06/05/2000- .- - - - - - - June
The regular meeting of the Board of Trustees of the Village of Deerfield was
called to order by Mayor Forrest in the Council Chamber of the Village Hall on
Monday, June 5, 2000, at 8:00 P.M. The Clerk called the roll and announced that
the following were:
Present: Bernard Forrest, Mayor
Steve Harris
John Heuberger
Derek Ragona
William Seiden
Vernon Swanson
Absent: Harriet Rosenthal
and that a quorum was present and in attendance. Also present were Attorney
James Stucko and Village Manager Robert Franz.
APPROVAL OF MINUTES Trustee Heuberger made a motion to approve
the minutes of the previous meeting. Trustee
Ragona seconded the motion. Trustee Heuberger commented that in the section
regarding signage on the wing wall for Whole Foods, it was Trustee Swanson, not
Mr. Malk, who suggested that the word "Market" and the underscore be omitted.
Trustee Swanson made a motion to approve the minutes as amended. Trustee Ragona
seconded the motion. The motion passed unanimously.
Trustee Ragona made a motion to approve the
minutes of the May 30th Committee of the Whole meeting. Trustee Heuberger
seconded the motion. The motion passed unanimously.
MOMENT OF SILENCE Mayor Forrest asked for a moment of silence
in honor of Wessley "Bud" Stryker, who died
over the weekend. Mr. Stryker, a lifelong resident of Deerfield, had been
involved in many Village activities over the years.
VISION 2000 UPDATE Mayor Forrest presented a progress report on
the redevelopment of the Southeast Quadrant,
the Southwest Quadrant and South Commons.
PUBLIC COMMENT Ira Rosenblatt, 320 Forsythia, asked for more
leniency in the regulations regarding the
number and placement of garage sale signs. Mayor Forrest asked staff to study
the matter.
REPORT ON MAy 18T" STORM Mr. Soyka reported that the windstorm on May
18th destroyed approximately 1,000 trees,
about 300 of which were parkway trees. Governor Ryan has released $2,500,000 in
disaster funds, of which Deerfield will receive an as yet unknown portion. So
far the Village has paid over $200,000 to outside contractors who helped with the
storm clean up. Mr. Soyka reported that the final pick up of debris by the
Village will be June 12th.
Over the next two months the Village will
remove parkway trees destroyed by the storm. Mr. Soyka.encouraged those who have
lost a parkway tree to take part in the Village's 50/50 Parkway Tree Program.
Mayor Forrest and the trustees commended the
Public Works personnel and all Village staff for a job well done.. Mayor Forrest
added that permit fees will be waived for projects necessitated by storm damage.
(1) CONTINUED PUBLIC HEARING, Mayor Forrest reported that he met last week
WALGREENS ANNEXATION, REZONING, with the Executive Director of the Toll
SPECIAL USE AND (2) REPORT AND Highway Authority regarding extending the
RECOMMENDATION OF THE PLAN sound walls further along the Walgreens
COMMISSION RE REQUEST FOR property. At that meeting, Mayor Forrest was
ANNEXATION, REZONING, SPECIAL USE informed that the Tollway Board has amended
FOR AN I -1 PUD FOR THE DEVELOPMENT its criteria on sound walls, making it even
OF AN OFFICE BUILDING, WALGREENS, more difficult to warrant sound mitigation.
WILMOT ROAD, HELD OVER FROM 5/15/00 Mayor Forrest commented that the Village will
not let up on its efforts to obtain
additional sound walls.
As Walgreens is not ready to proceed and was
not in attendance, Trustee Ragona made a motion to continue the public hearing
and the Plan Commission Report and Recommendation until the next Board meeting
(June 19th). Trustee Swanson seconded the motion. The motion passed unanimously.
REPORTS
REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on
COMMISSION RE REQUEST FOR APPROVAL May 11th. It is their recommendation that the
OF PRELIMINARY DEVELOPMENT PLAN AT petitioner's request for approval of a
770 LAKE COOK ROAD, FLODSTROM Preliminary Development Plan to permit the
development of a 40,150 square foot, three
story office building at 770 Lake Cook Road, including variations to allow: 156
parking spaces in lieu of the required 161 spaces; 18' 6" long parking spaces in
lieu of the required 19' long spaces; a ground sign.to be located in the required
front yard set back; and a building setback of 76' 6" in lieu of the required
100' setback and the vacation of the building line, be approved. The Plan
Commission recommends the following contingencies: a letter from On The Border
agreeing to the use of their property as a designated fire lane, lighting in the
parking lot to be redistributed, and proof of cross parking to allow parking for
On The Border on the subject property after 5:30 P.M. The motion passed 5 -0.
