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10/19/1998and that a quorum was present and in attendance. Also present were Attorney James Stucko and Village Manager Robert Franz. Due to the absence of the Mayor, Trustee Swartz made a motion that Trustee Seidman serve as Mayor pro tem for the meeting. Trustee Ehlers seconded the motion. The motion passed unanimously. APPROVAL OF MINUTES Trustee Swartz made a motion to approve the minutes of the previous meeting. Trustee Ehlers seconded the motion. The motion passed unanimously. BILLS AND PAYROLL Trustee Swartz made a motion, seconded by Trustee Ehlers, to approve the Bills and Payroll. The motion passed by the following vote: AYES: Ehlers, Seidman, Swanson, - Swartz (4) NAYS: None (0) TREASURER'S REPORT George Valentine presented highlights from the September Treasurer's Report. September sales tax receipts are down 1% from the prior year, and the twelve month total is also down 1% from the prior year. Water sales are $36,000 over projection. Other revenues are performing as projected. As of September 30, 1998, 102% of cash was invested at an average interest rate of 5.74% which compares with an average rate of 4.71% for the 90 -day Treasury Bill. Trustee Heuberger arrived at the meeting at 8:05 P.M. PROCLAMATION - RED RIBBON WEEK Mayor pro tem Seidman read a proclamation declaring October 23- October 31 as Red Ribbon Week in Deerfield. He urged all citizens to participate in the community drug and violence prevention activities. Trustee Swanson made a motion to accept the proclamation. Trustee Swartz seconded the motion. The motion passed unanimously. Ann Myers accepted the proclamation on behalf of the National Family Partnership. VISION 2000 UPDATE Mayor pro tem Seidman presented a progress report on the redevelopment of the Southwest Quadrant, the Southeast Quadrant and South Commons. 1 October 19, 1998 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mr. Franz in the Council Chamber of the Village Hall on Monday, October 19, 1998, at 8:00 P.M. The Clerk called the roll and announced that the following were: Present: Marvin W. Ehlers Edwin B. Seidman Vernon E. Swanson Michael Swartz Absent: Bernard Forrest, Mayor John H. Heuberger Harriet E. Rosenthal and that a quorum was present and in attendance. Also present were Attorney James Stucko and Village Manager Robert Franz. Due to the absence of the Mayor, Trustee Swartz made a motion that Trustee Seidman serve as Mayor pro tem for the meeting. Trustee Ehlers seconded the motion. The motion passed unanimously. APPROVAL OF MINUTES Trustee Swartz made a motion to approve the minutes of the previous meeting. Trustee Ehlers seconded the motion. The motion passed unanimously. BILLS AND PAYROLL Trustee Swartz made a motion, seconded by Trustee Ehlers, to approve the Bills and Payroll. The motion passed by the following vote: AYES: Ehlers, Seidman, Swanson, - Swartz (4) NAYS: None (0) TREASURER'S REPORT George Valentine presented highlights from the September Treasurer's Report. September sales tax receipts are down 1% from the prior year, and the twelve month total is also down 1% from the prior year. Water sales are $36,000 over projection. Other revenues are performing as projected. As of September 30, 1998, 102% of cash was invested at an average interest rate of 5.74% which compares with an average rate of 4.71% for the 90 -day Treasury Bill. Trustee Heuberger arrived at the meeting at 8:05 P.M. PROCLAMATION - RED RIBBON WEEK Mayor pro tem Seidman read a proclamation declaring October 23- October 31 as Red Ribbon Week in Deerfield. He urged all citizens to participate in the community drug and violence prevention activities. Trustee Swanson made a motion to accept the proclamation. Trustee Swartz seconded the motion. The motion passed unanimously. Ann Myers accepted the proclamation on behalf of the National Family Partnership. VISION 2000 UPDATE Mayor pro tem Seidman presented a progress report on the redevelopment of the Southwest Quadrant, the Southeast Quadrant and South Commons. 1 REPORTS REPORT OF STAFF RE INTERGOVERN- A small portion of western Highland Park is MENTAL AGREEMENT WITH HIGHLAND serviced by the Village of Deerfield's sewage PARK RE SEWAGE BILLING treatment plant. Currently billing is prepared by Deerfield and sent to Highland Park, which pays Deerfield and then collects from its residents. Highland Park has suggested that this system be changed to one in which Deerfield bills the Highland Park users directly. Highland Park has promised'to handle any complaint calls and to stand good for any non - payment. The finance director recommends that Mayor Forrest be authorized to sign an intergovernmental agreement that Deerfield will do the sewage billing. Trustee Heuberger made a motion to accept the report and to authorize Mayor Forrest to sign the intergovernmental agreement. Trustee Swartz seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Seidman, Swanson, Swartz (5) NAYS: None (0) REQUEST FROM OWNER OF WHAT'S COOKING RESTAURANT TO STAGE IMPLEMENTATION OF REQUIRED LANDSCAPING PLAN unanimously. NEW BUSINESS This agenda item was tabled at the previous meeting due to the absence of the petitioner. Trustee Heuberger made a motion to remove the agenda item from the table. Trustee Swartz seconded the motion. The motion passed Mr. and Mrs. George Christakis, owners of What's Cooking Restaurant, and their landscape architect, Howard Carren, were in attendance. The petitioners explained that the original plan was submitted in 1989. It was a base plan showing no elevations. Since that time there have been changes in the building, walks, and parking lot. The new landscaping plan takes into account the land elevations and other changes, and it is more economical. Provisions have been made for snow storage. The twelve existing trees will be retained, and the same number of new plantings will be used as was approved in the original plan. Mr. Stucko commented that the landscaping plan is part of the plan approved by the Plan Commission and the Village Board. If there is a significant deviation from what was approved, the Board must decide whether to amend the ordinance on their own or to first send it back to the Plan Commission. Mrs. Houpt noted that it would be well after the holidays before the matter could be taken up by the Plan Commission. The petitioners have already done some of the preliminary work and hope to be open by the holidays. It was E CONSENT AGENDA ORDINANCE AMENDING MUNICIPAL CODE An ordinance approving stop signs on Central RE STOP SIGN AT INTERSECTION OF Avenue for east and westbound traffic at CENTRAL AND INDIAN HILL Indian Hill and a "Stop Sign Ahead" warning sign in the 1400 block of Central. The intersection, which now has a two way stop, will become a four way stop. First Reading. ORDINANCE AMENDING MUNICIPAL CODE An ordinance approving a stop sign on Estate RE STOP SIGN ON ESTATE DRIVE AT Drive at Pfingsten Road. A temporary sign PFINGSTEN ROAD to control commercial traffic as it comes out onto Pfingsten is currently-at that location. First Reading. REQUEST FROM OWNER OF WHAT'S COOKING RESTAURANT TO STAGE IMPLEMENTATION OF REQUIRED LANDSCAPING PLAN unanimously. NEW BUSINESS This agenda item was tabled at the previous meeting due to the absence of the petitioner. Trustee Heuberger made a motion to remove the agenda item from the table. Trustee Swartz seconded the motion. The motion passed Mr. and Mrs. George Christakis, owners of What's Cooking Restaurant, and their landscape architect, Howard Carren, were in attendance. The petitioners explained that the original plan was submitted in 1989. It was a base plan showing no elevations. Since that time there have been changes in the building, walks, and parking lot. The new landscaping plan takes into account the land elevations and other changes, and it is more economical. Provisions have been made for snow storage. The twelve existing trees will be retained, and the same number of new plantings will be used as was approved in the original plan. Mr. Stucko commented that the landscaping plan is part of the plan approved by the Plan Commission and the Village Board. If there is a significant deviation from what was approved, the Board must decide whether to amend the ordinance on their own or to first send it back to the Plan Commission. Mrs. Houpt noted that it would be well after the holidays before the matter could be taken up by the Plan Commission. The petitioners have already done some of the preliminary work and hope to be open by the holidays. It was E discussed and decided that the petitioners could open with a temporary occupancy permit but would still be required to go before the Plan Commission to obtain approval of their revised landscaping plan. Trustee Swartz made a motion to refer the matter back to the Plan Commission. Trustee Heuberger seconded the motion. The motion passed unanimously. AUTHORIZATION TO ACCEPT COPS MORE The Police Department has been notified that 98 GRANT their application for a COPS MORE 98 grant has been approved in the amount of $11,884.00. The grant, which requires a 25% match by the Village, will allow the Police Department to install mobile data laptop computers in the unmarked vehicles assigned to the Youth and Investigations Unit. The grant allows the Village to use forfeited drug money as the 25% match. As the Village is holding sufficient forfeited funds to satisfy the matching requirement, no tax dollars would be needed. Chief Anderson recommends acceptance of the grant. Trustee Swartz made a motion to approve authorization to accept the grant. Trustee Heuberger seconded the motion. The motion passed unanimously. nTgrTTSSTnN DISCUSSION RE BART'S BARBER SHOP Joe Hutchings asked several questions about the