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05/05/1997May 5, 1997 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Forrest in the Council Chamber of the Village Hall on Monday, May 5, 1997, at 8:00 P.M. The Clerk called the roll and announced that the following were: Present: Bernard Forrest, Mayor Marvin W. Ehlers Harriet E. Rosenthal Edwin B. Seidman Vernon E. Swanson Absent: John H. Heuberger Michael Swartz and that a quorum was present and in attendance. Also present were Village Manager Robert Franz and Attorney James Stucko. Trustee Seidman made a motion, seconded by Trustee Ehlers, to approve the minutes of the previous meeting. The motion passed unanimously. PROCLAMATION - CLEAN -UP /FIX -UP DAY Mayor Forrest proclaimed that this year's Clean -Up /Fix -Up Day will be May 17th. SWEARING IN CEREMONY Mr. Franz administered the Oath of Office to Trustee Swanson. REPORTS REPORT AND RECOMMENDATION OF PLAN Due to the absence of the petitioner, Trustee COMMISSION RE REQUEST FOR APPROVAL Seidman made a motion to table this agenda OF FINAL DEVELOPMENT PLAN - DEER item. Trustee Swanson seconded the motion. PARK BUSINESS CENTER, FLODSTROM The motion passed unanimously. REPORT AND RECOMMENDATION OF PLAN The Plan Commission is recommending adoption COMMISSION RE APPROVAL OF 1997 of the 1997 Zoning Map which has seven changes ZONING MAP from last year's map. Trustee Rosenthal moved to adopt the 1997 Zoning Map. Trustee Ehlers seconded the motion. .The motion passed unanimously. CONSENT AGENDA ORDINANCE APPROVING AMENDMENT TO An ordinance approving an amendment to a PREVIOUSLY GRANTED I -1 PUD SPECIAL previously granted I -1 PUD Special Use for USE - PARKWAY NORTH SIGNAGE PLAN Parkway North Signage Plan at the request of Carr America, new owners of the development. First Reading. L 1 RESOLUTION R -97 -05 RE MAINTENANCE A resolution appropriating $362,000 of Motor OF STREETS AND HIGHWAYS Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of the Illinois Highway Code, from January 1, 1997 to December 31, 1997. Trustee Seidman made a motion to pass the Consent Agenda and adopt the Resolution. Trustee Ehlers seconded the motion. The motion passed unanimously. OLD BUSINESS ORDINANCE AMENDING MUNICIPAL CODE An ordinance amending the Municipal Code re RE TAXICAB SERVICE taxicab service. The cost of regular fares would be deregulated; however, any proposed change;-,,in the rate schedule would have to be provided to the Village not less than seven days prior to its effective date. The senior coupon would remain $3.25 but the rider's portion of the fare to the Highland Park Hospital and Professional Building would increase from $3.50 to $4.25. Second Reading. During discussion it was decided that the wording of the ordinance needs to be clarified regarding the fare to Highland Park Hospital for multiple riders. Trustee Seidman made a motion to table the matter pending clarification of the ordinance. Trustee Swanson seconded the motion. The motion passed unanimously. AUTHORIZATION TO PROCEED WITH Mr. Soyka reported that the State of Illinois TEMPORARY SIGNAL AT WAUKEGAN RD. has granted permission for the Village to AND NORTH AVENUE install a temporary traffic signal at the intersection of Waukegan Road and North Avenue. The Village will be required to design and construct a permanent interconnect system between Greenwood Avenue and Deerfield High School. Maintenance costs of the temporary signal will be paid 1/3 by the Village and 2/3 by the State. Energy costs will be paid by the Village. The Village is-to continue planning for the permanent signal and road widening. That project will be reexamined later in the year for possible State and Federal funding. Estimated cost of the temporary signal is $113,000, plus engineering costs of about $17,000. Mr. Soyka is hopeful that the Village will be able to apply most of the cost of the temporary signal to the Village's share of the cost of a permanent signal. After discussion Trustee Seidman made a motion to authorize staff to continue with plans for the temporary signal, at an 1 ORDINANCE AMENDING MUNICIPAL CODE An ordinance increasing the number of Patrol RE INCREASE IN NUMBER OF PATROL OFFICERS IN POLICE DEPARTMENT Officers in the Deerfield Police Department from 26 to 28. First Reading. ORDINANCE AMENDING