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09/07/19991 1 I September 7, 1999 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Forrest in the Council Chamber of the Village Hall on Tuesday, September 7, 1999, at 8 :00 P.M. The Clerk called the roll and announced that the following were: Present: Bernard Forrest, Mayor Steve Harris John Heuberger Derek Ragona Harriet Rosenthal William Seiden Vernon Swanson and that a quorum was present and in attendance. Also present were Attorney James Stucko and Village Manager Robert Franz. APPROVAL OF MINUTES Trustee Rosenthal made a motion to approve the minutes of the previous meeting. Trustee Heuberger seconded the motion. The motion passed unanimously. VISION 2000 UPDATE Mayor Forrest presented a progress report on the redevelopment of the Southwest Quadrant, the Southeast Quadrant and South Commons. NEW BUSINESS RESOLUTION R -99 -15 RE SENIOR CENTER Mayor Forrest read a statement in which he enumerated some of the projects the Village and Park District have worked on cooperatively through the years. He emphasized the Village's willingness to work in partnership with the Park District once again, this time in securing a new senior center in Deerfield. Mayor Forrest read the resolution, which endorses the Senior Council's request for a senior center and agrees to participate with the Park District in funding, at a 50% level, that part of the facility dedicated to senior use, using one of the following two options: • Up to $1,000,000 to be paid period if the senior center • A minimum of $1,000,000 if Center TIF. option should contain a cap as $2,500,000, with a willingness and if appropriate. in increments of 10% annually over a 10 year is located outside the Village Center TIF, or the senior center is located within the Village Trustee Heuberger commented that the second well as a minimum. He suggested a cap of to consider additional contributions if requested Trustee Rosenthal discussed the difficulties of finding an appropriate site for the Senior Center and some of the locations being considered. Speaking for the seniors, Dick Meenahan thanked the Board, commenting that the resolution is a good first step in the process. The second step will be for the seniors to go to the park district and ask them to begin the process of site selection. Trustee Seiden made a motion to adopt the resolution with the modification made by Trustee Heuberger. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6) NAYS: None (0) REPORTS REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on COMMISSION AND REPORT AND August 12. It is their recommendation that RECOMMENDATION OF VCDC RE REQUEST Terry and Cindy Fine's request for a Class B TO PERMIT ESTABLISHMENT OF A CLASS Special Use to permit the establishment of a B SPECIAL USE AT 829 WAUKEGAN caf6 at 829 Waukegan Road be approved. The ROAD (CAFt) motion passed 4 -0. The VCDC also reviewed the Fine's request. It is their recommendation that the request be approved with the recommendations to: (1) Make the flow of traffic one way east so vehicles enter on Waukegan Road and exit to the alley to the east; (2) Remove the existing south side fence adjacent to the existing parking lot and replace with shrubs; (3) Remove a portion of the existing north fence and replace with shrubs to wrap around the northeast corner of the property; and (4) Encourage exiting to the east by the placement of angled wheel stops in the parking lot. The motion passed 6 -0 with 1 recused. Mr. Franz noted that the petitioners' revised plan indicates that the four revisions suggested by the VCDC have been made to the plans. After discussion, Trustee Rosenthal made a motion to.accept the reports and recommendations of the Plan Commission and the VCDC and to direct the Village Attorney to prepare an ordinance. Trustee Heuberger seconded the motion. The motion passed unanimously. REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on COMMISSION RE REQUEST FOR A SPECIAL August 12. It is their recommendation that USE TO PERMIT. THE ESTABLISHMENT OF the Hazelden Foundation request for a Special A CLINICAL SERVICES OFFICE FOR THE Use to permit the establishment of a clinical HAZELDEN FOUNDATION, 1121 LAKE COOK services office at 1121 Lake Cook Road be ROAD approved. The motion passed 4 -0. Gil Antakol, whose home at 1137 County Lane is near the proposed facility, requested that before taking action on the Hazelden proposal, the Village do additional research on the potential long and short term effects the facility might have on the.neighborhood and the Village. Rhonda Sykes, Associate Clinical Director of Hazelden, responded that the Lombard facility has existed since January 1998, during which time they have worked with over 250 young adults. During that time, police assistance has not been required, and paramedics were called only once. Young people with severe emotional problems or a violent nature are not appropriate for the Hazelden program and are referred to other programs. Ms. Sykes reported