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08/16/1999Absent: Vernon Swanson and that a quorum was present and in attendance. Also present were Attorney Sheila Quinn and Village Manager Robert Franz. APPROVAL OF MINUTES Trustee Rosenthal made a motion to approve the minutes of the previous meeting. Trustee Ragona seconded the motion. Trustee Rosenthal made a clarification to the wording of the section regarding amending the zoning map for Deerfield Centre. A motion to approve the minutes as amended passed unanimously. BILLS AND PAYROLL Trustee Rosenthal made a motion to approve the Bills and Payroll. Trustee Heuberger seconded the motion. The motion passed by the following vote AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden (5) NAYS: None (0) TREASURER'S REPORT George Valentine presented highlights from the July Treasurer's Report. Sales Tax for July (April 1999 sales) is 12% above last year (April 1998 sales). The twelve month total is 1% above last year. As of July 31, 1999, 10i.1% of cash was invested at an average interest rate of 5.09 %, which compares with an average rate of 4.65% for the 90 -day Treasury Bill. REPORT ON DEPARTMENTAL OBJECTIVES, Jim Soyka presented highlights from the PUBLIC WORKS AND ENGINEERING Report on Departmental Objectives for Public Works and Engineering. Highlights from the report included: • The Village fuel system has-been upgraded and is now Y2K compliant. • On July 16 the Village set an all time high water pumping record. This new record was beaten on July 30. Upcoming water system improvements are timely. • Metra has completed repairs to the Greenwood railroad crossing and the Osterman Avenue crossing. • Street rehabilitation is on schedule. Inlet reconstruction work is also in progress. In* response to.questions from the Board, Mr. Soyka discussed: August 16, 1999 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Forrest in the Council Chamber of the Village Hall on Monday, August 16, 1999, at 8:00 P.M. The Clerk called the roll and announced that the following were: Present: Bernard Forrest, Mayor Steve Harris John Heuberger Derek Ragona Harriet Rosenthal William Seiden Absent: Vernon Swanson and that a quorum was present and in attendance. Also present were Attorney Sheila Quinn and Village Manager Robert Franz. APPROVAL OF MINUTES Trustee Rosenthal made a motion to approve the minutes of the previous meeting. Trustee Ragona seconded the motion. Trustee Rosenthal made a clarification to the wording of the section regarding amending the zoning map for Deerfield Centre. A motion to approve the minutes as amended passed unanimously. BILLS AND PAYROLL Trustee Rosenthal made a motion to approve the Bills and Payroll. Trustee Heuberger seconded the motion. The motion passed by the following vote AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden (5) NAYS: None (0) TREASURER'S REPORT George Valentine presented highlights from the July Treasurer's Report. Sales Tax for July (April 1999 sales) is 12% above last year (April 1998 sales). The twelve month total is 1% above last year. As of July 31, 1999, 10i.1% of cash was invested at an average interest rate of 5.09 %, which compares with an average rate of 4.65% for the 90 -day Treasury Bill. REPORT ON DEPARTMENTAL OBJECTIVES, Jim Soyka presented highlights from the PUBLIC WORKS AND ENGINEERING Report on Departmental Objectives for Public Works and Engineering. Highlights from the report included: • The Village fuel system has-been upgraded and is now Y2K compliant. • On July 16 the Village set an all time high water pumping record. This new record was beaten on July 30. Upcoming water system improvements are timely. • Metra has completed repairs to the Greenwood railroad crossing and the Osterman Avenue crossing. • Street rehabilitation is on schedule. Inlet reconstruction work is also in progress. In* response to.questions from the Board, Mr. Soyka discussed: • The North Avenue traffic signal, which will be delayed until spring. • The progress of construction on the Deerfield Road bridge over the tollway. • The status of Village efforts to prevent the widening of Lake Cook Road east of Wilmot. • Plans to rebuild the pedestrian bridge over Deerfield Road (at a cost of $750,000). • The proposed Deerfield Road Bridge over the Middle Fork, which will meet the standards for the 100 -year flood. VISION 2000 UPDATE Mayor Forrest presented a progress report on the redevelopment of the