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08/02/1999August 2, 1999 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Forrest in the Council Chamber of the Village Hall on Monday, August 2, 1999, at 8:00 P.M. The Clerk called the roll and announced that the following were: Present: Bernard Forrest, Mayor Steve Harris Derek Ragona Harriet Rosenthal William Seiden Absent: John Heuberger Vernon Swanson and that a quorum was present and in attendance. Also present were Attorney James Stucko and Village Manager Robert Franz. APPROVAL OF MINUTES Ragona seconded the motion. Trustee Rosenthal made a motion to approve the minutes of the previous meeting. Trustee The motion passed unanimously. VISION 2000 UPDATE Mayor Forrest presented a progress report on the redevelopment of the Southwest Quadrant, the Southeast Quadrant and South Commons. Trustee Rosenthal noted that as part of the Healy settlement, the owner of the Chinese Empire Restaurant received $70,000 and was able to salvage his kitchen equipment. REPORTS REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on COMMISSION RE REQUEST FOR AMENDMENT July 8. It is their recommendation that the TO CORPORATE 500 SIGNAGE PLAN TO request of the Residence Inn Hotel for a PERMIT A GROUND SIGN AT LAKE COOK ground sign with a modification for the ROAD FOR RESIDENCE INN HOTEL location and height of the sign be approved. The sign is to be located at the northwest corner'of Lake Cook Road and Corporate Drive. The motion passed 6 -0. It is also the recommendation of the Plan Commission that the hotel's request for a sign modification for the area of the proposed ground sign be approved. The motion passed 5 -1. Charles Zenn of Olympic Signs showed a full size mock up of the proposed sign. The double face internally illuminated monument sign will be made of aluminum. It was discussed that.the size of the sign is somewhat larger than is permitted by ordinance: The larger size is needed so that the sign can be more easily read by motorists. Mrs. Houpt commented that it was difficult to find a suitable location for the sign. She is satisfied that the requested site is the most acceptable location. Trustee Rosenthal made a motion to accept the Report and RecommenatItion of the Plan Commission and to direct the Village Attorney to prepare an ordinance. Trustee Ragona seconded the motion. The motion passed unanimously. 1 1 1 f] 0T.T) aTiCTNFSC REQUEST FROM DEERFIELD GARDEN CLUB The Deer field Garden Club is reauestina that TO ?LACE A ?LLE, STAR MEMORIAL.. t^ev be permitted to p! ace c Blue Star MzFtiCR ON VILLAGE PROPERTY, HELD Memorial Marker in the _____gulag piece of OVER FROM 7/19/99 land at Waukeaan Road and Journal Court. It was noted that the sign will be higher gran the mock lip that is currently at the, locaticn. It was also discussed that moving the sign a little to the north would give it more visibility. Trustee Seiden made a motion to a=prove the Gardena Club request. Trustee Rcsent1nal seconded the motion. ^.e motion passed unanimous Iy DISCUSSION REGARDING PUBLIC Mayo: Forrest commented that a procedure for ­OP?M_ENT AT BOA-RD ?- ETINGS public comment at the Board meetings will be proposed and acted upon in Septem-ner after anyone i ^tere_sted has had the opportil_nity to express an oDini'_on. He asked J anyone in attendance wished to address the issue at this time, but no one did. ORDINANCE AMENDING ZONING MA? AND APPROVING SPECIAL USES FOR DEERFIELD CENTRE - jZ.:SIROW STEIN/ NORTHERN RE3.LTY ( HELD OVER FROM 7/19/99) , SECOND .,FADING pe=rnissiOn to omit the first floor awnings instead. Other signage is Michael Tobin presented a revised signace plan for Deerfield Centre. The new version omits awning signage except in the center section(s) of each bay. Also, due to the placement of the traffic signals at Deerfield and Waukegan, the developers are re—qlesting canopy at that Corner and have second floor unchanged from the previous proposal. Trustees expressed concerns about there being too much signage, especially awning signage. Richard Coen of the Appearance Review Commission summarized that group's recommendations, which included no awning sianage. After further discussion Mr. Kaplan stated that although he lives the awning signage, he will omit it 1= the Board insists on it, but