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04/23/1997April 23, 1997 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Forrest in the Council Chamber of the Village Hall on Wednesday, April 23, 1997, at 8:00 P.M. The Clerk called the roll and announced that the following were: Present: Bernard Forrest, Mayor Marvin W. Ehlers John H. Heuberger Harriet E. Rosenthal Edwin B. Seidman Michael Swartz Absent: Vernon E. Swanson and that a quorum was present and in attendance. Also present were Village Manager Robert Franz and Attorney James Stucko. Trustee Seidman made a motion, seconded by Trustee Swartz, to approve the minutes of the previous meeting. The motion passed unanimously. BILLS AND PAYROLL Trustee Seidman made a motion, seconded by Trustee Swartz, to approve the Bills and Payroll. The motion passed by the following vote: AYES: Ehlers, HeubergerI Rosenthal, Seidman, Swartz (5) NAYS: . None ( 0 ) , TREASURER'S REPORT Finance Director George Valentine presented highlights from the March Treasurer's Report. Sales Tax receipts for the month are down 10% from the same time period last year. The average for the twelve month period is down by 1.44 %. Other revenue items are doing quite well. On the expense side, the Street Department is over budget by $11,000 due principally to the unusually heavy amount of snow plowing. As of March 31, 1997, 102% of cash was invested at an average interest rate of 5.83% which compares with an average rate of 5.275% for the 90 -day Treasury Bill. REPORT ON DEPARTMENTAL OBJECTIVES, Mr. Valentine presented highlights from the FINANCE DEPARTMENT Report on Departmental Objectives for the Finance Department. (1) The Village received the GFOA Certificate of Achievement for Excellence in Financial Reporting for fiscal year 1995 -1996 and the Distinguished Budget Presentation Award for fiscal year 1996 -1997. (2) The Annual Budget is being presented to the Mayor and Board at tonight's meeting. The Tax Levy was passed in December. (3) Continuing projects include financial planning for the redevelopment of the central business district, for water department improvements and for infrastructure improvements. I" . . Z.: - (4) Upcoming projects include sending out vehicle sticker applications and preparation of the Comprehensive Annual Financial Report. Mayor Forrest congratulated Mr. Valentine and the Finance Department for receiving the Certificate of Achievement for Excellence in Financial Reporting for the thirteenth consecutive year. PUBLIC HEARING ON ANNUAL BUDGET Mayor Forrest called to order the Public Hearing on the 1997 -1998 Annual Budget. He read his Budget Message which is attached and made a part of these minutes. Robert Berger, 1035 Mountain Drive, addressed the Board on behalf of the residents of the North Trail subdivision, a number of whom were in attendance. Citing the statistic that there have been 45 accidents at the intersection of Waukegan Road and North Avenue in the past seven years, Mr. Berger requested that a traffic signal be installed at that intersection. Mr. Berger reviewed steps that have been taken from 1989 to the present to try to achieve that goal, then requested that the traffic signal be installed without further delay, even it it means that IDOT will not pay any of the projected cost of $345,000. Mr. Berger added that Representative Gash has agreed to continue her efforts to obtain a fair share contribution from IDOT. Mr. Berger also commented that an IDOT aide has told him that there have been instances where IDOT has reimbursed a municipality after a project has been completed. Mr. Soyka explained that the State of Illinois is requiring any new traffic signalization project to include turning lanes. It has just been determined that adding a turn lane at North Avenue and Waukegan Road can be-accomplished without acquiring additional right -of -way, but all of the widening would have to occur to the east of the roadway. A report has been submitted to IDOT for approval. The Village is also exploring the possibility of installing a temporary signal if IDOT will permit it without a turning lane. The cost for this would be about $20,000. Mr. Soyka added that since Waukegan Road is a state-route, the Village cannot proceed on any sort of signalization without a permit from IDOT. Mr. Soyka also pointed out