04/16/1979M
April 16, 1979
The regular meeting of the President and Board of Trustees.of the Village of
Deerfield was called to order by the President in the Council Chambers of the Village
Hall on Monday, April 16, 1979 at 8:05 p.m. The clerk called the roll'and reported
that the following were
Present: Bernard Forrest, President
D. Jeffrey Blumenthal
Norma Gavin
Jerold L. Heisler
Cynthia J. Marty
Edwin B. Seidman
Vernon E. Swanson
Absent: None
and that a quorum was present and in attendance at the meeting. Also present were
Messrs. James Stucko, representing the Village attorney, and Norris Stilphen, manager.
Proclamation -Arts & Crafts
Festival N.S. Unitarian Church
Week of May 5th
The President read the Proclamation designa-
ting the week of May 5th as the 10th Arts
and Crafts festival of the North Shore Unita-
rian Church.
Trustee Seidman moved, seconded by Trustee Swanson, that the Proclamation be
approved. Motion carried unanimously.
Trustee Heisler moved, seconded by Trustee Swanson, that the minutes of the
regular meeting of April 2, 1979 be approved with the following additions: Page 32,
line 46 - Add after The Board "wished to hear the reports this night, but "; Page 33,
line 14 - Add after VCDC "said "; line 27 - Add after Swanson "amended the previous
motion ". Motion carried unanimously.
Approved Warrant No. W -79 -4 Trustee Seidman moved, seconded by Trustee
Blumenthal, that Warrant No. W -79 -4 - Pay-
ment of bills, includeding fund'transfers.iand reimbursements, be approved. Adopted
by the following vote:
Ayes: Blumenthal, Gavin, Heisler, Marty., Seidman, Swanson (6)
Nays: None (0)
Treasurer's Report The treasurer submitted a report dated March
1979, which included the highlight control
report, cash and investment statements, detail expenditures be activity, revenue and
expense statements, and cash flow statements. He said that a very substantial water
leak was discovered early-.:in March and was repaired with several smaller leaks. Water
purchases in March were approximately 8 per cent higher than March of the previous
year, but were approximately 10 perccent -less for the week following the repair.
Public Hearing 1979 -80 Budget President Forrest read the Budget message
and the treasurer went over the highlights
o BVget. Mr. Philip Vision, Deerfield Road, read a lengthy statement commending
onet
on budget. He suggested that the budget for housing assistance be
increased from $30,000 to $60,000. President Forrest said $23,000 was expended for
housing assistance last year, and pointed out the amount could be increased later by
amending the Budget.
There being no further comments on the Budget, on motion by Trustee Marty and
seconded by Trustee Seidman, the hearing was adjourned at 8:27 p.m.
Public Hearing Revenue Sharing Funds The treasurer stated the Finance Committee
has recommended that Revenue Sharing Funds
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be allocated for construction of the Police building.
There being no comments on the allocation of Revenue Sharing Funds, on motion
by Trustee Seidman and seconded by Trustee Marty, the hearing was adjourned at 8:29 p.m.
Vandalism Complaint Mrs. Ann Cooper, 90 Carlisle, stated she and
Mrs. Ann Cooper 90 Carlisle her husband were senior citizens and in poor
health. They have been harassed by a neighbor
boy and his friends who use the Coopers lawn and driveway for sport. She said the
lawn has been badly damaged by gouging with hockey sticks. The parents do not seem to
care about the vandalism and support the boy in his denial. The Coopers have been called
names by the boy and their health has been affected. They ask only to be left alone.
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The President stated the Chief of Police was present and had heard her complaint.
Chief Brandt said the police cannot prove who did the damage. The boys have been warned
to stay away from the Cooper house. A compaint will be signed if the boys are caught
in the act.of.vandalism. The Department is on top of the matter and a report will be
submitted to the Board.
Report -ESDA Coordinator The ESDA Coordinator Stanley.Rundell reported
Tornado Warning Procedures on a change in 'tornado warning procedures. He
said teletype equipment will be installed
next week. A warning will sound when necessary and the Highland Park radio station will
break in to give a report.
Table to May 7 Parking Trustee Marty moved;, seconded by Trustee Seidman,
Lot',Enforement & Fee that the matter of private parking lot enforce-
ment and fees to be charged for this service
be tabled until the May 7th Board meeting.