Deerfield Square Development. His main concern related to how long Bart's Barber Shop will be able to remain at its current location. Mr. Hutchings was told that the property won't be needed until Phase I of the development is completed. He should be able to stay where he is for a year. DISCUSSION RE TOLLWAY RAMP A group of residents from the Clavinia neighborhood was in attendance to discuss the proposed tollway ramp from the Edens Spur to Deerfield Road and to seek Village assistance in preventing it from being built in the fashion proposed and already begun by the tollway. Mr. Franz summarized the meeting held October 13 at Village Hall. As a result of that meeting, the tollway has declared an "interim pause" in the project while they consider what can be done in the way of alternatives. This consideration is expected to last a week to ten days. The tollway representative has agreed to meet again with residents before proceeding with any plan. Mr. Stucko commented that the Village has no authority to stop a tollway project except in cases where "clear abuse of discretion" can be shown. This would be an extremely difficult standard to reach. In his opinion the best chance for success is through the political efforts,of residents and the Board of Trustees. We -Go Trail resident Alan Rohrbach summarized steps already taken by residents in this regard. John Lyons summarized his unsuccessful efforts to force the tollway to make improvements to the sound wall and explained that the situation will be much worse if the tollway ramp is constructed. He discussed the four "S" problems that must be addressed: sight, sound, safety, and sun deprivation. He asked the Board to'consider rescinding its August approval of the tollway plan, which was made without full knowledge of the ramp design. He also asked that a consulting engineering firm be retained to respond to whatever plan the tollway presents. Finally, he asked that the Village petition Walgreens and Hyatt to pressure the tollway for sound walls extending further south. r Bill Baltutis, Executive Director of the TMA of Lake Cook, commented that the ramp is critical to Village businesses and to residents who will use it every day. In the objectors' desire for a better design, he urged that they not lose sight of the big picture. He would like to see construction continue as quickly as possible. After all those in attendance wishing to comment had had the opportunity to do so, Trustee Swartz recommended that a consulting engineer be retained to work with staff engineers on tollway ramp issue. Other trustees agreed. It was also agreed that before deciding how to proceed, the Village will see what plan the Toll Authority proposes next. LEAF PICK UP PROGRAM Mr. Franz announced that the leaf pick up program will begin on October 26. The D -Tales newsletter, being mailed tomorrow, will have further information. EXECUTIVE SESSION Mayor pro tem Seidman made a motion to go into Executive Session to discuss land acquisition and personnel. Trustee Swartz so moved. Trustee Ehlers seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Seidman, Swanson, Swartz (5) NAYS: None (0) ADJOURNMENT There being no further business to discuss, Trustee Swartz made a motion to adjourn the meeting. Trustee Ehlers seconded the motion. The motion passed unanimously. The meeting was adjourned at 9:35 P.M. APPROVED: Mayor ATTEST: xoden:�� a Aft&) Village Clerk L 4 VISION 2000 DEERFIELD VILLAGE CENTER REVITALIZATION Progress Report October 19. 1998 Southwest Quadrant (Deerfield Square): > Phase I demolition should be completed by the end of next week. Most of the remaining work involves removal of debris. > The two easternmost homes on Osterman Avenue were razed today in order to provide access to the rear of the Walgreen's wing of the Commons for service delivery vehicles. > Robert York Avenue realignment work will begin in about 10 days. This involves temporary closings at various locations. Access to businesses will be maintained at all times and signage installed to guide motorists. Southeast Quadrant (Deerfield Center): > The Plan Commis!-;on is expected to complete the public hearing on Deerfield Center at its October 22nd meeting. Their report and recommendation will be on the November 16th Village Board agenda. > The demolition contractor has completed preliminary work on the seven buildings, and they will begin coming down this week. > Temporary lane closures on Deerfield Road were needed last week, in order to disconnect water service lines. Similar work will be performed this week on Waukegan Road. South Commons: > Staff will meet this week with the James Building Corporation to complete the final draft of a redevelopment agreement. It should be ready for Village Board consideration in November. > The Appearance Review Commission is meeting this evening with the developer to review the proposal. 1 �J