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09/02/1986S3 1 September 2, 1986 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by the Mayor in the Council Chamber-of the Village Hall.on Tuesday, Sept- ember 2, 1986 at 8:00 P.M. The Clerk called the roll and announced that the fol- lowing were Present: Bernard Forrest, Mayor and that a quorum was present and in attendance. Also present were Village Mana- ger Robert D. Franz and Village Attorney James K. Stucko. Trustee Seidman moved, seconded by Trustee Marty, to approve the minutes of the previous meeting. i Mm..HenAinger, a resident who had voiced concern about the Tollway North /Hyatt devel- opment at' the previous meeting, asked that the minutes be amended to include his objections to the proximity of the development to Lake -Cook Road and the Tollroad and that-it is also below grade to both highways. Trustee Seidman moved, seconded by Trustee Marty, to amend the minutes to include Mr. Hennenger's objections to the site of the proposed hotel. Motion failed on a voice vote. . The original motion to approve the minutes car. ried unanimously. DEPARTMENTAL OBJECTIVES The Board discussed various Departmental Ob- EDMUND B. KLASINSKI jectives with Mr. Klasinski. Of particular DIRECTOR OF PUBLIC WORKS interest was the proposal to replace the 16- year -old Bombadier sidewalk snow plow with a used machine. Asked why a used rather than a new machine, Mr. Klasinski stated that a new plow would cost-$36,000 and the budget would allow only $12,000. He added that 'if. a good used plow couldn't be found, they would simply have to patch up as best they could the old one and budget for a new plow next year. It was the consensus of the Board that sidewalk plowing was too important to try limping along with an old worn out plow. Mayor'Forrest advised Mr. Klasinski to return to the Board if he had not been able to find a reliable used plow by October 15. FIND /FOLLANSBEE PROPOSAL Mgr. Franz reported .that the petitioner had REZONING /SPEC. USE - R -5 PUD requested an extension until September 15. (TABLED UNTIL 9/15/86) Trustee Marty moved, seconded by Trustee Seidman, to table.consideration of the Fink/ Follansbee proposal until September 15.. Motion carried unanimously. BREEN SUBDIVISION Mgr. Franz read the Plan Commission recommen- MEADOW LANE dation (on a vote of 4 -0) that the Breen re- PLAN COMM. REP. /RECOMM. " subdivision be approved and the property be rezoned from R -1 to R -3 subject to the fol- lowing conditions: 1. the proposed private road be constructed of materials and according to the techniques required by the Village so as to meet Village street requirements. 2. the appropriate party pay for their share of the extension of Meadow Lane from its present terminus to the proposed private road. 3. the easement for the proposed private road be reconfigured so as to create a 6 -inch gap.running along the'read property lines of the lots lying to the South that front onto Greenwood Avenue. Mgr. Franz reported that the issue wx raised regarding the .Park District land (lying to the west of the cul -de -sac) which the Park District is considering selling. If that should occur.and that land be subdivided, it could have access to Crabtree Lane. Trustee Marty moved, seconded by Trustee Seidman, to accept the Plan Commission's recommendation to rezone the property from R -1 to R -3, and approve the proposed subdivision, and to instruct the attorney to prepare the necessary ordinances. Motion carried unanimously. Cynthia J. Marty Edwin.B. Seidman J. Robert York Absent: James L. Marovitz• Harriet E.Rosenthal Vernon E.- Swanson and that a quorum was present and in attendance. Also present were Village Mana- ger Robert D. Franz and Village Attorney James K. Stucko. Trustee Seidman moved, seconded by Trustee Marty, to approve the minutes of the previous meeting. i Mm..HenAinger, a resident who had voiced concern about the Tollway North /Hyatt devel- opment at' the previous meeting, asked that the minutes be amended to include his objections to the proximity of the development to Lake -Cook Road and the Tollroad and that-it is also below grade to both highways. Trustee Seidman moved, seconded by Trustee Marty, to amend the minutes to include Mr. Hennenger's objections to the site of the proposed hotel. Motion failed on a voice vote. . The original motion to approve the minutes car. ried unanimously. DEPARTMENTAL OBJECTIVES The Board discussed various Departmental Ob- EDMUND