it would be imperative that the remainder of the signage package be kept intact. Mr. Tobin summarized that the sign package now being requested includes: • A wall mounted, internally lit_ sign with letters a maximum of 24", *over each window bay, wish color permitted Jr, the signs; • Awnings of uniform color above the first floor retail shot. windows; • A blade sign on each of the neutral piers between the windows of the retail shops; • A wall mounted, internally lit sign store at Deerfield and Waukegan; and three awnings for the second floor • Ar. edge r,ounted, internally lit sign and an awning for the store by the Sc_^.winn store (Bldg. 43) ; • Awnincs on the residential building; • No signace on any of the awnings. • A span on Deerfield Road for First Mld'Aest,Bank. south and east ends with masonry piers. homeowner's side of that is damaaed or _Mir. Tobin discussed that on a portion of the of the development there will be a 7' board on board fence In .teas wnere there is no existing vegetation on the the fence, the develcper will provide a trellis. Landscaping removed during construction will be replaced. Regarding storm water detention, he summarized that Mesirow Stein /Northern Realty will provide 0.34 acre feet of detention, and the Village will provide an additional 1.56 acre feet at Village expense. First Midwest Bank President Vic Carapella discussed the proposed bank sign for Deerfield Road. The sign being requested is 8' x 5' which is 3' shorter than requested at the last meeting. A mock up has been erected, but the actual sign would be about 50' east of that location. The sign will have low density channel lighting. Trustees expressed concern that the sign is still too high and will have a negative impact on the neighboring residence. Mr. Carapella indicated that the bank is willing to consider a reduction in the size of the sign. Trustee Rosenthal made a motion to approve the overall plan with the signage amendments agreed to at tonight's meeting. The text of the ordinance and the exhibits will be updated to reflect these changes, and the ordinance will have a roll call vote at the next meeting. Trustee Harris seconded the motion. After further discussion regarding the proposed size and location of the bank sign and other matters, the motion passed unanimously. ORDINANCE AMENDING COMPREHENSIVE PLAN RE PROPERTY AT 611 DEERFIELD ROAD (HELD OVER FROM 7/19/99) RESOLUTION R -99 -14 AUTHORIZING PAYMENT OF FINAL JUST COMPENSATION FOR PROPERTIES AT 724 -734, 750 AND This agenda item will be held over until the the next meeting. This resolution settles the final compen- sation for the Healy properties at 724 -734, 750 and 760 Waukegan Road at $3,750,000. 760 WAUKEGAN ROAD Of this amount, the Chinese Empire Restaurant received $70,000 and Coldwell Banker received $75,000 as their respective leasehold interests in the properties. Mr. Healy has returned to the Village $87,500 from the preliminary compensation amount he received last year. Trustee Rosenthal made a motion to approve the payment of final just compensation in the amount of $3,750,000. Trustee Seiden seconded the motion. The motion passed by the following vote: AYES: Ragona, Rosenthal, Seiden, Forrest (4) NAYS: None (0) RECUSED: Harris (1) REQUEST FOR APPROVAL OF AN OFFICE Trustee Rosenthal made a motion to remove the BUILDING, 730 LAKE COOK ROAD, matter from the table. Trustee Ragona KIFERBAUM (TABLED 6/21/99) seconded the motion. They motion passed unanimously. Mayor Forrest reported At the developer has no further interest in pursing the project. i Trustee Ragona made a mottion to confirm the Board's previous decision to turn down.the developer's proposal. Trustee Harris seconded the motion. The motion passed unanimously. . AUTHORIZATION FOR MAYOR TO SIGN The Village attorney reported that he made INTERGOVERNMENTAL AGREEMENT WITH extensive modifications to the.