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02/07/1994February 7, 1994 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by the Mayor in the Council Chamber of the Village Hall on Monday, February 7, 1994 at 8:00 P.M. The clerk called the roll and announced that the following were: Present: Bernard Forrest, Mayor Marvin Ehlers Harriet E. Rosenthal Edwin B. Seidman Vernon E. Swanson Absent: John H. Heuberger Michael Swartz and that a quorum was present and in attendance. Also present were Village Manager Robert Franz and Attorney James Stucko. Trustee Seidman moved, seconded by Trustee Ehlers, that the minutes of the previous meeting be approved. Motion carried unanimously. Reports LOTS OF RECORD AND Mr. Franz read the recommendation of the NON - CONFORMITIES Plan Commission regarding proposed text ORDINANCE 0 -94 -04 amendments to the Zoning Ordinance Provisions for Lots of Record and Non - conformities. Several homeowners of affected properties offered their support of the recommendation and /or sought clarification of certain points. Barbara Houpt, Director of Community Development, responded to their questions and concerns. Tom Conway, former Deerfield resident, and Jon Chester, attorney for Marilyn Engstrom, owner of 312 and 320 Birchwood, requested that the wording of the recommendation be amended so that Mrs. Engstrom would not have to go through the subdivision procedure. The Board agreed with the Plan Commission recommendation that vacant property should follow the regular subdivision process. Trustee Ehlers made a motion to accept the report of the Plan Commission. Trustee Rosenthal seconded the motion. Motion carried unanimously. Trustee Rosenthal moved for a waiver of the rules so that the Ordinance could be voted on at tonight's meeting. Trustee Seidman seconded the motion. Motion carried unanimously. Trustee Rosenthal made a motion to adopt the ordinance. Trustee Swanson seconded the motion. Motion carried by the following vote: AYES: Ehlers, Rosenthal, Seidman, Swanson (4) NAYS: None (0) The Board also directed staff to send a letter to affected homeowners certifying that their properties are now conforming. Proclamation CARING FOR OTHERS Mayor Forrest asked Cathy Curtis to come forward, then read a proclamation declaring Monday, February 14, 1994, to be Caring for Others Day in Deerfield. Trustee Rosenthal made a motion to adopt the proclamation. Trustee Ehlers seconded the motion. Motion carried unanimously. Ms. Curtis reported on yesterday's Care- A -Thon and mentioned that collection boxes for donations will be placed in various Village locations. Departmental Objectives, 1993 -94 DEPARTMENTAL OBJECTIVES - James Soyka, Director of Public PUBLIC WORKS AND ENGINEERING Works and Engineering, presented the Status :Reports on 1993 -94 Departmental Objectives. The focus of the departments is on getting major objectives accomplished as quickly as possible. They have been successful in this. Mr. Soyka reported that the Deerfield water system is nearing the government standard for lead. The 50 -50 sidewalk program was again a success. The contractor has offered to extend his contract for a fourth year at no increase in price, an offer Mr. Soyka suggested the Village accept. The Streetscape lights are up and are in operation. Mr. Soyka reported on the problems the severe weather has caused the Public Works Department. More than 1,400 overtime hours have been needed to take care of frozen meters and pipes, water main breaks, snow removal, etc. He commended Larry Alexander and his crews, who have been putting in 18 -20 hour shifts. There have been some weather and fatigue related accidents. Mr. Franz commended Mr. Soyka and the public works department on their good work during this difficult period. There was discussion of how to better promote the 50 -50 tree program. It was suggested that perhaps a natural attrition of the program is taking place. New Business CLASS E LIQUOR LICENSE An ordinance increasing the number of Class E Liquor Licenses from 9 to 10, at the request of Mr. Alberto Oliverii, owner of Guido's Restaurant. First Reading. AUTHORIZATION TO DISPOSE Mr. Soyka reported that the Public OF SURPLUS EQUIPMENT Works Department has two pieces of surplus equipment to dispose of. One is a 1982 leaf vacuum machine which is no longer used. The City of Glencoe wishes to purchase it for $500. The other is a 1980 Pettibone snow blower for which the Village has been offered $600. Trustee Seidman made a motion to authorize the sale of the surplus equipment. Mr. Ehlers seconded the motion.. Motion passed by the following vote: AYES: Ehlers, Rosenthal, Seidman, Swanson (4) NAYS: None (0) AUTHORIZATION TO REPLACE Chief Anderson reported that the state NINE SQUAD CARS bid is the lowest the Village received for the new squad cars. The cost, including delivery, will be $124,533.09. Trustee Seidman made a motion to accept the state contract bid of $124,533.09 for nine squad cars. Trustee Ehlers seconded the motion. Motion passed by the following vote: AYES: Ehlers, Rosenthal, Seidman, Swanson (4) NAYS: None (0) (2) L' ADJOURNMENT There being no further business, upon a motion by Trustee Ehlers, the meeting was adjourned at 9:20 P.M. ATTEST: Village Clerk APPROVED: (3)