Loading...
07/18/1994July 18, 1994 The regular meeting of the Board of Trustees Deerfield was called to order by the Mayor in of the Village Hall on Monday, July 18, 1994, clerk called the roll and announced that the Present: Bernard Forrest, Mayor Marvin W. Ehlers John H. Heuberger Harriet E. Rosenthal Edwin B. Seidman Michael Swartz Absent: Vernon E. Swanson of the Village of the Council Chamber at 8:00 P.M. The following were: and that a quorum was present and in attendance. Also present were Village Manager Robert Franz and Attorney Sheila Beary. Trustee Seidman made a motion to approve the minutes of the previous meeting. Trustee Swartz seconded the motion. Regarding Bristol Estates, Mrs. Houpt has received correspondence from the Kogens stating that they did not think an irrigation system was requested by the Board of Trustees. Trustee Heuberger stated that irrigation was requested for both the planted areas and the Pfingsten parkway. Also, there was uncertainty about who will be required to maintain the bridge connecting Bristol Estates with Gordon Terrace. After discussion, it was decided that the bridge will be maintained by the homeowners association. Trustee Ehlers recommended that the last sentence of (1) on page 2 regarding the bridge should be amended to read, "The bridge, which has a proposed 8% grade on the approaches, will meet ADA requirements." The motion to approve the minutes as amended by Trustee Ehlers passed unanimously. BILLS AND PAYROLL Trustee Rosenthal made a motion, seconded by Trustee Swartz, that the Bills and Payroll be approved. Motion carried by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swartz (5) NAYS: None (0) TREASURERS REPORT Finance Director George Valentine reported that major revenue items for the past fiscal year were 3.02% over budget. Sales tax receipts are up 4.5% over the previous twelve month period. In June, the Village sold more water than in any other month in its history. As of June 30, 1994, 103.1% of cash was invested at an average interest rate of 4.78 %. 25 YEAR EMPLOYEE Dave Moon, a police dispatcher, was SERVICE AWARD presented with a gold watch in recognition of his twenty -five years of service to the Deerfield Police Department. DEPARTMENTAL OBJECTIVES James Soyka, Director of Public Works and PUBLIC WORKS AND Engineering, presented his reports on the ENGINEERING status of departmental objectives. During the flooding on June 24, which was the worst storm event since August 1987, there were some sewer backups (35 calls). Some of the main lines were overloaded. However, all major sanitary improvements done by the Village performed as designed, with no backups reported in the improvement areas. The Sewer Department is investigating identified problem areas on an individual basis. There were a number of power outages during the storm, and all of the pumping stations and the sewage treatment plant were on emergency power. The problem is being examined by Commonwealth Edison. Regarding the rehabilitation of Deerfield Road from Rosemary Terrace to Highland Park and the traffic signal at Deerfield Road and Carlisle, Mr. Soyka suggested proceeding with plans for the traffic signal, which can probably be installed in March or April; however, due to timing problems, he suggested postponing the street rehabilitation and doing it simultaneously with the traffic signal, for completion about July 1. The Osterman Avenue project is going well and is on schedule. Quotes are being obtained for the painting of the water tank. MANPOWER COMMISSION Mayor Forrest recommended that Richard Strauss be appointed Chairman of the Manpower Commission. Trustee Seidman moved for approval of the recommendation. Trustee Swartz seconded the motion. Motion passed unanimously. REPORTS EXPANSION OF MICHAEL The Michael Thomas Salon proposes THOMAS HAIR SALON AND to expand into the space now occupied RELOCATION OF THE DEERFIELD by the Chiropractic Center, which CHIROPRACTIC CENTER would be relocated to the space on the north side of World Wide Liquor. Interior and exterior renovations are planned. There would be no increase in the floor area of the building. Expansion of an existing Class A Special Use would be required. The Plan Commission recommends approval of the petitioner's request. The VCDC also recommends approval of the request. John Burcel, Operations Manager, was in attendance to represent the Michael Thomas