Southwest Quadrant, the Southeast Quadrant and South Commons. REPORTS REPORT AND RECOMMENDATION OF BZA The Board of Zoning Appeals held a public RE REQUEST FOR NON - CONFORMING hearing on July 13th to consider the request STRUCTURE VARIATION, LING, 1134 of Ernest Ling for a variation for his CHESTNUT property located at 1134 Chestnut Street. It is the recommendation of the BZA that the requested variation be granted. The variation will permit the removal of the existing garage and replacement with a new garage identical in size and location, limited to 15' in height. The motion passed 5 -0. Trustee Rosenthal made a motion to accept the report and recommendation of the BZA and to. direct the Village Attorney to prepare an ordinance. Trustee Heuberger seconded the motion. The motion passed unanimously. CONSENT AGENDA ORDINANCE APPROVING AMENDMENT TO An ordinance approving a ground sign for the CORPORATE 500 SIGNAGE PLAN TO Residence Inn Hotel on Lake Cook Road, with a PERMIT A GROUND SIGN AT LAKE COOK modification for the location and height of ROAD FOR RESIDENCE INN the sign. First Reading. ORDINANCE 0 -99 -34 AMENDING ZONING MAP AND APPROVING SPECIAL USES FOR DEERFIELD CENTRE, MESIROW STEIN/ NORTHERN REALTY (HELD OVER FROM 8/2/99), SECOND READING OLD BUSINESS Mr. Franz reported that the changes discussed at the previous meeting have been incorpor- ated into the zoning ordinance. Mr. Franz also reported that the Stangers (who live next to 611 Deerfield Road) are satisfied with the fence and the sign. Michael Tobin reported that the fence height will be reduced at the request of the Stangers. He also reported that agreement has been reached with First Midwest Bank relative to the easements. Trustee Seiden made a motion to adopt the ordinance as amended. Trustee Ragona seconded the motion. The motion passed by the following vote: AYES: Harris, Ragona, Rosenthal,. Seiden (4) NAYS: None (0) RECUSED: Heuberger (1) 2 1 AUTHORIZATION FOR MAYOR TO SIGN PURCHASE AGREEMENT WITH FIRST MIDWEST BANK RE DEERFIELD CENTRE REDEVELOPMENT PROJECT Under the terms of the agreement, 6' high by 5' wide sign along Dee Under the terms of the purchase agreement, ' the Village will purchase six parcels of land from First Midwest Bank for a total purchase price of $160,000. These parcels will become part of the Deerfield Centre development. First Midwest Bank will be permitted to erect a rfield Road. Trustee Rosenthal made a motion to authorize Mayor Forrest to sign the purchase agreement. Trustee Ragona _seconded the motion. Mrs. Quinn commented that the 'authorization is subject to the finalization of language regarding certain agreed upon changes. The motion passed by the following vote: AYES: Harris, Ragona, Rosenthal, Seiden (4) NAYS: None (0) RECUSED: Heuberger (1) AUTHORIZATION FOR MAYOR TO SIGN DEVELOPMENT AGREEMENT WITH MESIROW STEIN /NORTHERN REALTY RE DEERFIELD CENTRE REDEVELOPMENT PROJECT improvements to be covered. Trust, Village has had with the developer The developers have requested that in lieu of a performance bond in an amount equal to 125% of the budgeted site work costs, the Village accept a Performance Letter of Credit in an amount equal to the budgeted costs for the :es felt that, given the good record the in past projects, this would be acceptable. Mrs. Quinn commented that this authorization is subject to the developer making certain submittals that have not as yet been made. Trustee Ragona made a motion to authorize Mayor Forrest to sign the development agreement. Trustee Seiden seconded the motion. The motion passed by the following vote: AYES: Harris, Ragona, Rosenthal, Seiden (4) NAYS: None (0) RECUSED: Heuberger (1) ORDINANCE 0 -99 -35 AMENDING THE An ordinance amending the Comprehensive Plan COMPREHENSIVE PLAN RE PROPERTY AT regarding the property at 611 Deerfield Road. 611 DERFIELD ROAD (HELD OVER FROM This property has been purchased by the 8/2/99), SECOND READING Village and will become part of the Deerfield Centre redevelopment project. Second Reading. Trustee Rosenthal made a motion to adopt the ordinance. Trustee Ragona seconded the motion. The motion passed by the following vote: AYES: Harris, Ragona, Rosenthal, Seiden (4) NAYS: None (0) RECUSED: Heuberger (1) 3 NEW BUSINESS AUTHORIZATION TO AWARD A CONTRACT Last winter the Police Department experienced TO REPLACE THE ROOF OF THE POLICE extensive water damage due to snow and ice DEPARTMENT build up on the roof. The reroofing of the