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06/02/1997FJ .June 2, 1997 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Forrest in the Council Chamber of the Village Hall on Monday, June 2, 1997, at 8:00 P.M. The Clerk called the roll and announced that the following were: Present: Bernard Forrest, Mayor Marvin W. Ehlers John H. Heuberger- Harriet E. Rosenthal Edwin B. Seidman Vernon E. Swanson Michael Swartz and that a quorum was present and in attendance. Also present were Village Manager Robert Franz and Attorney James Stucko. Trustee Seidman made a motion, seconded by Trustee Ehlers, to approve the minutes of the May 19 meeting and the special May 27 meeting. The motion passed unanimously. REPORTS REPORT AND RECOMMENDATION OF BZA The Board of Zoning Appeals held a public RE REQUEST FOR SIDEYARD VARIATION,. hearing on May 6 to consider the request of ANTHONY AND CYDNI OTTO, 1356 ARBOR Anthony and Cydni Otto, 1356 Arbor Vitae, for VITAE a variation to allow a minimum sideyard of 6.77 feet in lieu of the minimum 20 feet required by Ordinance. Approval of the request would allow the construction of a two car garage addition. The requested variation is the minimum adjustment necessary to permit construction of the proposed addition and is necessary due to the fact that the existing home, built in 1948, does not comply with the sideyard requirement of the current Zoning Ordinance. The new addition will be no closer to the side property line than the original structure. The Board of Zoning Appeals unanimously recommended that the variation be granted as requested. Trustee Seidman made a motion to accept the Report and Recommendation of the BZA and to direct the Village Attorney to prepare an Ordinance. Trustee Swartz seconded the motion. The motion passed unanimously. REPORT AND RECOMMENDATION OF The Plan Commission held a public hearing on PLAN COMMISSION AND REPORT AND May 8 to consider the request of Prudential RECOMMENDATION OF VCDC RE REQUEST Preferred Properties, 734 Waukegan Road, for FOR AMENDMENT TO CLASS A SPECIAL an amendment of a Special Use to permit the USE TO PERMIT EXPANSION OF THE expansion of a Class A Special Use. The PRUDENTIAL PREFERRED PROPERTIES petitioners are proposing to expand their FACILITIES, 734 WAUKEGAN ROAD real estate office into the vacant tenant space to the south. The proposed expansion will add 2,880 square feet of office space to the current space of 3,550 square feet. By a vote of 4 -0, the Plan Commission voted to approve the request. The Village Center Development Commission also considered the request and, by a vote of 4 -0 (1 recuse), voted to approve the expansion. Mayor Forrest recused himself and turned the gavel over to Trustee Rosenthal. Trustee Seidman made a motion to accept the Reports and Recommendations of the Plan Commission and the VCDC and to direct the Village Attorney to prepare an Ordinance. Trustee Swartz seconded the motion. Attorney Frank May, Office Manager Sandra Ross and building owner James Healy were in attendance to respond to questions from the Board. After discussion, the motion passed unanimously. REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on COMMISSION RE REQUEST FOR May 8 to consider the request of the Hyatt SUBDIVISION OF THE PROPERTY Deerfield Campus for subdivision of the COMMONLY KNOWN AS 100 -108 WILMOT property commonly known as 100 -108 Wilmot ROAD, HYATT DEERFIELD CAMPUS Road. The petitioners are requesting a plat resubdivision of lots 1 and 2 of the northern portion of the property. -The resubdivision will divide the lots in a different configuration. It is an internal subdivision only, and there will be no changes in the PUD. By a vote of 4 -0 the Plan commission voted to approve the request. They.also noted that the Wilmot Road right -of -way dedications should be reviewed. Trustee Heuberger recused himself from the matter. Barbara Houpt noted that the petitioners have already added language to the plat dedicating the right -of -way. After further discussion Trustee Seidman made a motion to approve the petitioner's request for a preliminary and final plat of subdivision for the northern portion of the Hyatt Deerfield Office Campus. Trustee Swartz seconded the motion. The motion passed unanimously. REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on COMMISSION RE REQUEST FOR AMENDMENT May 22 to consider the request of Christ TO SPECIAL USE TO PERMIT United Methodist Church, 600 Deerfield Road, CONSTRUCTION OF AN ADDITION AND for amendment of a Special Use to permit DECK, CHRIST UNITED METHODIST construction of an addition and a deck. By a CHURCH, 600 DEERFIELD ROAD vote of 5 -0, the Plan Commission voted to approve the petitioner's request. Trustee Seidman made a motion to accept the Report and Recommendation of the Plan Commission and to direct the Village Attorney to prepare an Ordinance. Trustee Heuberger seconded the motion. The motion