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08/07/1989M August 7, 1989 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by the Clerk in the Council Chamber of the Village Hall on Monday, August 7, 1989 at 8:00 P.M. The Clerk called the roll and announced that the following were Present: Bernard Forrest, Mayor James L. Marovitz Cynthia.J. Marty Harriet B. Rosenthal Edwin B. Seidman Vernon E. Swanson J. Robert York and that a quorum was present and in attendance. Also present was Village Manager Robert Franz and Attorney James Stucko. Mayor Forrest asked for a minute of silence in memory of Naomi Clampitt who died that morning. Mrs. Clampitt served Deerfield -in many capacities, including Village Clerk, for many years. Trustee Seidman moved, seconded by Trustee Marty, that the minutes of the previous meeting be approved. Motion carried unanimously. PRESENTATION Mayor Forrest presented a plaque to Robert Davenport, Deputy Chief of Administrative Services, in appreciation for his many years of outstanding service in the Deerfield Police Department. Mr. Davenport is retiring. CARING FOR OTHERS Alvin Causey and Daniel Tran.owski presented DAY HOME TOWN AWARD the Village with a plaque and a road sign identifying Deerfield as Winner of 1989 Governor's Caring for Others Day Home Town Award. NORTRAN AWARD Robert Benton, Deerfield's representative on the Nortran Board, presented a plaque to the Village honoring Deerfield as a founding member of Nortran and appreciation for its support throughout the years. SIGN MODIFICATION - Petitioner requested a sign modification FIRST MIDWEST BANK that would permit addition of a Cash Station sign to their existing ground sign thereby increasing the maximum surface area by 10 square feet. The Board of Zoning Appeals recommended denial of the modification. Trustee Rosenthal moved, seconded by Trustee Marovitz, that the recommendation of the Board of Zoning Appeals to deny the sign modification requested by First Midwest Bank, 725 Waukegan Road, be accepted. Motion carried with Trustee York casting a negative vote. FRONT YARD VARIATION Trustee. Seidman moved, seconded by Trustee 565 BRIERHILL Marovitz, that the recommendation of the Board of Zoning Appeals to grant a front yard variation re 565 Brierhill Road, Philip and Rhoda Charleson be accepted. Motion carried unanimously. SIGN MODIFICATION - The Board of Zoning Appeals recommended FOUNTAINS OF DEERFIELD that a sign modification be granted to petitioner to permit only one 15 square foot identification sign at the entrance to the Fountains of Deerfield. Mr. Flodstrom, petitioner, and Tim Anderson, landscape architect, displayed a colored rendering of the entrance with the two signs that petitioner is requesting. Trustee Seidman moved, seconded by Trustee Swanson to accept the recommendation of the Board of Zoning Appeals that a sign modification be granted to permit one 15 sq. ft. identification sign at the entrance to the Fountains of Deerfield. Motion failed. Trustee Marty moved, seconded by Trustee Seidman, that Fountains of Deerfield be permitted to put two 15 sq. ft. identification signs as discussed in petitioner's letter of August 4 with a 15 foot setback from the property line. Motion carried unanimously. TEXT AMENDMENT /SPECIAL USE - BLOCKBUSTERS/ DEERBROOK MALL stores as a Special Use unanimously. Trustee Marty moved, seconded by Trustee Rosenthal, to accept the Plan Commission recommendation for a text amendment to the Zoning Ordinance to include video rental in the C -2 District. Motion carried Trustee Marty moved, seconded by Trustee Rosenthal, to accept the Plan Commission recommendation to amend the PUD of the Deerbrook Shopping Center to include Blockbuster Video as a Special Use. Motion carried unanimously. FINAL PLAT OF RESUBDI- Richard Wendy, attorney for petitioner, VISION - PHIL JOHNSON reviewed the background regarding this Final Plat of Resubdivision. The Plan Commission finds the Final Plat to be in substantial conformance to the Preliminary Plat and also recommends that left turns be prohibited from the Lake Cook curb cut. Trustee Marty moved, seconded by Trustee Rosenthal, to accept the Plan Commission recommendation to find the Final Plat of Resubdivision in substantial conformance to the Preliminary Plat and prohibit left turns from the Lake Cook curb cut. Motion carried unanimously. MARRIOTT SUITES SIGNAGE PLAN Marriott original on their believes the sign request is in previously approved plan. Suites wishes to return to their concept incorporating their logo wall sign. The Plan Commission substantial conformance with the Trustee Seidman moved, seconded by Trustee Marty, to accept the Plan Commission recommendation regarding Parkway North /Marriott Suites wall signage request to be in substantial conformance with the previously approved plan. Motion carried unanimously. SPECIAL USE /PRD Trustee Rosenthal moved, seconded by RESUBDIVISION - ASPEN Trustee Marty, that the recommendation WAY /KOGEN of the Plan Commission regarding request for a Planned Residential Development/ Resubdivision at Aspen Way be tabled. Motion carried unanimously. Meeting recessed at 9:45 P.M. and resumed at 9:50 P.M. PRELIMINARY & FINAL Trustee Seidman moved, seconded by Trustee PLAT - PHASE IV Marty, to accept the recommendation of the PARKWAY NORTH Plan Commission -to