02/16/1999February 16, 1999
The regular meeting of the Board of Trustees of the Village of Deerfield was
called to order by Mayor Forrest in the Council Chamber of the Village Hall on
Tuesday, February 16, 1999 at 8:00 P.M. The Clerk called the roll and announced
that the following were:
Present: Bernard Forrest, Mayor
Marvin W. Ehlers
John H. Heuberger
Harriet E. Rosenthal
Edwin B. Seidman
Michael Swartz
Absent: Vernon E. Swanson
and that a quorum was present and in attendance. Also present were Attorney
Sheila Quinn and Village Manager Robert Franz.
APPROVAL OF MINUTES Trustee Seidman made a motion to approve the
minutes of the previous meeting. Trustee
Swartz seconded the motion. Trustee Swartz clarified that Trustee Rosenthal'.s
not being in favor of approving Zippy's Restaurant was because of the precedent
that the drive thru would set, and Trustee Rosenthal noted that Charlotte
O'Donnell had been presented with a bracelet rather than a watch. A motion to
approve the minutes as amended passed unanimously. .
BILLS AND PAYROLL Trustee Seidman made a motion to approve the
Bills and Payroll. Trustee Swartz seconded
the motion. The motion passed by the following vote.:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swartz (5)
NAYS: None (0)
TREASURER'S REPORT George Valentine presented highlights-from
the January Treasurer's Report. Sales tax
receipts for January are 17% below January 1998 receipts; however, sales tax
receipts for February are up 20% from February 1998 receipts, making the twelve
month total only 1% below the past year. As of January 31, 1999 101.6% of.cash
was invested at an average interest rate of 5.28% which compares with an average
rate of 4.48% for the 90 -day Treasury Bill.
PROCLAMATION, YOUTH ART MONTH Mayor
March
citizens to become interested in and give
programs for children and youth. Trustee
proclamation. Trustee Heuberger seconded
unanimously. Art teacher Penny Weinberg
attendance to accept the proclamation.
Forrest read a proclamation designating
1999 Youth Art Month and urging all
full support to quality school art
Rosenthal made a motion to approve the
the motion. The motion passed
and several of her students were in
VISION 2000 UPDATE Mayor Forrest presented a progress report on
the redevelopment of the Southwest Quadrant,
the Southeast Quadrant and South Commons.
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REPORT AND RECOMMENDATION OF PLAN
COMMISSION RE REQUEST FOR
AMENDMENT TO SPECIAL USE /PUD TO
PERMIT THE ESTABLISHMENT OF A
FOOD SERVICE FACILITY INSIDE THE
HOME DEPOT STORE, CUZ CUISINE
facilities at the Home Depot stores
REPORTS
The Plan Commission held a public hearing on
January 28. It is their recommendation that
Cuz Cuisine's request for a Special Use to
permit the establishment of a food service
facility (Hot Dog Cart) inside the Home Depot
Store be approved. The motion passed 4 -0.
The petitioners already have food service
in Crystal Lake, Palatine and Gurnee.
Trustee Rosenthal made a motion to accept the
Report and Recommendation of the Plan Commission and to direct the Village
Attorney to prepare an ordinance. Trustee Swartz seconded the motion. The
motion passed unanimously.
CONSENT AGENDA
ORDINANCE AUTHORIZING A CLASS B An ordinance approving a request for a Class
SPECIAL USE AT 833 WAUKEGAN ROAD, B Special Use at 833 Waukegan Road to permit
WORLD WIDE LIQUORS establishment of a World Wide Liquors. First
Reading.
ORDINANCE AMENDING THE ZONING MAP An ordinance amending the Zoning Map and
AND APPROVING AN AMENDMENT TO A approving an amendment to a Special Use in a
SPECIAL USE IN P -1 PUBLIC LANDS P -1 Public Lands District to permit
DISTRICT, DEERFIELD PARK DISTRICT renovations to Jaycee Park by the Deerfield
Park District. First Reading.
