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06/20/19832,x.0 June 20, 1983 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order, in the absence of the Mayor, by the Clerk in the Council Chamber of the Village Hall on June 20, 1983 at 8:01 P.M. Upon motion by Trustee Marty, second by Trustee Jackson, and unanimous Board approval, Trustee Jerold L. Heisler was ap- pointed Mayor pro tem. The Clerk called the roll and the following were Present: Jerold L. Heisler Stephen 0. Jackson Cynthia J. Marty Edwin B. Seidman J. Robert York Absent: Bernard Forrest, Mayor Vernon E. Swanson and that a quorum was present and in attendance. Also present were Village Mana- ger Robert D. Franz and Village Attorney James K. Stucko. Trustee York moved, seconded by Trustee Marty, that the minutes of the June 6, 1983 Board meeting be approved as presented. Motion carried unanimously. APPROVE WARRANT Trustee Seidman moved, seconded by Trustee NO. W -83 -06 York, to approve the bills and payroll, in- cluding transfers and reimbursements. Motion carried on following vote: AYES: Heisler, Jackson, Marty, Seidman, York (5) NAYS: None (0) DEPARTMENTAL OBJECTIVES Village Engineer Jas.Soyka presented his report ENGINEERING DEPARTMENT on departmental objectives. He commented parti- cularly on the 50/50 curb and sidewalk program, sta�ing that 118 residents were participating, twice the number of last year's participants. He stated that no further requests can be accepted as all budgeted funds have been obligated. Mr. Soyka stated that the new telemetering controls for the water system have been delivered and are being connected. He noted that. this replacement is most timely as the old controls are malfunctioning about twice per month. Regarding the Comprehensive Storm and Wastewater Management Study, Mr. Soyka stated that "a lot of intangible benefits are resulting from the survey." A male /female survey team, clearly identified with picture tags as Village employees, has been very successful in obtaining admission to homes whose owners have been cooperative in filling out questionnaires. Mr. Soyka stated that approximately $100,000 was available (from the 12/20/82 bond issue of $500,000) for street resurfacing. It had been contemplated that Briar - wood Vista subdivision.would be.resurfaced utilizing these funds. However, pre- liminary cost estimates for resurfacing the entire subdivision as well as neces- sary curb work is $125;000.. He stated that a portion of Briarwoods Vista could be resurfaced this year and completed next year or other streets could be re- surfaced, keeping under the $100,000 available. Trustee Seidman commented that it might be wise to move slowly on resurfacing Briarwood Vista until the street pattern of the adjoining Kennedy subdivision is determined. Trustee Marty noted that most of the streets to be.resurfaced would not affect or be affected by the proposed subdivision. Manager Franz pointed out that if the funds are allocated for Briarwood Vista, it would be necessary to pro- ceed at once, in order to take advantage of the summer weather. It was the con- sensus of the Board to resurface as much of Briarwood Vista as funds permit and to advertise for bids. The Board thanked Mr. Soyka for his report. BAXTER - TRAVENOL /FISHMAN Mgr. Franz stated that the Plan Commission had SPECIAL USE REQUEST held a public hearing on June 3, 1983 and had OUTDOOR RECREATION recommended, on a 6 -0 vote, that the existing newed for a period of Special Use for recreational facilities be re- fifteen months. Trustee Marty moved, seconded by Trustee York, to accept the Plan Commission's recommendation and direct the Village Attorney to prepare an ordinance renewing the Special Use for a period of fifteen months. Trustee Seidman reiterated his original objections of a year ago regarding recreational facilities on the site. The motion to grant the Special Use carried, Trustee Seidman voting nay. 211 TRUCK WEIGHT LIMITS Manager Franz reported that the Illinois Vehicle ILL. VECHICLE CODE CHANGES Code has been revised as of July 1, 1983 regard - STAFF REPORT ing certain classifications of truck weights . The Municipal Code will need amendment in order to conform to the State Code. Also, the:new state classification affects Village vehicle stickers for some trucks. After a short discussion, Trustee Seidman moved, seconded by Trustee Jackson, to instruct the Village Attorney to prepare an ordinance necessary to amend the Municipal Code to bring it into conformity with State classifications for trucks. Motion carried unanimously. Qi Staff will study the new State classification and its effect on Village stickers and report back to the Board. DRIVEWAY VARIATION. 725 -729 CENTRAL (MURPHY) SAFETY COUNCIL REPORT reason to deny the request, and cluttered parking, etc. to grant the variation and the present meeting. The request for a driveway variation to permit a 30 -foot rather than a 20 -foot drive at 725- 729 Central Avenue was considered at the May .16, 1983 Board meeting. Staff had found no. but Trustee York had expressed concern for increased The Board had directed preparation of an ordinance a Safety Council report; both to be considered at , r Mgr. Franz stated that the Safety.Council had examined the site.an'd had reported that in their opinion no safety hazard would be created by a widened driveway approach. Discussion ensued with Trustee York explaining,nis previous concern that the request stemmed from a`desire to park more cars in the driveway. Trus- tee Jackson stated that he was not sure that widening would have much impact on what already appeared to be cluttered parking. Mgr. Franz stated that some of the dwelling units were being rented to