Motion carried unanimously.
Report - Foundation Height Variation A report from the Community Development GroupL
1557 Oakwood - Approved recommended that a variation be granted to permit
a foundation height of a total of 4.5 feet.in
lieu of the 2.5 feet permitted by Village ordinance, as requested by Mr. Jeffrey Lill,
contractor for the proposed buildibg at 1557 Oakwood. The variation is recommended because
the lot is the next -to -last vacant lot on the block, the.new home will be in harmony with
existing homes, and natural drainage will not be affected.!
Trustee Seidman moved, seconded by Trusteet�Marty, that the variation be approved as
recommended by the Community Development Group.
Motion carried unanimously.
Report -DEC Recommend Adoption A report from the Deerfield Electr.icalcCommission
National Electrical Code recommended that the 1978 Edition of the National
Authorize Ordinance. Electrical Code be adopted as written.
Trustee Marty moved, seconded by Trustee Seidman, that the recommendation be acceptec
and the attorney be directed to prepare the ordinance for adoption of the Code.
Motion carried unanimously.
P.C.;Recommendation -Amend :A report from the Plan Commission recommended
Lake;Cook'Plaza Annexation Agreement that the Annexation Agreement--for Lake -Cook Plaza
Accept Amendment- Special Use Ordinance be amended to permit a maximum ground coverage
of 28.375 per cent, to permit expansion of the
existing building which-contain su.the:Handmoor-..store.
Discussion was had on the roadway connection planned to be constructed between
Lake;Cook Plaza and the Deerbrook Shopping Center and the undue delay in getting the
improvement. Mr. Charles Buccola, one of the owners of Lake -Cook Plaza, said he would
have a revised sketch of the.Brunswick sign which will be a separate sign. Both Wards
and Brunswick have been cooperative but Mr. Joseph Valenti, owner of Deerbrook, must sign
as well as Lake -Cook Plaza. Mr. Valenti told Mr. Buccola he would discuss the matter in
the spring. Mr. Stucko suggested calling_.a meeting.af ter' Mr.`.Valenti is' back- intown
and show Greater American the revised sketch of the Brunswick sign in order to get approval
of the connection as soon as possible.
Trustee Marty moved, seconded by Trustee Seidman, that the recommendation of the
Plan Commission be accepted for an amendment to the Annexation Agreement and the Special
Use Ordinance.
Motion carried unanimously.
Approve Consent Agenda The Consent Agenda, with one deletion, was
presented for consideration as follows:
CONSENT AGENDA
Ordinance providing for recapture of costs of water main extensions and sanitary and
storm sewer extensions in Broadmoor Place between Greenwood and Somerset
with,payment to John Prodromos, in addition to charges paid to the Village.
(0- 79 -20)
Ordinance f'or condemnation of land (733 Osterman) for use as a senior citizen housing
development. (0- 79 -21)
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Authorization for President to sign agreement with Illinois Department of
Transportation for Waukegan Road improvements.
Authorization to release $4,950 to DiPietro from escrow.-account'---for installation
of underground impvements in Copeland Resubdiv §ion.
Trustee Seidman moved, seconded by Trustee Swanson, that the Consent Agenda
be approved, including passage of the two ordinances. Adopted by the following
vote:
Ayes: Blumenthal, Gavin, Heisler, Marty, Seidman, Swanson (6)
Nays: None (0)
The President signed the two ordinances indicating his approval thereof.
Ordinance -Mun. Code Amend. Trustee Marty moved, seconded by Trustee
Sec.22 -76A (b) & (c) Gavin, that the ordinance be passed amending
Penalties- Handicapped Parking Section 22 -76A (b) and (c).6f the Municipal
0 -79- 6.a Code by assessing a fine of hot,less than
$15.00 for parking in areas designated 'Handi-
capped Parking', said vehicle to be impounded and assessed an impounding charge of
$15.00 and a storage charge of $5.00 per dayor fraction thereof for each day the
vehicle is impounded; all fees and charges to be paid to the Village Treasurer and
the vehicle to be released by the person in charge of the auto pound in accordance with
the provisions of the section; failure to pay any fine within thirty days of the offense
shall result in,.,an increase of said fine to $30.00. Adopted by the following vote:
Ayes: Blumenthal, Gavin, Heisler, Marty, Swanson. (5)
Nays: Seidman (1)
The President signed the ordinance indicating his approval thereof.
