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09/15/1997September 15, 1997 Tile regular meeting of the Board of Trustees of' the Village of Deerfield was called to order by Mayor Forrest in the Council Chamber of the Village Hall on Monday, September 15, 1997, at 8:00 P.M. The Clerk called the roll and announced that the following were: Present: Bernard Forrest, Mayor Marvin W. Ehlers John H. Heuberger. Vernon E. Swanson Michael Swartz Absent: Harriet E.-Rosenthal. Edwin B. Seidman and that a quorum was present and in attendance. Also present were Attorney James Stucko and Assistant to the Village Manager Gerald Smith. APPROVAL OF MINUTES Trustee Heuberger made a motion, seconded by Trustee Ehlers, to approve the minutes of the previous meeting. The motion passed unanimously. BILLS AND PAYROLL Trustee Swartz made a motion, seconded by Trustee Ehlers, to approve the Bills and Payroll. The motion passed by the following vote: AYES: Ehlers, Heuberger, Swanson, Swartz (4) NAYS: None (0) TREASURER'S REPORT Mr. Valentine presented highlights from the August Treasurer's Report. Sales Tax receipts are up by 4% from August of last year. Other revenues are performing as projected. Hotel tax is extremely strong. As of August 31, 1997, 102% of cash was invested at an average interest rate of 6.02 %, which compares with an average rate of 5.27% for the 90 -day Treasury Bill. REPORT ON DEPARTMENTAL OBJECTIVES, Barbara Houpt presented highlights from the COMMUNITY DEVELOPMENT Departmental Report of the Community Development Department. She reported that: ■ The amount of building activity is about that same as it was for the same time period last year. ■ The Plaza Pleasures activities and the Farmer's Markets have both been quite successful this yea:. ■ The new flood insurance maps took effect on September 3. There is a new zone designation for certain properties which is causing some confusion among residents and real--ors. ■ Public Works staff and the Streetscape Committee are doing research to find trees which will be more hardy than the lindens. APPOINTMENT TO BOARD OF POLICE Mayor Forrest recommended that James Warren, COMMISSIONERS retired superintendent of School District 113, be appointed to fill the vacancy on the Board of Police Commissioners. Trustee Ehlers so moved. Trustee Heuberger seconded the motion. The motion passed unanimously. 1 1 1 REPORT AND RECOMMENDATION OF RE AMENDMENTS TO THE ZONING ORDINANCE CONCERNING CERTAIN PERMITTED AND SPECIAL USES IN C-1 VILLAGE CENTER DISTRICT VCDC THE keeping with the Village's efforts Center. By a vote of 6 -0 (1 recus Commission recommendation on uses accepted. The Plan Commission is REPORTS The Village Center Development Commission held a workshop meeting on September 3 at which members discussed the Plan Commission's recommendation regarding uses in the C -1 Village Center District. The VCDC found the recommendation to be in to create a retail environment in the Village e), the VCDC voted to recommend that the Plan in the C -1 Village Center District be recommending that: • Liquor stores and tobacco stores be reclassified from Permitted Uses to Class B Special Uses. • Beauty supply stores that require a license should not be allowed in the C -1 Village Center District (beauty supply stores with no special license would continue to be a Permitted Use). • Coffee shops, tea shops, bagel shops and similar types of operation should be classified as restaurants and a Class B Special Use required. Trustee Swartz made a motion to accept the Report and Recommendation of the VCDC and to direct.the Village Attorney to prepare an ordinance making a zoning text amendment to conform to the Plan Commission recommendation. Trustee Heuberger seconded the motion. During discussion it was decided that a determination should be made of the maximum amount of area permissible for liquor sales in stores where its sale is an accessory use, and that this number should be made part of the ordinance. The motion then passed unanimously. REPORT AND RECOMMENDATION OF PLAN COMMISSION RE REQUEST FOR FINDING OF SUBSTANTIAL CONFORMANCE AND APPROVAL OF FINAL DEVELOPMENT PLAN, DEERFIELD DEPOT /METRA LAKE COOK ROAD The Plan Commission held a workshop meeting on August 28, 1997 regarding a request for finding of substantial conformance and approval of final development plan by Deerfield Depot /Metra Lake Cook Road. By a vote of 4 -0 (1 recuse), the Plan Commission recommended that the petitioner's final development plan is in substantial conformance to the previously approved preliminary development plan, and that the petitioner's final development be approved. The Plan Commission also recommended that the petitioners submit the correct elevation drawings and floor plan for the commuter railroad station to the Board of Trustees. Attorney David Norton and architect Robert Parisi were in attendance to present the final development plan and to respond to questions from the Board. Trustee Swanson inquired if there is a percentage of open space that is required for landscaping. Mrs. Houpt