ORDINANCE RE FINAL APPROVAL OF An ordinance granting final approval of
BUILDINGS 2, 8 AND 10, DEERFIELD Buildings 2, '8, and 10 of the Deerfield
3 SQUARE REDEVELOPMENT Square Redevelopment Project, First Reading.
Trustee Seidman moved for passage of the
Consent Agenda. Trustee Swartz seconded the motion.
Trustee Rosenthal commented that due to the
letter from Mrs. Cho to the Village regarding hours of operation for the liquor
store, Agenda Item 99 -7 -2 should be removed from the Consent Agenda and discussed
separately. Board members agreed. The motion to pass the Consent Agenda without
Agenda Item 99 -7 -2 passed unanimously.
Mrs. Cho requested that she be permitted to
keep her store open on weekdays until 9:00 P.M., the closing time of Dear Franks,
which is also located in Marshall Mall. If she finds she has no business during
the'last half hour, she would probably go back to the 8:30 P.M. closing time
agreed to at the last Board Meeting. Mrs. Cho would also like to have Sunday
hours on certain holiday weekends. Board members felt that Mrs. Cho's request
was reasonable but that they wanted to give residents of the neighborhood an
opportunity to respond before making a final decision. This will stand as a
First Reading.
OLD BUSINESS
ORDINANCE RE APPROVAL OF FINAL Because there are still some minor issues
DEVELOPMENT PLAN, SOUTH COMMONS relating to the Development Agreement,
DEVELOPMENT, SECOND READING Trustee Seidman made a motion to table this
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Agenda item. Trustee Heuberger seconded the motion. The motion passed
unanimously.
AUTHORIZATION FOR MAYOR TO SIGN An engineering agreement with Baxter and
AMENDMENT TO THE BAXTER & WOODMAN Woodman to plan and design water treatment
WATER SYSTEM ENGINEERING AGREEMENT- and distribution system improvements was
RESERVOIR /TRANSMISSION LINE approved by the Board in 1997. The
IMPROVEMENTS agreement, which budgeted $190,000 for design
of the improvements, was based on a 1993
study by Greeley and Hanson. Baxter and Woodman has recently reevaluated and
enhanced the design, which expands the scope of services above those originally
contemplated. As a result, the cost of design through bidding has increased to
$302,000. Mr. Soyka recommends that the Board authorize the Mayor to sign an
amendment to the Baxter and Woodman engineering agreement approving an amount not
to exceed $302,000 for design services.
Mr. Soyka discussed the revised plan and the
ways in which it would benefit the Village, including significant savings in
electricity costs.
After discussion, Trustee Swartz made a
motion to authorize Mayor Forrest to sign an amendment to the Baxter and Woodman
engineering service agreement approving an amount not to exceed $302,000 for
design services. Trustee Heuberger seconded the motion. The motion passed by
the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swartz (5)
NAYS: None (0)
NEW BUSINESS
REQUEST OF BOARD OF POLICE State law requires that a police test and the
COMMISSIONERS FOR AMENDMENT TO roster that comes from that test remain in
THE MUNICIPAL CODE RE POLICE effect for two years. Police Chief Anderson
APPOINTMENTS AND PROMOTIONS and the Board of Police Commissioners are
requesting that the Village use its home rule
powers to permit the test to be given yearly in Deerfield. This change will
allow the Police Department to select a candidate near the top of a new list
rather than possibly having to select from the bottom of a list that is nearly
two years old. If any outstanding candidates do remain on the list, it can be
extended up to the two year period.
After discussion, Trustee Heuberger made a
motion to approve the Police Department request. Trustee Swartz seconded the
motion. The motion passed unanimously. An ordinance was prepared in advance of
this meeting and it will stand as a First Reading.
AUTHORIZATION TO PURCHASE TWO The 1998 -1999 budget provides for the
REPLACEMENT (UNMARKED) VEHICLES replacement for five unmarked police cars.
