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06/02/1980June 2, 1980 The regular meeting of the President and Board of Trustees of the Village of Deerfield was called to order by the President in the Council Chamber of the Village Hall on Monday, June 2, 1980, at 8:05 P.M. Deputy Clerk Marjorie Emery called the roll and reported that the following were 1 1 Present: Bernard Forrest, President = Norma Gavin Jerold L. Heisler Cynthia J. Marty Edwin B. Sei -dman Vernon..E. Swanson J. Robert York Absent: None and that a quorum was present and in attendance at the meeting. Also - present were Mrs. -Naomi Clampi.tt, Acting Village Clerk; James Stucko, Village Attorney; and Robert D. Franz, Village Manager. Trustee Seidman moved, seconded by Trustee Marty, that the minutes of-the meeting held May 19, 1980, be approved as submitted. Motion carried unanimously. DEPARTMENTAL Chief Richard C. Brandt had submitted a written report re- OBJECTIVES garding his Departmental Objectives. Trustee Seidman stated that the statistics for burglary, theft and vandalism clearance were very good and asked whether the standards set were based on the National average. Chief Brandt replied that the standards were set high and were not based on other standards. -Trustee Seidman asked that the Chief prepare an analysis showing the relation of citations issued to residents and non - residents to determine who is causing traffic accidents in the Village. Chief Brandt will prepare.the analysis but stated that he felt most of the traffic in town consists of people who, while they might not reside in the Village, are regularly driving in town. Discussion followed regarding the Selective Traffic Enforcement Program (STEP) which, briefly, will concentrate traffic enforcement in areas where the accident rate is high, with citations being issued for specific violations. President Forrest strongly urged that the Safety Council be involved in this program and stated that the concept of the program was excellent. PROCLAMATION President Forrest read a Proclamation, proclaiming the week AMATEUR RADIO WEEK of June 22nd to 28th to be AMATEUR RADIO WEEK. Trustee Marty moved, seconded by Trustee York, that the proclamation be adopted. It was then signed and presented to Mr. D. Jeffrey Blumenthal. DISCUSSION OF President Forrest asked Mr. PUBLIC HEARING CATV Committee, his opinion RE: CATV - bution of Request for Propo could be held preceding the would permit interested parties.to add their input. would not cause any problems for the Committee. Blumenthal, Chairman of the regarding delaying the distri- sals (RFP) until a public hearing June 16th Board meeting. This Mr. Blumenthal agreed that this PLAN COMMISSION RE: Trustee Swanson moved, seconded by Trustee Seidman, that the VACATION OF BERKELY report and recommendation of the Plan Commission be accepted, ROW IN HIGHLAND PARK vacating a portion of Berkeley'Road in Highland Park but re- taining a portion of the right -of-way for possible development of a walkway /bicycle path. Motion carried unanimously. PLAN COMMISSION RE: Mr. Franz read the. report and recommendation of the Plan Com- SPECIAL USE - KNAAK mission,.which was in three parts. The Board acted on the BUILDING, 701 DEERFIELD first two recommendations, with Trustee Swanson•moving, seconded by Trustee Heisler, that the recommendations for a Special Use to permit the expansion of a multiple use be approved and also the approval t6 provide required parking on a lot other than the principal use,'such parking to be used by employees of the building. Motion carried unanimously. The third recommendation, regarding the requirement of some type of barrier between the intermeshing parking stalls, was discussed at length. Trustee York read ,a pre- pared statement, relating the history of the Knaak family and its descendants, stating that every variation .sought should be granted with the exception that if Lot 2 were ever sold to.a new owner, the parking spaces should then be moved back to the lot line. Trustee Marty moved, seconded by Trustee Seidman, that the Plan Commission's recom- mendation be accepted, requiring some type barrier between the parking stalls on the north- side parking. President Forrest then recognized Mr. Donald Stryker, who Tstated that in twelve years there had not been any problem in the parking lot and, further, that any type barrier would be .a hazard. Following discussion, the motion failed by the following vote: "AYES: Marty, Seidman (2) NAYS: Gavin, Heisler, Swanson, York (4) President Forrest said no barriers would be required, the - motion having failed. BOARD OF ZONING Because of the complexity of the report and recommendation APPEALS - KNAAK of the Board of Zoning Appeals - the recommendation contain- ing seven separate parts - the Board acted upon each recom- mendation separately. The first recommendation concerned granting a variation from the 5' required set back for the principal lot to permit parking within the required set back. Trustee Marty moved, seconded by Trustee Gavin, that the recommendation be accepted and the variation approved. Motion carried unanimously. Trustee Seidman moved, seconded by Trustee Marty, that wheel- stop.s..be required on the east side, adjacent to the Lawn and Garden Spot. Motion adopted.by the following vote: AYES: Gavin, Marty, Seidman, Swanson (4) NAYS: Heisler, York (2) Mr. Stryker stated that placing wheel stops in this location