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05/01/2000May 1, 2000 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Forrest in the Council Chamber of the Village Hall on Monday, May 1, 2000, at 8:00 P.M. The Clerk called the roll and announced that the following were: Present: Bernard Forrest, Mayor John Heuberger Derek Ragona Harriet Rosenthal William Seiden Vernon Swanson Absent: Steve Harris and that a quorum was present and in attendance. Also present was Village Manager Robert Franz. APPROVAL OF MINUTES Trustee Ragona made a motion to approve the minutes of the previous meeting. Trustee Rosenthal seconded the motion. The motion passed unanimously. YOUTH APPRECIATION DAY As a means of acknowledging the volunteer work of the youth of Deerfield, and to thank the Deerfield Optimists Club for recognizing their achievements, Mayor Forrest proclaimed Tuesday, May 22nd to be Youth Appreciation Day in Deerfield. Trustee Rosenthal made a motion to accept the proclamation. Trustee Heuberger seconded the motion. The motion passed unanimously. DAY OF REMEMBRANCE In memory of the victims of the Holocaust and in the hope that people will strive always to overcome prejudice and inhumanity through vigilance, education and resistance, Mayor Forrest proclaimed that the week of May 1 -7 be designated as the Days of Remembrance of the victims of the Holocaust. Trustee Rosenthal made a motion to accept the proclamation. Trustee Swanson seconded the motion. The motion passed unanimously. VISION 2000 UPDATE Mayor Forrest presented a progress report on the redevelopment of the Southeast Quadrant, the Southwest Quadrant, and South Commons. PUBLIC COMMENT Alan Rohrbach reported that in its approval, of the annexation of the Walgreens property at 200 Wilmot Road, the Plan Commission commented on the poor relationship between Walgreens and its Clavinia neighbors- Acknowledging this to be true, Mr. Rohrbach asked the Village to set up a process that can be followed to make it easier for the two sides to get together to consider and discuss various issues. Mayor Forrest responded that he is attempting. to set up a meeting in the near future with the president of Walgreens, with the same goal in mind that Mr. Rohrbach has suggested. Trustee Heuberger suggested that Mr. Rohrbach submit to staff, for distribution to the Board, a memo listing Clavinia's concerns and priorities. The Walgreens /Clavinia discussion being finished, Mayor Forrest briefly discussed the tax bills that residents just received. He reported that the Village's tax rate has gone down this year, as it has for several years in a row. Unless a property's Equalized Assessed Valuation has increased significantly, the Village portion of the tax bill is down not only in percentage but also in dollars. Mayor Forrest also commented that none of the costs for the downtown redevelopment are on the tax bill, nor will they ever be. Trustee Heuberger noted that no one should be surprised about the increase for District 113, as that is a result of the successful referendum for improvements to the high schools. PUBLIC HEARING, WALGREENS Trustee Rosenthal made a motion to call the ANNEXATION, REZONING AND SPECIAL public hearing to order. Trustee Heuberger USE, WILMOT ROAD seconded the motion. The motion passed unanimously. Mayor Forrest asked for a motion to recess the public hearing to a date certain of March 15th. Trustee Ragona so moved. Trustee Swanson seconded the motion. The motion passed unanimously. Trustee Rosenthal explained that this action was necessary because the Plan Commission was unable to hold its public hearing which had been scheduled for April 13th. REPORTS APPOINTMENTS TO THE STREETSCAPE Mayor Forrest announced that the Streetscape TASK FORCE Task Force is being reassembled to help with planning for the downtown redevelopment. In addition to.its current members: Harriet Rosenthal (Chair) and Joanne Leslie and Jannes Zobus, both of the VCDC, Mayor Forrest recommended the appointment of Terry Fine, owner of From the Heart, Martin Becker of the Plan Commission and Philip Rosborough and Dick Coen, both members of the Appearance Review Commission. In addition, Mayor Forrest recommended that a representative from Deerfield Square and a representative from Deerfield Centre be invited to attend the meetings and share their ideas, but not be voting members. Trustee Ragona made a motion to approve the appointments. Trustee