Trustee Swanson commented that, in light of
the Village's discussions with the Cook County Highway Commission trying to
dissuade them from recommending that Lake Cook Road be widened to six lanes, it
is inappropriate for the Village to approve another office building which would
cause additional traffic. Trustee Swanson also commented that this project will
not provide enough property tax income to the Village to pay for the services the
Village must provide.
Sven Flodstrom,commented that he has been
trying to develop the parcel in question for quite a few years, and he felt he
had a project that everyone would approve of. The Plan Commission has approved
it, and financing is in place.
Architect Werner Brisske summarized plans.for
the proposed office building, which will have three stories containing
approximately 40,000 square feet. It will be made of precast concrete. The
front of the building will face north. The current access to the Marriott from
Lake Cook Road will be maintained, and evening parking for On The Border will be
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permitted. .Though some changes to the.pond are necessary, its capacity will
remain the same. Regarding Trustee Swanson's comments on traffic, Mr. Brisske
responded that any project will add some traffic. The only alternative is to
leave the site undeveloped.
Don Fielding of Greenguard explained
improvements planned for the pond, which provides stormwater detention for the
southwest quadrant of the Brickyards development. During construction, the pond
will be drained, cleaned and inspected by Greenguard. Maintenance of the pond
will be the responsibility of the developer.
A discussion followed, including the use of
flags, the possibility of an entrance on the south of the building, pre - leasing,
and other matters. Mayor Forrest commented that, in his opinion, this project is
the least dense project that can be developed economically on this site. He
urged the Board to approve it.
After further discussion, Trustee Heuberger
made a motion to accept the report and recommendation of the Plan Commission
approving the preliminary plan. Trustee Seiden seconded the motion. The motion
passed, with all trustees voting for it with the exception of Trustee Swanson.
REPORT AND RECOMMENDATION OF BZA The Board of Zoning Appeals held a public
RE REQUEST FOR FRONTYARD VARIATION, hearing on May 16th to consider the request of
ROSIN, 550 BRIERHILL ROAD Mr. and Mrs. Robert Rosin for a variation for
their property at 550 Brierhill Road. The
variation would permit the construction of a single family residence with a front.
yard setback of 140' in lieu of the established front yard setback of 1751. The
primary purpose of this request is to preserve as many of the large trees on the
property as possible. It is the recommendation of the Board of Zoning Appeals
that the requested variation be granted. The motion passed 5 -0.
Robert Speckmann was in attendance to respond
to questions from the Board. After discussion, Trustee Ragona made a motion to
accept the report and recommendation of the BZA and to direct the Village
Attorney to prepare an ordinance. Trustee Heuberger seconded the motion. The
motion passed unanimously.
the Consent Agenda be taken
ORDINANCE APPROVING SIGNAGE
WHOLE FOODS, SHOPS OF DEERF.
SQUARE, CRM PROPERTIES
as a First Reading.
CONSENT AGENDA
Trustee Heuberger requested that the items on
separately.
FOR Ed Pyter of Olympic Signs showed a drawing of
GELD the revised sign for the wing wall. The
revised sign has no underscore, and the word
"Market" has been taken out. This will stand
RESOLUTION R -00 -08 RE FOURTH OF A resolution agreeing that the Village will
JULY PARADE assume full responsibility for the direction,
protection, and regulation of traffic on
State Route 43 in Deerfield during the hours the detour for the Fourth of July
parade is in effect, and will assume responsibility for all liabilities for
damages of any kind occasioned by the closing of said State Route for which the
State would otherwise be liable.
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Trustee Ragona made a motion to adopt the
resolution. Trustee Swanson seconded the motion. The motion passed unanimously.
SAFETY COUNCIL APPOINTMENT Mayor Forrest recommended the appointment of
Herb Nicholson as Chairman of the Safety
Council. Trustee Heuberger so moved. Trustee Ragona seconded the motion. The
motion passed unanimously.
