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10/15/1984The regular meeting of the Board of Trustees of the Village uf'Deerfield was called to,order by the Mayor in the Council Chamber of the Village Hall on Monday, October 15, 1984 at 8:00 P.M. The Clerk called the roll and announced the following were Present: Bernard Forrest, Mayor Stephen 0. Jackson James L. Marovitz Cynthia J. Marty Edwin B. Seidman Vernon E. Swanson J. Robert York and that a quorum was present and in attendance. Also present were Village Mana- ger Robert D. Franz and Village Attorney James K. Stucko. Trustee Seidman moved., seconded by Trustee Jackson, to approve the minutes of the previous Board meeting. Motion carried unanimously. APPROVE WARRANT Trustee Seidman moved, seconded by Trustee NO.. 0 -84 -10 Jackson, to approve the bills.and payroll, including transfers and reimbursements. After a short discussion, the motion carried as follows: AYES: Jackson, Marovitz, Marty, Seidman, Swanson, York .(6) NAYS: None (0) TREASURER'S REPORT Mayor Forrest stated that while Finance Direc- tor George Valentine was not present, he had submitted a report indicating that: 1) Sales Tax revenue continues to rise, 2) Expenditures are.approximately as projected, and 3) Water purchases are 5% over the average, due to what was used over the summer months. There being no ques- tions, the Board accepted the report. PROCLAMATION NATIONAL LUPUS WEEK OCTOBER 21 -28 carried unanimously. PROCLAMATION YOUTH APPRECIATION WEEK 1ST WEEK IN NOVEMBER to approve the Proclamation. Mayor Forrest 'read his Proclamation designa- ting October 21 -28 as National Lupus Week. Trustee Seidman moved, seconded by Trustee Marty, to approve the Proclamation. Motion. Mayor Forrest read his Proclamation designating the first week in November as Youth Appreciation Week, promoted by the Optim istsInternational. Trustee York moved, seconded by Trustee Jackson, Motion carried unanimously. DEERFIELD JAYCEES Mayor Forrest stated that a short time ago, a NEW CHAPTER FORMED Highland Park Jaycee member sought Board ap- proval and help in forming a new Jaycee chap- ter in Deerfield. Encouragement was given and Trustee Marovitz inquired about its all -male policy. Since that time the Supreme Court has ruled out male -only chapters and the new Deerfield Jaycee chapter has 21 members and a women presi- dent. They will welcome other members. 7,:P- SESQUICENTENNIAL COMMITTEE Mayor Forrest announced that Larry Dondanville APPOINTED has accepted the chairmanship of the Sesqui- centennial Committee which will hold its first meeting in November. He added that the following citizens have also been asked to serve on the committee: J. Robert York, Jack Gagne, Marilyn Allsbrow, Bob Gand Brenda Segal, Ms. Bea Meyer, Harry Pitner, Rita. Benson, Karl Berning, Betty Lou and Dick Reed, Don Morrison, John Willman, Ted Repsholdt, Naomi Clampitt, Frank Werner, Mrs. James Tibbetts, John Howard.Wolf, Joan Forrest, Jane Rudolph, Rose- mary Sazonoff, Marilyn Craig, Dr. Ed Szyman, Wessley Stryker, Linda Coleman, Jack Hicks, Robert McClarren, Ernest King, Dr. Charles Caruso, John Post, Vernon Swanson. Trustee Marty moved, seconded by Trustee Marovitz, to approve the Mayor's appoint- ments. Motion carried unanimously. POLICE DEPARTMENTAL OBJECTIVES Police Chief Richard C.'Brandt was present to PROGRESS REPORT discuss further or answer any questions'about items in his previously submitted report. He stated that: 1) Response time on the average was 2.89 minutes for emergency calls, and 5.1 minutes for non - emergency calls, 2) Bicycle Safety Patrol was continued 13 during the summer and accidents were reduced from 19 to 13, 3) The Explorer Post, conducted in cooperation with the.Fire Department, has about 20 youth training in some area related to law enforcement or fire service, 4) The Career Development Program will meet its goal of 20% participation, and 5) Citations for.DUI showed an increase