Heuberger seconded the motion. The motion passed unanimously. STAFF REPORT RE SIGNAGE FOR At the suggestion of Village resident Ted ZONING PETITIONS Giesler, staff studied the possibility; as part of the public notice requirements for land use petitions, of posting a sign on the property in question publicizing the .matter. Mr. Franz noted that this Change would require an amendment to the zoning ordinance. Mr. Franz summarized the policies of neighboring communities. It is staff's recommendation: (1) that only properties of one acre or more should be required to post a sign, (2) that for liability purposes it should be the petitioner rather than the Village who posts the sign, and .(3) that the content of the sign should be determined by the Director of Community Development. The Board discussed how long the sign should be up, how big it should be, and the print size. They discussed circumstances under which signage would be required, with some thinking that a change in use rather than the size of the parcel should be the deciding factor. They discussed some sort of monitoring to see if the signage is serving its purpose. E Trustee Ragona made a motion to refer the matter to the Plan Commission for a public hearing and recommendation. Trustee Swanson seconded the motion. The motion passed unanimously. CONSENT AGENDA RESOLUTION R -00 -07 RE MFT Mr. Soyka reported that Motor Fuel Tax MAINTENANCE OF STREETS AND HIGHWAYS dollars annually fund about 1/3 of the Street Department budget. This year the amount appropriated by the Illinois Department of Transportation is $445,000. Trustee Rosenthal made a motion to adopt a resolution appropriating the expenditure of $445,000 in Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of the Illinois Highway Code from January 1, 2000 to December 31, 2000. Trustee Ragona seconded the motion. The motion passed by the following vote: AYES: Heuberger, Ragona, Rosenthal, Seiden, Swanson (5) NAYS: None (0) COMMENDATION, JASON BLAU Mayor Forrest commended eighth grade student Jason Blau, who was recently named one of the State of Illinois' top honorees in the Prudential Spirit of Community Awards Program. Jason organized a community wide sports uniform and equipment drive to benefit needy children. More than 3,500 uniforms, 50 large boxes of equipment, and 200 first aid kits were collected. OLD BUSINESS DISCUSSION. RE SOUND MITIGATION/ At the April 17th Board meeting, staff was TOLLWAY IMPROVEMENTS directed to review the request of Forsythia/ We -Go residents that the Village hire a sound expert to analyze the Tollway findings on the need for additional sound mitigation south of Forsythia. In a report dated April 27, the Village Manager did not recommend hiring the consultant, as other agencies have found it to be an ineffective way of dealing with the Toll Highway Authority. He recommended that, before approaching the Toll Highway Authority, the Village first focus its attention on getting Walgreens to see the benefits of extending the sound wall, an idea to which they are currently opposed. John Lyons spent several minutes responding to staff's report and offering suggestions. He commented that there are aspects of the tollway's report, such as the 55 m.p.h. modeling speed, that can be discredited. It is his opinion that by pointing out the errors in the report, it may be possible to convince the Tollway Authority to alter its conclusion. He also asked the Village to exert its influence in convincing Walgreens to cooperate in extending the sound wall, and he discussed possible reasons, such as the noise level at the day care center, that Walgreens might be willing to take into consideration. Lastly, Mr. Lyons commented that, in spite of the limited . success achieved by sound experts in other communities, hiring one might still have merit. Mayor Forrest commented that he would not rule out any of Mr. Lyons suggestions, but he wants a meeting with the president of Walgreens, mentioned earlier in the meeting, to be the first step in the process. Trustees agreed with Mayor Forrest that this was the best place to start. 