OLD BUSINESS
ORDINANCE 0 -00 -18 APPROVING An ordinance approving a sideyard variation
SIDEYARD VARIATION, KATZ, 1006 for the property at 1006 Journal. The
JOURNAL PLACE, ANTON KATZ ordinance permits a trellis, small overhang
and guardrail around the existing concrete
platform. First Reading.
Mr. Case reported that he has reviewed the
plan and it conforms to the Board's guidelines. Mr. Katz has applied for a
building permit. The Katz have asked that the Board waive the second reading of
the ordinance so 'that they can get started on the project more quickly. During
discussion it was decided that a date certain of one month from today for the
removal of the current structure will be added to the ordinance.
Trustee Ragona moved for a waiver of the
rules to permit the ordinance to be passed on First Reading. Trustee Swanson
seconded the motion. The motion passed unanimously.
Trustee Ragona moved for adoption of the
ordinance as amended to reflect a date certain of one month from today. Trustee
Swanson seconded the motion. The motion passed by the following vote:
AYES: Harris, Heuberger, Ragona, Seiden, Swanson (5)
NAYS: None (0)
RESOLUTION R -00 -09 RE FINAL In July 1998 the Village paid preliminary
JUDGMENT ORDER FOR JEWEL FOOD compensation of $500,000 for the Jewel Food
LEASEHOLD INTEREST Store leasehold interest. At a recent jury
trial, the final just compensation was
determined to be $238,000. American Stores Properties, Inc. must therefore
return $262,000 to the Village. Action by the Board in the form of a resolution
is needed to confirm the judgment order.
Trustee Ragona made a motion to approve the
resolution. Trustee Seiden seconded the motion. The motion passed by the
following vote:
AYES: Heuberger, Ragona, $eiden, Swanson (4)
NAYS: None (0)
RECUSED: Harris (1)
RESOLUTION R -00 -10 AUTHORIZING In August 1998 the Village paid preliminary
FINAL SETTLEMENT OF LITIGATION, just compensation for the Artemis Restaurant
ARTEMIS RESTAURANT LEASEHOLD leasehold interest in the amount of $125,000.
INTEREST Both the Village and the owners of Artemis
Restaurant have now agreed to accept this sum
as final just compensation. Action by the Board in the form of a resolution is
needed to confirm the terms and conditions of the settlement stipulation.
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Trustee Ragona made a motion to approve the
resolution. Trustee Heuberger seconded the motion. The motion passed by the
following vote:
AYES: Heuberger, Ragona, Seiden, Swanson (4)
NAYS: None (0)
RECUSED: Harris (1)
AUTHORIZATION FOR MAYOR TO SIGN Managers of the Deerbrook Shopping Center
TRAFFIC AND FIRE LANE ENFORCEMENT have requested renewal of the existing fire
AGREEMENTS WITH DEERBROOK CENTER and traffic enforcement agreements with the
Deerfield Police Department.
Trustee Heuberger made a motion to authorize
Mayor Forrest to.sign the traffic and fire lane enforcement agreements. Trustee
Seiden seconded the motion. The motion passed by the following vote:
AYES: Harris, Heuberger, Ragona, Seiden, Swanson (5)
NAYS: None (0)
NEW BUSINESS
DISCUSSION RE SCAVENGER SERVICE A Federal Department of Justice consent
PROPOSAL FROM ONYX WASTE SERVICES, decree directed that the Village's scavenger
NORTHBROOK, IL service, Allied Waste Systems, divest itself
of certain hauling operations as part of
their acquisition of BFI. One of these will be their contract with the Village
of Deerfield, which is in the fifth year of a five year term. With Board
approval, the remainder of the contract will be assumed by Onyx Waste Services,
which services Northbrook, Winnetka and Wilmette.
Jeff Hayes, Manager of Onyx's waste
collection operations in Northbrook, Wilmette and Winnetka, discussed the service
plan proposed for Deerfield. Under the plan, Onyx will be in Deerfield four days
a week, with each quadrant of the Village having a different primary collection
day. On that day garbage, recycling, and yard waste will all be picked up. Each
quadrant will also have a secondary collection day. On that day those residents
paying for twice a week service will have garbage only picked up.