passed unanimously. REPORT AND RECOMMENDATION OF The Safety Council met on May 13. They are SAFETY COUNCIL RE STOP SIGNS AT recommending that a single stop sign be KENMORE AND ROSEWOOD AVENUES installed controlling northbound Kenmore 2 1 traffic at Rosewood. They are also recommending the relocation of the crosswalk, currently mid block between Birchwood and Kenmore, to the Kenmore /Rosewood intersection. The Police Department agrees with the Safety Council regarding the relocation of the crosswalk, but recommends a three way stop for Kenmore /Rosewood. Chief Anderson noted that the stop signs do not meet state warrant requirements, but the heavy automobile and pedestrian traffic in the area suggests that the three way stop would enhance safety. Sheila Stanger, Chairperson of the Safety Council, commented that the three -way sign would be acceptable to the Safety Council. Their choice of a single stop was to avoid possible over signing. Mrs. Stanger and Board members also discussed the importance of teaching bicycle safety to school children. After discussion, Trustee Rosenthal made a motion to approve the Report and Recommendation of the Safety Council with the addition of the two stop signs recommended by the Police Department and to direct the Village Attorney to prepare an Ordinance. Trustee Swartz seconded the motion. The motion passed unanimously. REPORT OF POLICE DEPARTMENT RE Chief Anderson reported that, at the request BICYCLE SAFETY HELMET REGULATIONS of Board members, the Police Department has looked into the status of safety helmet legislation. This legislation would apply not only to bicyclists but also to skateboarders and rollerbladers. Chief Anderson reported that while 13 states have passed legislation mandating the use of safety helmets, sponsors in the Illinois legislature have been unable to bring the issue to a vote. Locally, the Village of Barrington recently passed a comprehensive ordinance dealing with safety helmets. Chief Anderson recommended that if the Board chooses to enact a safety helmet ordinance, persons over the age of 16 should be exempt. Chief Anderson further recommended that a warning ticket be issued for the first instance of non - compliance. The warning ticket would require the violator's parent to provide evidence within 10 days that a helmet has been purchased. For a violator who owns but fails to wear a safety helmet, a meeting with a police officer and assignment of public service would be required. Repeat offenders would be subject to the issuance of a $50.00 compliance ticket. Village resident Arlene Segal reported her experience of witnessing an accident between an automobile and a bicyclist. Since that incident Mrs. Segal has been a proponent of a bicycle helmet law. She presented the Board with a petition signed by over 1200 residents who are in favor of safety helmet legislation. After discussion, Trustee Seidman made a motion to accept the Police Department report and direct the Village Attorney to prepare an Ordinance. Mr. Stucko suggested that the parental liability provision which is included in the State legislation be omitted. Trustee Swartz seconded the motion. The motion passed unanimously. 3 REPORT OF POLICE DEPARTMENT RE Chief Anderson reported that certified massage LICENSING MASSAGE ESTABLISHMENTS therapists and masseurs are attracting a significant number of clients who are interested in the associated health benefits. The industry is not regulated by State Statute, nor is there State certification for practitioners. In order to ensure the legitimacy of massage services, the Police Department is recommending that the Village establish local licensing requirements which will include a criminal background investigation and fingerprint submission. The Department recommends a cost of $250 for the business license, $100 for the initial practitioner's license, and $50 for annual renewal fees. Trustee Seidman commented that the Ordinance needs to include language prohibiting sexual contact. Trustee Swanson made a motion to accept the Police Department Report and to direct the Village Attorney to prepare an Ordinance. Trustee Ehlers seconded the motion. The motion passed, with all voting in favor of it with the exception of Trustee Swartz. CONSENT AGENDA ORDINANCE APPROVING FINAL Mr. Flodstrom is requesting permission to DEVELOPMENT PLAN FOR DEER PARK change the Final Development Plan for Deer BUSINESS CENTER, FLODSTROM Park Business Center which was previously presented to the Board. Mr. Flodstrom proposes to change the building footprint of the two story westernmost building (Lot A) by widening it 7' on each side, for a,total width of 84' instead of 701. No other changes in the Plan are required due to the widening, but some landscaping would be lost. The number of parking spaces is sufficient to meet the required amount for a general office building of the proposed size. Mr. Flodstrom was in