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11/21/1983264 November 21, 1983 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by the Mayor in the Council Chamber on Monday, November 21, 1983 at 8:10 P.M. The Clerk called the roll and announced that the follow- ing were Present: Bernard Forrest Stephen 0. Jackson i James L. Marovitz Cynthia J. Marty Edwin B. Seidman Vernon E. Swanson J. Robert York and that a quorum was present and in attendance. Also present were Village Manager Robert D. Franz and Village Attorney James K. Stucko. Trustee Seidman moved, seconded by Trustee Jackson, to approve the minutes of the previous Board meeting as presented. Motion carried unanimously. APPROVE WARRANT Trustee Seidman moved, seconded by Trustee NO. W -83 -11 Jackson, to approve the bills and payroll including transfeis and reimbursements. Motion carried on the following vote: AYES: Jackson, Marovitz, Marty, Seidman, Swanson, York (6) NAYS: None (0) TREASURER'S REPORT Finance Director George Valentine reported that the October and Noveeber Sales Tax receipts were 11% and 9% higher than the previous year, raising the year's increase to 7.5% over 1982 -83. The projected 9% budget increase may well be achieved. He called attention to the State Income Tax which had been increased to 311% for the period'July 1 to December 30, 1983 and which would be reduced to 3% for the next six months. He expects an increase of $25,000 for the year ending June 30, 1984. He pointed out that,the $150,000 building department revenues reported at the last Board meeting are divided among several accounts. About $80,000 ($40,000 more than budgeted) will go into the general fund as permit fees. Mr. Valentine stated that the State would start making deductions,in Sales Tax receipts to repay Libertyville funds erroneously paid Deerfield. Beginning in January, 1984 approximately $5,000 will be deducted for four months. He noted that while the State says tax receipts are being collected from Marshall's, there is no real way of checking at the present. Mayor Forrest stated that a letter from Rep. Wm. E. Peterson advised that hear- ings will be held to permit officials to "express recommendations and /or criti- cism regarding the State's sales tax accounting system." Mayor Forrest stated it was of prime importance that Deerfield be represented at the hearings. STUDENT GOVERNMENT DAY Mayor Forrest introduced individually all OFFICIALS INTRODUCED the Student Government Day officials and congratulated them oh their successful can- didacies. Mr. Al Cohen, Principal of Wilmot Jr. High School, introduced Mr. Camporeale of Wilmot Jr. High School, Miss Zarob of Holy Cross and Ms. Rasmussen of Shepard Jr. High, social'studies teachers and program leaders in the three school joint venture. Mr. Cohen expressed appreciation for the cooperation shown by the entire Village Staff over the years. He extended a special thanks to Trustee York for speak- ing to the entire student body on the importance of citizens becoming involved in politics. He added that he hoped ,to keep a large number of young people in Deerfield who would be knowledgeable and active in government. DEPARTMENTAL OBJECTIVES ' Finance Director George Valentine reported FINANCE DIR. GEO. VALENTINE that the Annual Audit, Property Tax Levy, and Annual Treasurer's Report had been com- pleted and filed with the appropriate departments required by State s,tatute. Vehicle sticker applications were prepared and mailed by November 8th. He r 1 265 reported that Investments for the last several months have equalled about 104% of the bank balance of all funds available to the Treasurer. Upcoming projects will be the Annual Budget preparation which will begin in January. Property Tax Abatements are being prepared and will.be ready for the Board in December, 1983. The Board thanked Mr. Valentine for his report. PROCLAMATION. Stating that Director of Emergency Services WINTER STORM PREPAREDNESS Stan Rundell wished to remind residents of NOVEMBER 27 THRU DECEMBER 3 the -need for safe vehicles and winter driv- ing habits, Mayor Forrest read a Proclama- tion wherein he designated the week of November 27 through December 3 Winter Storm Preparedness Week. Trustee Marty moved, seconded by Trustee Swanson to ap- prove the Proclamation. Motion carried unanimously. LASALLE PARTNERS /VECCHIONE Deferred for referral back to the Plan Com- AMEND. ANNEX. AGREEMENT mission for late. January or early February TOLLWAY /CLAVINIA 11/85 hearing. Clavinia residents are to be notified. MANPOWER COMMISSION Mayor Forrest announced he wished to make the RECOMMENDATIONS following appointments: PLAN COMMISSION BOARD OF ZONING APPEALS Harriet Rosenthal 11/86 Robert Schlossberg 11/88 Edna Schade 11/86 i BOARD OF POLICE COMMISSIONERS POLICE PENSION BOARD Daniel H. Stiehr 11/86 Harry D. Morgan 11/85 BOARD OF BUILDING APPEALS MANPOWER COMMISSION Richard Osman 11/88 Sharon Schwalbach 11/86 YOUTH COUNCIL HUMAN RELATIONS COMMISSION Neil Samuels 11/86 Carl J. Sabath 11/86 Rosemary Sazonoff 11/86 Patricia Stryker 11/86 Richard Rurey 11/86 1 SAFETY COUNCIL Herbert Sundmacher 11/86 Shela Stanger, Chrm. 11/86 Herbert Nicholson 11/85 Howard Foote 11/85 Santiago Velasco 11/86 CABLE ADVISORY BOARD VILLAGE CENTER DEVELOPMENT COMMISSION Melliney Saltarelli. 