FOR THE POLICE DEPARTMENT Two vehicles do need to be replaced, but
the remaining three unmarked vehicles are in
good condition and their purchase will be delayed until 1999 -2000. Chief
Anderson is recommending that the Board authorize the purchase of two vehicles
through the State Vehicle Purchase Contract. Vehicle #1 is a full size 1999
Crown Victoria with a cost not to exceed $19,720. Vehicle #2 is a mid -size
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Chevrolet Lumina at a cost not to exceed $18,589.50. The vehicles to be replaced
will be sold through _ sealed bid.
Trustee Seidman made a motion to approve the
purchase of the Crown Victoria at a cost not to exceed $19,720 and the Lumina at
a cost not to exceed $18,589.50. Trustee Swartz seconded the motion. The motion
passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swartz (5)
NAYS: None (0)
DISCUSSION
COMMONWEALTH EDISON LETTER ETC. Susan Ragona passed out copies of the letter
she recently received from Commonwealth
Edison. Rather than addressing problems in their system, the letter blames trees
for many of the electrical problems experienced in Deerfield. Mr. Franz
responded that Commonwealth Edison will attend the March 15th Board meeting and
will report at that time on their plans for dealing with the problem of
Deerfield's frequent power outages.
Mrs. Ragona also reported that new residents
have told her they have not gotten information on recycling. Mr. Franz responded
that recycling information is generally distributed along with other information
by Welcome Wagon (now Home Greeting Cart). Some information is also available on
the InfoChannel. Trustee Ehlers suggested including the information in D- Tales.
Mrs. Ragona asked about refunds on tickets
purchased for the 1998 Family Days which was canceled due to rain. Mr. Franz
responded that Family Days is not a Village function, but it is his understanding
that there are to be no refunds.
EXPANSION OF SHUTTLE BUS PROGRAM Trustee Heuberger inquired what the Village
will be doing to publicize the expansion of
the Lake Cook Road shuttle bus program into Highland Park. Mr. Franz responded
that the T1-1A is in charge of that. They will be sending information to affected
businesses.
EXECUTIVE SESSION Mayor Forrest asked for a motion to go into
Executive Session to discuss land
acquisition. Trustee Swartz so moved. Trustee Heuberger seconded the motion.
The motion passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swartz (5)
NAYS: None (0)
ADJOURNMENT There being no further business to discuss,
Trustee Rosenthal made a motion to adjourn
the meeting. Trustee Swartz seconded the motion. The motion passed unanimously.
The meeting was adjourned at 8:45 P.M.
APPROVE
Mayor
ATTEST-
F-
--village _erk
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VISION 2000
DEERFIELD VILLAGE CENTER REVITALIZATION
Progress Report February 16, 1999
Southwest Quadrant (Deerfield Square):
➢ The last two houses on Osterman Avenue have been demolished, and excavation work is
proceeding on the underground parking garage for the 4 -story office building.
➢ Robert York Avenue has been closed at Osterman Avenue. Traffic can enter the
quadrant from Osterman at the entrance to One Osterman Plaza.
➢ Six buildings will be constructed during Phase I. The completion dates are:
- Osterman Retail Building - Aug. '99
- Walgreens, Whole Foods and Car Wash - Oct. '99
- First Chicago and Office Building - Dec. '99
These dates do not include the interior build outs which vary from a short period to several
months.
Southeast Quadrant (Deerfield Centre):
➢ The Redevelopment Agreement is not yet ready for Board consideration.
➢ Plans are proceeding for additional environmental remediation work at the old gas station
at 745 Waukegan Road.
South Commons:
➢ A Quick -take hearing is scheduled for the H.D. Electric property at 750 Central Avenue
on March 8'' and on the Touhy Lumber property, 612 Waverly Court, on April 19P.
➢ Because there are still some minor issues relating to the Development Agreement, the
second reading of the ordinance on tonight's agenda should be tabled.
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