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11/21/19941 November 21, 1994 The regular meeting of the Board of Trustees of the Village off Deerfield was called to order by the Mayor in the Council Chamlibis of the Village Hall on Monday, November 21, 1994, at 8:00 P.M.- Me Clerk called the roll and announced that the .following were:: Present: Bernard Forrest, Mayor Marvin W. Ehlers John H. Heuberger Harriet E. Rosenthal Edwin B. Seidman Vernon.E. Swanson Absent: Michael Swartz and that a quorum was present and in attendance. Also present: were Village Manager Robert Franz and Attorney James Stucko. Trustee Seidman made a motion, seconded by Trustee Heuberger,.tto approve the minutes of the previous meeting. Trustee Rosenthail commented that the minutes should note that Student Government�•Diq- participants held a mock Board meeting prior to the actual Boa-,rd meeting, after which each student was given a Deerfield commemorative tile. Trustee Heuberger commented that the wordi4nq; of the Dlugie summary should be changed to reflect that Mr. D1-*ugie outlined for Board members the substantial hardships upon himscelf and his neighbors which necessitate that the shed remain in its present location. The motion to approve the minutes as amendi(ed passed unanimously. BILLS AND PAYROLL Trustee Seidman made a motion, seconds--d by Trustee Heuberger that the Bills and Payroll be approved. The motion carried by following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson (5) NAYS: None (0) TREASURER'S REPORT Mr. Franz summarized the October Treasurer's Report. Sales tax receiptts are down 2% for the month but are up 60 over the previous twelve month period. Other major revenue items are performing at or near the budgeted level. Expenses are as budgeted with the exception of water sales, which reflect higher than normal summer usage. As of October 31, 1994, 101% of cash was invested at an average intexest rate of 4.89 %. REPORTS REPORT AND RECOMMENDATION The Village Center Development OF VCDC RE REQUEST FOR Commission has discussed the idea of a FARMERS MARKET IN VILLAGE Farmers Market in the Village Center CENTER and unanimously recommends the Village proceed with a Farmers Market in 1995 on the fourth Saturday of each month from June through September. The VCDC believes the Marathon parking lot would be an ideal location for the market and recommends that Village staff develop rules of operation for the market. Joan Reed was in attendance to discuss the proposed Farmers Market. Mayor Forrest commented that the Farmers Market should be in addition to, not in lieu of, the children's programs held at the Plaza on Saturday mornings. Other Board members agreed. After further discussion management, fees, hours, Rosenthal made a motion the VCDC to establish a to draw up the rules of of the Farmers Market concept, including parking, and possible vendors, Trustee to approve the report and recommendation of Farmers market in 1995, with Village staff operation. The motion passed unanimously. REPORT AND RECOMMENDATION Mayor Forrest read a list of OF MANPOWER COMMISSION appointments and reappointments recommended by the Manpower Commission. They were as follows: Appearance Review Commission - Lynn Petty, reappointed Stacy Sigman, new appointee Board of Building Appeals - Ted Galvani, reappointed Board of Police Commissioners - Arnold Silberman, reappointed Board of Zoning Appeals - Karen Scott, reappointed Cable Advisory Board - Paul Diambri, reappointed Phillip Elbling, reappointed Jerry Madden, reappointed Energy Advisory & Resource Recovery Commission - Teresa Pew, new appointee Susan Massey, reappointed Randall Soderman, reappointed Human Relations Commission - Shirley Horton, reappointed Thelma LeVeaux, reappointed Manpower Commission - Richard Strauss, reappointed Jules Crystal, reappointed Dale Thompson, new appointee Plan Commission - David Marks, reappointed Richard Kamerman, reappointed Police Pension Board - David Rudolph, reappointed Safety Council - Herbert Nicholson - reappointed Alan Bromberg, new appointee Village Center Development Commission - Kevin Forrest, reappointed John Schneider, reappointed Jan Zobus, reappointed Youth Council - Lisa Dunn, reappointed Ida Greenfield, reappointed Jeffrey Rivlin, new appointee Allen Joffe, new appointee Trustee Rosenthal made a motion to accept the appointments and reappointments. Trustee Seidman seconded the motion. The motion passed unanimously. CONSENT AGENDA ORDINANCE 0 -94 -40 GRANTING An ordinance granting a sideyard VARIATION FOR ACCESSORY variation for an accessory structure STRUCTURE, 730 PINE, DLUGIE at 730 Pine Street to Mr. and Mrs. Perry Dlugie. First Reading. There was discussion and agreement that the ordinance should be amended to indicate that a fire wall will be'required in the shed. Trustee Seidman moved for a waiver of the rules so the ordinance could be voted on at first reading. Trustee Heuberger seconded the motion. The motion passed unanimously. Trustee Seidman moved for adoption of the ordinance, with the insertion that a fire wall will be required. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson (5) NAYS: None (0) 2 REFLECTIVE CLOTHING FOR An ordinance..requiring JOGGERS /PEDESTRIANS joggers /pedestrians to wear reflective clothing between the hours of dawn and dusk. First Reading. Mayor Forrest, who was absent from the previous meeting, expressed surprise that the Board is considering the ordinance. He commented that while the intent is good, the wording needs to be more specific in order to avoid misuse, especially in lawsuit situations. Chief Anderson reiterated his reasons for feeling that an ordinance is needed. Mr. Franz commented that the ordinance would be enforced with discretion. The intent is to give the police department the opportunity to address a group of individuals who have ignored police department warnings, thereby putting themselves and motorists in jeopardy. Board members discussed the issue at length. Susan and Derek Ragona, 568 Whittier, each addressed the Board. Mr. and Mrs. Ragona oppose the ordinance and offered alternate suggestions to an ordinance for addressing the problem. YIELD SIGNS AT JONQUIL An ordinance providing for yield signs at AND BROOKSIDE the intersection of Jonquil Terrace and Brookside Lane which will require east - west traffic traveling along Brookside to yield to north -south traffic along Jonquil. First Reading. SPECIAL USE AND REZONING FROM R -5 GENERAL RESIDENCE DISTRICT TO P -1 PUBLIC LANDS TO PERMIT THE ESTABLISHMENT OF A FIRE STATION OLD BUSINESS An ordinance amending the zoning map and approving a special use in P -1 Public Lands to permit the establishment of a district fire station. First Reading. Fire Chief Quinn was in attendance. He indicated that the meeting with Optima has not yet been held but will probably take place next week. Chief Quinn will report on the outcome at the next Board of Trustees meeting. NEW BUSINESS RESOLUTION R -94 -11 A resolution issuing an accounting order ISSUING AN ACCOUNTING to Omnicom Cablevision of Illinois, Inc. ORDER TO POST NEWSWEEK D /B /A Post Newsweek Cable. CABLE RE RATE DECREASE Jesse Rotman, Chairman of the Cable Advisory Board explained that a number of changes in cable television service will become effective on January 1. Of them, only the changes affecting the basic cable service package are subject to regulation by the Board of Trustees. The rate for basic service is scheduled to decrease by at least $.22. The accounting order being requested by the Cable Advisory Board would grant approval of the new rate for basic service, but preserves the Village's right to challenge the rate schedule, if necessary, upon completion of the audit of FCC Forms 1200 and 1210. After discussion of various cable related issues, Trustee Ehlers made a motion to adopt a resolution issuing an accounting order to Post Newsweek Cable. Trustee Heuberger seconded the motion. The motion passed unanimously. RESOLUTION R -94 -12 RE A resolution authorizing the Village to EXCHANGE OF PROPERTY exchange a parcel of land at the south end BETWEEN THE VILLAGE AND of the Sara Lee site for the parcel on OPTIMA - NEW FIRE which the new fire station is to be built. STATION Trustee Rosenthal made a motion to approve a resolution permitting the exchange of property between the Village and Optima. Trustee Seidman seconded the motion. The motion passed by the following vote: 3 AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson (5) NAYS: None (0) DISCUSSION ORDINANCE 0 -94 -41 An arrangement with Optima to control the LIMITING TRUCKS ON contractors' use of certain trucks on the KATES ROAD BRIDGE Kates Road Bridge in order to avoid excessive wear and tear on the bridge has not worked satisfactorily. Staff is asking that the Board pass an ordinance amending Chapter 22 of the Municipal Code to add "Kates Road between Fountain View Drive and the entrance from Kates Road onto the Corporate 500 property" to the existing list of streets on which trucks of a Class F or greater registration may not travel. Signs would be posted giving notice that the aforementioned portion of Kates Road may not be used by vehicles having four or more axles. Trustee Swanson made a motion for a waiver of the rules so that the ordinance could be voted on at first reading. Trustee Seidman seconded the motion. The motion passed unanimously. Trustee Seidman moved for adoption of the ordinance. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson (5) NAYS: None (0) ORDINANCE 0 -94 -42 The Village Treasurer has requested AUTHORIZING DEERFIELD authorization use Deerfield Federal FEDERAL SAVINGS & LOAN Savings & Loan as an additional AS ADDITIONAL DEPOSITARY depositary of Village funds. Staff is requesting that the Board pass an ordinance granting the authorization. Trustee Seidman moved for a waiver of the rules to permit the ordinance to be voted on at first reading. Trustee Ehlers seconded the motion. The motion passed unanimously. Trustee Heuberger moved for adoption of the ordinance. Trustee Ehlers seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson (5) NAYS: None (0) SOCCER FIELD LIGHTS Trustee Seidman inquired about the effect of the soccer field lights on the Optima development. Mr. Franz indicated that the park district is looking into the use of louvers to direct light away from Coromandel, a project that was successfully undertaken for The Fountains. OPERATION 100 Fire Chief Quinn presented the Village with a plaque in recognition of its help in accomplishing the smoke detector project. Mayor Forrest accepted the plaque on behalf of the Village. EXECUTIVE SESSION Trustee Ehlers made a motion to go into Executive session to discuss land acquisition. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson (5) NAYS: None (0) ADJOURNMENT There being no further business to discuss, Trustee Rosenthal made a motion to adjourn the meeting. Trustee Heuberger seconded the motion. The motion passed unanimously. The meeting was adjourned at 8:50. 4 1 ATTEST: 1 [1 Village Cler APPROVED: Mayor