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09/08/1987September 8, 1987 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by the Clerk in the Council Chamber of the Village Hall on Tuesday, September 8, 1987 at 8:00 P.M. The Clerk called the roll and announced that the following were Present: Bernard Forrest, Mayor James L. Marovitz Cynthia J. Marty Harriet E. Rosenthal Edwin B. Seidman J. Robert York Absent: ,Vernon E. Swanson and that a quorum was present and in attendance. Also present were. Village Manager Robert Franz and Village Attorney James Stucko. Trustee Seidman moved, seconded by Trustee Marovitz, that the minutes of the previous meeting be approved. Motion carried unanimously. PUBLIC WORKS - Edmund Klasinski, Director of Public Works, DEPARTMENTAL appeared before the Board to answer any questions OBJECTIVES regarding the report he submitted. He was I requested to keep track of the costs his department has incurred in the past four years in cleaning debris from the Carriage Way Street bridge and controlling the vegetation growth along the banks of the West Fork of the North Branch of the Chicago River int�the Village limits. SPECIAL USE - 641- Due to the absence of petitioner, Trustee Seidman 645 DEERFIELD ROAD moved, seconded by Trustee York, that the (GARDEN SPOT) Recommendation of the Plan Commission re: Request for a Special Use for Outdoor Sales /Garden Supplies, 641 -645 Deerfield Road (Garden Spot) and the Recommendation of the Village Center Development Commission for Special Use - 641 Deerfield Road be tabled. Motion carried. �����. _� '. G L a /87 A,�, MATAS CORPORATE 500 The Board reviewed the Phase•II proposal for the PUD - PHASE II - Matas 500 Centre. Trustee Rosenthal was concerned REZONING, SPECIAL about the available parking spaces and was advised USE, TEXT AMENDMENTS there was sufficient on grade and on deck parking to meet Village requirements. Mr. Richard Wendy, attorney for petitioner, described the Phase II proposal and identified its layout on a graphic exhibit. Ruth Wuorenma of the Marriott Corpor- ation defined the concept of an extended stay or residence hotel. Trustee Marovitz's concern related to overbuilding of hotels and how this would affect the occupancy of other hotels planned for the area. David Voigt of Horwath and Lowenthal noted that an extensive market study conducted by his firm indicated there is a market for a residence hotel in the office corridor that is not met by the planned hotels. .Plan Commission members Marvin Ehlers-and Michael Swartz_expresse.d._.their pro and con views on the proposed hotel. PROCLAMATION Trustee Marovitz moved, seconded by Trustee Marty, that a Proclamation declaring September 21, 1987 as National Pledge Challenge Day in the Village of Deerfield be approved. Motion carried unanimously. VILLAGE CENTER The Village Center Development Commission proposed STREETSCAPE PLAN that a Task Force be formed with representation from various Boards and Commissions to develop a Streetscape Plan to be implemented next year: Trustee Marty moved, seconded by Trustee Rosenthal, that the recommendation of the Village Center Development Commission to form a Task Force to develop a Streetscape Plan for implementation next year be accepted. Motion carried unanimously. Appointments to this Task Force will be made shortly. SPECIAL USE - 641- Due to the absence of petitioner, Trustee Seidman 645 DEERFIELD ROAD moved, seconded by Trustee York, that the (GARDEN SPOT) Recommendation of the Plan Commission re: Request for a Special Use for Outdoor Sales /Garden Supplies, 641 -645 Deerfield Road (Garden Spot) and the Recommendation of the Village Center Development Commission for Special Use - 641 Deerfield Road be tabled. Motion carried. �����. _� '. G L a /87 A,�, MATAS CORPORATE 500 The Board reviewed the Phase•II proposal for the PUD - PHASE II - Matas 500 Centre. Trustee Rosenthal was concerned REZONING, SPECIAL about the available parking spaces and was advised USE, TEXT AMENDMENTS there was sufficient on grade and on deck parking to meet Village requirements. Mr. Richard Wendy, attorney for petitioner, described the Phase II proposal and identified its layout on a graphic exhibit. Ruth Wuorenma of the Marriott Corpor- ation defined the concept of an extended stay or residence hotel. Trustee Marovitz's concern related to overbuilding of hotels and how this would affect the occupancy of other hotels planned for the area. David Voigt of Horwath and Lowenthal noted that an extensive market study conducted by his firm indicated there is a market for a residence hotel in the office corridor that is not met by the planned hotels. .Plan Commission members Marvin Ehlers-and Michael Swartz_expresse.d._.their pro and con views on the proposed hotel. Trustee Marty moved, seconded by Trustee Seidman, that the recommenda- tion of the Plan Commission for approval of the office building /internal restaurant /convention area portion of the Phase II plan of the Matas Corporation 500 Centre be accepted. Motion carried with Trustee Rosenthal.casting a negative vote. Trustee Marty moved, seconded by Trustee Seidman, that the Plan Commission's recommendation for conceptual approval be granted for a C -2, freestanding restaurant for the Phase II portion of the Matas development be accepted. Motion carried with Trustee Rosenthal casting a negative vote. Trustee Marty moved, seconded by Trustee Rosenthal, that the Plan Commission recommendation that denial of the request to amend the Zoning Ordinance to include an extended stay facility and to grant a Special Use for the Matas property for such a facility be accepted. Motion failed. _i6' Trustee Marty moved, seconded by Trustee Seidman, that the Plan Commission recommendations regarding the specifics of the Matas proposal listed as A through E on page 12 with necessary modifications to /Zj implement the approval of the hotel be acce ted. Lion carried with Trustee Rosentha casting a negative v te; lz_Q � �, 1o�aa�.,t.