would increase the difficulty and cost of snow plowing for the lot. Discussion followed regarding possible' placement of the snow. Trustee Seidman moved, seconded by Trustee Gavin, that the recommendation of the BZA permitting a variation for curbing be accepted and the variation granted. Motion carried unanimously. Discussion followed regarding the request for variation from the five foot setback r quirements on Lot #10 (being across the alley), the Board being of the opinion that the petitioner could get the same amount of parking using proper zoning as with the variation. Mr. Stryker stated that he would lose those parking spaces all winter since that is where the snow will be placed. Trustee York pointed out that both the First National Bank and the Arco station have parking without the 5' setback. Referring to the three parking spaces along the existing wall, it was the consensus that the 5' setback should be required and these three spaces eliminated. Trustee Marty so moved, seconded by Trustee Swanson. The motion carried by the following vote: AYES: Gavin, Heisler, Marty, Seidman, Swanson (5) NAYS: York (1) The Board discussed the requirement for double striping of the parking stalls and the request that white paint be permitted in lieu of the required yellow paint. Trustee Seidman moved, seconded by Trustee Swanson, that the variation be granted to permit single striping. Motion carried unanimously. Regarding the white striping paint, Trustee Heisler stated that safety was involved and is more important that the esthetics. Trustee Seidman moved, seconded by.Trustee Heisler, that yellow paint be required for striping. Motion carried by the following vote: AYES: Gavin, Heisler, Marty, Seidman, Swanson (5) NAYS: York (1) The Board of Zoning Appeals recommended that a variation be granted from the roping requirements as the parking lot does not lend itself to the strict application of this requirement. Trustee Swanson moved, seconded by Trustee Heisler, that this recom- mendation be accepted. Motion carried by the following vote: AYES: Gavin, Heisler, Seidman, Swanson,'York (5) NAYS: Marty (1) A long discussion ensued regarding the request for a variation to omit a loading berth, which the BZA recommended be denied. Trucks presently park on Deerfield Road while unloading at the drug store; although these are usually van type trucks, they create some traffic flow problems. Mr. Stryker suggested that 80% of the problems could be solved by eliminating the first handicapped parking space and letting the trucks use that space, which would still leave one handicapped space. He said the spaces were very rarely used. After consider..ing all aspects of this problem, Trustee Marty moved, seconded by Trustee Swanson, that parking space #1 be designated for loading and unloading only; that parking spaces #2 and #3 be designated as parking for handicapped until such time as it.may be determined that two such spaces'are not necessary; that the loading berth be eliminated, together with parking space #7, with parking space #17 to be reinstated on the plan; and that parking spaces #1, 2 and 3 be 1 -2' 6" long. Motion carried unanimously. 'Trustee Seidman moved, seconded by Trustee Heisler, that a variation be granted permitting 71 parking spaces in lieu of the required 72 spaces. Motion carried unanimously. 'President Forrest expressed approval of this fine improvement,to the Village and stated that he and.the Board looked forward to its realization. Mr. Stryker was doubtful as to whether the project would go forward in view of his increased cost for snow removal. A short discussion ensued. EXERCISE OPTION ON Both the Rlan Commission.and the Village Center Development 710 -714 OSTERMAN Commission recommended that the President and Board exercise the option and purchase the Ward property located at 710 and 714 Osterman Avenue, at a price of*$155,000. Mr. Alan Meyer of the VCDC and Mr. Frank Harrison of the Plan Commission were present and explained their respective groups' reasons for recommending the purchase. Following discussion as to what use the Village would make of the property, it was the consensus that at this time,' no particular use could be designated; however, this property could-serve as the catalyst for development of the area according to the Comprehensive Plan. Trustee Marty was strongly opposed to the purchase of property without the designation of a specific use. Trustee Swanson stated that designation of a specific use at this time would be a big mistake, with which Trustee Heisler agreed. Trustee Heisler stated that the location of the property caused him to favor the purchase and felt the risks were minimal as, if no use for the property were found, it could be sold at no loss to the Village. Trustee Seidman moved, seconded by Trustee Gavin, that the recom- mendations of the =1an Commission and VCDC be accepted and the option exercised. Motion carried by the following vote: AYES: Gavin, Heisler, Seidman, Swanson, York (5) NAYS: Marty (1) The Village Attorney was directed to notify the owner of the Board's action. Trustee Swanson asked that the motion also show the price of the property as $155,000. Trustee Heisler seconded and the motion carried unanimously as follows: AYES: Gavin, Heisler, Marty, Seidman, Swanson, York (6) NAYS: None (0) REFER DOUBLE STR I P I NG Pr.es i dent -.Forrest pointed out that there . are. sever,a 1. lots TO-PLAN COMMISSION.