A discussion followed: The main concern of
Mayor Forrest and several Board members was that they prefer the current two day
service over the proposed four day service. It was discussed that perhaps
Deerfield and Northbrook (or some other community) could each have a two day
service instead of each having a four day service. Mr. Hayes didn't feel this
would be possible, at least for the short term.
There was further discussion of such topics
as customer service, back door service, desirability of pick up of yard waste for
all quadrants early in the week, one year vs five year contract, pick up of white
goods, date for assumption of the contract, and other matters. Andy Quigley of
SWALCO commented that Onyx is a proven company with an outstanding reputation.
He believes they would provide Deerfield with excellent service.
The issues discussed at this meeting will be
looked into. The matter will be on the,agenda of the next Board meeting.
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ANALYSIS AND AWARD OF BID FOR NEW Four bids were received for a new 36,220 GVWR
36,200 GVWR DUMP TRUCK dump truck. The low net bid was submitted by
Lake County GMC in the amount of $34,502.
Mr. Soyka recommends that the bid be awarded to Lake County GMC. He added that a
snow plow and frame, not included in this bid, will need to be purchased for the
truck, at a probable cost of about $5,000 - $6,000.
Trustee Ragona made a motion to award the bid
to Lake County GMC at a net cost not to exceed $34,502. Trustee Heuberger
seconded the motion. The motion passed by the following vote:
AYES: Harris, Heuberger, Ragona, Seiden, Swanson (5)
NAYS: None
ANALYSIS AND AWARD OF BID FOR TWO Two bids were received for two new 4 -wheel
NEW 4 -WHEEL DRIVE CONVENTIONAL drive conventional trucks with dump bodies.
TRUCKS WITH DUMP BODIES These are one ton dump trucks. There is only
one trade in for the two trucks, as the
second truck for potential trade in is in such good condition that Mr. Soyka
would like to keep it for an additional year. Mr. Soyka recommends that the bid
be awarded to low bidder Lake County GMC at a net cost of $54,526.
After discussion of the issue of trading in
the second .truck or keeping it for another year, Trustee Ragona made a motion to
award the bid to Lake County GMC for a net bid not to exceed $54,526. Trustee
Heuberger seconded the motion. The motion passed by the following vote:
AYES: Harris, Heuberger, Ragona, Seiden, Swanson (5)
NAYS: None (0)
ANALYSIS AND AWARD OF BID FOR NEW One bid was received for a new 4 -wheel drive
4 -WHEEL DRIVE TRUCK WITH PICKUP truck with pickup body. Mr. Soyka recommends
BODY acceptance of the.bid of Hoskins Chevrolet at
a net cost of $14,840.
Trustee Ragona made a motion to award the bid
to Hoskins Chevrolet at a net cost not to exceed $14,840. Trustee Heuberger
seconded the motion. The motion passed by the following vote:
AYES: Harris, Heuberger, Ragona, Seiden, Swanson (5)
NAYS: None (0)
ANALYSIS AND AWARD OF BID FOR One bid was received for the construction of
INTERSECTION /TRAFFIC SIGNAL /RIGHT a northbound right turn lane on Waukegan Road
TURN LANE IMPROVEMENTS ON WAUKEGAN and installation of traffic signals on
ROAD SOUTH OF DEERFIELD ROAD Waukegan Road at Deerfield Road and Deerfield
Square. These modifications are necessary
for safe access to the Deerfield Square and Deerfield Centre projects and to
improve traffic flow on Waukegan Road. Home Towne Electric, the only bidder on
this project, is currently completing signal projects on Deerfield Road. It is
the recommendation of staff and Ciorba Group that the contract be awarded to Home
Towne Electric at a cost not to exceed $705,492.40.
After discussion of the project, Trustee
Seiden made a motion to award the contract to Home Towne Electric at a cost not
to exceed $705,492.40. Trustee Heuberger seconded the motion. The motion passed
by the following vote:
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AYES: Harris, Heuberger,,Ragona, Seiden, Swanson (5)
NAYS: None (0)
ACCEPTANCE OF PROPOSAL FOR Construction engineering services are needed
CONSTRUCTION ENGINEERING SERVICES for the Waukegan Road improvements south of
FOR INTERSECTION /TRAFFIC SIGNAL/ Deerfield Road. Ciorba Group completed the
RIGHT TURN LANE IMPROVEMENTS ON design of this extensive project and has
WAUKEGAN RD. SOUTH OF DEERFIELD RD. experience with the contractor, as well as
with Deerfield Square and Deerfield Centre
personnel, Village staff and Deerfield traffic. Staff recommends acceptance of
Ciorba Group's proposal to provide professional construction engineering services
in an amount not to exceed $61,600 plus the cost of material testing and
inspection, estimated at $4,500.