11/86 Arthur F. Ceckowski 11/86 Ford Goldberger 11/86 ENERGY ADVISORY COUNCIL Marvin Rohrs 11/86 John Sanner 11/86 Christopher Strong Chrm. 11/86 Herbert Kessel 11/816 Steven Friedman 1.1/•84 Trustee Seidman moved, seconded by Trustee Swanson, to approve Mayor Forrest's recommended appointments. Motion carried unanimously. DANGEROUS INTERSECTIONS: Manager Franz stated that the Public Works Dartmouth & Birchwood Department has tried to gain citizen com- Willow & Dartmouth pliance to trim back bushes and trees to Indian Hill & Central improve sightlines. Pictures taken by Staff before and after trimmings show some improvement, but there is.some questions as to whether these intersections should be considered for inclusion in the ordinance regarding dangerous inter- sections. Following•a discussion of the intersections, Trustee Marovitz moved, seconded by Trustee Swanson, to instruct the attorney to prepare an ordinance designa- ting Dartmouth and Birchwood, Willow and Dartmouth, and Indian Hill and Central as dangerous intersections. Motion carried unanimously. CABLE STUDIO - SPECIAL USE SHEPARD JR. HIGH ORDINANCE 0 -83 -44 TRUCK HEIGHT & WIDTH.. MUN . CODE AMENDMENT ORDINANCE NO. 0 -83 -45 CONSENT AGENDA Trustee Seidman moved, seconded by Trustee York to waive the rules to pass ordinance on first reading. Motion carried unanimously. Amend Section 22 -96 /Art. 13 /Chap. 22 2,66 LIQUOR LICENSE FEES CLASS A & CLASS C MUN. CODE AMENDMENT ORDINANCE 0 -83 -46 Amend Sec. 3 -8A /Chap. 3 Trustee•Seidman moved, seconded by Trustee Marty, to pass the Consent,Agenda. Motion carried on the following vote: AYES: Jackson, Marovitz, Marty, Seidman, Swanson, York (6)' NAYS: None (0) BILL KNAPP'S RESTAURANT SPECIAL USE First reading; awaiting Staff report on driveways. SIDE & REAR YARD VARIATION First Reading. An ordinance granting a side 243 WILMOT ROAD (KOSS) and read yard variation to permit a structure five feet from the property lines in lieu of the required ten feet. Mayor Forrest favored granting the .variation based on the fact that the property in question adjoins on three sides non- residential property including a parking lot. DFLD. DAY CARE CENTER First reading. Staff has been.in contact CADWELL SCHOOL - SPECIAL USE with the Center and expects to have a report on required striping of the parking lot be- fore the next Board meeting. LEAF REMOVAL PROGRAM Trustee Seidman stated that he had been care- fully observing the leaf pick up program ' and had followed the truck. He reported that there were areas where leaves had been dumped in the street rather than on parkways, and that inlets were covered. He felt that the leaf removal truck was notadequate to do the job properly since it reaches back onto the parkway only about three feet and removed only about half the leaves. However, homeowners who had illegally dumped in the street got all their leaves removed. He felt that if equipment capable of removing all the leaves can not be obtained, the program should be abandoned. Trustee.Swanson concurred. Public Works Director Edmund Klasinski stated that leaves fell late this season, and because of the rain soaked ground, the truck had not been able tb drive up on the parkways for full leaf pickup. In more normal years, pickup is successful. Trustee Marty was concerned that residents have ignored instructions to keep leaves out of, the street. Mayor Forrest commented that each quadrant of the Village is serviced during a full week, but that many residents expect pick up on the first day. Mgr. Franz recalled that a couple of years ago, when it was decided to stop leaf pick up, residents voiced their wish for continuation of the program. He added 'that the'program is extremely popular and is budgeted this year at $10,000. The first year of the 1 -pass program more leaves were picked up than during the previous year. He stated that residents are at least programmed to get the leaves out. Trustee York stated that he had been called by residents complimenting the Village on its fine leaf program. He favored instructions to homeowners insisting on compliance with the rules. Trustee Marty felt that folks were just getting into the swing of the idea, and as long as the equip- ment held up, the program should be continued. Trustee Swanson commented that disposal of the leaves after pickup merited further study. Trustee York again spoke of his grave concern about the courts' handling of drunk- en driver cases. He cited cases of drunken drivers responsible for traffic deaths who had been fined and placed under court supervision, yet within the year were responsible for further traffic deaths due to their drunken driving. Considerable discussion followed regarding the increased number of arrests for DIU and the fact that few violators are jailed. Police Chief Brandt discussed overcrowded jails, plea bargaining, jury trials, local police.appearances in court, state laws, mechanics of processing cases, severity of state laws and leniency of judges, etc. Mayor Forrest instructed Mgr. Franz to set up a meeting.in executive session for the Board, the Village Prosecutor, and Chief,Brandt to further discuss Village policy and practical procedures in DIU cases. Manager Franz advised the Board that at its next.meeting it would decide on award - ing.the $500,000 general obligation bond in connection with a Brickyard's re- development plan under the tax increment financing program. Upon advice of the 1 1 Bond Counsel, notice was given by newspaper publication of Deerfield's plan to acquire and dispose of the property, and request was made that anyone else hav- ing proposals for the disposition of the property to come forward by noon of November 21, 1983. He stated that no proposals had been received, and that the Village would be at liberty to proceed on the matter at the next Board meeting. Mr. Paul Daube.'1102 Country Lane, stated that he had appeared previously be- fore the Board about his illegal decorative yard structure.' He stated that he wished to draft an amending ordinance to permit such a structure and present it.to the Board early next year. He was advised that though the matter had been thoroughly discussed previously, and the Board.had not been inclined to alter the Village ordinance, he could write a letter asking that the matter'be on the agenda of a later Board meeting. He was further advised that drafting of ordinances is carried out by the Village attorney upon instruction by the Board. Mr. R. Sullivan of 848 Appletree Lane spoke briefly about'his similar problem.. i There being no _further business to come before the Board, on motion by Trustee Seidman, the meeting was adjourned at 9:10 P.M. ATTEST: Village Clerk 1 APPR D: Mayor r 267