MUNICIPAL CODE An ordinance amending the Municipal Code to RE ANIMAL NOISES clarify an owner's responsibility for barking dogs. First Reading. RESOLUTION R -97 -05 RE MAINTENANCE A resolution appropriating $362,000 of Motor OF STREETS AND HIGHWAYS Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of the Illinois Highway Code, from January 1, 1997 to December 31, 1997. Trustee Seidman made a motion to pass the Consent Agenda and adopt the Resolution. Trustee Ehlers seconded the motion. The motion passed unanimously. OLD BUSINESS ORDINANCE AMENDING MUNICIPAL CODE An ordinance amending the Municipal Code re RE TAXICAB SERVICE taxicab service. The cost of regular fares would be deregulated; however, any proposed change;-,,in the rate schedule would have to be provided to the Village not less than seven days prior to its effective date. The senior coupon would remain $3.25 but the rider's portion of the fare to the Highland Park Hospital and Professional Building would increase from $3.50 to $4.25. Second Reading. During discussion it was decided that the wording of the ordinance needs to be clarified regarding the fare to Highland Park Hospital for multiple riders. Trustee Seidman made a motion to table the matter pending clarification of the ordinance. Trustee Swanson seconded the motion. The motion passed unanimously. AUTHORIZATION TO PROCEED WITH Mr. Soyka reported that the State of Illinois TEMPORARY SIGNAL AT WAUKEGAN RD. has granted permission for the Village to AND NORTH AVENUE install a temporary traffic signal at the intersection of Waukegan Road and North Avenue. The Village will be required to design and construct a permanent interconnect system between Greenwood Avenue and Deerfield High School. Maintenance costs of the temporary signal will be paid 1/3 by the Village and 2/3 by the State. Energy costs will be paid by the Village. The Village is-to continue planning for the permanent signal and road widening. That project will be reexamined later in the year for possible State and Federal funding. Estimated cost of the temporary signal is $113,000, plus engineering costs of about $17,000. Mr. Soyka is hopeful that the Village will be able to apply most of the cost of the temporary signal to the Village's share of the cost of a permanent signal. After discussion Trustee Seidman made a motion to authorize staff to continue with plans for the temporary signal, at an 1 estimated cost of up to $113,000, plus engineering costs of up to $17,000. Trustee Ehlers seconded the motion. The motion passed by the following vote: AYES: Ehlers, Rosenthal, Seidman, Swanson (4) NAYS: None (0) NEW BUSINESS ANALYSIS AND AWARD OF BID FOR Two bids were received for the 1997 50/50 50/50 PARKWAY TREES parkway tree contract. St. Aubin Nurseries submitted the overall low bid. It is the recommendation of the Director of Public Works and Engineering that the contract be awarded to St. Aubin Nurseries. This nursery also had the contract last year. Trustee Rosenthal made a motion to award the contract to St. Aubin Nursery at their listed unit prices. Trustee Seidman seconded the motion. The motion passed by the following vote: AYES: Ehlers, Rosenthal, Seidman, Swanson (4) NAYS: None (0) AUTHORIZATION TO DISPOSE OF The Village plans to dispose of a surplus 1994 CHEVROLET CAPRICE 1994 Chevrolet Caprice. Seven bids were received. Staff recommends that the car be sold to Mike Haltermann who submitted the high bid of $7,300. Trustee Seidman so moved. Trustee Ehlers seconded the motion. The motion passed by the following vote: AYES: Ehlers, Rosenthal, Seidman, Swanson (4) NAYS: None (0) AUTHORIZATION TO PURCHASE SALT UNDER STATE OF ILLINOIS JOINT PURCHASING CONTRACT $27.55 /ton. The Director of P, authorization to purchase salt $27.55/ton delivered. $55,000 Each year the Village purchases salt for snow and ice control under the State of Illinois Joint Purchasing Contract. This year the Joint Purchasing Contract price for salt is sblic Works and Engineering is requesting under the State contract at the unit price of has been budgeted for this purpose. Trustee Rosenthal so moved. Trustee Seidman seconded the motion. The motion passed by the following vote: AYES: Ehlers, Rosenthal, Seidman, Swanson (4) NAYS: None (0) AUTHORIZATION TO AWARD CONTRACT The five buildings purchased by the