-TOR for. which'parking .striping. is presently planned. He sug- PUBLIC:HEAR:ING -gested that this matter be referred to the Plan Commission -for public hearing for an amendment to the Zoning Ordinance text to require only single striping. Trustee Marty so moved, seconded by Trustee Gavin, with the request that the Plan Commission advertise for public hearing to be held at the earliest possible date. Motion carried by the following vote: AYES: Gavin, Heisler, Marty, Seidman, Swanson, York (6) NAYS:: None (0) REPORT RE: LAKE Mr. Franz reported that word was received last week of a COUNTY ZONING proposed amendment to the Lake County Zoning Ordinance which ORDINANCE CHANGE could circumvent the requirement provided by State Statutes whereby the Village can object to any development within a mile and one half of our boundaries. After discussion, Trustee Marty moved, seconded by- Trustee Heisler, that the Village.Attorney verify that this information is accurate. If it is, the Village Clerk will forward the Board's Resolution objecting to this amendment, the adoption of the Resolution being made a part of the motion. Motion .carried unanimously. AWARD CONTRACT FOR Trustee Heisler moved, seconded by Trustee Swanson, that the PAVING VILLAGE LOT paving of the Village Hall lot be awarded to Liberty Asphalt at a bid price of $23,500. Motion carried by the following vote: AYES: Gavin, Heisler, Marty, Seidman', Swanson, York (6) NAYS: None (0) DEMO LITI,ON._;OF Mr. Franz reported that the house located at 733 Osterman BUILDING - 733 Avenue had been advertised for sale but that although there OSTERMAN AVENUE were a few inquiries, there was no feasible way for it to Trustee at a bid be moved to a new site. Trustee Seidman moved, seconded by Gavin,-that Louis Tazioli Excavating be authorized to demolish the building price of $2,200. Motion carried by the following vote: AYES: Gavin, Heisler, Marty, Seidman, Swanson, York (6) -NAYS:,-None (0) Trustee Swanson requested that the Township Assessor be asked to record the conditio of the property at the time of purchase and that the Building Department inspect all improvements of the property and maintain a permanent record for future use. RESOLUTION RE: Trustee Gavin moved, seconded by Trustee York, that a Resolu- PARADE ROUTE tion be .adopted requesting closing of certain State routes on July Fourth. Motion carried unanimously. REDUCTION FROM Village Engineer Soyka recommended that the amount being 10% TO 5% - NEW withheld pending completion of the new Police facility be POLICE FACILITY reduced from 10% to 5 %. Trustee Swanson moved, seconded by FUNDS WITHHELD Trustee Heisler, that the recommendation be accepted. The motion carried unanimously. COLLEGE INCENTIVE Mr. Franz presented a proposed revision of the College In- PROGRAM REVISION centive Program. After discussion, it was decided that the portion of Paragraph 8 referring to reimbursement by the employee resigning prior to completion of one year's employment with the Village for each year of college credit obtained under this program be eliminated. With the elimination of this requirement,Trustee Swanson moved approval of the program, seconded by Trustee York. Motion carried unanimously. .r REPORTS OF THE Mrs. Clampitt reported that she plans to attend a workshop VILLAGE CLERK session on June 18, 1980, regarding the new election*pro- cedures. She will keep the Board informed on this subject. President Forrest stated that Mrs. Clampitt was working with David Newman and would continue to do so in this regard. MALLIN SUIT President Forrest reported that the Village had entered into an agreement last Fall which ended litigation on the zoning of the Mallin property on South Waukegan Road. By the Court decree, the developer was given 170 days to apply for the necessary permits. Having failed to do so, the developer has been notified by the Building Department that the terms of the decree are null and void. The property now returns to the zoning prior to the Court case. COOK COUNTY BZA President Forrest reported that the Cook County BZA will CHALET SITE hold a public hearing regarding the rezoning of the old Chalet property from C -3 to C -4, and asked that the Board consider filing an objection to the rezoning. Trustee Swanson moved, seconded by Trustee Seidman, that the Village Attorney be instructed to draft a Resolution ex- pressing the Board's objection and that the Resolution be forwarded by the Clerk to the proper authorities. Motion carried unanimously. PERMIT APPLICATIONS Trustee Seidman asked that the newspapers take note of the AT POLICE DEPARTMENT fact that the Building Department has placed permit appli- cations at the Police Department to accommodate residents who can not visit the Department during normal working hours. Trustee-York asked that they also note that there is a night depository on the south side of the Village Hall for residents' use when the Village Hall is closed. It wa. suggested that a sign be placed in such manner as to notify residents of the deposi Trustee York also reported that he had talked with-the management of Deerbrook and they were agreeable to striping the exit driveway at Lake -Cook Road and also to the erection of a sign stating "Do Not Block Driveway" on Lake -Cook Road near the two driveways. There being no further business to come before the Board, the,meeting was adjourned at 10:00 P.M. APPROVED: ATTEST: VILLAGE PRESIDENT -.. ��