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01/21/1985/06 January 21, 1985 The regular meeting of the.Board of Trustees of the Village of Deerfield was called to order by the Mayor in the Council Chamber of the Village Hall on Mon- day, January 21, 1985 at 8:00 P.M. The Clerk called the roll and announced that the following were Present: Bernard Forrest, Mayor Stephen 0. Jackson James L. Marovitz Cynthia J. Marty Edwin B. Seidman Vernon E. Swanson J. Robert York and that a quorum was present and in attendance. Also present were Village Manager Robert D. Franz and Village Attorney James K. Stucko. Trustee Seidman moved, seconded by Trustee York, to approve the minutes of the previous Board meeting. Motion carried unanimously. APPROVE WARRANT Trustee Seidman moved, seconded by NO. W- 085 -01 Trustee Marty, to approve the bills and payroll, including transfers and reim- bursements. Motion carried as follows: AYES: Jackson, Marovitz, Marty,,Seidman, Swanson, York (6) NAYS: None (0) TREASURER'S REPORT Finance Director George Valentina stated that there was a reporting lag on the part of the State regarding the new businesses replacing Montgomery Ward. How- ever, Sales Tax receipts from them should be coming through soon. He stated that revenues other than Sales Tax receipts (building permits, interest earn- s- , ings and ordinance violations) have been responding far above projections, mostly due to events occurring alter passage of the 1984/85 budget was approved. Operating expenditures are about as budgeted. Investigation with Commonwealth Edison of excessively high electrical bills for the Sewage Treatment Plant (as reported last month) revealed that about $14,000 Water Department-bills had been erroneously charged to the Sewage Treatment Plant. PROCLAMATION � Mayor Forrest read his Proclamation HOMEMAKERS EXTENSION ASSN. WEEK wherein he designated February 17 -23 FEBRUARY 17 -23 as Homemakers Extension Association Week. Trustee Swanson moved, seconded by Trustee Marovitz, to approve the Mayor's Proclamation: Motion carried unanimously. Mrs. T. (Muriel) Zahrle accepted the Proclamation. ARBORLAKE SUBDIVISION Trustee Marty moved, seconded by Trustee PLAN COMM. REP. & RECOMM. Marovitz, to accept the Plan Commission's recommendation (5 -0 vote) that the Final Plat subdividing the PUD into 4 parcels be approved, and to authorize the Mayor to sign the Plat.. Trustee Marovitz asked whether Deerfield would have overall control of the Arbor - lake development should any of the parcels be.sold. Attorney Stucko replied that - all restrictions in the annexation agreement and ordinance, which have been re- corded, are binding on successors and assigns. Mr. Richard Wendy, attorney for the developer, stated that declaration of covenants, as -well as the annexation agreement and ordinance,recorded against the property, provide that the Final Development Plan must be adhered to. Motion to authorize the Mayor to sign the Final Plat carried unanimously. DEDICATE S. 1/2 LAKE COOK ROAD Trustee Marovitz moved, seconded by Trus- BORDERING ARBORLAKE DEVELOPMENT tee Marty, to approve the recommendation PLAN COMM. REP. & RECOMMENDATION of the Plan Commission to accept the dedi- cation of the south one -half of Lake -Cook Road right -of -way by the owner of the Arborlake development, and to authorize the Mayor to sign the Plat of Dedication. Motion carried unanimously. Id -1 DEDICATE E. 1/2 HUEHL ROAD Trustee Marovitz moved, seconded by Trustee FOR HUEHL /BIRCHWOOD ALIGNMENT Seidman, to acclapt the Plan Commission's PLAN COMM. REP. & RECOMMENDATION recommendation to accept the dedication of the E. 1/2 of Huehl Road, in Birchwood" realignment, and to Motion carried unanimously. RESOLUTION /ANNEXATION AGREEMENT LASALLE /BAXTER JOINT VENTURE not yet been received. by'the owners of the Lake -Cook Office'Centre order-to provide the right -of -way for the " Huehl/ authorize the Mayor to sign the Plat of Dedication. Mayor Forrest stated that the Annexation Agreement was reviewed at the last Board meeting, but that the revised document had Manager Franz stated that Mr. Jack Train, representing the developer of Parkway North Center, and Mr. Martin Buehler, County Superintendent of Lake County High- way Department, were present. Also that Mr. Buehler had outlined in a letter three items in the annexation agreement which need to be changed to satisfy the highway department. Mr. Train advised the Board that the liquor license provisions of the.annexation agreement had been reviewed with counsel and acceptable language had been draft- ed. He stated that the draft was to have been in his hands that evening for dis- tribution to the Board, but it had been lost in transit. Addressing himself to the items outlined by the highway department, he stated that whereas the developer originally indicated he would contribute one lane along Saunders Road for the entire length of the development, he has now agreed to increase that to one and one -half lanes adjacent to Saunders Road. It has been mutually agreed that the cost of widening shall not exceed $72 per lineal foot for one lane, as may be escalated based on Spring 1985 costs. He further stated that there was no objection to changing the timetable calling for substantial completion rather than full completion of road improvements by the County during the Fall of 1986. If the County could substantially complete the road improvements by the Fall of 1986, the developer would provide the left and right turn lanes and simply make a cash contribution. He added that changing the southerly limit of the County project from Lake -Cook Road to the Baxter Lab - .oratories entrance was acceptable. Mr..Train advised the Board that the revised annexation agreement would reflect both the change in the liquor license provision and-.the roadway improvements. requested by -the highway department. Questioned by Trustee Marty, Mr. Buehler stated that the County would be satis- fied with the changes outlined by Mr. Train. LASALLE /BAXTER JOINT VENTURE Passage deferred until next meeting. ANNEXATION ORDINANCE LASALLE /BAXTER JOINT VENTURE Passage deferred until next meeting: REZONING ORDINANCE