILLAGE CENTER REDEVELOPMENT Progress Report October 2 2000 Southwest Quadrant (Deerfield Square): ➢ Tonight's agenda includes Plan Commission and VCDC recommendations on Building #9 and the former Transformation property. ➢ Construction continues on Building #3 with a portion of the building turned over to Barnes & Noble which will do the enclosure and build out. ➢ Foundation work has begun on the Stoney River Legendary Steaks restaurant. ➢ Whole Foods advises that their initial sales have exceeded expectations. They are working with the developer to install cart corrals within the parking lots. Southeast Quadrant (Deerfield Centre): ➢ The first tenants in the new apartment building occupied their unit over the weekend. ➢ Starbucks is now planning to open October 2&. ➢ Mail Boxes, Etc., Pearle Vision and Alley Cleaners have secured building permits for interior build outs. They hope to be opened before the end of October. ➢ Vogue Jewelers has signed a lease for 1200 sq. ft. along Deerfield Road immediately west of the apartment complex. ➢ Work will resume this week to complete the right -turn lane at Deerfield and Waukegan Roads. Once completed, Waukegan Road will be resurfaced and permanent striping applied. South Commons: ➢ The developer reports that most of the rowhomes and one -half of the villas have been sold. They will begin to be occupied later this fall. ➢ The access drive to the rowhomes has been paved and the fence and landscaping adjacent to Coromandel are now being installed.