3 Alan Rohrbach commented that the Tollway may cite policy as a reason not to build the sound walls, but this portion the tollway is unique and warrants special consideration. Mr. Rohrbach also commented that recent changes in the Walgreens PUD should.cause them to have less objection to additional sound walls. NEW BUSINESS AUTHORIZATION FOR MAYOR TO SIGN Chief Anderson.presented two agreements from TRAFFIC AND FIRE LANE ENFORCEMENT Harlem Irving Companies, owners of Home Depot AGREEMENTS WITH HOME DEPOT Shopping Center, for traffic control and fire lane enforcement. The Northbrook Fire Department has signed off on the fire lane agreement. The traffic signage agreement includes both the northern ring road and the restaurants. Chief Anderson recommends that the Mayor be authorized to sign the agreements. After discussion, Trustee Ragona made a motion to authorize Mayor Forrest to sign the agreements. Trustee Rosenthal seconded the motion. The motion passed by the following vote: AYES: Ragona, Rosenthal, Seiden, Swanson (4) NAYS: None (0) RECUSED: Heuberger (1) ANALYSIS AND AWARD OF BID FOR Two bids were received for the 50/50 Parkway 50/50 PARKWAY TREES FOR 2000 Tree contract. Each nursery submitted low bids on different tree species, making no bidder a distinct winner. Therefore, it is the recommendation of the Director of Public Works and Engineering that both bids be rejected and that the trees be purchased from whichever bidder has the lower unit price on the desired species. Both bidders have been contacted and have agreed to the above and will honor their unit prices. After discussion, Trustee Rosenthal made a motion to reject the bids of St. Aubin Nursery and Arthur Weiler, Inc. and to authorize staff to purchase the trees from.whichever vendor has the lower unit price for the desired variety. Trustee Swanson seconded the motion. The motion passed by the following vote: AYES: Heuberger, Ragona, Rosenthal, Seiden, Swanson (5) NAYS: None (0) DISCUSSION TRUSTEE IN THE TOWN Trustees Ragona and Rosenthal reported on the Trustee In The Town they attended on April 22 "d. People had a variety of questions about the downtown redevelopment. They also had questions.about the railroad "quiet zone" regulations currently being considered. ORDINANCE 0 -00 -17 VACATING WAVERLY In order for the Village and James Company COURT, A PORTION OF CENTRAL AVENUE to close on Parcel B of,the property AND AN ALLEY needed for the South Commons development, the Village must vacate certain rights -of- way. These include Railway Avenue (now known as Waverly Court), a portion of Central Avenue located west of the proposed Robert York Avenue, and a public alley. 4 Trustee Rosenthal moved for a waiver of the rules to permit the ordinance to be voted on at First Reading. Trustee Ragona seconded the motion. The motion passed unanimously. Trustee Ragona made a motion to adopt an ordinance vacating the properties. Trustee Seiden, seconded the motion. The motion passed by the following vote: AYES: Heuberger, Ragona, Rosenthal, Seiden, Swanson (5) NAYS: None (0) CONSTRUCTION UPDATES Mr. Franz reported that the Deerfield Road Bridge over the tollway is expected to be open by the end of May. On the opposite end of the Village, the start of construction on the bridge over the Middle Fork has been delayed until June 5. CONSTRUCTION PATCHES Mayor Forrest commented that some of the . street patches in the area of the Deerfield Centre project are in poor condition and need to be redone. ADJOURNMENT There being no further business to discuss, Trustee Rosenthal made a motion to adjourn the meeting. Trustee Heuberger seconded the motion. The motion passed unanimously. The meeting was adjourned at 9:10 P.M. ATTEST: Village Clerk _ APPROVED: &400v� Mayor 5 1 G 1 1 1 VISION 2000 DEERFIELD VILLAGE CENTER REVITALIZATION Progress Report May 1 2000 Southwest Quadrant (Deerfield Square): The medical building on Deerfield Road is scheduled for demolition this week. The bank building will be razed next week. > Depending on the weather, the Walgreens parking lot will be paved this week, and Walgreens will occupy their new building by the end of next week. Southeast Quadrant (Deerfield Centre): > Brickwork is proceeding on the corner building, and the overall project remains on .schedule. > The Plan Commission will hold a public hearing on June e to consider Northern Realty's petition for two special uses: Pearle Vision and Mail Boxes, Etc. South Commons: > The James Company and the Village will close tomorrow on the remaining portion of the South Commons project. It is the five acres of property lying west of York Avenue and north of Central Avenue. Work continues on foundations, curb and sidewalk, and landscaping along Robert York Avenue.