PARKING FEES INCREASED An,ordinance raising daily parking fees ORDINANCE NO. 0 -85 -02 to 50 cents and permit parking to $45 quarterly for railroad commuters was before the Board for first reading. Trustee'Marovitz stated he favored increasing the permit parking fees to only $35 quarterly. Trustee Marty wondered about charging the proposed $45 fee for non- residents. Considerable discussion followed regarding parking limited to Deerfield residents only, larger fees for non - residents, the effect of a fee increase, etc. Trustee Marovitz had some reservations about charging non- residents more than residents "since non - residents had supported the parking system when fewer residents had ridden the train. However, Trustees Seidman, Jackson, and York favored a permit parking fee of $35 for Deerfield residents and $45 for noh- residents. Trustee Swanson preferred charging the.same rate for all. He felt different rates might pose problems in the future. Thereafter, Trustee Marovitz moved, seconded by Trustee Seidman, to amend the Municipal Code to establish permit parking fees of $35 per quarter for Deerfield residents and $45 for non - residents. Motion carried, Trustee Swanson dissenting. Mr. Walter Laakonen, 1034 Chestnut Street, urged the Board to be cautious not.to extend commuter parking farther into residential areas, He wondered what was a reasonable ratio of local to out -of -town parkers. He submitted that an increase �1 in parking spaces would only encourage out -of -town parkers who he feels-already use 75% of the spaces. 4J Mayor Forrest stated that the lots have been totally self- supporting, but that may not always be the case at the present rate. The Board had decided to raise the fees to see what would happen. He added that there are no present plans for ex- panding parking areas. Mr. Jack Stevens, 1340 Elmwood, stated that he is disturbed that Deerfield is providing so much parking space for non - residents, about 60% of those parking. He voiced approval of the fee increases. Trustee. Marty moved, seconded by Trustee Marovitz, to waive the rules to permit passage of the amended ordinance on first reading. Motion'carried unanimously. Trustee Marovitz moved, seconded by Trustee Marty, to pass the or raising daily parking fees to 50 cents as of February 1, 1985 and quarterly parking fees to $35 for Deerfield.residents and $45 for non - residents as of April 1, 1985. Motion carried on following vote: AYES: Jackson, Marovitz, Marty, Seidman, Swanson, York (6) NAYS: None (0) Parking spaces and lots will be posted about changed fees. Lot 8 will be posted about restriction to Deerfield residents only. Mayor Forrest requested a utili- zation parking check in March. AMEND TAX LEVY ABATEMENT Trustee Marty moved, seconded by Trustee DEBT SERVICE FUNDS Marovitz, to waive the rules, to permit ORDINANCE NO. 0 -85 -03 passage of the ordinance on first reading. Motion carried unanimously. Trustee Marty moved, seconded by Trustee Marovitz, to amend the Tax Levy Abatement by substituting "Installment Promissory Note, 1979 - $165,088" for "Land Acquisi- tion Bond 1974 - $165,088, in Ordinance No. 0 -84 -66 passed December 17, 1984. Motion carried on the following vote: AYES: Jackson, Marovitz, Marty, Seidman, Swanson, York (6) NAYS: None (0) AUTHORIZE PURCHASE Finance Director George Valentine reported PERSONAL COMPUTERS FOR that the Building Department has made good FINANCE & PUBLIC WORKS DEPT. use of the IBM Personal Computer purchased last April as a test project to demonstrate that by using - package programs, department personnel could learn to use the micro- computers in their normal day -to -day activities. Applications have been developed to: track building permits, maintain sidewalk /curb files, generate month end re- ports, etc. The Village engineer is cataloging Village streets by type, condition, and maintenance, thereby saving time for the engineer and the Public Works staff. These.systems can be used as well as designed by individuals with wide variety of background and training. Mr. Valentine recommended that two..IB,M PC XTs be purchased, as budgeted in the .1984/85 Budget ... one for the Administrative Department and one for the Public Works Department at a cost of $6,500 for each (under the $9,000 budget). In addi- tion, he suggested that the Village purchase a portable IBM computer for approxi- mately $2,200. The portable computer is highly mobile and can be moved wherever needed. It can be also be taken home by an employee for learning to operate it, as well as performing actual tasks. Trustee Jackson commented that studies show that portable computers really do assist in a business environment and that they had paid for themselves handsomely.' He favored commonality of equipment. Mayor.Forrest stated that portable computers are used in his office and it has been found that the work level output and quality has been increased,,.an'd'many uses have been found for them.. Also; it has -not'be'en' necessary to increase Staff to get more work done, sJt. has. proved to be an excel- lent investment. He encouraged the purchase of them. Trustee Marty moved, seconded by Trustee Jackson, that the Village be authorized to purchase two Personal Computers that have been budgeted in the 1984/85 Budget and a Portable Computer for a total cost not to exceed $16,000. Motion carried on the following vote: AYES: Jackson, Marovitz, Marty, Seidman, Swanson, York (6) NAYS: None (0) n N Trustee Seidman noted that Highland Park is challenging a rate raise by the Cable TV company and wondered about Deerfield rates. Manager Franz stated that Deerfield can learn from the outcome of the Highland Park-matter. He stated that the Cable Advisory Board was meeting on February 7th. Trustee Seidman stated he would like information about the charge for, basic services. The Cable TV company does not list basic services-on its fee schedule and residents are not informed that they can have just that service. There being no further business to come before the Board, upon motion by Trustee Seidman and second by Trustee Marovitz, the meeting was adjourned at 8:55 P.M. APPROVED: Mayor ATTEST: Villa e C1 1