-original DEERFIELD PARK DISTRICT RE SKATE document to provide the.proper.indemnifi- PARK (HELD OVER FROM 7/19/99) cations etc. The document was then sent to 3 the park district for review: The purpose of the agreement is to provide the police department with an additional tool for enforcing park district regulations. Trustee Rosenthal made a motion to authorize Mayor Forrest to sign an intergovernmental agreement with the Deerfield Park District regarding the skate park. Trustee Ragona seconded the motion. The motion passed by the following vote: AYES: Harris, Ragona, Rosenthal, Seiden (4) NAYS: None (0) NEW BUSINESS ANALYSIS AND AWARD OF BID FOR Two bids were received for the Woodvale water KENTON /WOODVALE WATER MAIN PROJECT main project. The project was bid with two alternate pipe materials and installation techniques (ductile iron pipe and high density polyethylene pipe) . Bids came in much higher than the budgeted amount. Staff reviewed the project and decided to reduce its scope to include only the Kenton Road water main from Cumnor to Woodvale and the Woodvale water main from Kenton east the existing 12" main at Carlisle Park. Eliminated from this year's work will be the section of Woodvale between Kenton and North Avenue. The low bidder, JR Myers, Inc., agreed to complete the reduced scope of work at the same unit prices. It is the recommendation of staff and the consultant for the project that the modified project be constructed with ductile iron pipe and that it be awarded to the low bidder, JR Myers, Inc. in the amount of $245,840. After discussion, Trustee Rosenthal made a motion to award the bid to JR Myers, Inc. at a cost not to exceed $245,840. Trustee Seiden seconded the motion. The motion passed by the following vote: AYES: Harris, Ragona, Rosenthal, Seiden (4) NAYS: None (0) AUTHORIZATION TO EXTEND CONTRACT There are approximately 70,000 tons of fill WITH TESTING SERVICE CORPORATION soil on the South Commons redevelopment area FOR ENGINEERING SERVICES IN property. The Village has already contracted CONNECTION WITH SOIL REMEDIATION to excavate the fill material and to haul it PLAN AT SOUTH COMMONS to the Pheasant Run Landfill in Bristol, Wisconsin. Testing Service Corporation has been working on the South Commons redevelopment area environmental issues since 1998. They have successfully completed the Phase I Environmental Site Assessment, the Phase II Environmental Exploration, and the Comprehensive Site Investigation / Remediation Objectives Report and Remedial Action Plan. Testing Service Corporation is proposing to complete the engineering services in connection with the soil remediation plan for $125,000. This amount includes approximately $50,000 for laboratory analysis of soil samples as well as the Remedial Action Report. It is the recommendation of staff that the contract for Testing Service Corporation be extended in the amount of $125,000. Peter Tremulis, 1705 Cranshire, a land acquisition specialist, discussed various grants and incentives that the Village should investigate which might provide funding for the remediation work. After discussion, Trustee Rosenthal made a motion to approve the contract with Testing Service Corporation in an amount not 4 to exceed $125,000. Trustee Seiden seconded the motion. The motion passed by the following vote: AYES: Harris, Ragona, Rosenthal, Seiden (4) NAYS: None (0) TITCf TTCCTnXT WALGREENS PUBLIC HEARING POSTPOSED Mayor Forrest reported that the Walgreens Public Hearing before the Plan Commission regarding annexation has been postponed until the second meeting in September. COROMANDEL The Village has retained a traffic engineer to do some studies regarding the Coromandel traffic issue. When the report has been completed, staff will meet with Coromandel representatives. HATE LITERATURE The Village is working with the State's Attorney's office regarding hate literature that was distributed in the Village over the weekend. DRIVEWAY APRON In response to a letter to Barbara Little from Earl and Margie Stone, Mrs. Little discussed Village policies and procedures for replacement of driveway aprons following street rehabilitation work. SWALCO Trustee Ragona reported that SWALCO's five year plan update has been completed and will be going to the County Board for their approval. Also, former trustee Ed Seidman has been named to SWALCO's Citizen's Advisory Committee. Trustee Ragona also reported on the Alliance Waste Systems /BFI merger. ADJOURNMENT There being no further business to discuss, Trustee Seiden made a motion to adjourn the meeting. Trustee Ragona seconded the motion. The motion passed unanimously. The meeting was adjourned at 9:55 P.M. ATTEST: Village Clerk AP OVED: Mayor 5 1