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05/18/1998May 18, 1998 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Forrest in the Council Chamber of the Village Hall on Monday, May 18, 1998, at 8:00 P.M. The Clerk called the roll and announced that the following were: Present: Bernard Forrest., Mayor Marvin W. Ehlers John H. Heuberger Harriet E. Rosenthal Vernon E. Swanson Michael Swartz Absent: Edwin B. Seidman and that a quorum was present and in attendance. Also present were Attorney Shelia Quinn and Village Manager Robert Franz. APPROVAL OF MINUTES Trustee Swartz made *a motion, seconded by Trustee Ehlers, to approve the minutes of the previous meeting. The motion passed unanimously. BILLS AND PAYROLL passed by the following vote: AYES NAY: UPDATE OF VISION 2000 Quadrant, and South Commons. Trustee Swartz made a motion, seconded by Trustee Heuberger, to approve the Bills and Payroll. The motion Ehlers, Heuberger, Rosenthal, Swanson, Swartz (5) None (0) Mayor Forrest presented a progress report on the redevelopment of the Southwest Quadrant, the Southeast CERTIFICATE OF COMMENDATION Lieutenant Mike Sliozis, a representative of the Illinois State Police and National Highway Safety Administration presented the Mayor and Trustees with an award for their leadership and vision in promoting safety belt use and awareness in the Village. A second certificate of commendation was presented by Gary Verdund of the Illinois Department of Transportation, the Traffic Safety Division, to the Board for their leadership and wisdom in promoting the use of safety belts and safety seats. Chief Anderson reported that the past weekend police officers handed out imitation $75 Bills that signified what it would cost if you got a ticket for not wearing a safety belt. The compliance rate was about 78% which was a drop from last year's compliance of 80 %, with the goal being to reach about 85% to 90% with the primary safety belt enforcement. APPOINTMENT FOR APPEARANCE Mayor Forrest announced that Philip Rosborough be REVIEW COMMISSION pointed to fill a vacancy on the Appearance Review Commission. Trustee Swartz made a motion to accept the appointment. Trustee Swanson seconded the motion. The motion passed unanimously. REPORT AND RECOMMENDATION OF PLAN COMMISSION RE: REQUEST TO PERMIT THE ESTABLISHMENT OF A CLASS A SPECIAL USE AT 810 WAUKEGAN RD. - THE VILLAGE SECRETARY AND GOULD -KELLY WORLD TRAVEL AND ALSO A REPORT AND RECOMMENDATION OF THE VCDC REGARDING THE SAME ADDRESS REPORTS The Plan Commission held a public hearing on May 14 and it is their recommendation that The Village -Secretary and Gould -Kelly World Travel request for a class A special use at 310 Waukegan Rd. be approved. That motion passed 4 -0. The VCDC recommends that this request also be approved and that motion passed 6 -0 with one member recusing. Trustee Swartz moved approval of both recommendations and to direct the Village Attorney to prepare an ordinance. Trustee Swanson seconded the motion. The motion passed unanimously. CONSENT AGENDA ORDINANCE AMENDING SPECIAL USE/ MULTIPLE USE DEVELOPMENT TO PERMIT EXTERIOR RENOVATION TO THE BUILDING AT 747 LAKE COOK RD. FIRST READING David Thomas was present for the petitioner. Trustee Swartz asked why it was so critical to waive the 2nd reading. Mr. Thomas stated that they are under time constraints in ordering products such as windows which have a significant lead time. They want to get the project started as soon as possible because of the. construction start being six to eight weeks after the permit is received. They do not want to lose the contractor they are considering because they become increasingly busy throughout the season. Trustee Rosenthal moved for waiver of the rules. Trustee Ehlers seconded the motion. The motion passed by the following vote: AYES: Ehlers, Rosenthal, Swanson (3) NAYS: Heuberger, Swartz (2) Trustee Rosenthal made a motion to approve the ordinance. Trustee Swartz seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Swanson, Swartz (5) NAYS: None (0) ORDINANCE AMENDING SPECIAL USE An ordinance amending a Special Use for valet parking for FOR VALET PARKING FOR SPAZIO'S Spazio's Restaurant at Lake Cook Plaza. Second Reading. RESTAURANT -LAKE COOK PLAZA Trustee Swartz stated that he was under the impression that when the petitioner made their presentation a few weeks ago that there would not be any parking spaces lost to this valet parking, but he saw that there are two parking spaces in front of the door that are lined diagonally and it is clear that they are no longer parking spaces. Mr. Franz indicated that he thought that the petitioner meant that they were not reserved spaces where they were taking the cars, that they want the two spots they have open for when people exit their cars. Trustee Swartz stated that if that is the case the petitioner has changed the parking plan. There was no one present for the petitioner. Trustee Swanson moved to table this item. Trustee Heuberger seconded the motion. The motion to table passed unanimously. The petitioner will be notified that this item will be on the next agenda. ORDINANCE INCREASUBG WATER RATES FROM $2.05 TO $2.65 PER HUNDRED CUBIC FEET ORDINANCE INCREASING HOTEL TAX FROM 5 PERCENT TO 6 PERCENT An ordinance increasing the water rates from $2.05 to $3.6 per hundred cubic feet. Second readin -,. An ordinance increasing the hotel tax from 5 percent to 6 percent. Second Reading. 