that adding a traffic signal may not decrease the number of collisions. Traffic signals cause an increase in rear end collisions. After extensive discussion, Mayor Forrest and the trustees affirmed their commitment to signalization at Waukegan Road and North Avenue. Staff will continue to pursue all possible options. Public Hearing. Trustee Heuberger unanimously. ORDINANCE-0 -97 -14 ADOPTING ANNUAL BUDGET FOR 1997 -1998 Reading. The motion passed unanim Trustee Rosenthal made a motion to close the seconded the motion. The motion passed Trustee Seidman made a motion, seconded by Trustee Swartz, for a waiver of the rules to permit the Budget to be approved on First )usly. 2 T Trustee Seidman made a motion to adopt the 1, 997 -1998 Annual Budget. Trustee Swartz seconded the motion. The motion passed `by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swartz (5) NAYS: None (0) ORDINANCE 0 -97 -15 ADOPTING WAGE Trustee Rosenthal made a motion for a waiver AND SALARY PLAN of the rules to permit the Wage and Salary Plan to be approved on First Reading. Trustee Swartz seconded the motion. The motion passed unanimously. Trustee Rosenthal made a motion, seconded by Trustee Swartz, to adopt the Ordinance. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swartz (5) NAYS: None (0) SWEARING IN CEREMONY Judge Wallace Dunn administered the Oath of Office to Mayor Forrest. Judge Dunn then administered the Oath of Office to Trustees Heuberger and Rosenthal. The meeting was recessed at 8:45 P.M. for a brief reception and reconvened at 9:00 P.M. REPORTS REPORT AND RECOMMENDATION OF PLAN The Plan Commission held a public hearing on COMMISSION RE REQUEST FOR AMENDMENT March 27 to consider the request of Carr TO PREVIOUSLY GRANTED I -1 PUD America, new owner of the Parkway North SPECIAL USE - PARKWAY NORTH SIGNAGE Center, for amendment of the PUD Special Use PLAN to permit amendment of the signage plan. It is the recommendation of the Plan Commission that: (1) the petitioner's request for an amendment to a sign plan to allow the proposed ground sign with the necessary modification and the wall sign for Alliant Foodservice be approved, (2) the petitioner's request for temporary marketing signs, including the necessary sign modifications, be approved subject to the leasing /real estate signs being located back -to -back and perpendicular to Saunders Road, and the temporary leasing /real estate signs being allowed for a period of two years, after which renewal is necessary, and (3) the petitioner's request for renewal of the existing tollway leasing sign be approved. All motions passed by a vote of 5 -0. Attorney Ivan Kane and Jerry O'Malley, Regional Senior Vice President for Carr America, were in attendance to discuss the requested signage. Mr. Kane stated that the requested signage plan meets, in general, all of the requirements of the original Parkway North annexation agreement. One set of signs is for tenant Alliant Foodservice, which will be occupying 130,000 square feet in the One Parkway North Building. These 3 signs include: (1) an exempt sign above the door at the south entrance, (2) a wall sign on the west side of the building which complies with Village ordinance, and (3) a two faced ground sign perpendicular to the tollway which will require a variation. Mr. O'Malley explained that the other set of signs is for marketing purposes and is being requested for a two year period. These signs will provide definition for the various sites. Proposed are: (1) three perimeter signs (larger and taller than allowed by code), (2) internal signs (possibly more than allowed by code, depending on interpretation of the code) and (3) renewal of the tollway marketing sign. Trustees indicated that the Alliant signs seem acceptable, but that there are some problems with the marketing signs. After discussion, Trustee Heuberger recommended they be voted on separately. Trustee Seidman made a motion to accept the Plan Commission Report and Recommendation regarding the Alliant signs. Trustee Ehlers seconded the motion. The motion passed unanimously. Trustee Seidman made a motion to approve the internal signs. Trustee Heuberger seconded the motion. The motion passed unanimously. Trustee Swartz made a motion to extend the tollway sign for a period of one year. Trustee Ehlers seconded the motion. The