indicated that there is a requirement for open space but not for landscaping. Trustee Swanson commented that although the amount of open space meets the requirement, the amount of landscaping in the plan is minimal, and the development will look stark, especially given the huge size of the Office Depot building. Mr. Parisi outlined what is planned. Trustee Swartz agreed with Trustee Swanson that not enough has been done to soften the "big box" effect that' Office Depot will create. Trustee Heuberger commented that the train station ticket office would benefit from a window looking north. This would create the impression of safety and security for those waiting on the north side of the station. Mr. Parisi responded that he has no problem with adding a window, providing that it will not interfere with Metra's plans for the interior of the building. Trustee Swartz questioned whether the size of the pylon sign on Lake Cook Road complies with ordinance as it looks quite large. Mrs. Houpt indicated that it is in excess of the permitted amount. Mr. Norton commented the size was based on the difficult sight lines as drivers approach the property from the east and west. Mr. Swartz responded that the face area of the sign is not a problem, but the columns are too big. Mr. Parisi stated that the size of the columns can be scaled down by up to 50% without losing the proportionality. Mr. Swartz commented that it might be a better idea to start over than to scale down. Trustee Ehlers asked about J. Alexander's Restaurant. Mr. Norton responded that it has dropped out, but a comparable restaurant will be sought for the site. Trustee Swartz made a motion to accept the Plan Commission Report and to direct the Village Attorney to prepare an ordinance with signage, landscaping, and the second restaurant to be omitted at this time. Trustee Ehlers seconded the motion. The motion passed by the following vote: AYES: Ehlers, Swanson, Swartz, Forrest (4) NAYS: None (0) RECUSE: Heuberger (1) REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on COMMISSION RE REQUEST FOR APPROVAL August 28 to consider the request of OF EXPANSION OF EXISTING SPECIAL Spazio's Restaurant for approval of USE, SPAZIO'S RESTAURANT, LAKE expansion of an existing special use. The COOK PLAZA petitioners wish to amend the special use to allow expansion of their restaurant (formerly Ermando's Restaurant). By a vote of 5 -0, the Plan Commission recommended that the petitioner's request be approved, subject to their complying with the established signage criteria for Lake Cook Plaza. Plan Commission report and to direct ordinance. Trustee Swanson seconded REPORT AND RECOMMENDATION OF PLAN COMMISSION RE REQUEST FOR MODIFICATION OF A PREVIOUSLY APPROVED PUD, RESIDENCE INN, 530 LAKE COOK ROAD the property. By a vote of 5 -0 the petitioner's request. Trustee Swartz made a motion to accept the the Village Attorney to prepare an the motion. The motion passed unanimously. The Pldn Commission held a workshop meeting on August 28 to consider the request by Residence Inn, 530 Lake Cook Road, for a modification of a previously approved PUD which would permit the petitioners to erect a storage shed at the southeast corner of Plan Commission voted to approve the Trustee Swartz made a motion to accept the Plan Commission Report. Trustee Ehlers seconded the motion. The motion passed unanimously. REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on COMMISSION RE REQUEST FOR AMENDMENT August 28 to consider the request of Matas TO PUD AND A SPECIAL USE AND UNIQUE Corporation and Sprint, 540 Lake Cook Road, USE TO PERMIT INSTALLATION OF for amendment to the Corporate 500 PUD and TELECOMMUNICATION FACILITIES AND a Special Use and a Unique Use to permit ANTENNAS, MATAS CORP. AND SPRINT installation of a rooftop telecommunication 3 1 1 i facility at the 540 Lake Cook Road Building. By a vote of 5 -0, the Plan Commission voted to approve the petitioner's request. Trustee Ehlers commented that the requested facility is similar to others approved for the same set of buildings for the same level of technology. He added that it seems to be an appropriate site for such facilities, and they are fairly well hidden. Trustee Heuberger made a motion to accept the Plan Commission Report and to direct the Village Attorney to prepare an ordinance. Trustee Ehlers seconded the motion. The motion passed unanimously. CONSENT AGENDA ORDINANCE 0 -97 -38 AMENDING An ordinance amending a Special Use for SPECIAL USE FOR MITCHELL PARK, Mitchell Park. The park district is DEERFIELD PARK DISTRICT proposing to construct a kidney shaped wading pool, relocate a wrought iron fence and make other improvements. Second Reading. ORDINANCE 0 -97 -39 APPROVING A An ordinance approving a Special Use to SPECIAL USE FOR A RESTAURANT AT permit the establishment of a St. Louis 190 WAUKEGAN ROAD, ST. LOUIS BREAD Bread Restaurant at 190 Waukegan Road. COMPANY, HERITAGE Second Reading. ORDINANCE 0 -97 -40 INCREASING An ordinance increasing the number of Class NUMBER OF CLASS E LIQUOR