Police Department should have been included in the 1999 -2000 budget, but the project was mistakenly omitted. The General Fund has funds available to pay for the project. Four quotes were received for the reroofing. Staff recommends that the low bid of Lindholm Roofing in the amount of $14,085 be accepted. After discussion, Trustee Heuberger made a motion to authorize acceptance of the quote from Lindholm Roofing in an amount not to exceed $14,085. Trustee Seiden seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden (5) NAYS: None (0) DISCUSSION. BICYCLE RACKS Deerfield resident Bruce Bloom reported that the bicycle racks at the train station are in poor condition. They are both dangerous and unsightly. He asked the Board to look into having them replaced and to also consider locating a bicycle rack at the north end of the station. Staff will look into the matter. COMMONWEALTH EDISION Trustee Heuberger commented that with all the problems Commonwealth Edison is having in Chicago, they may lessen their efforts in Deerfield. He suggested that staff write them a letter reminding them of their responsibilities in Deerfield. SURPLUS VEHICLES Staff opened bids today on three surplus vehicles. One bid was received for each of the vehicles. The bids, which all were from police officers, were above the minimum acceptable bids stated in the newspaper advertisement. The bids were: • 1993 Ford Taurus $4,318 Tom Skrabala • 1993 Ford Taurus $4,076 John Sliozis • 1991 Ford Aerostar $2,250 Anthony Parisi After discussion, Trustee Rosenthal made a motion to accept the sale of the surplus vehicles at the stated prices. Trustee Heuberger seconded the motion. Trustee Seiden recused himself since the Aerostar once belonged to the library, which will get a portion of the money from the sale. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Rosenthal (4) NAYS: None (0) RECUSED: Seiden (1) BOARD MEETINGS RESCHEDULED Mr. Franz reported that due to the Labor Day holiday, the next Board of Trustees meeting will be held on Tuesday, September 7. The second September meeting will be held on Tuesday, September 21, due to Yom Kippur. 4 EXECUTIVE SESSION Mayor Forrest asked for a motion to go into Executive Session to discuss litigation and land acquisition. Trustee Heuberger so moved. Trustee Ragona seconded the motion. The motion passed by the following vote: AYES: Harris, Heuberger, Ragona, Rosenthal, Seiden (5) NAYS: None ( 0 ) ADJOURNMENT There being no further business to discuss, Trustee Rosenthal made a motion to adjourn the meeting. Trustee Seiden seconded the motion. The motion passed unanimously. The meeting was adjourned at 8:50 P.M. . ATTEST: 1 Village Clerk APPROVED: 5 Mayor VISION 2000 DEERFIELD VILLAGE CENTER REVITALIZATION Progress Report August 16, 1999 Southwest Quadrant (Deerfield Square): ➢ Construction. continues on Phase I of the project with estimated completion dates as follows: Osterman Avenue Retail - October Walgreens - November First Chicago Bank - December 4 -Story Office Bldg. - January Whole Foods - Next Spring Car Wash - Next Spring ➢ Work on the bank building has been held up due to a delay in getting limestone for this and other building projects in the area. ➢ Phase H of the project is scheduled to begin in early 2000. Southeast Quadrant (Deerfield Centre): ➢ The zoning and special use ordinance for the Deerfield Centre development is ready for final consideration this evening. Also on the agenda is the Development Agreement with Mesirow Stein/Northern Realty. ➢ The Purchase Agreement with First Midwest Bank is also before the Board tonight. This involves payment of $160,000 for six parcels owned by the bank and authorization for a 6' high - 5' wide sign on Deerfield Road ➢ If final matters are resolved this evening, a closing will be scheduled for conveying properties to the developer and work can begin on the site in September. South Commons: ➢ Because of last minute impractical testing requirements imposed by the Wisconsin Department of Natural Resources, the contaminated soil will be hauled to Countryside Landfill in Grayslake. Excavation and hauling are scheduled to begin this week. ➢ The Village took possession today of the duplex at 717 -721 Central Avenue. The Murphys at 725 -729 Central requested and have been given additional time to vacate their duplex. ➢ METRA has removed its signal poles along the railroad track and relocated its signal box onto railroad property.