Re: Commuter Parking Residents of Chestnut Street were present
No Expansion to object to the expansion -of commuter
parking proposed by the Village Center Devel-
opment Commission. They said the area adjacent to the railroad tracks was now in grass
with gardens, trees.and shrubs. Trustee Marty stated the VCDC had investigated
parking and had recommended additional commuter parking, but the Board had already
established that there would be no additional parking, but this Board cannot bind
future Boards.
After further discussion of commuter parking, Trustee Heisler moved, seconded
by Trustee Marty, that the Board re- affirm that there would be no expansion of commuter
parking, as shown in the Comprehensive Plan.
Motion carried unanimously.
The meeting was recessed at 9:33 p.m. and re= convened at 9:45 p.m., all
members present.
Ordinance- Zoning Variation The ordinance was presented granting varia =.'.-
1328 Woodland Drive (Stag) tions from the Zoning Ordinance with respect
(0- 79 -23) to the property commonly known as 1328
Woodland Drive, as requested by Mr. and Mrs.
Jacob Stap, to permit construction of a sedond story addition to an existing residence
havin a minimum side yard of 6.6 feet and a total of side yards of 16.6 feet, as
recommended by the Board of Zoning Appeals.
Trustee Seidman moved, seconded by Trustee Marty, that the rules be waived so
as to permit action on the ordinance at its first presentation. Motion carried un-
animously.
Trustee Marty then moved, seconded by Trustee Seidman, that the ordinance be
passed as presented. Adopted by the following vote:
Ayes: Blumenthal, Gavin, Heisler, Marty, Seidman, Swanson (6)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
Ordinance Amending Water The ordinance was presented revising and
Fund Budget (0- 79 -24) supplementing the Water Fund Budget for the
year May 1, 1978 to April 30, 1979 by adding
an additional $30,000 for purchase of water and $40,000 for pumps and mains, bringing
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the amended Budget to $734,556.
Trustee Seidman moved, seconded by Trustee Gavin, that the rules by waived so as
to permit action on the ordinance at its first presentation. Motion carried unanimously.
Trustee Seidman then moved,.seconded.by Trustee Gavin, that the ordinance be passed
as presented. Adopted by the following vote:
Ayes: Blumenthal, Gavin,.Heisler, Marty, Seidman, Swanson (6)
Nays: None (0)
The President signed the ordinance indicating his approval thereof. .
Ordinance Amending Budget The ordinance was presented revising and supple -
Puhlic Works Garage .. menting the Public Works Garage Department
(0-- 79 -25) Budget for the fiscal year May 1, 1978 to April
30, 1979 by adding a total of $8,688 to the
Budget, bring the amended Budget to a total of $99,225.
Trustee Seidman moved, seconded by Trustee Gavin, that the rules be waived so as
to; permit action on the ordinance at its first presentation. .Motion carried unanimously.
Trustee Seidman then moved, seconded by Trustee Heisler, that the ordinance be
passed as presented.. Adopted by the.following vote:
Ayes:. Blumenthal, Gavin, Heisler,.Marty, Seidman, Swanson. (6)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
Ordinance Amending Budget The ordinance was presented revising and supple -
Scavenger Service menting the Scavenger Service'Budget for the
(0- 79 -26) fiscal year May 1, 1978 to April 30, 1979 by the
addition of $900 for insurance and $5,000 for
contractual service, bringing the total amended Budget to $461,400.
Trustee Heisler moved, seconded by Trustee Gavin, that the rules-be waived so as
to permit action on the ordinance at its first presentation. Motion carried unanimously.
Trustee Heisler then moved, seconded by Trustee Gavin, that the ordinance be passed
as presented. Adopted by the following vote:
Ayes: Blumenthal, Gavin, Heisler, Marty, Seidman, Swanson (6)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
Ordinance Amending Budget
Parking ,Lots Construction
(0- 79 -27)
for construction, the-amended Budget
Trustee Marty moved, seconded
permit action on.the ordinance at it
The ordinance was presented revising and supple-
menting the Budget for the construction of
parking lots for the fiscal year May 1, 1978 to
April 30, 1979 by adding a total of $38,035
being $38,035.
by Trustee Swanson, that the rules be waived to
s first presentation. .Motion carried unanimously.