Salon. He discussed window plans for the salon, parking, and possible improvements to the building's facade. Trustee Rosenthal made a motion to accept the reports and recommendations of the Plan Commission and the VCDC and to instruct the Village attorney to prepare the necessary ordinances. Trustee Seidman seconded the motion. Motion carried unanimously. MODIFICATION OF APPROVED PUD PLAN FOR CHI CHI'S petitioner is proposing an modification to the canopy satellite dish. The Plan request for a modification lighting. Chi Chi's Restaurant is requesting a modification of the Approved Planned Unit Development Plan. The alternate color plan for the restaurant, at the entrance, and screening of its :ommission recommends the petitioner's be approved, with no exposed neon Trustee Swartz made a motion to accept the report and recommendation of the Plan Commission. Trustee Heuberger seconded the motion. Ken Walsh was present to represent Chi Chi's. He brought an artist's rendering of the restaurant, paint chips, and a sample of the proposed banners. Board members commented that a conservative look is what is desired on Lake Cook Road. They felt the proposed banners were too flashy. Trustee Rosenthal made a motion to amend the previous motion by removing the portion pertaining to the banners. Trustee Heuberger seconded the motion. Motion carried unanimously. Trustee Seidman made a motion to adopt the recommendation of the Plan Commission as amended. Trustee Ehlers seconded the motion. Motion passed unanimously. SUMMER CURFEW HOURS The Youth Council has examined the possibility of extending the hours of curfew for minors during summer vacation. The Council recommends that curfew hours remain as set forth in the curfew ordinance. Trustee Seidman made a.motion.to accept the recommendation of the Youth Council. Trustee Swartz seconded the motion. Motion passed unanimously. INTERACTIVE VIDEO Trustee Ehlers made a motion to table BULLETIN BOARD discussion of the Interactive Video Bulletin Board. Trustee Heuberger seconded the motion. Motion passed unanimously. REPORT OF STAFF RE Mr. Robert Conter has failed to complete PUBLIC IMPROVEMENTS - public improvements to the David Dwellings DAVID DWELLINGS Resubdivision in accordance with the RESUBDIVISION approved schedule. The Director of Public Works and Engineering recommends that the Village draw the entire $78,400 from the letter of credit and proceed with the improvements. He recommends engaging the services of Norman Toberman, Mr. Conter's engineer /project manager, for this purpose. Trustee Heuberger made a motion to proceed with calling the letter of credit. Trustee Ehlers seconded the motion. Motion carried by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swartz (5) NAYS: None (0) CONSENT AGENDA ORDINANCE 0 -94 -28 An ordinance amending a previously REDEVELOPMENT OF THE approved Special Use to permit the FORMER MAPLEWOOD SCHOOL redevelopment of the former Maplewood & PARK AS A PUBLIC PARK School /Park property as a public park. Second reading. ORDINANCE 0 -94 -29 An ordinance amending the Municipal Code INCREASED BUILDING FEES to increase building fees. Second reading. INCREASE IN TAXICAB An ordinance increasing a fare increase RATES for American Taxi Dispatch, Inc. First reading. Trustee Seidman made a motion to pass the Consent Agenda and adopt the ordinances. Trustee Swartz seconded the motion. Motion carried by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman,. Swartz (5) NAYS: None (0) OLD BUSINESS OPTIMA MARKETING SIGNS Thaddeus "T.J." Lenick, Project Manager for the Coromandel project, appeared before the Board to present a revised marketing sign plan. In the revised plan, both sides of the sign are identical and contain only five pieces of information. The green color has been altered and will be used less. The elevation problem has been addressed by a provision which will allow staff to move the sign at their discretion as the project proceeds. Trustee Seidman made a motion to have the attorney amend the ordinance as necessary to provide for marketing signs for Optima. Trustee Swartz seconded the motion. Motion carried by the following vote: AYES: Ehlers, Rosenthal, Seidman, Swartz (4) NAYS: Heuberger (1) 3 NEW BUSINESS ANALYSIS AND AWARD OF Nels J. Johnson Tree Experts submitted the BID FOR TREE TRIMMING only bid for tree trimming. This company was awarded the contract for the 1993 Program