that attendance at the facility is limited to ten young people at a time, plus their parents. Because those in the program make a commitment to 2 attend four times 'a week, it is expected that they will all be residents of the North Shore. Trustee Heuberger asked the Hazelden representatives to meet with residents in the area of the proposed facility to talk about the Hazelden program and respond to concerns. Sue Weiss, Director of Outreach and Marketing, agreed to do so. Trustee Rosenthal suggested to Chief Anderson that the Police Department do background checks on Hazelden's officers and Board members. After further discussion, Trustee Rosenthal made a motion to accept the report and recommendation of the Plan Commission and to direct the Village Attorney to prepare an ordinance. Trustee Ragona seconded the motion. Trustee Heuberger suggested the motion be modified to state that there will be a limit of ten student attendees at any session. It was decided that Hazelden's chart will be modified to show a limit of ten attendees, and the chart will be made an attachment to the ordinance. The motion passed unanimously. REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on COMMISSION AND REPORT AND RECOM- August 12, continued to August 26. It is MENDATION OF VCDC RE REQUEST FOR their recommendation that the U. S. Postal AN AMENDMENT TO SPECIAL USE FOR Service's request for an amendment to a THE DEERFIELD POST OFFICE Special Use to permit the construction of the proposed additions to the east and west sides of the existing Post Office building and the site improvements be approved. The motion passed 4 -0. It is the recommendation of the VCDC that the proposed expansion is not appropriate at this location and would not be compatible with the surrounding residential development in the area. On a motion to approve, the motion was 0 -6 with one recuse. It is also the recommendation of the VCDC that the Village form a task force to study alternative locations for a postal facility. That motion passed 6 -0 with one recuse. Mayor Forrest noted that the Village has tried for several years to find an alternate location for the sorting and distribution operations of the Post Office but has been unsuccessful. Deerfield Postmaster Jim Sheridan, architect Allen Belli and project manager Larry Linnenburger were in attendance to present the proposal and to respond to questions from the Board. Mr. Belli showed an artist's rendering of the proposed facility, which will take about a year to complete. Mr. Sheridan explained the retail store concept that will be used at the remodeled facility. He added that there will be no increase in the .95 employees who currently work at the facility in varying shifts throughout the day and night. Jim Hellen, President of the Board at One Deerfield Place, reported that he is concerned about the noise and fumes of idling delivery trucks. This will affect not only the seniors, but also the residents of the new South Commons development. Trustee Rosenthal commented that she would like to see a drawing showing Central Avenue with the proposed post office facility, the future James Company development, the curb cuts, landscaping, etc. Mr. Belli agreed to provide the drawing. Trustee Rosenthal also commented, and Mr. Hellen agreed, that there should be more interesting landscaping between the 3` post office and One Deerfield Place than what has been proposed. Both of these matters will be addressed at the next meeting. Trustee Rosenthal made a motion to accept the report and recommendation of the Plan Commission and to direct the Village Attorney to prepare an ordinance. Trustee Ragona seconded the motion. Trustee Heuberger commented that, in his opinion, the proposed sorting and distribution operations of the post office are not appropriate uses for a residential area, and he therefore opposes the expansion. The motion carried, with all trustees except Trustee Heuberger voting for it. Trustee Heuberger made a motion to accept the report and recommendation of the VCDC. Trustee Swanson seconded the motion. The motion failed, with Trustee Heuberger voting for it, and all other trustees voting against it. REPORT AND RECOMMENDATION OF PLAN The Plan Commission -held a public hearing on COMMISSION AND REPORT AND RECOM- August 12. It is their recommendation that MENDATION OF VCDC RE AMENDMENT TO Renu Body Spa's request for an amendment to SPECIAL USE AT 617 CENTRAL AVE., their special use to permit an expansion of RENU BODY SPA their parking lot be approved. The motion passed 4 -0. It is also the recommendation of the Plan Commission that Renu Body Spa's request for a rezoning of the subject property located to the south of 617 Central Avenue from P -1 Public Lands District to C-1 Village Center District be approved. That motion also passed 4- 0. The Village Center Development Commission also reviewed Renu Body Spa's request for an amendment to a Special Use to permit the expansion of their parking lot. It is their recommendation that the