of 315% over the same period last year. Mayor Forrest stated that he was pleased with the police department's work but appalled at the number of drinking drivers arrested in the Village. Discussion ensued regarding repeating offenders and the Court's reluctance to jail them, though treating them more severely. State records regarding DUI arrests (including repeaters) are not available to police departments but are obtainable by the pro- secuting attorney. Progress is being made in communications between communities and coordinating reports between them, the Courts and the State. Mayor Forrest encourgaged the police department to keep up the good work. Chief Brandt went on to report that: 1) Implementation of an integrated computer system is awaiting technological improvements in micro processors before changing the complete system., 2) The implementation of an ordinance violation program al- lowing issuance of ordinance citations similar to parking tickets is awaiting a decision by the judicial system whether such a program is acceptable to them, 3) About 87% of grade school children have been fingerprinted at the request of the schools or'by parents, with fingerprints turned over to the parents, and 4) The Police Department will participate in the State I- SEARCH Program.. The department will work in conjunction with the local school district and the Bannockburn Police Department to develop a regular procedure for entering information into the computer terminals for the State and NCIC, a procedure similar to what the the Deerfield Police Department has been following for years. Responding to inquiry from Trustee Jackson, Chief Brandt explained that instead of one officer in charge of the Crime Prevention Program, several officers are now involved on a part -time basis in addition to their regular duty assignments. They meet with Senior Citizens monthly, alerting them to con games, etc.; train several liquor establishments in the proper examination of identifications indi- cating age and.how such identifications can be altered; and provide local finan- cial institutions about criminal activity of interest to them. The Board thanked Chief B DEERFIELD CEMETERY ASSOC. $1500 DONATED BY VILLAGE ting, the cemetery looks Mr. Willman had discussed money. randt for his good report. Mayor Forrest stated that since Mr. John Will - man, Chairman of the Deerfield Cemetery Associa- tion, had assumed responsibility for grass cut - neat and much improved in appearance. He stated that with him a project for which they may not have enough Mayor Forrest introduced Mr. Willman who explained that they would like to straighten up the tombstones ... a costly operation, running from $13 to $50 per stone. He said that while the Association has a little money, financial help would be needed to do the full job. He felt $1500 would cover the entire cost. Discussion was had re- garding the cemetery's assets of about $500 annually (interest on $5700 in a trust fund) and expenditures of $650 for grass cutting (limited, for economy's sake, to only 10 times per year at $65 a cutting). He advised that while they had recently receive a generous gift, they may have to return it since the donor wants the valleys in the cemetery filled and leveled. He stated that other cemetery managers had advised.against attempting such a difficult and expensive job. Motion: Trustee Marty moved; seconded by Trustee Swanson, to contribute $1500 of Village funds to the Deerfield Cemetery Association for tombstone straightening. Motion carried on the following vote: AYES: Jackson, Marovitz, Marty, Seidman, Swanson, York (6) NAYS: None (0) DEER RUN DEVELOPMENT Manager Franz reported that the Plan Commission APPROVE FINAL PLATS: approved (4 -0) the final plats at their meeting PARTIAL VACATION & RESUB/ -PHASE II. on October 11, 1984, evidenced by their sig- RESUB. OUTLOT NO. 1 natures thereon. Motion: Trustee Marty moved, seconded by Trustee