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07/06/1999July 6, 1999 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mr. Franz in the Council Chamber of the Village Hall on Tuesday, July 6, 1999, at 8:00 P.M. The Clerk called the roll and announced that the following were: Present: Steve Harris Derek Ragona Harriet Rosenthal William Seiden Absent: Bernard Forrest, Mayor John Heuberger Vernon Swanson and that a quorum was present and in attendance. Also present were Attorney Sheila Quinn and Village Manager Robert Franz. Due to the absence of the Mayor, Trustee Seiden made a motion that Trustee Rosenthal serve as Mayor pro tem for the meeting. Trustee Ragona seconded the motion. The motion passed unanimously. APPROVAL OF MINUTES Trustee Ragona made a motion to approve the minutes of the previous meeting. Trustee Seiden seconded the motion. The motion passed unanimously. VISION 2000 UPDATE Mayor pro tem Rosenthal presented a progress report on the redevelopment of the Southwest Quadrant, the Southeast Quadrant and South Commons. CONSENT AGENDA ORDINANCE 0 -99 -32 APPROVING An ordinance approving a special use to SPECIAL USE PLANNED UNIT permit a three lot subdivision at 120 and 130 DEVELOPMENT FOR 120 AND 130 Kenmore Avenue. Second Reading. KENMORE AVENUE ORDINANCE AMENDING COMPREHENSIVE An ordinance amending the Comprehensive Plan PLAN RE PROPERTY AT 611 DEERFIELD to rezone the property at 611 Deerfield Road ROAD from R -5 General Residence to C -1 Village Center District. The property would become part of the Mesirow Stein /Northern Realty development. First Reading. Using a visual aid Trustee Ragona showed that his property at 568 Whittier touches 611 Deerfield Road only at the site of a corner fence post and will be unaffected by any buffering or fencing done as part of the Deerfield Centre redevelopment project. In his opinion, and in the opinion of Village Counsel, there is no conflict of interest if he votes on this issue. Trustee Ragona made a motion to pass the Consent Agenda and adopt the ordinance. Trustee Seiden seconded the motion. The motion passed by the -following vote: AYES: Harris, Ragona, Rosenthal, Seiden (4) NAYS: None (0) OLD BUSINESS ORDINANCE 0 -99 -33 AMENDING SPECIAL An ordinance amending a special use to permit USE /PUD TO PERMIT ADDITION OF A Home Depot's request for a tool rental TOOL RENTAL CENTER AT THE HOME center, a tool rental storage area, and a DEPOT CENTER, 655 LAKE COOK ROAD sign modification to allow a tool rental sign. First Reading. The petitioner has made a request for passage on First Reading so that the project can be completed this summer. Based on its initial review, the Northbrook Fire Department has given approval of the project. Trustee Ragona made a motion for a waiver of the rules to permit the ordinance to be voted on at First Reading. Trustee Harris seconded the motion. The motion passed unanimously. Trustee Ragona made a motion to adopt the ordinance. Trustee Harris seconded the motion. The motion passed by the following vote: AYES: Harris, Ragona, Rosenthal, Seiden (4) NAYS: None (0) ORDINANCE AMENDING ZONING MAP AND Mr. Franz reported that the petitioners have APPROVING SPECIAL USES FOR requested that Second Reading be held over to DEERFIELD CENTRE, MESIROW STEIN/ the July 19th meeting as several issues remain NORTHERN REALTY to be settled. These issues will be raised tonight, but no vote will be taken. Attorney Bernard Shlifky reported that First Midwest Bank has received no response from the Village regarding its proposal for signage at the Deerfield Road exit from the development. Mr. Franz explained that, although the signage plan will ultimately go the Plan Commission for a public hearing and also to the Appearance Review Commission, the Board must agree to a sign concept before the final development plan for Deerfield Centre can be approved. Trustees Seiden and Ragona commented that the proposed signage is too large. Trustee Rosenthal added that the signs being requested are monument signs, which were not approved for the development. The bank signage issue was discussed at some length. It was agreed that staff will provide input and guidance to the bank. Trustee Seiden commented that upon further study of the signage package for the retail shops, he thinks the signage may be excessive. Michael Tobin of Northern Realty summarized the sign package being requested. Jules Beskin of the Appearance Review Commission applauded the Deerfield Centre development as a whole, but stated that the commission unanimously feels there is an excess of signage being requested and is opposed to awning signage. He explained how a large retail store could have up to 22 signs (4 wall signs, 5 blade signs and 13 awning signs). In response to a question from Mayor pro tem Rosenthal, Attorney Quinn explained that the motion made and passed at the previous meeting regarding signage was preliminary only, with the intent of providing guidance to the attorney in the drafting of an ordinance. Trustee Seiden made a motion to amend that motion by eliminating awning signage. Trustee Ragona seconded the motion. 