B. KLASINSKI jectives with Mr. Klasinski. Of particular DIRECTOR OF PUBLIC WORKS interest was the proposal to replace the 16- year -old Bombadier sidewalk snow plow with a used machine. Asked why a used rather than a new machine, Mr. Klasinski stated that a new plow would cost-$36,000 and the budget would allow only $12,000. He added that 'if. a good used plow couldn't be found, they would simply have to patch up as best they could the old one and budget for a new plow next year. It was the consensus of the Board that sidewalk plowing was too important to try limping along with an old worn out plow. Mayor'Forrest advised Mr. Klasinski to return to the Board if he had not been able to find a reliable used plow by October 15. FIND /FOLLANSBEE PROPOSAL Mgr. Franz reported .that the petitioner had REZONING /SPEC. USE - R -5 PUD requested an extension until September 15. (TABLED UNTIL 9/15/86) Trustee Marty moved, seconded by Trustee Seidman, to table.consideration of the Fink/ Follansbee proposal until September 15.. Motion carried unanimously. BREEN SUBDIVISION Mgr. Franz read the Plan Commission recommen- MEADOW LANE dation (on a vote of 4 -0) that the Breen re- PLAN COMM. REP. /RECOMM. " subdivision be approved and the property be rezoned from R -1 to R -3 subject to the fol- lowing conditions: 1. the proposed private road be constructed of materials and according to the techniques required by the Village so as to meet Village street requirements. 2. the appropriate party pay for their share of the extension of Meadow Lane from its present terminus to the proposed private road. 3. the easement for the proposed private road be reconfigured so as to create a 6 -inch gap.running along the'read property lines of the lots lying to the South that front onto Greenwood Avenue. Mgr. Franz reported that the issue wx raised regarding the .Park District land (lying to the west of the cul -de -sac) which the Park District is considering selling. If that should occur.and that land be subdivided, it could have access to Crabtree Lane. Trustee Marty moved, seconded by Trustee Seidman, to accept the Plan Commission's recommendation to rezone the property from R -1 to R -3, and approve the proposed subdivision, and to instruct the attorney to prepare the necessary ordinances. Motion carried unanimously. 5� 840 HEATHER ROAD (GASSMAN) The Board of Zoning Appeals held a hearing REAR YARD VARIATION August.19, 1986 to consider the request of BZA REP. /RECOMM. Robert Gassman for a variation so as to permit a carport 18- inches from his rear property line at 840 Heather Road. The BZA recommended on a vote of 4 -0 that the request be denied inasmuch as 1) no showing of hardship was made with respect to property as opposed to personal circumstances and, 2)adjacent property owners objected to the carport as it may cause drainage problems and have a detrimental effect on the value of their property. Mr. Gassman was present and appealed to the Board for the variation. He was ad- vised to explore alternatives for a solution to his problem as they could not approve a structure within 18 inches of his rear lot.line Thereafter, Trustee Marty moved, seconded by Trustee.Seidman, to accept the recom- mendation of the BZA and deny Mr. Gassman's request for a variation. Motion carried unanimously. WHITEHALL NURSING HOME SPECIAL USE AMENDMENT WHITEHALL NURSING HOME SIDEYARD VARIATION 1986/87 TAX LEVY ORDINANCE NO. 0 -86 -42 CONSENT AGENDA First reading of the ordinance. First reading of the ordinance. Second reading of the ordinance. Trustee Seidman moved, seconded by Trustee Marty, to accept the consent agenda and to pass the 1986/87 Tax Levy ordinance. Motion carried on the following vote: AYES: Marty, Seidman, York, Forrest (4) NAYS: None (0) 832 NORTHWOODS DR. (MARTERSTECK). The Board of Zoning Appeals held a public SIDEYARD VARIATION hearing August 19, 1986 to consider the peti- BZA REP. /RECOMM. tion of Mr. and Mrs. Christopher Martersteck of 832 Northwoods Drive for a variation to permit construction of an attached garage within 8.feet, rather than the required 10 feet, of their side yard property line. The BZA on a vote of 4 -0 recommended that the variation be granted for the reasons that 1) the neighbors most affected by the variation have agreed to the variation, 2) the property is a uniquely wooded site and the,owner.s are msi:ng every effort to save trees which is desirable, and 3) the covenant* adds .;r:-�*cienzess to the property and based