12/07/1987December 7, 1987
The regular meeting of the Board of Trustees of the Village of
Deerfield was called to order by the Clerk in the Council Chamber-of the
Village Hall on Monday, December 7, 1987 at 8:00 P.M. The Clerk called
the roll and announced that the following were
Present: Bernard Forrest, Mayor
James L. Marovitz
Harriet E. Rosenthal
Edwin B. Seidman
Vernon E. Swanson
J. Robert York.
Absent: Cynthia J. Marty
and that a quorum was present and in attendance. Also present were
Village Manager Robert Franz and Village Attorney James Stucko.
Trustee Seidman moved, seconded by Trustee Marovitz, that the minutes of
the previous meeting be approved. Motion carried unanimously.
SIGNAGE PLAN -
TOLLWAY NORTH
Tollway North be
vote:
Trustee Rosenthal moved, seconded by Trustee
Seidman, that the request for finding of
substantial conformance signage plan changes for
removed from table. Motion carried by the following
AYES: Rosenthal, Seidman, York (3)
NAYS: Marovitz, Swanson (2)
Mike Favor of Walsh Higgins reviewed the proposed changes in the signage
plan. The sign at Lake -Cook and Wilmot will remain in its present
location but petitioner requests a new site for the second sign. It
would be situated 35 feet from Lake -Cook Road and 23 feet from the curb
line. Mr. Favor stated that it was comparable in size and location to`
the Arbor Creek sign across Lake -Cook Road.
Trustee Rosenthal suggested tabling this matter until the Board members
inspected the site and had more information on the distance of existing
signs on Lake -Cook Road. Trustee Rosenthal moved, seconded by Trustee
Seidman, to table the Plan Commission recommendation re request for
finding of substantial conformance signage plan changes for Tollway
North - Walsh Higgins until the next meeting on December 21. Motion
carried unanimously.
DESIGN SERVICES -NEW Village Engineer James Soyka discussed the
PUBLIC WORKS /PARK the Architectural and Engineering Selection
DISTRICT FACILITY Committee's recommendation of a design firm to
redevelop the existing Public Works garage, Park
District garage and administrative facilities. Of five proposals received,
two had previous experience in this Ljrpe of design. Mr. Soyka stated
that reimbursable expenses in connection with the design service would
be approximately $7500.
Trustee Marovitz moved, seconded by Trustee Rosenthal, that -thP
Recommendation of Architectural and Engineering Selection Committer
retain Beling /Legat for design services for the new Public Works /Park
District Facility at a fee not to exceed $119,800 plus reimbursable
expenses be approved. Motion carried by the following vote:
AYES: Marovitz, Rosenthal, Seidman, Swanson, York (5)
NAYS: None (0)
STREETSCAPE DESIGN The Streetscape Design Task Force
CONSULTANT SERVICES hiring a profess.ional.consultant
preliminary streetscape plan and
for Deerfield and Waukegan Roads and other public areas
Village Center.
recommends
to develop a
cost estimate
within the
Mayor Forrest mentioned that funds for this project would come from the
downtwon TIF fund. Trustee Seidman objected to the proposal due to what
he believed to be excessive costs.
Trustee Swanson moved, seconded by Trustee Marovitz, that the
Streetscape Design Task Force recommendation to hire the firm of Harland
Bartholomew and Associates Inc. to help develop a preliminary street -
scape design at a cost not to exceed $18,900 be accepted and that the
payment of Harland Bartholomew should be made from available TIF funds.
Motion carried by the following vote:
AYES: Forrest, Marovitz, Rosenthal, Swanson (4)
NAYS: Seidman (1)
ABSTAIN: York (1)
Trustee Swanson commented that the Streetscape Task Force consists of
members from various community groups such as the VCDC and Appearance
Review Commission whose input would be available to the consultants.
CONSENT AGENDA
Trustee Seidman moved, seconded by Trustee Marovitz, that the items
relating to the Embassy Suites signage plan and vacation df'Huehl Road
be removed from the Consent Agenda. Motion carried unanimously.
TRAMMELL CROW
PUD SIGNAGE PLAN
INDUSTRAPLEX
SPECIAL USE PUD
ZONING ORDINANCE
AMENDMENT - DECKS &
ACCESSORY STRUCTURE
SETBACKS
Ordinance amending Trammell Crow PUD Signage Plan.
First reading.
Ordinance amending Industraplex Special Use PUD.
First reading.
Ordinance amending Zoning Ordinance re decks and
accessory structure setbacks. First reading.
Trustee Seidman moved, seconded by Trustee Marovitz, that the Consent
Agenda be approved. Motion carried unanimously.
0 -87 -60 ORDINANCE
EMBASSY SUITES
PUD SIGNAGE PLAN
0 -87 -61 ORDINANCE
EMBASSY SUITES -
VACATION HUEHL ROAD
Ordinance amending Embassy suites PUD Signage
Plan.
Ordinance vacating portions of Huehl Road, Embassy
Suites.
Trustee Seidman moved, seconded by Trustee Marovitz, that rules be
waived to permit passage of the above Ordinances on first reading.
Motion carried unanimously.