�'.�.s-�ic�t -u�-L ��,� . T stee Aartytmtov2d, seconded by Trustee e�'8man� the Att ney be directed to prepare resolutions of forms of ordinances for the Matas proposal to be presented at the next Board meeting. Motion carried unanimously. Meeting adjourned at 9:25 P.M. and resumed at 9:35 P.M. SUBSTANTIAL The Village previously approved the redevelopment CONFORMANCE - of Cisco's restaurant with a Bay Street CISCO'S /CHILI'S restaurant. Petitioner is now proposing a Chili'r restaurant on the site. Lawrence Kahn, a local architect, distributed a rendering of the proposed restaurant. Trustee Seidman moved, seconded by Trustee Marovitz, that the recommend- ation of the Plan Commission re request for a finding of substantial' conformance for Cisco's /Chili's restaurant (Lake Cook Plaza) be accepted and the Attorney directed to prepare the necessary ordinance. Motion carried unanimously. CONSENT AGENDA 0 -87 -45 Ordinance amending previously granted Special Use ORDINANCE - SPECIAL for Woodland School. USE /WOODLAND SCHOOL 0 -87 -46 Ordinance re parking restrictions on streets ORDINANCE - PARKING adjacent to Clavey Park. RESTRICTIONS - CLAVEY PARK STREETS 0 -87 -47 Ordinance amending Municipal Code re driveway ORDINANCE - AMENDING widths. CODE- DRIVEWAY WIDTHS Trustee Marty moved, seconded by Trustee Seidman, that rules be waived to permit passage of the above ordinances on first reading. Motion carried unanimously. Trustee Marty moved, seconded by Trustee Marovitz, that the Consent Agenda be approved and the Ordinances adopted with the parking restriction ordinance changed to read east side of Montgomery and north side of Garand. Motion carried by the following vote: AYES:. Marovitz, Marty, Rosenthal, Seidman, York (5). NAYS: None (0) -2- t . TEXT AMENDMENT The Board discussed a report from the Appearance Review VILLAGE CENTER Commission regarding their concurrence with the Plan Com- SIGNAGE mission that the Zoning Ordinance should not be amended relating to signage restrictions in the Village Center. The proposed amendments to the Appearance Code will serve as a guideline for Village Center signage. .Trustee Marty moved, seconded by Trustee Rosenthal, that the reports of the Plan Commission and Appearance Review Commission regarding a text amendment, C -1, Village Center signage, be accepted. Motion carried unanimously. AWARD OF BID - Trustee Marty moved, seconded by Trustee Marovitz, that a DIGESTER HEATER & contract for one digester heater and heat exchanger be awarded HEAT EXCHANGER to A. J. Lowe & Son, Inc., in an amount not to exceed $64,664. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, York (5) NAYS: None (0) AWARD OF BID - Contract D consists of the Pfingsten Road extension from CONTRACT D, Lake -Cook Road north to the west side of the railroad tracks. PFINGSTEN ROAD Traffic signal work and bridge repair at the Lake -Cook/ EXTENSION Pfingsten intersection is included under this contract. The Illinois Highway Department is funding $125,000 for part of this project. Trustee Seidman moved, seconded by Trustee Marty, that Contract D for the Pfingsten Road extension be awarded to Alliance Contractors in an amount not to exceed $512,068.75. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, York (5) NAYS: None (0) DISCUSSION ITEM Setback of the Parkway North signs was mentioned. Trustee Marovitz questioned whether the signs were actually moved further back last spring when advised to do so by the Board. Attorney Stucko was requested to review what options the Village has regarding setback of the present signs. There being no further business, upon motion of Trustee Marty, seconded by Trustee Seidman, the meeting was adjourned at 10:00 P.M. APPROVED: MAYM ATTEST: Dep y Village Clerk 40 t - l 1 •Mr �t� T. .fib iN. .� tF J� J t . TEXT AMENDMENT The Board discussed a report from the Appearance Review VILLAGE CENTER Commission regarding their concurrence with the Plan Com- SIGNAGE mission that the Zoning Ordinance should not be amended relating to signage restrictions in the Village Center. The proposed amendments to the Appearance Code will serve as a guideline for Village Center signage. .Trustee Marty moved, seconded by Trustee Rosenthal, that the reports of the Plan Commission and Appearance Review Commission regarding a text amendment, C -1, Village Center signage, be accepted. Motion carried unanimously. AWARD OF BID - Trustee Marty moved, seconded by Trustee Marovitz, that a DIGESTER HEATER & contract for one digester heater and heat exchanger be awarded HEAT EXCHANGER to A. J. Lowe & Son, Inc., in an amount not to exceed $64,664. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, York (5) NAYS: None (0) AWARD OF BID - Contract D consists of the Pfingsten Road extension from CONTRACT D, Lake -Cook Road north to the west side of the railroad tracks. PFINGSTEN ROAD Traffic signal work and bridge repair at the Lake -Cook/ EXTENSION Pfingsten intersection is included under this contract. The Illinois Highway Department is funding $125,000 for part of this project. Trustee Seidman moved, seconded by Trustee Marty, that Contract D for the Pfingsten Road extension be awarded to Alliance Contractors in an amount not to exceed $512,068.75. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, York (5) NAYS: None (0) DISCUSSION ITEM Setback of the Parkway North signs was mentioned. Trustee Marovitz questioned whether the signs were actually moved further back last spring when advised to do so by the Board. Attorney Stucko was requested to review what options the Village has regarding setback of the present signs. There being no further business, upon motion of Trustee Marty, seconded by Trustee Seidman, the meeting was adjourned at 10:00 P.M. APPROVED: MAYM ATTEST: Dep y Village Clerk