on this covenant, there is no satisfactory alternative... * ( a restrictive covenant which prohibits construction on the paved, shared drive /parking.area) Trustee Marty moved, seconded by Trustee Seidman, that reference to neighbors' opinions be deleted from the BZA recommendation, and that the amended recommenda- tion be approved,.and the necessary ordinance be prepared. Motion carried unanimously. HYATT HOTEL Trustee Seidman moved, seconded by Trustee ZONING TEXT'AMENDMENT Marty, to waive the rules to permit passage ORDINANCE NO. 0 -86 -43 of the ordinance on first reading. Motion carried unanimously. Trustee Seidman moved, seconded.by Trustee Marty, to pass the ordinance amending Article 6.1 -3, 8 of the Zoning Ordinance as amended to permit hotel and accessory uses as part of a Planned Industrial Development of 25 or more acres located adjacent to the Tri -State Tollway or the Edens Spur. Motion carried as follows: AYES: Marty, Seidman, York, Forrest (4) NAYS: None (0) TOLLWAY NORTH / HYATT Mr. John Burlingame of the Hyatt Development SPEC. USE, I -1 PUD, PHASE I Corporation was present and stated that the ORDINANCE NO. 0 -86 -44 property had been bought and is owned by the affiliate company, H.P. Deerfield, Inc. He reviewed the site plan but stated that due to a new landscape plan, which includes more trees, the number of parking spaces has been reduced from 305 to 301, but still conforms with the - annexation agreement. ......_.. -... Trustee.Seidman moved, seconded by Trustee Marty, to waive the rules to permit passage of the .ordinance on first reading. Motion carried unanimously. Trustee Seidman moved, seconded by Trustee Marty, to pass the ordinance granting a Special Use, I -1 PUD, Phase I, corrected to require 301 rather than 305 parking spaces. Motion carried on the following vote: AYES: Marty., Seidman, York, Forrest (4) NAYS: . None (0) 17 BIRCHWOOD (GORDON) 'Trustee Marty moved, seconded by Trustee.Seid- DRIVEWAY WIDTH VARIATION man, to waive the rules to permit passage of ORDINANCE NO. 0 -86 -45 the.ordinance on first reading. Motion carried unanimously. Trustee Marty moved, seconded by Trustee Seidman, to pass the ordinance granting a variation to maintain a driveway having a width of 26 feet at the property line and extending only to the existing sidewalk in lieu of the 18 foot maximum per- mitted for the property at 17 Birchwood Avenue. --Motion carried as follows: AYES: Marty, Seidman, York,'Forrest (4) NAYS: None (0) ANALYSIS & AWARD OF BID Trustee Seidman moved, seconded by Trustee Marty, DEWATERED SLUDGE DISPOSAL - to award the bid to ADtSOIL for disposing of treated, dewatered sludge at a cost not to exceed $8,890 per 1,000 cubic yards. Motion carried as follows: AYES: Marty, Seidman, York, Forrest (4) NAYS: None (0) AYES: Marty, Seidman, York, Forrest (4) NAYS: None (0) Trustee Marty commented that it was good to get the $25,000 check from the Union Drainage District as partial payment on the loan that the Village had made them. She wondered why no.letter accompanied the check. 'Mayor Forrest directed Manager Franz to write the Drainage District thanking them for the . check and asking them for an explanation as to their plans for further re- payment. Over $100,000 of the loan remains unpaid. There being no further business, upon motion by Trustee Seidman, Mayor Forrest declared the meeting adjourned at 8:50 P.M. AP ROVED: MAYOR ATTEST: VILLAGE CLUK . J AIRCONDITIONER REPLACEMENT Mr. Klasinski reported that the compressor of VILLAGE HALL ANNEX of the airconditioner in the annex had burned out. Two contractors stated that the unit is beyond repair. Trustee Marty moved, seconded by Trustee York, that a new unit be purchased from Bishop Heating Co. for $4,486. It was noted that the Township will share one -third of the cost. Motion carried as follows: AYES: Marty, Seidman, York, Forrest (4) NAYS: None (0) Trustee Marty commented that it was good to get the $25,000 check from the Union Drainage District as partial payment on the loan that the Village had made them. She wondered why no.letter accompanied the check. 'Mayor Forrest directed Manager Franz to write the Drainage District thanking them for the . check and asking them for an explanation as to their plans for further re- payment. Over $100,000 of the loan remains unpaid. There being no further business, upon motion by Trustee Seidman, Mayor Forrest declared the meeting adjourned at 8:50 P.M. AP ROVED: MAYOR ATTEST: VILLAGE CLUK . J