LICENSES E liquor licenses from 9 to 10, at the FROM NINE TO TEN, SPAZIO ITALIAN request of Spazio Italian Restaurant, 483 RESTAURANT Lake Cook Road. Second Reading. Trustee Swanson made a motion to pass the Consent Agenda and adopt the ordinances. Trustee Swartz seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Swanson:, Swartz (4) NAYS: None (0) OLD BUSINESS ORDINANCE 0 -97 -41 REGARDING An ordinance amending Chapter 7 of the LICENSING OF MASSAGE ESTABLISHMENTS Municipal Code regarding licensing of massage establishments. Second Reading. Trustee Swartz made a motion to remove the matter from the table. Trustee Ehlers seconded the motion. The motion passed unanimously. Chief Anderson reported that the proposed ordinance meets all concerns expressed at the July 7 Board meeting. It will provide the Police Department with the authority to arrest offenders without inconveniencing legal practitioners of massage therapy. After discussion, Trustee Heuberger made a motion to adopt the ordinance. Trustee Swartz seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Swanson, Swartz (4) NAYS: None (0) 4 REQUEST FOR CERTIFICATE OF PUBLIC Since the Metro Taxi representative was not CONVENIENCE AND NECESSITY, METRO in attendance, the matter was held over for TAXI, INC. the next meeting. NEW BUSINESS RESOLUTION R -97 -15 RE SCHEDULING The Village is ready to consider amendments A PUBLIC HEARING TO CONSIDER to its Redevelopment Plan for the Village AMENDMENTS TO THE VILLAGE CENTER Center Tax Increment Financing District. TIF DISTRICT REDEVELOPMENT PLAN The changes would involve the scope and estimated cost of redevelopment as it relates to TIF financing. Mayor Forrest recommended passing a resolution scheduling a public hearing on the matter as part of the regular Village Board meeting on November 3. Notification of the various local taxing districts and property owners would be made as required by State statutes. Trustee Swartz made a motion to adopt the resolution. Trustee Ehlers seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Swanson, Swartz (4) NAYS: None (0) ANALYSIS AND AWARD OF BID FOR Three competitive bids were received for the TRAFFIC SIGNAL AT DEERFIELD/ modernization of traffic signals on KIPLING /KENTON Deerfield Road at Kenton and Kipling. The low bid of $110,753.90 was submitted by Hometown Electric, a company which is currently working on the signals for the Waukegan Road Safety Project. The budgeted amount for the project was $100,000. Mrs. Little recommends that the contract be awarded to Hometown Electric. Trustee Swartz made a motion to accept the bid of Hometown Electric at a cost not to exceed $110,753.90. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Swanson, Swartz (4) NAYS: None (0) ACCEPTANCE OF SUBDIVISION, 935 Public improvements at 935 Kenton have been KENTON, LABARBERA BUILDERS completed and have been inspected. The Director of Public Works and Engineering recommends acceptance of the resubdivision. Trustee Swartz made a motion to accept the resubdivision. Trustee Ehlers seconded the motion. The motion passed unanimously. DISCUSSION SALE OF BICYCLE HELMETS Trustee Heuberger reported that the Police Department has sold over 700 helmets since the passage of the safety helmet ordinance. He commended the Police Department for their excellent work. TRAIN STATION TRAILER Trustee Heuberger reported that the trailers at the train station have been placed in an unsafe manner for cars and pedestrians. Chief Anderson commented that the situation has already been looked into by the Police Department and Metra engineers. Metra will use striping and signage to create a safer environment. 5 I;. TELECOMMUNICATIONS COMMISSION Trustee Heuberger made a motion that, in order to prevent a vacuum in the Telecommunications Commission which may arise in the near future, Gerald Smith should be appointed a permanent member of the commission. Trustee Swartz seconded the motion. The motion passed unanimously. ADJOURNMENT There being no further business to discuss, Trustee Swartz made a motion to adjourn the meeting. Trustee Heuberger seconded the motion. The motion passed unanimously. The meeting was adjourned at 9:05 P.M. ATTEST: 1 1 Vi lage Cler APPROVED: Mayor 6 Mayor Forrest's Statement Public Hearing_Re arding TIF Redevelopment Plan In October, 1996, Charles Malk (CRM Properties Group) acquired the Deerfield Commons Shopping Center. Over the past several months, he has been working with Village staff on possible redevelopment options for the entire southwest quadrant of the Village Center. The Village is now ready to consider amendments to its Redevelopment Plan for the Village Center Tax Increment Financing District. The changes would involve the scope and estimated cost of redevelopment as it relates to TIF financing. We have before us this evening a Resolution scheduling a public hearing on this matter as part of the regular Village Board meeting on November 3rd. Notification of the various local taxing districts and property owners will be made as required by State Statutes.