2 1 �I 1 1 1 1 RESOLUTION RE: FOURTH OF JULY PARADE RESOLUTION RE: MFT MAINTENANCE OF STREETS & HIGHWAYS ($378,000) An ordinance regarding the Fourth of July Parade. An ordinance regarding MFT Maintenance of Streets and Highways ($378,000). Trustee Rosenthal made a motion for passage of the Consent Agenda and adoption of the ordinances. Trustee Ehlers seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Swanson, Swartz (5) NAYS: None (0) NEW BUSINESS RESOLUTION OPPOSING WIDENING The Board considered a resolution opposing the widening OF LAKE COOK RD. IN DEERFIELD of Lake Cook Road from four to six lanes within Deerfield's corporate limits. The resolution states that other east -west roads in the area should be improved first to balance the current traffic demands in southern Lake County and Northern Cook County and that the plans for widening Lake Cook Rd. in 2001 should be removed immediately from the Cook County Highway Department's 5 year construction program. Trustee Heuberge made a motion for the adoption of the resolution. Trustee Ehlers seconded the motion. Trustee Swartz stated that he thought the resolution should read that the Village of Deerfield is opposed not only within the corporate limits, but also opposed to any widening approaching the Village. Mr. Franz stated he thought the widening was already scheduled from the section from Port Wine to the Tollway. He wanted to clarify that this was already factored into their plan. The motion was approved unanimously. RESOLUTION RE: USE OF MOTOR Mr. Soyka, the Director of Public Works and Engineering FUEL TAX FUNDS FOR TRAFFIC reported that this was a housekeeping item. The signal has SIGNAL MODERNIZATION AT been built and paid for with general funds and this gives the KIPLING/KENTON INTERSECTION Village the authorization to transfer the MFT funds to the ($146,000) general fund to reimburse that fund. Trustee Heuberger moved for approval of the resolution. Trustee Swartz seconded the motion. Trustee Swanson indicated that the amount should be $145,000 not the rounded number of $146,000. The motion passed to approve the resolution in the amount of $145,000 by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Swanson, Swartz (5) NAYS: None (0) AUTHORIZATION TO PURCHASE Mr. Soyka reported that this year's state purchasing contract BULK ROCK SALT UNDER THE is $28.54 per ton which is an increase of about $.99 per ton STATE OF ILLINOIS JOINT over last year's. The Village can buy on their own, but PURCHASE CONTRACT then would be paying between $46 or $47 per ton. About 800 tons are left over from last year and the Village buys about 2400 tons a year. Trustee Swartz moved for the authorization to purchase bulk rock salt under the State Purchasing Contract at $28.54 per ton. Trustee Ehlers seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Swanson, Swartz (5) NAYS: None (0) DISCUSSION WIDENING OF LAKE COOK R.D. John Lyons of 310 Forsythia was in attendance to request that the Village continue to take a strong position against the widening of Lake Cook, Road. He specifically commented on the correspondence that has been sent to Ralph Wehner at the Illinois State Toll Highway Authority from both himself and the Village regarding sound walls. The correspondence included a copy of a report prepared by the Illinois EPA Noise Division after they tested the effectiveness of the sound wall. The report stated that there are three major deficiencies dealing with segments of the wall not being caulked, gaps in the wall, and the wall not extending far enough south. The Board suggested that another copy of the EPA report be sent to Mr. Wehner. The Tollway should be asked for a time frame for fixing the deficiencies. It was suggested that a copy of the packet be sent to the Governors office as well as to State Representative Lauren Beth Gash. Mr. Lyons asked the Village to continue in their efforts to extend the sound wall south of Walgreen's. Mayor Forrest stated that the Village has been trying to annex Walgreen's and the wall extension has been a point of discussion. EXECUTIVE DISCUSSION Mayor Forrest asked for a motion to go into Executive Session to discuss litigation and land acquisition. Trustee Swartz so moved. Trustee Ehlers seconded the motion. The motion passed by the following vote: ADJOURNMENT AYES: Ehlers, Heuberger, Rosenthal, Swanson, Swartz (5) NAYS: None (0) There being no further business to discuss, Trustee Heuberger made a motion to adjourn the meeting. Trustee Rosenthal seconded the motion. The motion passed unanimously. The meeting was adjourned at 8:45 P.M Villa-e Clerk APP VED: Mayor 4 I. 1 LJ 1 1 VISION 2000 DEERFIELD VILLAGE CENTER REVITALIZATION Progress Report Mav 18 1998 Southwest Quadrant: > The Village closed last week on the single - family home at 734 Osterman Avenue. Three of the four residences on Osterman have now been acquired. > The Village has reached a settlement with the owner of Judy's Pizza at 803 Deerfield Road. A contract to purchase the property should be on the next agenda. > Tonight's agenda includes Special Use requests for property at 810 Waukegan Road. The Village Secretary and Gould -Kelly World Travel plan to relocate there from their current location at 763 Deerfield Road. > On May 6th, the Village Center Development Commission met with Charles Malk and approved his Final Plan. Mr. Malk is scheduled to meet with the Plan Commission on June 11th. Following that meeting, the Final Plan will be considered by the Village Board. > The condemnation hearing date on the properties at 730, 750 and 760 Waukegan Road has been scheduled for June 15th. All properties not yet acquired for the project now have court dates scheduled. Southeast Quadrant: > Six proposals have been received for redevelopment of the 4.5 acres at the southeast corner of Deerfield and Waukegan Roads. > The Task Force held its first meeting .last week. After reviewing the proposals, the committee decided to interview all six prospective developers. > The Task Force intends to make a recommendation to the Village Board by June 15th. South Commons: > Negotiations continue with the James Building Corporation on a Redevelopment Agreement for the 10 acre multi - family project. > A public hearing is scheduled with the Plan Commission at 8:00 P.vI., Thursday, May 28th.