Trustee Seidman moved, seconded by Trustee Marovitz, that the Ordinance
amending Embassy Suites PUD Signage Plan and the Ordinance vacating
portions of Huehl Road, Embassy Suites be adopted. Motion carried by
the following vote:
AYES: Marovitz, Rosenthal, Seidman, Swanson, York (5)
NAYS: None (0)
a 0 -87 -62 ORDINANCE Trustee Marovitz commented on a recent letter to
STOP SIGNS - DEER the editor which he felt was critical of the
RUN SUBDIVISION Board's efforts regarding traffic safety. He
noted the Board relies on.the advice of traffic
experts and the Police Department in its decisions to post stop signs.
' Trustee Seidman moved, seconded by Trustee Rosenthal, that the rules be
waived to permit passage of the Ordinance authorizing stop signs in Deer
Run Subdivision on first reading. Motion carried unanimously.
-2-
Trustee Seidman moved, seconded by Trustee Marovitz, that the Ordinance
authorizing stop signs in Deer Run Subdivision be adopted. Motion
carried by the following vote:
AYES: Marovitz, Rosenthal, Seidman, Swanson, York (5)
NAYS: None (0).
HYATT HOTEL - Trustee Rosenthal moved, seconded by Trustee
CLASS G LIQUOR Seidman, that the request of the Hyatt Hotel for
LICENSE a Class G Liquor License be approved and the
attorney directed to prepare the necessary
ordinance. Motion carried unanimously.
0 -87 -63 ORDINANCE Trustee Seidman moved, seconded by Trustee
STREET NAME Marovitz, that the rules be waived to permit
CHERRY COURT passage of the Ordinance on first reading.
Motion carried unanimously.
Trustee Seidman moved, seconded by Trustee Marovitz, that the Ordinance
naming Cherry Court be adopted. Motion carried by the following vote:
AYES: Marovitz, Rosenthal, Seidman, Swanson, York (5)
NAYS: None (0)
The Board discussed the possibility of a moratorium on petitions for
signage along Lake Cook Road. There is a need to clarify regulations
of the Zoning Ordinance as it pertains to signage in that area.
Trustee Seidman moved, seconded by Trustee Rosenthal, that the attorney
be directed to prepare a resolution that would establish a moratorium
on granting signage proposals and direct the Plan Commission to hold a
public hearing. Motion carried unanimously.
COMPREHENSIVE ANNUAL Mayor Forrest reported that Karrison and Byrne
FISCAL REPORT /1986 -87 issued an unqualified opinion on the excellent
financial condition of the Village but expressed
some concern over the Library's investments. Finance Director George
Valentine explained that Library fund statements are sent to the
Treasurer's home rather than the Village or the Library. This makes it
difficult to determine their assets for reporting purposes. The Library
Treasure-1- has been informed of the Finance Committee's concerns and has
been requested to take the necessary steps to correct this situation and
,give the Finance Committee a letter outlining the Library's intentions
to do so.
CAPITAL IMPROVEMENTS Finance Director George Valentine presented to
FUNDING the Board a proposal to seek a $10,000,000
$10,000,000
provide the
funding.
General Obligation Bond Issue in order to acquire
of tax - exempt Municipal Securities. Such a transaction will
Village with a minimum of $400,000 for capital improvements
Trustee Swanson moved, seconded by Trustee Rosenthal, that the Village
appoint Hutchinson, Shockey, Erley & Co. as underwriter for not more
than $10,000,000 of General Obligation Bonds, Series 1987 for
Deerfield' capital improvements fund provided: 1) the Village maintains
its AA parity rating with the Moody's investor's service; 2) the escrowed
securities are insured by one of the following insurance groups: MBIA,
FGIC, AMBAC, or BIG; and have a rating of AAA by both Moody's and
Standard and Poor's Corporation; 3) net proceeds to the Village shall
be not less than $400,000 after all costs associated with issuing the
bonds and acquiring the escrowed securities; 4) the total costs of
issuance shall not exceed $200,000 of the gross proceeds from the bond
transactions; 5) any gross proceeds in excess of the issue costs shall
be distributed to the Village; 6) transactions shall be subject to the
approval of bond counsel and financial advisor; 7) the closing date for
the bonds and the escrowed securities shall not be later than
December 31, 1987; and 8) if the Village does not proceed with the issue,
the cost to the Village shall not exceed one -half of the rating service
fee.
Motion carried unanimously.
-3-
1
1
1
1
1
I y .l fir`
Trustee Seidman moved, seconded by' Trustee. Marovitz, that Katten, Muchin
& Zavis be appointed bond counsel' and'RoniNorene, financial advisor.
Motion carried unanimously.
Trustee Rosenthal moved,�seconded by'�Trustee Seidman, that this meeting
be recessed to Wednesdav, December 16, 7 P.M., in order to complete the
necessary details to meet the closing date for the bonds and escrowed
securities by December 31, 1987.
DISCUSSION ITEMS Trustee York expressed his concern over the refuse
and landfill problems that will be facing the
Village in the near future. He felt the Board should be considering
this issue now so that plans can be formulated and put in place. Trustee
Seidman advised that a resolution on this matter will come before the
Board at the next meeting.
There being no further business, upon motion of Trustee Seidman,
seconded by Trustee Marovitz, the meeting adjourned at 9:15 P.M.
ATTEST:
Village Clerk `
AP OVED:
Mayor
1XIC