2 Mr. Tobin explained that signage will not necessarily be placed in every permitted location. Permission for each tenant's signage package will be subject to Northern Realty's approval as well as to the normal Village review and approval process. He commented that without an adequate amount of signage to offer national retailers, Northern Realty will not be able to attract them to the development. The issue of protecting the Village by having a more limiting ordinance vs. aiding the developer's ability to lease space by having a less restrictive ordinance was discussed at length. Northern Realty's Bruce Kaplan proposed that he and Mr. Tobin discuss the signage issue with their partners, inform Village staff of modifications, if any, that they are willing to make to their signage plan, and come back to the next Board meeting to present their proposal. Mayor pro tem Rosenthal asked if the petitioners understand that, if there are second floor medical offices in the development, parking ratios will be affected, and this might hinder what will be allowed on the first floor. Mr. Tobin responded that he has no problem with this concept, so long as the rules for this development are the same as for the rest of the downtown. Trustee Seiden requested that when the petitioners receive a letter from a resident who will be affected by some aspect of the development, the letter be responded to, with a copy of the response forwarded to the Village. Mr. Tobin agreed. Trustee Ragona asked about recycling. Mr. Tobin could offer no specifics at this time but will talk with the apartment manager and the refuse contractor. Mayor pro tem Rosenthal inquired about the fence. Mr. Tobin responded that it will be a board on board fence which will allow for air movement but will not allow light to show through. A trellis will be provided where appropriate. Mayor pro tem Rosenthal asked that Mr. Tobin contact affected property owners and address their concerns. At the suggestion of the Village attorney, Trustee Seiden withdrew his motion made at the beginning of the discussion. RESOLUTION R -99 -14 AUTHORIZING PAYMENT OF FINAL JUST COMPENSATION FOR PROPERTIES AT 724 -734, 750 AND 760 WAUKEGAN ROAD Trustee Ragona made a motion to remove the matter from the table. Trustee Seiden seconded the motion. The motion passed unanimously. Mr. Franz commented that since Trustee Harris is recused on this matter, there is no quorum for a vote. He explained that this resolution will ratify that preliminary just compensation for the Healy properties at 724 -734, 750 and 760 Waukegan Road was $3,837,550 and that the final amount approved through a court settlement was $3,750,000. Mr. Franz noted that Mr. Healy has already returned the $87,500 difference to the Village. Mr. Franz will consult with the attorney to see if a vote by the Board is necessary. If so the matter can be added to the agenda for the next meeting and voted on at that time. AUTHORIZATION FOR MAYOR TO SIGN AGREEMENT FOR OPERATION AND MAINTENANCE OF COMMUTER PARKING FACILITY WITH METRA, DEERFIELD Attorney Quinn reported that she has contacted METRA regarding the changes to the agreement suggested by Board members at the previous meeting. These changes are that (1) 3 a. ROAD TRAIN STATION (held over there shall be no advertising signs on the from 6/21/99 train platform and along the landscaping and that (2) language in Section 3 will be added to say that METRA's right to use the premises will be "consistent with current uses ". METRA's response was that they anticipate no problem with either of the requested changes but must consult with counsel. Attorney Quinn recommended that if the motion is made tonight to authorize the Mayor's signature, the motion should include that the Village Attorney will have the authority to finalize language with respect to the two issues in question. Trustee Seiden so moved. Trustee Ragona seconded the motion. The motion passed by the following vote: AYES: Harris, Ragona, Rosenthal, Seiden (4) NAYS: None (0) REQUEST FOR APPROVAL OF AN OFFICE This agenda item will remain tabled. BUILDING, 730 LAKE COOK ROAD (tabled 6/21/99) NEW BUSINESS ANALYSIS AND AWARD OF BIDS FOR On June 21, 1999 sealed bids were opened and 1999 MFT CONTRACTS publicly read for the 1999 MFT contracts: Concrete Patching. The Director of Public Works and Engineering recommends that the low bid of Schroeder & Schroeder in the amount of $29.95 per square yard be accepted. The amount of work scheduled to be done will be increased so as to use the entire budgeted amount of $130,000. Trustee Ragona made a motion to award the bid for concrete patching to Schroeder & Schroeder for an amount not to exceed $29.95 per square foot. Trustee Seiden seconded the motion. The motion passed by the following vote: AYES: Harris, Ragona, Rosenthal, Seiden (4) NAYS: None (0) Inlet Construction. The Director of Public Works and Engineering recommends that the low bid of Alliance Contractors in the amount of $33,877.89 be accepted. . Trustee Ragona made a motion to award the bid for inlet construction to Alliance Contractors for an amount not to exceed $33,877.89. Trustee Seiden seconded the motion. The motion passed by the following vote: AYES: Harris, Ragona, Rosenthal, Seiden (4) NAYS: None (0) Thermoplastic Pavement Marking. The Director of Public Works and Engineering recommends that the low bid of Marking Specialists in the amount of $16,287.80 be accepted. , Trustee Ragona made a motion to award the bid for thermoplastic pavement marking to Marking Specialists for an amount not to exceed $16,287.80. Trustee Seiden seconded the motion" The motion passed by the following vote: AYES: Harris, Ragona, Rosenthal, Seiden (4) NAYS: None (0) 4 a. Bituminous Patching Mixture. The Director of Public Works and Engineering recommends that the bid of Peter Baker and Son Company in the amount of $25.00 per ton be accepted. (Unit prices were adjusted per Illinois Department of Transportation requirements for basis of award). Trustee Ragona made a motion to award the bid for bituminous patching mixture to Peter Baker and Son Company for an amount not to exceed $25.00 per ton. Trustee Seiden seconded the motion. The motion passed by the following vote: AYES: Harris, Ragona, Rosenthal, Seiden (4) NAYS: None (0) AUTHORIZATION TO ACCEPT PROPOSAL Three quotes were received by the Village to FOR NEW SIGN MAC141A replace a 40 year old obsolete sign machine. Staff recommends acceptance of the low quote of Trafftech, Inc. in the amount of $14,279 :00. Trustee Seiden moved to accept the quote of Trafftech, Inc. in an amount not to exceed $14,279.00 Trustee Ragona seconded the motion. The motion passed by the following vote: AYES: Harris, Ragona, Rosenthal, Seiden (4) NAYS: None (0) (lowest quote) in the amount of $164,500. Landscape Concepts has indicated that the work can be completed within two weeks of the award of contract. Trustee Ragona made a motion to authorize Mayor Forrest sign a contract with Landscape Concepts Construction Company in an amount not to exceed $164,500. Trustee Seiden seconded the motion. The motion passed by the following vote: AYES: Harris, Ragona, Rosenthal, Seiden (4) NAYS: None ( 0 ) HOME OCCUPATION ORDINANCE based businesses with more than requested that the deadline be notice was placed in D -Tales or for clarification regarding the DISCUSSION Ted Geisler, 610 Warwick, reported that the six month deadline for grandfathering home two employees will expire on August 1. He Bxtended another six months since no written any other publication. Mr. Geisler also asked type of documentation required by the Village. Trustee Ragona made a motion to extend the AUTHORIZATION TO SIGN CONTRACT FOR The Village is responsible for demolition amending it to DEMOLITION OF PROPERTIES IN SOUTH of all structures on the property for the publication of COMMONS DEVELOPMENT South Commons redevelopment. Quotations were requested for demolition of the also include direction for remaining ten buildings. It is the recommendation of staff that Mayor Forrest be The motion authorized to sign a contract with Landscape Concepts Construction Company (lowest quote) in the amount of $164,500. Landscape Concepts has indicated that the work can be completed within two weeks of the award of contract. Trustee Ragona made a motion to authorize Mayor Forrest sign a contract with Landscape Concepts Construction Company in an amount not to exceed $164,500. Trustee Seiden seconded the motion. The motion passed by the following vote: AYES: Harris, Ragona, Rosenthal, Seiden (4) NAYS: None ( 0 ) HOME