Trustee Marty then moved, seconded by Trustee Gavin, that the ordinance be passed'
as presented. Adopted by the following vote:
Ayes: Blumenthal, Gavin, Heisler, Marty, Seidman, Swanson (6)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
Discussion- Parking Requirements Discussion was had on off - street parking require -
Altered'Use of Building in CBD ments for altered use of buildings in the Central
Business District. It was pointed out that
the Board really did not.have facts to make long -range plans. Parking lots are expensive
and it would be-'-impossible for business to finance parking. If the Board finds out that
business is short of parking, consideration should be given to the_rentil or leasing of•.z_�:
parking spaces. Decision was made that much more information was needed before any action
is taken.
The President stated that all facts gathered over the years should be put together
and copies made for the Board and the VCDC. The matter will be on the agenda for the
next meeting.
me
Accept Bid Phase II Commuter Trustee Seidman moved, seconded by Trustee
Parking Lot Peter Baker. & Ton. Marty, that the bid of Peter Baker and Son
$348840 Authorize Signature in the amount of $348,840 be accepted for. -�.
of Contract the_Phase-�II'-Commuter Parking Lot around the
railroad station, andLthe President be
authorized to execute the standard State of Illinois contract and contract bond form
after staff review. Adopted by the following vote:
Ayes: Blumenthal, Gavin, Heisler, Marty, Seidman, Swanson (6)
Nays: None (0)
Resolution- Request Increa
From IDOT For Phase II
a Capital Grant Agreement
the Village of Deerfield,
behalf of the Village.
sed Grant Trustee Marty moved, seconded by Trustee
Gavin, that a Resolution be adopted
approving and authorizing an increase in
between the Illinois Department of Transportation and
and authorizing the President to sign said Amendment on
Motion carried unanimously.
Authorize President to Sign Trustee Marty moved, seconded by Trustee
Grant Amendment Agreement Phase II Seidman, that the President be authorized
to sign the Grant Amendment Agreement No. 1
between the Illinois Department of Transportation and the Village of Deerfield for
Phase LL Parking. Adopted by the following vote:
Ayes: Blumenthal, Gavin, Heisler, Marty., Seidman, Swanson (6)
Nays: None (0)
Ordinance Adopting Budget The ordinance was presented approving and
1979 -80 adopting an annual Budget for the Village
(0- 79 -28) of Deerfield for the fiscal year May 1,
1978 to April 30, 1980.
Trustee Marty moved, seconded by Trustee Gavin, that the rules be waived to
permit action on the ordinance at its first presentation. Motion carried unanimously.
Trustee Marty then moved, seconded by Trustee Gavin, that the ordinance be
passed as presented. Adopted by the following vote:
Ayes: Blumenthal, Gavin, Heisler, Marty, Seidman, Swanson (6)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
Ordinance - Village Manager's The ordinance was presented establishing
Compensation $41,100 the annual compensation of the Village
(0- 79 -29) Manager for the fiscal year May 1, 1979
to April 30, 1980 at $41,100.
Trustee Marty moved, seconded by Trustee Gavin, that the rules be waived to
permit action on the ordinance at its first presentation. Motion carried unanimously.
Trustee Marty then moved, seconded by Trustee Gavin, that the ordinance be
passed as presented. Adopted by the following vote:
Ayes: Blumenthal, Gavin, Heisler, Marty, Seidman, Swanson (6)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
Ordinance Amending Salary Plan The ordinance was presented amending the
Establish Compensation for 1979 -80 wage and salary plan and establishing the
compensation of officers and employees for
the fiscal year 1979- 80.for the Village of Deerfield.
Trustee Seidman moved, seconded by Trustee Marty., that the rules be waived
to permit action on the ordinance at its first presentation. Motion carried unanimously.