several different people, all of whom drive, thereby compounding the parking problem. Staff does not feel.that widen- ing will aggravate -the problem: He pointed out that the police will ticket any car blocking the public sidewalk and that the tenants have already been so ad- vised. The ordinance stood at first reading. CONSENT AGENDA ESTABLISH PREVAILING WAGE RATES Establish wages for construction in the Village RESOLUTION R -83 -05 at rates set by-State.of Illinois as of June 1983. MOTOR FUEL TAX $147,000 of Motor Fuel Tax appropriated to main - STREET MAINTENANCE EXPENDITURE tain streets in the Village. RESOLUTION R -83 -06 Trustee Seidman moved, seconded by Trustee Marty, to approve the Consent Agenda. Motion carried unanimously. PROHIBIT THRU TRAFFIC Trustee Marty moved, seconded by Trustee Seidman PINE & BIRCHWOOD /LAKE -COOK that the rules be waived to permit passage of ORDINANCE NO. 0 -83 -18 the ordinance on first reading. Motion carried unanimously. Trustee Marty moved, seconded by Trustee Seidman, to pass the ordinance prohibiting thru traffic'on.Pine. and Birchwood at Lake -Cook Road. Motion carried on following vote: a AYES: Heisler, Jackson, Marty, Seidman, York (5) NAYS: .None (0) DEERFIELD RD. RESURFACING Village Engineer Soyk.a reported that as the pro - PHASE III ENGINEERING COSTS ject continued, it was discovered that all the curb on the north side of Deerfield Road from the railroad tracks to Wilmot Road would have.to be replaced, more than had originally been anticipated in the first cost estimate. Engineering fees will'.not'.be: increased, but inspection time required for documenting this FAUS project (70% federally funded) will be doubled. The total estimated, additional cost is approximately $19,852 with the Village's 30% cost approximately $6,000. 212 Trustee Marty moved, seconded by Trustee Jackson, to authorize the expenditure of an amount not to exceed $19,852 for Phase III Engineering on Deerfield Road resur- facing, 70% of which is to be federally funded. The motion carried on the follow- ing vote: AYES: Heisler,,Jackson, Marty, Seidman, York (5) NAYS: None (0) ZION LUTHERAN CHURCH Village Engineer Soyka explained that the Zion DRIVEWAY VARIATION REQUEST Lutheran Church is installing a new sign on Deerfield Road and is reworking the curb and driveway as part of the improvement. The Village ordinance restricts non- residential drives to no more than a 30 -foot width at the property line. The existing drive is -44 feet at the property line; hence the Church is seeking a• variation to accommodate their new sign and landscaping. Mr, Soyka went on to explain that there would be technical problems involving the relocating of storm sewer inlets if the driveway width was limited to 30 feet at the property line. In consideration of such technical problems and the financial burden of relocating storm sewer inlets, as well as safety prob- lems due to traffic speed on Deerfield Road which curves at that point, Mr. Soyka recommended granting the request. Trustee York moved, seconded by Trustee Jackson, that a driveway width varia- tion to permit: a 44 -foot driveway be granted to Zion Lutheran Church and the attorney directed to prepare the necessary ordinance. Motion carried unanimously. 35,000 GVWR DUMP TRUCK Trustee Seidman moved, seconded by Trustee Jack - ANALYSIS /AWARD son, to award the bid to Northwest Ford Truck Center, 4000 N. Manheim Rd., Franklin Park, Ill. for a 35,000 GVWR Dump Truck at a,cost. not to exceed $33,053. Motion carried on the following vote: AYES: Heisler, Jackson, Marty, Seidman, York (5) NAYS: None (0) TEMPORARY STOP SIGNS The Board was in receipt of a report from Police BIRCHWOOD AT GORDON Chief Richard Brandt wherein he /stated that dur- ing Wilmot Rd. construction, motorists had been circumventing the Sanders Rd. detour and had been using Birchwood and Gordon Ter- race to get to the Tollway North complex. Residents have been-having trouble crossing Birchwood at Gordon. Chief Brandt stated that he.favored...placing temporary north and south bound stop signs.on Birchwood so that residents.could get out of their subdivision. He pointed out that temporary regulations are authorized in the municipal code and that the signs can be removed when the Wilmot Rd. work is completed. The Board noted Chief Brandt's report and concurred. FLOOD ADVISORY COMMITTEE Mgr. Franz stated that Mayor Forrest wished the RECOMMENDATION AND Board to review (in his absence) his response BOARD RESPONSE to the recommendations of the Flood Advisory Committee. He asked that any major changes they might wish to make be promptly indicated since he would like the response to be forwarded as soon as possible to the Committee. The Board did not wish to make any changes and Mayor Forrest's response will be forwarded to the Flood Advisory Committee at once. Mgr. Franz reported that he had been advised that-the Lake County Board of Zoning Appeals has recommended, on a vote of 5 -1, denial of the request,for five radio towers on the tollway property. Their recommendation will be forwarded to the County Board for action, possibly this month. Mayor Forrest will send a letter to the County Board asking them to concur with the ZBA recommendation. Trustee Heisler announced that he had been promoted into the home office of his company which is located in St. Louis, Missouri. He presently plans to move by September. Until that time, he expects to remain in Deerfield and continue to serve as Trustee. When he has a date certain for moving, he will submit his .. resignation. There being no further business to come before the Board, upon motion by Trustee Seidman, the meeting was adjourned at 8:40 P.M. OVED: ATTEST: Village Cler Mayo 1 1 J