Village FOR HAZARDOUS MATERIAL REMOVAL AND south of Osterman Avenue and North of Central DISPOSAL - PROPERTIES SOUTH OF contain a relatively small amount of asbestos OSTERMAN AND NORTH OF CENTRAL which must be properly managed during demolition and disposed of in full compliance 3 with EPA regulations. EHC Industries has submitted a proposal to furnish all necessary labor, material, equipment, permits, hauling and disposal for the proper removal of asbestos materials identified and certified in these locations for $7,600. (Since the Village has not been granted access to the Pederson Building until closing, any hazardous materials found there are not included in the price.) Mr. Soyka is recommending that the proposal be accepted. Trustee Seidman made a motion to accept the proposal of EHC Industries for an amount not to exceed $7,600. Trustee Ehlers seconded the motion. The motion passed by the following vote: AYES: Ehlers, Rosenthal, Seidman, Swanson (4) NAYS: None (0) AUTHORIZATION TO AWARD GENERAL Six quotes were obtained for the demolition DEMOLITION CONTRACT - PROPERTIES of the properties north and south of Central NORTH AND SOUTH OF CENTRAL AVENUE Avenue. The low quote was submitted by Lake County Grading Company in the amount of $216,000. The cost includes the removal of two underground fuel tanks. Lake County Grading proposes to immediately demolish all the buildings except the Pederson Buildings south of Osterman. Those buildings will be demolished after the Village takes possession in June. Also, the Village will receive 350 (4,500 tons) of the total estimated recycled aggregate from the project, which has a value of $38,000. The contractor plans to recycle and sell the aggregate on site and. will be allowed to stockpile it for up to one year, but no longer than June 15, 1998. Truck access to and from the stockpiled aggregate would be via Central Avenue. Staff recommends acceptance of the Lake County Grading Company proposal in the amount of $216,000. Trustee Rosenthal made a motion to accept the proposal of Lake County Grading Company in an amount not to exceed $216,000, with the Village to receive 35% or 4,500 tons of the total recycled aggregate. Trustee Seidman seconded the motion. The motion passed by the following vote: AYES: Ehlers, Rosenthal, Seidman, Swanson (4) NAYS: None (0) AUTHORIZATION TO AWARD CONTRACT Plans for a road in the Village storage yard FOR STORAGE YARD ROAD IMPROVEMENT to provide all- weather access were developed USING RECYCLED AGGREGATE some time ago, but the road was never constructed because of financial considerations. The Village now has the opportunity to build the road using recycled aggregate from the demolition project.' An agreement has been negotiated with Lake County Grading to provide machines with operators on a daily basis to build the 800' roadway using 3,000 tons of the Village's share of the recycled aggregate from the demolition project. The estimated cost is $17,000 plus engineering staking estimated at $1,500. Mr. Soyka is requesting authorization to proceed with the project. Trustee Rosenthal made a motion to authorize construction of the road at a cost not to exceed $17,000 plus engineering staking 4 not to exceed $1,500. Trustee Seidman seconded the motion. The motion passed by the following vote: AYES: Ehlers, Rosenthal, Seidman, Swanson (4) NAYS: (0) DISCUSSION HOUSEHOLD HAZARDOUS WASTE DAY Trustee Seidman reported that SWALCO would like to apply for a grant from the IEPA to host a household hazardous waste pick up day at Deerfield High School this fall. He would like the Village to co- sponsor the event, along with Highland Park and Lincolnshire. The Village's responsibility would be to provide traffic control. Board members expressed their support of the project. SPECIAL CENSUS Mr. Franz reminded residents that the special census is now going on and requested the press to mention it again.in this week's Deerfield Review. Anyone living in the special census area is requested to be sure they are counted as it will mean revenue to the Village. ADJOURNMENT There being no further business to discuss, Trustee Rosenthal made a motion, seconded by Trustee Ehlers, to adjourn the meeting. The motion passed unanimously. The meeting was adjourned at 8:42 P.M. ATTEST: L Village Clerk 7 APPROVED: ayor 5 1