OCCUPATION ORDINANCE based businesses with more than requested that the deadline be notice was placed in D -Tales or for clarification regarding the DISCUSSION Ted Geisler, 610 Warwick, reported that the six month deadline for grandfathering home two employees will expire on August 1. He Bxtended another six months since no written any other publication. Mr. Geisler also asked type of documentation required by the Village. Trustee Ragona made a motion to extend the 5 deadline for a six month period. Trustee Seiden seconded the motion after amending it to state that the six month extension would begin with the publication of the notice in D- Tales. Mrs. Quinn added that the motion should also include direction for the Village Attorney to prepare the necessary documentation. The motion passed unanimously. 5 A CURB ADDRESSES George Lewis, a University of Northern Iowa student (but not a Deerfield resident), requested permission to paint the Village's residential curb addresses free of charge. As a marketing major, he feels this would look good on his resume and will pay him back over the long term. Mr. Franz suggested that Mr. Lewis discuss his plan with Larry Alexander. Mr. Franz will report back to the Board. PUBLIC COMMENT Trustee Harris reported that he feels the proposal made by a resident at the last Board meeting to have public comment at the beginning of each Board meeting instead of at the end of each meeting is an idea that has merit, and he would like for the Board to give it additional consideration. However, since the Mayor and two Board members are not in attendance, he suggested holding the discussion and vote at a later meeting. Trustees Seiden and Ragona both also indicated that, in their opinion, the idea is a good one. Mayor pro tem Rosenthal suggested that staff contact other communities to see what their procedures are. Trustee Harris suggested the matter be on the agenda for a period of time so that residents can come and comment if they wish to. GREEN ZONE Trustee Ragona commented that SWALCO will help pay the bill for costs related to having a green zone. Mr. Franz responded that a good time to implement this program would be after some of downtown redevelopment projects have been completed. WALGREENS Trustee Seiden reported that he and Trustee Ragona will meet with Representative Gash and State Senator Link on Friday regarding the tollway sound wall and its relationship to Walgreens. EXECUTIVE SESSION Trustee Ragona made a motion to go into Executive Session to discuss land acquisition. Trustee Harris seconded the motion. The motion passed by the following vote: AYES: Harris, Ragona, Rosenthal, Seiden (4) NAYS: None (0) ADJOURNMENT There being no further business to discuss, Trustee Ragona made a motion to adjourn the meeting. Trustee Seiden seconded the motion. The motion passed unanimously. The meeting was adjourned at 10:10 P.M. ATTEST: Village Clerk APPRO D: MaLyor N. I r 1 1 VISION 2000 DEERFIELD VILLAGE CENTER REVITALIZATION Progress Report July 6, 1999 Southwest Quadrant (Deerfield Square): ➢ The Final Judgement Order for the three Healy properties on Waukegan Road was entered today. Mr. Healy has reimbursed the Village $87,550.00 from the Preliminary Just Compensation amount previously paid him. ➢ Footings and foundation work has begun on the new First Chicago Bank building on Waukegan Road just south of Deerfield Road. ➢ The Whole Foods store is staked out and foundation work will begin this week. ➢ The viaduct is now scheduled to be closed for a week beginning on July 19a' to allow for the storm sewer improvements as part of the Deerfield Square project. Traffic will be rerouted north to Hazel Avenue and south to Osterman Avenue at both Waukegan Road and Chestnut Street. Southeast Quadrant (Deerfield Centre): ➢ Because of several unresolved issues, Mesirow Stein/Northern Realty has asked that the second reading of the ordinance on their Final Plan be held over until July 19P. ➢ First Midwest Bank will present this evening its proposed sign for the new entrance to the site on Deerfield Road. Eventually, a public hearing by the Plan Commission must be held on this issue. South Commons: ➢ Demolition quotes have been secured for the remaining structures on the James Redevelopment site. A report and recommendation to award a contract are on tonight's agenda. ➢ Although good progress has been made, the contracts for soil remediation work (excavating, hauling and dumping) are not ready for tonight's meeting. The item will be held over until the next Board meeting on July 19''. � 3C