petitioner's request be approved. The motion passed 6 -0, with one recuse. Trustee Rosenthal commented that this is a much needed improvement which will make Central Avenue a safer place. Mrs. Pamula agreed, adding that her employees will park in the new parking area instead of on the street. After discussion, Trustee Heuberger made a motion to accept the Report and Recommendation of the Plan Commission and the Report and Recommendation of the VCDC and to direct the Village Attorney to prepare an ordinance. Trustee Ragona seconded the motion. The motion passed unanimously. CONSENT AGENDA ORDINANCE 0 -99 -36 APPROVING AN An ordinance approving a ground sign for the AMENDMENT TO CORPORATE 500 SIGNAGE Residence Inn Hotel on Lake Cook Road, with a PLAN TO PERMIT A GROUND SIGN AT modification for the location and height of LAKE COOK ROAD FOR RESIDENCE INN the sign. Second Reading. ORDINANCE APPROVING NON - CONFORMING An ordinance approving a variation to Ernest - STRUCTION VARIATION, ERNEST LING, , Ling, 1134 Chestnut. The variation will 1134 CHESTNUT permit the removal of the existing garage and replacement with a new garage identical in size and location, limited to 15' in height. First Reading. 4 1 1 Trustee Heuberger made a motion for passage of the Consent Agenda and adoption of the ordinance. Trustee Ragona seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden, Swanson (6) NAYS: None (0) ORDINANCE 0 -99 -37 VACATING PUBLIC ALLEY RE DEERFIELD CENTRE REDEVEL- OPMENT PROJECT OLD BUSINESS An ordinance vacating a public alley in the southeast quadrant. The property will become part of•the Deerfield Centre redevelopment project. First Reading. Trustee Rosenthal moved for a waiver of the rules to permit the ordinance to be voted on at First Reading. Trustee Swanson seconded the motion. The motion passed unanimously. Trustee Rosenthal moved for adoption of the ordinance. Truste'e Swanson seconded the motion. The motion passed by the following vote: AYES: Harris, Ragona, Rosenthal, Seiden, Swanson (5) NAYS: None (0) RECUSED: Heuberger (1) AUTHORIZATION TO AWARD CONTRACT The Engineering Department requested the firm FOR ENGINEERING INSPECTION SERVICES of Gewalt - Hamilton Associates to submit a TO GEWALT- HAMILTON RE DEERFIELD proposal for inspecting engineer services for CENTRE REDEVELOPMENT PROJECT the Deerfield Centre redevelopment project. The cost of these services would be paid by the Village and reimbursed by the developer. Gewalt - Hamilton has submitted a proposal with an estimated cost of $40,000 for the inspecting engineer services. Trustee Rosenthal made a motion to accept the Gewalt - Hamilton proposal at a cost not to exceed $40,000. Trustee Swanson seconded the motion. The motion passed by the following vote: AYES: Harris, Ragona, Rosenthal, Seiden, Swanson (5) NAYS: None (0) RECUSED: Heuberger (1) DISCUSSION NEW DEERFIELD REVIEW REPORTER Mr. Franz introduced Mark Alberts, the new Reporter for the Deerfield Review. CHANGE IN MEETING DATE place on Tuesday, September 21. Mr. Franz reminded viewers that due to Yom Kippur, the next Board meeting will take 5 ADJOURNMENT There being no further business to discuss, Trustee Heuberger made a motion to adjourn the meeting. Trustee Ragona seconded the motion. The motion passed unanimously. The meeting was adjourned at 9;35 P.M. APPROVED: Mayor ATTEST; AN Village Clerk 1 I 0 6 1 1 I VISION 2000 DEERFIELD VILLAGE CENTER REVITALIZATION Progress Report September 7, 1999 Southwest Quadrant (Deerfield Square): ➢ Construction of Phase I is proceeding as planned with the exception of the difficulty in securing limestone which has delayed the bank building on Waukegan Road and the exterior part of the office building. ➢ Work on Whole Foods metal roof deck will begin this week. The car wash foundation has been completed. ➢ The Osterman Avenue retail building will be closed -in within three weeks after which tenant build outs will begin. It will be the first building occupied and will house four existing business: Bart's Barber Shop Commons Cleaners 11 -Forno Pizza Osterman Cleaners Southeast Quadrant (Deerfield Centre): The property closing is scheduled for Wednesday, September 15`x'. The Village will close with First Midwest Bank and simultaneously convey those parcels, along with the other Village owned properties, to Mesirow Stein/Northern Realty. They, in turn, will pay the. Village $2,519,000 as required by the Redevelopment Agreement. ➢ The developer will begin work on the site immediately after taking possession. However, they have tentatively scheduled a ceremonial ground- breaking in late September. South Commons: ➢ Approximately one -third of the contaminated soil has been hauled to the landfill in Grayslake. Weather permitting, this soil remediation project should be completed by the end of September. ➢ Today, the Village took possession of the two duplexes at 725 -729 Central Avenue. Both buildings will be razed this week, completing all of the demolition for the South Commons Redevelopment Plan.