approve the Preliminary and Final Development Plans for Parkway North Center, Phase IV and the attorney directed to prepare the necessary ordinance. Motion carried unanimously. Petitioner's request for a foundation permit prior to issuance of an Ordinance was granted with the understanding that the petitioner was proceeding at their own risk. FINAL PLAT /PARKING Plan Commission recommends petitioner be VARIATION - TRAMMELL granted the variation requested for size of CROW parking spaces, a variance for the 18 -foot -2- stall dimension, and a variation from the requirement to provide wheel stops. Trustee Marovitz moved, seconded by Trustee Marty, that the recommendation of the Plan Commission to grant the parking variation requests of Trammell Crow be approved and the Attorney directed to prepare the necessary ordinance. Motion carried . unanimously. Mayor Forrest requested Marvin Ehlers, as Chairman of the Deerfield Plan Commission, to research size of house permitted on a lot and to make some recommendations to the Board on this matter. Winnetka and Hinsdale ordinances were suggested as reference points to determine how other communities are dealing with this issue. Consent Agenda 0 -89 -34 ORDINANCE Ordinance re reduced vehicle sticker rates REDUCED VEHICLE for disabled. STICKER RATES 0 -89 -35 ORDINANCE Ordinance amending Special Use - Whitehall SPECIAL USE - North, 300 Waukegan, Deerfield, IL. WHITEHALL NORTH Trustee Seidman moved, seconded by Trustee Marty, that the rules be waived to permit passage of the Ordinance re Whitehall North on first reading. Motion carried unanimously. Trustee Marty moved, seconded by Trustee Seidman, that the Consent Agenda be approved and the Ordinances adopted. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) 0 -89 -36 ORDINANCE Ordinance re text amendments to Zoning ATM - SPECIAL USE Ordinance to allow inclusion of ATM's as SIGNAGE a Special Use, and related signage. Marvin Marder, attorney for petitioner, discussed some minor changes regarding the signage language in the Ordinance text. Trustee Marty moved, seconded by Trustee Swanson, that the Ordinance re Amendments to Articles 6 and 9 of the Zoning Ordinance to allow inclusion of Automatic Teller Machines as a Special Use, and related signage be adopted. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Swanson, York (5) NAYS: Seidman (1) 0 -89 -37 ORDINANCE Trustee Marty moved, seconded by Trustee SPECIAL USE /SARA LEE Rosenthal, that the Ordinance re amendment ATM FACILITY to Sara Lee Special Use to permit a drive thru ATM facility with the kiosk sign as previously approved by the Plan Commission and Exhibit D be adopted. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Swanson, York (5) NAYS: Seidman (1) AWARD OF BID - MFT Trustee Marty moved, seconded by Trustee CONCRETE'PATCHING Seidman,-,that a.contract for concrete patching .e awarded to Triggi Construction at a cost of $25.95/sq, yd not•t© exceed $36,000.00. Motion carried by the following vote: -3- AYES; Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) AWARD OF BID - MFT Trustee Marty moved, seconded by Trustee INLET RECONSTRUCTION Rosenthal, that a contract for reconstruc- tion of 33 inlets be awarded to Meyerbrook Contractors, Inc. at a cost not to exceed $23,000.00. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) AWARD OF BID - MFT Trustee Seidman moved, seconded by Trustee THERMOPLASTIC PAVEMENT Marovitz, that a contract for thermoplastic MARKING pavement marking be awarded to A. C. Pavement Striping Co. at a cost not to exceed $9,658.50. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) AWARD OF BID - MFT Trustee Marty moved, seconded by Trustee ASPHALT RUBBER CRACK Rosenthal, that a contract for asphalt SEALANT rubber crack sealant be awarded to Albany Carbide Corporation at a cost of 22.45 cents /# not to exceed $9,204.50. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) AWARD OF BID - MFT Trustee Marty moved, seconded by Trustee BITUMINOUS PATCH Rosenthal, that a contract be awarded to MIXTURE Peter Baker and Son Co. for bituminous patch mixture at a cost of $18.50 /ton not to exceed $22,755.00. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) DISCUSSION: Trustee Seidman noted his objection to the Village paying for installation of a fence at Todd Court on Deerfield Bank property without seeking prior approval from the Board. The consensus of the Board was that the Village Manager, as chief administrative officer, acted properly in this instance. James Soyka, Director of Public Works and Engineering, briefly reviewed the status of payments to the Warwick Road Pump Station Contractor. Waivers of lien have been submitted for payments totaling $205,403.00. There will be about a two week delay in completing this project. Village Manager Robert Franz requested the Board's action on the site plan of the What's Cooking restaurant at the Red Roof Inn. The Staff has reviewed the plans and found, it to be in compliance with the settlement agreement. Trustee Rosenthal moved, seconded by Trustee Marty, that the What's Cooking restaurant at the Red Roof Inn is in compliance with the settlement agreement. Motion carried unanimously. There being no further business, upon motion of Trustee Marty; seconded by Trustee S.e .e!man, the ;oaetir.g adjourned at 10:50 P.M. WMINVEIRIMMIM Mayor f 1