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Trustee Seidman then moved, seconded by Trustee Gavin, that the ordinance be
passed as presented. Adopted by the following vote:
Ayes: Blumenthal, Gavin, Heisler, Marty, Seidman, Swanson (6);
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
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Clerk's Report The clerk reported the election for three
Trustees, three library directors- :and_two
park commissioners would be held April 17, 1979 and must be canvassed. The next regular
meeting is May 7th. The President said he had planned to canvass the election on April
30th. !The clerk suggested that the-meeting be adjourned to Apt-.il 30th for the canvass
and passage of the election ordinance.
Retain Flodstrom Contractor'for The Village engineer, James Soyka, stated he,
Police. Addition Subject to Review the Police Chief and the Director of Building
of Contract and Zoning had several meetings with'Mr..Sven
Flodstrom of Flodstrom Constructi6n:.to.Ary.-toc
get the costs down for construction of the Police addition. He said there were no archi-
tectural.changes and the same space and savings result from raising the basement floor
level, elimination of basement windows, two furnaces, and changes in finishes. The
Chief of Police said he had gone over the planned changes and had no objections.
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Mr. Flodstrom stated he guaranteed a price of $901,955 plus his= feeo6f;$47,)000
plus 25 per cent of any further savings that may be obtained and agreed upon. An amount
of $20,000 for contingencies is included in the basic price. If a performance bond is
required, the estimated cost of $9,000 for the bond should be added. The total price is
guaranteed not to exceed $948,955, excluding the bond cost. A revised proposal of $27,958
has been received to furnish and deliver the shooting range equipment. He said he would
appreciate a decision as soon as possible because prices are rising.
Discussion was had on Mr. Flodstrom's proposal. Mr.,, Stucko stated the total cost
of the project was almost $1 mmillion and a performance bond was a comparatively small
expense and should be required.
Trustee Swanson moved, seconded by Trustee Seidman, that Flodstrom Construction
Company be retained as contractor for the Police additionarid a contract be prepared in
accordance with the letter of April 13, 1979, subject to review of the contract by the
staff.i Trustee Marty moved, seconded by Trustee Gavin, that the motion be amended at
adding $27,958 for the shooting range equipment. Motion carried unanimously.
The motion as amended was adopted by the following vote:
Ayes: Blumenfeld, Gavin, Heisler, Marty, Seidman, Swanson (6)
Nays: None (0)
Authorize Execution Real Estate The manager reported that a Real Estate Sale
Sale Contract & Option Agreement Contract had been signed by Mr. Angelo Nizzi
730 Central Ave. :(Angelo Nizzi) for property at 730 Central Avenue, Deerfield,
for aseniorf_citizen housing project at a pur-
chase price of $153,000. The option is irrevocable until August 31, 1979, and may be
extended monthly by the purchaser until March 31, 1980 by payment to the seller of $500
per month. President Forrest sent a letter of understanding'to Mr. Nizzi that the sale_:
of the property to the Village is conditioned upon his being permitted to remove the water
heater and the copper fittings.
Trustee Swanson moved, seconded by Trustee Heisler, that execution of the contract
be authorized. Adopted by the following vote:
Ayes: Blumenthal. Gavin, Heisler, Marty, Seidman, Swanson (6)
Nays: None (0)
Reports The manager reported that clean.:data had been submitted to the independ-
ent actuarial firm, and therefore $50 had been returned. He said
.residents of'Chapel Court wish to beautify their area at their expense and the Director of
Public Works has met with them.
The manager reported the North Shore Ecology Center would like to operate a re-
cycling center in Deerfield, recycling newspapers, glass.and metal. Its'own staff will
operate,the center:; but fencing, insurance and police protection is to be provided by the
Village. The manager said the Village is planning to open a recycling center for oil and
newspapers at the Public--Works Department and the money from the sale of these items would
go to the Village, whereas would not receive any funds if the North Shore group operated
the center. Trustee Heisler stated the proposal might be good from the standpoint of
ecology since glass and metals would also be recycled. President Forrest said he felt the
proposal should be considered and recommended the group be contacted to determine costs of
insurance coverage, and the centers the group operates should be visited before a decision
is made.
There being no further business, on motion by Trustee Gavin and seconded by Trustee
Marty, the meeting was adjourned to 8:00 p.m. M day, April 30, 1979. Adjounment at
10:50 p.m.
APPROVED:
ATTEST: Presidenh-
Village Clerk