Swanson, to authorize the Mayor to sign the Plat of Vacation of a portion of lPhase II, Plat of Resubdivision of ,a portion of Phase II, and Plat of Resubdiv ision of Outlot No. 1 of the Kennedy Deer Run Subdivision which reduces the number of lots by six. Motion carried unanimously. SIDEYARD VARIATION Motion: Trustee Marty moved, seconded by Trus- 540 BRIERHILL ROAD (LEVIT) tee Seidman, to waive the rules to permit pass - ORDINANCE NO. 0 -84 -44 age of the ordinance on first reading. Motion 1 carried unanimously. Trustee Marty moved, seconded by Trustee Marovitz, to pass the ordinance permitting a side yard of 8'3" instead of the 10' minimum side yard at 51.0 Brierhill Road. -Motion carried as follows: AYES: Jackson, Marovitz, Marty, Seidman,,.Swanson, York (6) NAYS: None (0) DRAPER & KRAMER First Reading of Ordinance. AMENDED SIGNAGE PLAN FENCE VARIATION First Reading of Ordinance. 1156 LAUREL AVENUE(ROSENFELD) APPROVE ANNEXATION PLAT Motion: Trustee Seidman moved, seconded by SECTION OF LAKE -COOK ROAD/ Trustee Marovitz, to approve the plat of WEST-OF WILMOT ROAD annexation for the northern half of Lake - ORDINANCE 0 -84 -45 Cook Road, west from Wilmot Road to the eastern boundary of the Stein (Volkswagen) development. Motion carried on the following vote: AYES: Jackson; Marovitz, Marty, Seidman, Swanson, York (6) NAYS:: None (0) KONSLER DEVELOPMENT First Reading of Ordinance'. 1438 WAUKEGAN ROAD REZONE TO R -5 KONSLER DEVELOPMENT First Reading of Ordinance. 1438 WAUKEGAN ROAD SIDE YARD VARIATIONS ANNEXATION /WATER IMPROVEMENTS Mayor Forrest stated that Staff had been WEST OF TOLLWAY discussing a Letter of Intent with the various LETTER OF INTENT parties interested in•a water agreement for the development west of the tollway, and asked for a progress report. Trustee Marovitz announced that since his office represents Commerce Clearing House, one of the interested parties, he would not participate in any dis- cussion of the matter. Village Attorney Stucko pointed out that Deerfield, Riverwoods, Commerce Clear- ing blouse, AMR'Realty Venture, Deerfield Sanders Joint Venture and Travenol Laboratories, Inc. are all interested in a water agreement. He stated that the understanding with the other parties was that the draft under consideration is clearly a Letter of Intent. It is not legally binding, and there will be further negotiations in a definitive water agreement.(including all the various consider- ations outlined in the Letter of Intent) for preparation and passage at a later date. He added that the Letter of Intent represents the thinking of the parties at the present time, and represents an _outline within which the parties intend to operate. It assures the private parties that the municipalities will pro- ceed in good faith to negotiate an agreement. He stated the Letter of Intent was in good form to be acted on. Mayor Forrest asked whether the figures on reservoir storage, pressure, supply, etc. had been checked out by the Village Engineer.. Manager Franz replied that both the Village and Consultant Engineers had checked all the allocations, etc. Discussion was had regarding increase in the size of the reservoir to 850,000 gallons and that the contribution by the private parties should be increased to $1,775,000. Motion: Trustee Seidman moved, seconded by Trustee York, to authorize the Mayor to sign the Letter of Intent amended to require up to a $1,775,000 contribution by the private parties. Motion carried, Trustee Marovitz. abstaining. AWARD BID - TRAFFIC SIGNALS Trustee Marty moved, seconded by Trustee Seidman, CONTROL REPLACEMENTS to award the bid to Aldridge Electric., Inc. of DFLD. /HOFFMAN & DFLD: /KIPLING Libertyville, Illinois for traffic signal con- .troller replacementson Deerfield Road at Hoff -° man and Kipling, at a cost not to exceed $27,619.. Motion carried as follows: AYES: Jackson, Marovitz, Marty, Seidman, Swanson, York (6) 'NAYS: None (0) NEW ENTRANCE SIGNS Discussion