Loading...
10/04/1999October 4, 1999 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mr. Franz in the Council Chamber of the Village Hall on Monday, October 4, 1999, at 8:00 P.M. The Clerk called the roll and announced that the following were: Present: Steve Harris John Heuberger Derek Ragona Harriet Rosenthal William Seiden Vernon Swanson Absent: Bernard Forrest, Mayor and that a quorum was present and in attendance. Also present were Attorney James Stucko and Village Manager Robert Franz. Due to the absence of the Mayor, Trustee Heuberger -made a motion that Trustee Rosenthal serve as Mayor pro t'em for the meeting. Trustee Swanson seconded the motion. The motion passed unanimously. APPROVAL OF MINUTES Trustee Heuberger made.a motion to approve the minutes of the previous meeting. Trustee Ragona seconded the motion. The motion passed unanimously. VISION 2000 UPDATE Mayor pro tem Rosenthal presented a progress report on the redevelopment of the Southwest Quadrant, the Southeast Quadrant and South Commons. Trustee Swanson complimented the Village Engineers on their fine job in overseeing the removal of the contaminated soil from the South Commons redevelopment area. PUBLIC COMMENT There was no public comment. PRESENTATION BY TCI Paul Ashley, General Manager of AT &T Cable Services, presented an overview of expanded services already being provided to the Village, and others that are planned for the near future. AT &T has recently begun providing high speed internet access to subscribers and, by first quarter-2000, hopes to also be providing local telephone services. Jesse Rotman, Chairperson of the Cable and Telecommunication Commission, reported that AT &T Cable Services has also agreed to provide and finance some excellent services to School District 109. Trustee Seiden requested that AT &T consider providing cost relief for cable service to the residents of One Deerfield Place. Mr. Ashley agreed to work with One Deerfield Place representatives on this issue. Trustee Ragona asked whether AT &T could add network segments to the @Home product's network backbone as more subscribers are added to the network. Mr. Ashley responded that they can add segments as the number of subscribers warrants it. Trustee Ragona asked about the possibility of updating the equipment used for local access programming. Mr. Ashley responded that he would look into it. REPORTS REPORT AND RECOMMENDATION OF BZA The Board of Zoning Appeals held a public RE REQUEST FOR FRONT YARD VARIATION hearing on August 17 to consider the request FOR MARSHALL OKMIN, 1110 LAMPTON of Marshall Okmin for a variation for'his LANE, HELD OVER FROM 9/21/99 property located at 1110 Lampton Lane. The variation would permit the expansion of an existing two car garage, causing an encroachment of 15' into the 35' required front yard. The BZA concluded that Mr. Okmin's request was based on a medical hardship, not a hardship applying to the property as defined by the Deerfield Zoning Ordinance. Therefore, on a motion to recommend approval of the variance based on the medical hardship, the motion failed by a vote of 4 -0. Mr. Okmin explained that he has lived in his home at 1110 Lampton Lane for 28 years. He is requesting the variance because of a health hardship. The additional space will enable Mr. Okmin to store lawn furniture and other items close to his house. Mr. Okmin reported that, as required by the BZA, he contacted the 27 residents who live within 250' of his property, and has received much positive and no negative response. Several of Mr'. Okmin's neighbors spoke in behalf of Mr. Okmin and his request. For about an hour Board members, Mr. Okmin, Mr. Speckmann, Mr. Case, Mr. Stucko, and several audience members discussed various aspects of the issue and a variety of possible solutions. After everyone wishing to speak had been heard, Trustee Swanson made a motion to accept the Report and Recommendation of the Board of Zoning Appeals and therefore deny Mr. Okmin's petition. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Heuberger, Ragona, Rosenthal, Swanson (4) NAYS: Harris, Seiden (2) REPORT AND RECOMMENDATION OF PLAN As agreed to at the previous meeting, Ed COMMISSION RE REQUEST FOR AMENDMENT Pyter of Olympic Signs returned with some TO SIGNAGE PLAN, LAKE COOK ROAD revised designs for signage on the east and METRA STATION, HELD OVER FROM west sides of the train station. Trustees 9/21/99 agreed that version #3 with " METRA" in large letters would be appropriate for the west side of the station. For the east side of the station, however, they selected #1, the version with the smallest "Metra ". Otherwise, the two signs are F, BZA Chairman Robert Speckmann explained that the BZA was unable to find any hardship to use as a basis for granting the requested variance. Mr. Speckmann also reported that, contrary to Mr. Okmin's statement, there were two neighbors who appeared at the BZA meeting with concerns about the proposed project. Mr. Case added that he had discussed with Mr. Okmin that there are places in his yard where an auxiliary building could be erected without a variation being required. Mr. Stucko briefly explained the set of standards the Village uses for granting zoning variations. These standards relate to the physical characteristics of the real estate, not to the medical condition of the property owner. Mr. Stucko also explained that it would take a vote of 2/3 of the trustees to overturn the negative finding of the BZA. Several of Mr'. Okmin's neighbors spoke in behalf of Mr. Okmin and his request. For about an hour Board members, Mr. Okmin, Mr. Speckmann, Mr. Case, Mr. Stucko, and several audience members discussed various aspects of the issue and a variety of possible solutions. After everyone wishing to speak had been heard, Trustee Swanson made a motion to accept the Report and Recommendation of the Board of Zoning Appeals and therefore deny Mr. Okmin's petition. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Heuberger, Ragona, Rosenthal, Swanson (4) NAYS: Harris, Seiden (2) REPORT AND RECOMMENDATION OF PLAN As agreed to at the previous meeting, Ed COMMISSION RE REQUEST FOR AMENDMENT Pyter of Olympic Signs returned with some TO SIGNAGE PLAN, LAKE COOK ROAD revised designs for signage on the east and METRA STATION, HELD OVER FROM west sides of the train station. Trustees 9/21/99 agreed that version #3 with " METRA" in large letters would be appropriate for the west side of the station. For the east side of the station, however, they selected #1, the version with the smallest "Metra ". Otherwise, the two signs are F, identical, with "METRA" on the top line, "Lake Cook Road" on the middle line, and "Deerfield" on the bottom line. Trustee Heuberger made a motion to accept the Report and Recommendation of the Plan Commission for an amendment to the signage plan for the Lake Cook Road Metra station. This includes acceptance of the Plan Commission recommendation that the amended plan represents substantial conformance, and no public hearing is required. The signage being accepted is design #1 for the east side of the building, and #3 for the west side of the building. Trustee Ragona seconded the motion. The motion passed unanimously. REPORT AND RECOMMENDATION OF SAFETY At its meeting on September 14, the Safety COUNCIL RE REQUEST FOR STOP SIGN ON Council recommended that stop signs be WOODLAND DRIVE AT CRABTREE LANE placed on Woodland Drive at Crabtree Lane. The signs would stop east and west bound traffic on Woodland Drive at Crabtree Lane. Chief Anderson concurs with the Safety Council's recommendation. Trustee Swanson made a motion to accept the Report and Recommendation of the Safety Council and to direct the Village Attorney to prepare an ordinance. Trustee Heuberger seconded the motion. The motion passed unanimously. OLD BUSINESS ORDINANCE 0 -99 -39 AUTHORIZING CLASS An ordinance authorizing a Class B Special B SPECIAL USE AT 829 WAUKEGAN ROAD Use at 829 Waukegan Road to permit the FOR A CAFE establishment of a cafe by Terry and Cindy Fine. Second Reading. Trustee Heuberger made a motion to adopt the ordinance. Trustee Ragona seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6) NAYS: None (0) ORDINANCE 0 -99 -40 APPROVING A An ordinance approving a special use to SPECIAL USE TO PERMIT THE permit the establishment of a clinical ESTABLISHMENT OF A CLINICAL services offices for the Hazelden Foundation. SERVICES OFFICES FOR THE HAZELDEN Second Reading. FOUNDATION Mr. Palanca provided a revised exhibit showing that no more than two primary groups will be scheduled at any one time. After discussion, Trustee Heuberger made a motion to adopt the ordinance. Trustee Ragona seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6) NAYS: None (0) ORDINANCE 0 -99 -41 APPROVING An ordinance approving amendment of a special AMENDMENT OF.SPECIAL USE FOR THE use for the Deerfield Post Office to permit DEERFIELD POST OFFICE additions to the east and west side of the building. Second Reading. 3 Mr. Belli reported that they have incorporated the suggestions of James Company into their landscaping plan and that both parties are satisfied with the revised plan. Board members commented that the revised plan is much better than the original plan. Trustee Ragona made a motion to adopt the ordinance. Trustee Seiden seconded the motion. The motion passed by the following vote; AYES: Harris, Ragona, Rosenthal, NAYS: Heuberger (1) ORDINANCE 0 -99 -42 APPROVING AMENDMENT OF SPECIAL USE AT 617 CENTRAL AVENUE, RENU BODY SPA Seiden, Swanson (5) An ordinance amending a special use for Renu Body Spa at 617 Central Avenue. The amend- ment will permit an expansion of their parking lot. Second Reading. Trustee Ragona made a motion to adopt the ordinance. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6) NAYS: None (0) AUTHORIZATION FOR MAYOR TO SIGN This agenda item is not yet ready for final AGREEMENT WITH BANK OF AMERICA RE action. It will be held over until the next DEERFIELD CENTER REDEVELOPMENT meeting on October 18. PROJECT (HELD OVER FROM 9/21/99) AUTHORIZATION TO EXTEND CONTRACT The Village has budgeted $36,000 for its FOR 1999 -2000 PARKWAY TREE TRIMMING annual parkway tree trimming program. For this amount approximately 1,000 trees can be trimmed. Robert W. Hendricksen Company, which has been the successful low bidder for the program for the past four years, has offered to extend their contract for the 2000 season at the same unit pricing. Mr. Soyka recommends extending the contract for the additional year. After discussion, Trustee Ragona made a motion to extend the contract of Robert W. Hendricksen at the same unit prices, for a total amount not to exceed $36,000. Trustee Seiden seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6) NAYS: None (0) NEW BUSINES AUTHORIZATION TO ACCEPT PROPOSAL As part of the Village's Capital Improvement FOR SANITARY SEWER REPAIRS AT program, the relining of two sanitary sewers ROSEMARY AND WARRINGTON AND ELMWOOD has been scheduled. One of these is located AND MEADOW in an easement between Rosemary and Warrington, and the other is in an easement between Elmwood and Meadow. The budgeted amount for the project is $35,000. Insituform Technologies submitted a proposal for the work in the amount of $27,160. The Director of Public Works recommends acceptance of the proposal. 4 1 Trustee Heuberger made a motion to accept the Insituform Technologies proposal in an amount not to exceed $27,160. Trustee Ragona seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6) NAYS: None (0) REQUEST FROM ON THE BORDER CAFE Brinker International has filed an FOR A CLASS E LIQUOR LICENSE application for a Village of Deerfield liquor license for its On The Border Mexican Cafe. The applicant owns and operates two other restaurants in Deerfield, both of which have liquor licenses in good standing. Trustee Ragona made a motion to direct the Village Attorney to prepare an ordinance creating an additional Class E liquor license for On the Border Caft. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6) NAYS: None (0) DISCUSSION RESOLUTION R -99 -16 RE VETERANS Trustee Seiden made a motion to pass a AFFAIRS HEALTH CARE UNIT IN NORTH resolution stating that the Board supports CHICAGO the high quality services offered at the North Chicago Medical Center campus for veterans in Lake County and encourages the continued provisions of these programs. Trustee Heuberger seconded the motion. The motion passed unanimously. TREE DONATION Trustee Ragona announced that Associates Commerce Solutions, located at 4 Parkway North, has donated a mature tree to be planted in the Village's redeveloped downtown. HAZARDOUS WASTE COLLECTION Trustee Ragona reported that at least 800 Lake County residents took advantage of the hazardous waste collection held last Saturday at Deerfield High School. CONSULTANT FOR NORTHWEST QUADRANT Mr. Franz reported that Walker Parking TASK FORCE Consultants has submitted a proposal of $9,000 to provide their expertise in traffic and parking issues to the Northwest Quadrant Task Force. This would be on a time and material basis, not a lump sum budget. Board members were in support of the Village's financial participation in this matter. ADJOURNMENT There being no further business to discuss, Trustee Ragona made a motion to adjourn the meeting. Trustee Heuberger seconded the motion. The motion passed unanimously. The meeting was adjourned at 9:55 P.M. 5 ATTEST: Village Clerk APPROVED: Mayor ,q6 7Sil 1 1 1 1 1 VISION 2000 DEERFIELD VILLAGE CENTER REVITALIZATION Progress port October 4, 1999 Southwest Quadrant (Deerfield Square): ➢ Work continues on the six buildings in Phase I. The contractor expects to finish the north -face masonry work on the office building this week. They will then begin the glass framing for installing windows. Work has resumed on the bank building using renaissance stone instead of limestone. They estimate one and one -half months to complete the exterior work. The roof on the Walgreens building is completed. They are now installing windows. ➢ Bids will be opened October 10 on the intersection and signal improvements on Deerfield Road at the new entrance to the development and. at Robert York Avenue. ➢ Malk is scheduled for a public hearing with the Plan Commission on October 28 I to review amendments to the plan and special use requests for restaurants. Southeast Quadrant (Deerfield Centre): ➢ Last Thursday, the Village closed on the property and received payment in the amount of $2,470,623 from the developer. ➢ The contractor has begun to clear the site and do preliminary grading work. ➢ The three -party agreement on tonight's agenda is not et ready for final action. It will be held over until the next Board meeting on October 18 1. ➢ The bid opening on the intersection and signal improvements at Rosemary Terrace and Deerfield Road will be on October 12u'. South Commons: ➢ Approximately 54,000 tons of contaminated soil have been hauled to the landfill in Grayslake. It is estimated that only 3,000 tons remain and, rather than waiting for the utilities to relocate their overhead wires, the contractor will work around the poles in removing the dirt. Weather permitting, the project could be completed by October 8a'. ➢ The developer intends to begin work on Central Avenue this week, and to start hauling in clay to build the pads for the rowhomes and villas. This will enable work to proceed throughout the winter months. ➢ The Village Attorney is drafting an amendment to the Redevelopment Agreement with new target dates for transferring the properties to the James Company. It will be ready for Board consideration at the next meeting.