and completed the work satisfactorily. The submitted cost per unit is slightly less than last year's bid. Mr. Soyka recommends that the contract for 1994 Parkway Tree Trimming be awarded to Nels J. Johnson Tree Experts Inc. in an amount not to exceed the budgeted amount of $33,000. Quantities of trees to be trimmed will be adjusted to stay within budget. Trustee Rosenthal made a motion to accept the bid of Nels J. Johnson Tree Experts in an amount not to exceed $33,000. Trustee Swartz seconded the motion. Motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swartz (5) NAYS: None (0) ANALYSIS AND AWARD OF Mr. Soyka recommends that contracts for 1994 MFT CONTRACTS the 1994 MFT contracts be awarded as follows: (1) For concrete patching, $70,000 was budgeted, and it is the intent to spend all $70,000. Schroeder & Schroeder has submitted the low bid of $23.95 /square yard for the 50/50 sidewalk program. Mr. Soyka recommends that their bid be accepted. Trustee Seidman made a motion to accept the bid of Schroeder & Schroeder for an amount not to exceed $70,000. Trustee Heuberger seconded the motion. Motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swartz (5) NAYS: None (0) (2) For inlet reconstruction, the budgeted amount was $29,000, and it is the intent to spend all $29,000. J. R. Myers, Inc. has submitted the low bid of $20,760 for thirty inlets. Mr. Soyka recommends that their bid be accepted. Trustee Rosenthal made a motion to accept the bid of J. R. Myers, Inc. Trustee Swartz seconded the motion. Motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swartz (5) NAYS: None (0) (3) For thermoplastic pavement marking, the budgeted amount was $10,000. The only bid received was from Marking Specialists in the amount of $15,607.30. Mr. Soyka recommends accepting the bid. The amount of work to be done will be adjusted to stay within budget. Trustee Seidman made a motion to accept the unit price bid of Marking Specialists at a total cost not to exceed $10,000. Trustee Swartz seconded the motion. Motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swartz (5) NAYS: None (0) (4) For bituminous patching materials, $35,000 has been budgeted. Since the bid by Peter Baker and Son Company, which was delivered on time to the proper address, was routed incorrectly and was therefore not in Mr. Soyka's possession at the bid opening, he recommends rejecting all bids and rebidding the materials. The Board recommended that before doing the rebidding, both previous bids should be publicly announced. Trustee Rosenthal made a motion to reject all bids for bituminous patching materials and rebidding. Trustee Swartz seconded the motion. Motion passed unanimously. 2 DISCUSSION COMPUTER STORE Edie Curtain, 36 Chestnut Road, CONSTRUCTION Northbrook, represented a group of homeowners who wished to express their concerns regarding the demolition work at the southeast corner of Waukegan and Lake Cook Roads. Their concerns include the lack of security between the store site and neighboring homes; limiting the hours of garbage pick up; asbestos being disbursed into the air during the demolition process; lack of a construction fence around the house being demolished; digging too close to people's yards, and lights from the proposed store parking lot shining into their yards. Mrs. Houpt responded to some of the concerns. Mr. Franz will research the issues raised and will respond more fully in writing. SWALCO Trustee Seidman announced that SWALCO has approved Gerald Smith as a member of the community group working with SWALCO to come up with new ideas. Also, beginning August 1, plastics. #5, #6, and #7 will be recycled. There will be no additional charge for this service. This information should go out in the next D- Tales. PLAZA PLEASURES Trustee Rosenthal reported on the well attended performance by.the group Starting Line Up. The performance was sponsored by Firstar, but the group donated their fee to the Rebecca Wiley Fund. EXECUTIVE SESSION Trustee Swartz made a motion, seconded by Trustee Ehlers to go into Executive Session to discuss personnel matters. Motion passed by.the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swartz (5) NAYS: None (0) ADJOURNMENT There being no further business to discuss, Trustee Ehlers made a motion to adjourn the meeting. Trustee.Swartz seconded the motion. The meeting was adjourned at 9:35 P.M. ATTEST: Village Cler APPROVED: 5 Mayor