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03/16/1987. J 1 1 1 f� March.16, 1987 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by the Clerk, in the Council Chamber of the Village Hall on Monday, March 16, 1987 at 8:00 P.M. The Clerk called the roll and announced that the following were Present: Bernard Forrest, Mayor James L. Marovitz Cynthia J. Marty Harriet E. Rosenthal Edwin B. Seidman Vernon E. Swanson J. Robert York and that a quorum was present and in attendance. Also present were Village Manager Robert Franz and Village Attorney James Stucko. Trustee Seidman moved, seconded by Trustee Marovitz, that the minutes of the previous meeting be approved. Motion carried unanimously. BILLS & PAYROLL Trustee Seidman moved, seconded by Trustee Marty, that the Bills and Payroll for February as submitted by Finance Director George Valentine be approved. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) TREASURER'S REPORT Finance Director George Valentine noted there was a slight inconsistency in the table of his report due to the late reporting by the State. He commented that the sales tax receipts increased 11% over last year, which was the largest increase in some time. This brings the rolling average up to 4 %. Cash was invested at an average interest rate of 6.4 %. PUBLIC WORKS - Director of Public Works, Ed Klasinski, appeared DEPARTMENTAL before the Board and answered a few questions OBJECTIVES regarding,items in his written report. The Board accepted the report and commended Mr. Klasinski on his Department's fine work. AMENDMENT TO SPECIAL Michael Delaney, Vice President of the Park Board, USE - CLAVEY FIELD spoke on the changes the Park District would make at Clavey Field in an attempt to reach a compromise with the Clavey Park residents. He mentioned moving the pole near Chatham Circle 150 feet to the west lowering all poles to 50 feet, louvering and adjusting the lights on Diamonds 10 and 12, establishing a Citizens Advi=sory Committee consisting of 7 people to review landscaping plans and priority on plantings. The Park District is willing to spend $60,000 - $70,000 over the next 3 years on landscap- ing. Mr. Delaney requested the Village to grant a Special Use permit and spell out the Village requirements. If granted the permit, work would start immediately at Clavey Field. He also requested the Clavey Park residents to drop all present and future law suits, the Village allow a soccer field at the Brickyards and a 11 P.M. curfew at Jewett and Clavey Parks. Dan McGovern, representing a group of Clavey Mr. Delaney's proposal and the prospects for stated that the neighbors were divided. He to deny the special use permit but leave the proposal In the meantime, DYBA should have use. .Park Neighbors, discussed a compromise solution. He requested the Village Board option open for an amended the fields open for their Bill Phillips, a resident of King Richards Court presented a petition from the residents of that area regarding Clavey Park. He emphazised that the Clavey Group did not necessarily represent him and his neighbors and that the Board should consider the King Richards residents in this matter. 97 Joseph Morrison, attorney representing the Clavey Park Neighbors, asked that Jewett Park be separated from the Plan. Commission recommendation and treated separately. He stated that his clients were still unanimously opposed to the special use permit for Clavey Field as presented. Marshall Hechter, representing DYBA, urged the Board to take action that evening on making the lights available at the parks. Time is critical for DYBA scheduling. He also urged that the .lights at Jewett Park be permitted to be on until 11:00 P.M. Mayor Forrest made a statement which is attached hereto and made a part of these minutes. RESOLUTION R -87 -04 BRICKYARD- PARCEL parcel in the Brickyar, for use of this parcel to the Plan Commission Mayor Forrest read a proposed resolution which would permit the Village to enter into a long term lease with the Park District for a 13 acre Js, and develop a plan (to be prepared by the Park District) to be jointly submitted by the Village a.nd the District for a public hearing on a Special Use for the site. Trustee Marty moved, seconded by Trustee Seidman, that the Resolution be passed. Motion carried unanimously. ORDINANCE 0 -87 -06 Trustee Marty moved, seconded by Seidman, SPECIAL USE that the ordinance granting a spe. ...E for JEWETT PARK Jewett Park be removed from the t:.. Motion carried unanimously. Trustee Marty moved, seconded by Trustee Seidman, that the rules be waived to permit passage of the ordinance on first reading. Motion carried unanimously. Trustee Marty moved, seconded by Trustee Marovitz, that the ordinance granting a special use for Jewett Park be adopted. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) PLAN COMMISSION Trustee Rosenthal moved, seconded by Trustee Swanson, RECOMMENDATION that the Plan Commission recommendation to deny the RE: CLAVEY PARK Amendment to Special Use for Clavey Park. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Swanson, York (5) NAYS: Seidman (1) The meeting was recessed at 9:20 P.M. and resumed at 9:30 WALKWAY ACCESS/ Lot 13 which had been sugges;:ec: at one previous WOODLAND PARK Village Board meeting as a site for a walkway was determined to be unsuitable since it would lead through a wooded area. Herbert Zaltzman, representing Chesterfield Development, reaffirmed Chesterfield's desire to cooperate with the Village in whatever decision it made regarding a-walkway access to Woodland Park. Several residents of the subdivision spoke in support of the walkway and others voiced their op- position. It was generally agreed by the Board that, while a walkway would be beneficial to the area, providing one at this time could present more problems that it would resolve. Trustee York moved, seconded by Trustee Marty, that the recommendation of the Board of Zoning Apppeals to drop the issue of providing a walkway to Woodland Park be accepted. Motion carried, Trustee Seidman dissenting. 1 a¢.-c ,; SPECIAL USE - Michael Gidwitz, petitioner, described the type of RESTAURANT AT °restaurant proposed for-the Multiplex facility. MULTIPLEX Trustee Marty moved, seconded by Trustee Rosenthal, that the recommendation of the Plan Commission to grant a Special Use for a restaurant as part of the Multiplex facility in the Lake -Cook Plaza Shopping Center be accepted and the attorney directed to prepare the necessary ordinance. Motion carried unanimously. DEERCREST - FINAL Trustee Rosenthal moved, seconded by Trustee Marty, DEVELOPMENT PLAN/ that the recommendation of the Plan Commission RESUBDIVISION regarding Deercrest Final Development Plan /Resub- be approved and carried by the division (Deercrest /Fink Brickyards Property) the attorney directed to prepare the necessary ordinance. Motion following vote: AYES: Marovitz, Marty, Rosenthal; Swanson (4) ABSTAIN: Seidman, York (2) SELF - STORAGE/ FLEXTECH FACILITY BRICKYARDS and Messrs. Gerald and expressed its concern Numerous questions on Several sketches of the facilities were displayed. Mr. Richard Wendy, attorney for the petitioners, described the proposed self - storage facility. Further comments were provided by the architect, Mr. Preves, Scott Greenberg, developers of the project. The.Board over the esthetics and - suitability of the self- storage facility. the entire project were raised. Trustee Marty moved, seconded by Trustee Swanson, that the recommendation of the Plan Commission regarding the Special Use text amendment for the F1exTech facility in the Brickyards, Flodstrom property, Deer Lake Road, be approved. Motion carried by the following vote: AYES: Marty, Rosenthal, Seidman, Swanson (4) NAYS: Marovitz, York (2) A discussion following the above motion resulted in the following action: Trustee Swanson moved, seconded by Trustee Marovitz, to table to the next meeting the recommendation of the Plan Commission regarding the Special Use text amendment for a self- storage facility in the Brickyards, Flodstrom property, Deer Lake Road. Motion carried unanimously. SPECIAL USE - Mr. Robert Speckmann, representing Zion Lutheran COURT FACILITY/ Church, described the space in the church building ZION LUTHERAN CHURCH that was available for use by the Branch Court of Lake County. Police Chief Brandt answered questions on the. traffic problems which might occur. He noted the advantages of time and money saved by the Police Department and the convenience for the area residents with a court in the immediate vicinity. An offer by Flodstrom Construction Company for possible space in the Deerbrook Office Center was noted. A number of residents from Heather Lane and Colony Point spoke in opposition to a traffic court at Zion Lutheran Church. Trustee Seidman moved, seconded by Trustee Marovitz, that the recommendation of the Plan Commission to deny a Special Use, Court Facility, Zion Lutheran Church, be accepted. Motion carried by the following vote: AYES: Forrest, Marovitz, Marty, Rosenthal (4) NAYS: York (1) ABSTAIN: Seidman, Swanson (2) Mayor Forrest thanked the Zion Lutheran Church for their cooperation in offering the use of their facility. ORDINANCE 0 -87 -7, SIGN MODIFICATION 11 KENMORE AVENUE AYES: Marovitz, N NAYS: None (0) Trustee Seidman moved, seconded by Trustee Marty, that the Ordinance granting sign modification to G & G Construction, 11 Kenmore Avenue be adopted. Motion carried by the following vote: [arty, Rosenthal, Seidman, Swanson, York (6) AWARD OF BID - Trustee Rosenthal moved, seconded by Trustee EMERGENCY REPAIRS/ Marty, that a contract for emergency repairs to _ HAZEL AVE. RESERVOIR the Hazel Avenue reservoir'be awarded to United Sealants & Waterproofing, Inc. in an amount not to exceed $2,250.00. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) AWARD OF BID - The Village proposes to install a 12 -inch water WATER IMPROVEMENT valve in a 5 foot vault on Lake Cook Road for VALVE /VALVE VAULT better control of the water distribution system and to facilitate utility relocation when an underpass is constructed. Trustee Marty moved, seconded by Trustee Rosenthal, that a contract for a water improvement valve and valve vault on Lake Cook Road be awarded to Meyerbrook Contractors in an-amount not to exceed $7,950.00. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) ORDINANCE 0 -87 -8 Trustee Marty moved, seconded by Trustee Seidman, TENTATIVE ANNUAL that there be a waiver of rules on first reading BUDGET of the ordinance providing for the filing of the Tentative Annual Budget. Motion carried unanimously. Trustee Marty moved, seconded by Trustee Marovitz, that the Ordinance providing for the filing of the Tentative Annual Budget be adopted. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) ORDINANCE 0 -87 -9 Trustee Seidman moved, seconded by Trustee Marty, DESIGNATION OF that rules be waived for first reading of the CANVASSING BOARD ordinance on designation of a canvassing board. Motion carried unanimously. Trustee Marty moved,.seconded by Trustee Seidman, that the ordinance designating a Canvassing Board, naming Harriet E. Rosenthal to serve on said Board be adopted. Motion carried by the following vote: AYES: Marovitz, Marty, Seidman, Swanson, York (5) ABSTAIN: Rosenthal (1) There being no further business, upon motion of Trustee Marty, seconded by Trustee Rosenthal, the meeting adjourned.at 12:15 A.M. A PROVED: j Mayor I� .i March 16, 1987 MAYOR FORREST'S STATEMENT ON LIGHT CONTROVERSY Few issues have consumed as much Village Board time as the Park District light controversy. Although the Village has been criticized for delaying a decision on this matter, we have tried for the past several months to work out a compromise acceptable to all parties and, hopefully, in the best interests of the community as a whole. As I have stated from the beginning, I believe that the intrusion of lights into a single home as a result of the Park District's expansion of the use of Clavey Field, is unacceptable. Unless shielding can be done to prevent the lights from shining in the homes - particularly those on Chatham Circle, which are the closest to Field 12 - the special use for Clavey Field should be denied. However, I do think the Park District has a problem and that the Village should assist them as much as we can in relocating the lights to the Brickyards. I would like to propose that the Board take the following actions: 1. Pass a Resolution regarding the Park District's use of a portion of the Brickyards tonight and that the Village assist in moving the soccer lights (and baseball lights also, if the Park District chooses) to the Brickyards. 2. Approve the.lights as previously recommended by the Plan Commission for Jewett Park. 3. Return the lights on Field 10 to their original state before they can be used. 4. Deny the special use for the Clavey lights and direct that all soccer lights be removed within the next 90 days. I do not feel that Village Board meetings are the appropriate place to negotiate a compromise regarding lights on Field 12. There appear to be good reasons for the Park District and the Clavey Park home- owners to continue their discussions on this matter. However, whatever the outcome, the Park District should return to the Plan Commission and present a proposal for Field 12. Once that process is completed and all input received, a recommendation should then come back to the Board. In retrospect, the Park District should have held public hearings to make certain that the Clavey residents were fully conversant with their plans for lights in that area. The Village has always followed these procedures and we find that, while the public may not agree with our final decision, gaining initial input from them im- proves the decision- making process. In making this proposal, I recognize full well the Park District's right and duty to conduct recreational activities in Deerfield. At the same time, I hope that they recognize this governmental body's obligation to protect the rights of its property owners.