attendance with an artist's rendering of the building footprint. Trustees agreed to the change, but requested that staff check to be sure that the requirements for parking and green space are met by the revised plan. Mr. Flodstrom agreed to provide an updated site plan drawing. Trustee Swanson led a discussion regarding the manner in which TIF fund amounts allocated to the Flodstrom project should be computed. He feels the foundation estimate and the roadwork /utility estimates should be kept separate. Also, Lot D estimates should be kept separate from the estimate for lots A, B, and C. Other trustees and staff agreed. Trustee Swartz commented that in his opinion it is a mistake to commit TIF dollars to this project. Mayor Forrest responded that the project has been studied in'great detail by staff. He is satisfied that it will be a good expenditure of TIF funds and that the funds should return to the Village in less than five years. This will stand as a First Reading. 4 1 1 1 t• ORDINANCE 0 -97 -23 REZONING PROPERTY FROM A RESIDENTIAL CLASSIFICATION TO PUBLIC LANDS CLASSIFICATION AND AMENDING SPECIAL USE - METRA/ DEERFIELD RAILROAD STATION AT CHESTNUT AND DEERFIELD OLD BUSINESS An Ordinance rezoning property from a residential classification to a public lands classification and amending a Special Use - METRA /Deerfield Railroad Station at Deerfield and Chestnut. Second Reading. (Tabled 4/23/97) Trustee Rosenthal made a motion, seconded by Trustee Heuberger, to remove the agenda item from the table. The motion passed unanimously. Tom Jacobs of RUST and Clayton Weaver of METRA were in attendance to discuss cost sharing and color selections for the train station. Also in attendance todiscuss color choices was Tom Roth of the Deerfield Historical Society. Mr. Jacobs reminded the Board that they had indicated an interest in using historical colors for the train station. He showed an artist's rendering of the station with colors as historically accurate as could be ascertained. The rendering showed the station in dark brown with lighter trim in several colors and with a brown roof. Mr. Roth also had an artist's rendering in similar colors. Mr. Jacobs commented that they had not been able to ascertain the original roofing material of the station. Asphalt or cedar shakes could be used in the remodelling. Trustees were divided in their opinion of what the roofing material should be and whether the historical dark brown should be used for the siding. Mr. Weaver suggested painting several sample colors on the train station so that trustees could get a better idea of how the station would look. He also suggested doing a field comparison of asphalt shingles and weathered cedar shake shingles. Since painting and roofing are the final elements of the project, delaying a decision will not hold up progress. Mr. Jacobs presented a summary of the bid opening results for the enhancement alternatives which will be paid for by the Village. These include brick pavers, decorative lights, and design fees and resurfacing of the west lot. The contractor's bid for these items is $172,750. Additional bids were requested for a cedar shake roof ($20,000 - $30,000) and for relocation of the fare boxes from remote locations to underneath the loggia (10,000). Board members did not agree with the Police Department recommendation regarding relocation of the fare boxes, which they felt would be inconvenient for commuters, but they agreed to the idea of improved boxes. With only the roofing material and the building color left to decide, Trustee Ehlers made a motion, seconded by Trustee Seidman, to pass the Ordinance. The motion passed by the following vote: 5 a AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) Mr. Weaver gave a time estimate of one month for an awarded contract, and substantial completion of the project by the end of 1997. The station will be closed part of the time, with a temporary trailer for ticket agent services and a waiting area. DISCUSSION UPDATE ON KATES /WAUKEGAN/ Mr. Soyka reported that the State is now OAKMONT IMPROVEMENTS requiring that the proposed traffic signals on Waukegan Road interconnect between Kates Road and Lake Cook Road. This has driven up the estimated cost of the project by $140,000. The Village is seeking additional funding sources to meet the shortfall. SPECIAL CENSUS Mayor Forrest reported that preliminary figures from the special census show a population increase of 1503 and an increase of 688 in the number of housing units. This would bring Deerfield's total population to 18,830 which will translate to an additional $136,000 in annual State revenues. ADJOURNMENT There being no further business to discuss, Trustee Rosenthal made a motion, seconded by Trustee Seidman, to adjourn the meeting. The motion passed unanimously. The meeting was adjourned at 9:45 P.M. APPROVED: ATTEST: I F � �, - M �_ _1 rV7, N Ta ?m LA Village Clerk ) Mayor U