was had regarding new signs at en- FOR VILLAGE trances to the Village to commemorate Deer- field's sesquicentennial celebration. Mr. Robert Kraus of Saugatuck, Michigan, a sign carver, developed a sign which Mayor Forrest displayed. Mr. Krause has given a firm bid of $700 per sign, $2800 for the four 6 -feet wide and 2 -feet high carved signs, including installation super- vision. Motion :. Trustee Marty moved, seconded by Trustee Marovitz, to accept the bid of Robert. Kraus for four entrance signs in an amount not to exceed $2800. Motion carried as follows: AYES: Jackson, Marovitz, Marty, Seidman, Swanson, York (6) NAYS: None (0) SESQUICENTENNIAL COMMITTEE Trustee York of the Sesquicentennial Committee ADMINISTRATIVE EXPENSES requested $500 as start up funds for the forth- coming celebration. Motion: Trustee Seidman moved, seconded by Trustee Jackson, to provide $500 for administrative supplies for the Sesquicentennial Committee. Motion carried on the following vote: AYES: Jackson, Marovitz, Marty, Seidman, Swanson, York (6) NAYS: None (0) PROPOSED BOND ISSUE Motion: Trustee Marovitz moved, seconded by RETAIN CONSULTANTS Trustee Marty, to retain R.V. Norene Associ- ates as Village Fiscal Advisor at a minimum fee of $4,500 plus $2.75 per thousand of all bonds in excess of $1 million. Motion carried on the following vote: AYES: Jackson, Marovitz, Marty, Seidman, Swanson, York (6) NAYS: None. (0) Motion: Trustee Marovitz moved, seconded by Trustee Marty, to retain Borge and Pitt as bond counsel at a fee,of $2.50 per thousand dollars of bonds. Motion carried as follows: AYES: Jackson, Marovitz, Marty, Seidman, Swanson, York (6) NAYS: None (0) Motion: Trustee Marovitz moved., seconded by Trustee.Marty, to retain John Nuveen & Co., Inc. as the underwriter and investment banker; whichever is appropriate, set forth in the Letter of Authorization and Investment Banking,Proposal attached. thereto. Motion carried as follows: AYES: Jackson, Marovitz, Marty, Seidman, Swanson, York (6) NAYS: None (0) HANDT.CAPPED PARKTNC STCNS Mr.. John Dallas, 908 Fairoaks.Avenue, appeared before the Board to discuss the possibility of standardizing all signs for handicapped parking. He said that recently he had returned to his car, parked in the Deerfield Commons, to find a ticket for a $50 fine for parking in a space for handicapped persons. He stated that he had not noticed the new, different and smaller sign. He exhibited photographs-of five different types of handicapped parking signs around the Village, one marked "Reserved Parking" with only a small white symbol of a wheelchair: Some of the signs range in height from 4.f eet to 12 feet, and are not always located in the center of the parking stalls. At the railroad station there are 3 different signs 'for four spaces. He stated that while he was taking the pictures, three people pulled into the parking spaces with the new, smaller, undistinctive signs, which are 1200% smaller than the usual sign.. He stated that none of.these signs stated "Handicapped Parking Only ". He submitted that a large $50 fine should be only for violation of a space marked with a large graphic sign. He stated he would be:glad to design a "Handicapped Parking Only" sign for the Village. Mr. Forrest stated that Mr. Dallas' points were well taken and that obviously the intent of the signs was to provide parking for the handicapped rather than entrap people. He asked Staff to prepare a report and recommendation for the next.meet- ing. Trustee Swanson stated that Mr. Dallas' research was excellent, and Trustee York commended him for performing a public service. Manager Franz stated that Staff has been discussing handicapped parking and has been considering standardi- zation of size, aesthetics, etc. There being no further business to come before the Board, upon motion by Trustee Marovitz, and.second by Trustee Marty, the meeting was adjourned at 8':57 P.M. ATTEST: Village Clerk ROVED: Mayor