Trustee Ragona made a motion to accept the
proposal of Ciorba Group in an amount not to exceed $61,600 plus the cost of
material testing and inspection. Trustee Heuberger seconded the motion. The
motion passed by the following vote:
AYES: Harris, Heuberger, Ragona, Seiden, Swanson (5)
NAYS: None (0)
ACCEPTANCE OF PROPOSAL FOR As part of scheduled maintenance at the
MAINTENANCE OF EMERGENCY GENERATOR Wastewater Treatment Plant, the replacement
AT WASTEWATER TREATMENT PLANT of the radiator, hoses and belts on the
emergency generator has been programmed. Two
quotes were received for the work. Staff recommends that the low quote of Patton
Power Systems, Inc. be accepted in the amount of $12,802. Mr. Soyka noted that
during the power outage caused by the recent windstorm, the generator provided
power to the wastewater treatment plant for 52 hours.
Trustee Ragona made a motion to accept the
quote of Patton Power Systems, Inc. in an amount not to exceed $12,802. Trustee
Heuberger seconded the motion. The motion passed by the following vote:
AYES: Harris, Heuberger, Ragona, Seiden, Swanson (5)
NAYS:: None (0)
nTRCTTQCTnN
VILLAGE STAFF COMMENDED Trustee Seiden commended Mr. Franz and all
Village personnel for their fine work in
dealing with 'the May 18th windstorm.
TRUSTEE ON THE TOWN Trustee Seiden reported that the next Trustee
On the Town will take.place at the June 24th
Farmers Market. He and Trustee Heuberger will attend.
EXECUTIVE SESSION Mayor Forrest asked for a motion to go into
Executive Session to discuss legal matters.
Trustee Ragona so moved. Trustee Swanson seconded the motion.. The motion passed
by the following vote:
AYES: Harris, Heuberger, Ragona, Seiden, Swanson (5)
NAYS: None (0)
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ADJOURNMENT There being no further business to discuss,
Trustee Heuberger made a motion to adjourn
the meeting. Trustee Ragona seconded the motion. The motion passed unanimously.
The meeting was adjourned at 10:05 P.M.
ATTEST:
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Village
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APPROVED:
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VILLAGE CENTER REDEVELOPMENT ,
Progress Report June 5, 2000
Southwest Quadrant (Deerfield Square):
➢ Although no firm date has been set, the new Walgreens building is ready for occupancy.
➢ The retaining wall in front of the restaurant building #7 (along Deerfield Road) is
underway and should be substantially completed by next week.
➢ Work has resumed on the car wash building. It should be ready for the operator to install
the equipment in about one month.
➢ Resolutions regarding both the Jewel and Artemis Leasehold Interest lawsuits are on
tonight's agenda. The Village agreed to settle the Artemis Restaurant lawsuit at the
preliminary compensation amount of $125,000. The Jewel lawsuit went to trial and a
jury verdict in favor of the Village will result in Deerfield receiving a repayment of
$262,000 of the $500,000 originally paid to Jewel.
Southeast Quadrant (Deerfield Centre):
➢ Blockbuster opened its new store on Saturday, June P
➢ The building at the corner of Deerfield and Waukegan Roads should be completely
enclosed within two weeks.
➢ Deerfield Road is scheduled to be paved this week. The Rosemary Terrace/Deerfield
Road traffic signal should be operational by the end of June.
➢ The Plan Commission will hold a public hearing on Thursday, June 8h regarding special
.uses for: Pearle Vision, Mail Boxes, Etc. and Great Clips.
South Commons:
➢ Sidewalk along Robert York Avenue has been poured, and fencing damaged in the recent
windstorm will be replaced this week.
➢ Two villas are undergoing wall framing. One more villa foundation is being excavated.
One rowhome foundation is almost ready for the concrete pour.
➢ Preliminary site work is underway to install the foundation for the north condominium
building along Osterman Avenue.
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