motion passed unanimously. After Mr. Kane stated that the petitioner would be willing to lower the height of the proposed perimeter signs to within code, Trustee Swartz made a motion to approve the signs for one year with the change just agreed to by the petitioner. Trustee Seidman seconded the motion. The motion passed unanimously. The Village Attorney will prepare an ordinance. CONSENT AGENDA ORDINANCE 0 -97 -16 APPROVING SPECIAL An Ordinance authorizing an amendment to a USE FOR A COMMERCIAL PUD, HERITAGE a special use in the C -2 outlying commercial PROPERTY GROUP, 190 WAUKEGAN RD. district for Heritage Property Group, 190 Waukegan Road. The petitioners intend to build a shopping center (Shoppes of Deerfield) on the site. First Reading. ORDINANCE 0 -97 -17 APPROVING An Ordinance approving an amendment to the AMENDMENT TO SIGNAGE PLAN, signage plan for Deerbrook Shopping Center DEERBROOK SHOPPING CENTER, due to the upcoming opening of the T. J. Maxx T. J. MAXX store. First Reading. Trustee Seidman moved for a waiver of the rules to permit the two ordinances to be approved on First Reading. Trustee Swartz seconded the motion. The motion passed unanimously. 4 Trustee Seidman moved for adoption of the Consent Agenda. Trustee Swartz seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swartz (5) NAYS: None (0) OLD BUSINESS ORDINANCE REZONING PROPERTY FROM A Trustee Rosenthal made a motion to remove the RESIDENTIAL CLASSIFICATION TO agenda item from the table. Trustee Swartz PUBLIC LANDS CLASSIFICATION AND seconded the motion. The motion passed AMENDING SPECIAL USE - METRA/ unanimously. DEERFIELD RAILROAD STATION AT CHESTNUT AND DEERFIELD, SECOND Tom Jacobs of RUST Engineering and Clayton READING, TABLED 11/18/96 Weaver of METRA were in attendance to discuss cost estimates for the proposed train station remodelling and, along with Tom Roth and Don Wrobleski of the Deerfield Historical Society, to discuss their ideas for an exterior color scheme. Mr. Jacobs reported that since the November meeting the cost estimate for the Village portion of the improvements has not changed. The actual cost should be available after the project is bid in May. Mr. Jacobs showed an artist's rendering of the remodelled station, along with proposed color samples. It is proposed that the train station be restored to the colors used in 1918. The original colors were determined by scraping down to the base layer of the train station exterior. The four colors discovered were dark chocolate brown for the main portion of the building with trim colors of green -grey, gray, and ivory. An original color for the doors could not be determined, nor could the color of the roof. In the opinion of RUST and METRA, the brown is too dark and should be lightened. They are also proposing that the roof be red. Mr. Roth proposed that the building should be done in the original chocolate brown and that the roof color should be brown rather than red. Mr. Wrobleski commented that the only correct choice of colors is a duplication of the original colors. While essentially agreeing with Mr. Roth's suggestions, he proposed painting the doors chocolate brown to match the building, and he proposed wood shingles for the roof. He also proposed changes to the station platform design. Mayor Forrest commented that the ordinance should include prohibition of any advertising signs on train station property. The ordinance should also prohibit vending machines outside the station. He recommended that the matter be tabled until the next meeting so that both of those provisions can be added to the ordinance. In the meantime, he suggested that more research be done on roof color. Trustee Seidman so moved. Trustee Swartz seconded the motion. The motion passed unanimously. 1 Fj J AUTHORIZATION FOR SUPPLEMENTAL It is the recommendation of the Assistant PROFESSIONAL ENGINEERING SERVICES Village Engineer that the previously approved FOR 1997 STREET REHABILITATION 1997 street rehabilitation program be amended PROGRAM to include several deteriorated streets that are somewhat isolated from other streets that are in need of rehabilitation. Recommended streets to be included are: Cody Lane, Wicklow Road and Wicklow Court, Colony Lane, Deerpath Court, Radcliff Circle, Spruce Street, Central Avenue at the bridge, and Fair Oaks Avenue from Oakley to Chestnut. Ciorba Group has proposed to complete the design and construction engineering for this work for $39,400 plus the cost of material testing (approximately $1,500). Trustee Seidman made a motion to accept the proposal of Ciorba group for an amount not to exceed $39,400 plus the cost of material testing. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swartz (5) NAYS: None (0) ORDINANCE AMENDING MUNICIPAL CODE Trustee Swartz moved for reconsideration of RE TAXICAB SERVICE deregulation of taxi cab fares or a fare increase. Trustee Rosenthal seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swartz (5) NAYS: .None (0) On the agenda was an ordinance for senior taxi coupons to be increased from $3.25 to $3.50 and the rider's portion of the fare to the Highland Park Hospital and Professional Building to be increased from $3.50 to $4.25.,,., Walter Kelly, President of North Suburban Yellow Cab, was in attendance to request that the, Board reconsider their stance on deregulation of regular rates. In response to questioning from the Board, Mr. Kelly stated that the meters on North Suburban's cabs are mechanically unable to handle the current rate structure. The first mile therefore costs a resident $2.60 instead of $2.50. be in the taxi regulation business retaining the senior citizen disco cab company has agreed to withdraw from $3.25 to $3.50 for the senior rates. The increase from $3.50 to hospital and professional building Trustees discussed whether the Village should and if they can deregulate fares while still ,anted rates. Gerald Smith pointed out that the its request for an increase in reimbursement coupon in exchange for deregulation of other $4.25 in the rider's portion of the fare to the is still being requested, however. Trustee Seidman made a motion to repeal the existing rate structure, substitute a notice of rate provision from the cab companies, and change the ordinance which is before the Board today to show a rate of $3.25 for the senior disabled coupon rather than an increase to $3.50. Trustee Swartz seconded the motion. The motion passed unanimously. This will stand as a First Reading. R NEW BUSINESS AUTHORIZATION TO AMEND THE Chief Anderson is requesting that the Board MUNICIPAL CODE RE INCREASING FROM increase the authorized patrol officer staff 26 TO 28 THE NUMBER OF PATROL from 26 to 28 as provided in the 1997 -98 OFFICERS IN THE DEERFIELD POLICE annual budget. This increase, the first in DEPARTMENT nine years, is needed to continue to provide effective services and maintain a safe response time. The Village has been awarded a $150,000 grant through the COPS program which will help defray the cost of the additional officers for the first three years. Trustee Seidman made a motion to authorize the increase in authorized patrol officer staff and direct the Village Attorney to prepare an ordinance. Trustee Swartz seconded the motion. The motion passed unanimously. ANALYSIS AND AWARD OF BID FOR SALT Eleven bids were received for modification of STORAGE ADDITION the salt storage facility at the public works garage. The modifications will increase salt storage capacity from 500 tons to approximately 1,700 tons. The Director of Public Works and Engineers is recommending that the low bid submitted by Boller Construction in the amount of $127,000 be accepted. Trustee Ehlers made a motion to accept the bid of Boller Construction for an amount not to exceed $127,000. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swartz (5) NAYS: None (0) DISCUSSION NOISE ORDINANCE RE DOGS The Village Prosecutor has suggested changes in the animal noise ordinance that would clarify an owner's responsibility for barking dogs. Trustee Seidman moved that the Village Attorney prepare an amended ordinance for Board consideration. Trustee Swartz seconded the motion. The motion passed unanimously. BICYCLE HELMETS Trustee Heuberger suggested that the Police Department look into the advisability of enacting an helmet ordinance for bicyclists under a certain age. ADJOURNMENT There being no further business to discuss, Trustee Heuberger made a motion to adjourn the meeting. Trustee Ehlers seconded the motion. The motion passed unanimously. The meeting was adjourned at 10:25 P.M. 7 1 1 ATTEST: '- wTWI.. S Wi4 16 " i W-47 Village Clerk7 1 1 I .4 , APPROVED: Mayor