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11/06/1978 (2)292 November 6, 1978 The regular meeting of the President and Board of Trustees of the Village of Deerfield was called to order by the clerk, in the absence of the President, in the Council Chambers of the Village Hall on Monday, November 6, 1978 at 8:08 p.m. The clerk called the roll and reported that the following were Present: D. Jeffrey Blumenthal Norma Gavin Jerold L. Heisler Edwin B. Seidman Vernon E. Swanson Absent: Bernard Forrest, President Cynthia J. Marty and that a quorum was present and in attendance at the meeting. Also present were Messrs. Herbert Linn, representing the Village attorney, and Norris Stilphen, manager. Trustee Swanson moved, seconded by Trustee Gavin, that Trustee Heisler be appointed President pro tem. Motion carried unanimously. Report- Director of Bldg. & Zoning The Director of Building and Zoning submitted a written report on fall building, zoning and planning. He said the 1978 Electrical Code has been forwarded to the Electrical Commission. The Comprehensive Plan has been completed and a Public Hearing may now be held by the Board of Trustees. All illegal signs will be removed, as well as election signs. There has been a decrease in the number and value of Permits for single- family dwellings but an increase in the number and value of Permits for commercial buildings and alterations. Proclamation -Youth Appreciation Week The Proclamation was read by the President pro tem designating the week of November 12th to be Youth Appreciation Week and urging all citizens to respect and honor the youth this week in conjunction with the Optimist Club of Deerfield. Trustee Seidman moved, seconded by Trustee Gavin, that the Proclamation be approved. Motion carried unanimously. Approve Consent Agenda The Consent Agenda was presented for considera- tion as follows: Ordinance amending Section 22.164 of the Municipal Code by adding to the list of stop streets Pettis Lane at Central Avenue. (0- 78 -42) First Presentation: Ordinance amending limitations on parking in areas designated "Handicapped Parking ". Authorize President to execute lease agreement with the Milwaukee Road for Phase II parking lot and a taxi cab stand. Reappointment of Police Matrons: Patricia A. Jackson Sherry R. Wood Sandra J. Sliozis Geraldine Shearer Trustee Seidman moved, seconded by Trustee Blumenthal, that the rules be waived to permit action on the ordinance designating Pettis Lane at Central Avenue as a stop street. Motion carried unanimously. Trustee Seidman then moved, seconded by Trustee Blumenthal, that the said ordinance be passed as presented. Adopted by the following vote: Ayes: Blumenthal, Gavin, Heisler, Seidman, Swanson (5) Nays: None (0) The President pro tem signed the ordinance indicating his approval thereof. Trustee Blumenthal moved, seconded by Trustee Seidman, that the Consent Agenda be approved, including passage of the ordinance. Motion carried unanimously. 293 Manager's Report - Parking Lot The manager reported that Mr. Richard Roth, Chairman 827 Deerfield ---Atty. Prepare of the Village Hardware Building and Grounds Com- Ordinance 2 Hour Parking mittee, was not interested in connecting their parking lot to the new lot at the rear of the glass store and submarine shop at 827 Deerfield Road. He recommended that the Public Works Department proceed with the removal of brush and trash as time permits and it is hoped to get the gravel base in before winter. With 30P angle parking space can be provided for 12 cars, or 11 cars with a turnaround. The lot will be ready for a seal coat of asphalt next construction season. Trustee Seidman moved, seconded by Trustee Gavin, that the manager's recommendation be approved with parking for 11 cars with a turnaround. Motion carried unanimously. Trustee Gavin moved, seconded by Trustee Seidman, that the attorney prepare an ordinance for the parking lot with a 2 hour parking restriction. Motion carried unanimously. Report - School Crossing Guard The Chief of Police submitted a report of the rn Criteria Meeting School Crossing Guard Criteria Committee on November r J 1, 1978. The committee is composed of the following represtatives: Earl Hartman, Principal, South Park School; Lynn Reichenbach, Health and Safety Chairperson, Shepard Jr. High School; Sheila Stanger, Health and Safety Chairperson, Woodland Park School; John Blumberg, Chairman of the Safety Council; and Lt. Robert Charles of the Deerfield Police Department. It was agreed that more information was needed to be obtained by conducting two -day studies of three different types of crossings. Assistance from PTO members will be obtained, assigning volunteers to crossings unrelated to the schools their children attend. Instructional information will be furnished the volunteers at a meeting held on November 6th and the Committee will then meet on November 16 to correlate the information and establish the criteria to be recommended. Report- Parking Lot..Fee The Finance Director's report stated he would Separation & Library Funding separate the revenue and expenses of the parking lots constructed from Federal funds and those lots constructed from Village funds although the requirements of the grant are ambiguous. He will continue monthly reports for metered lots on a combined basis and draw off separate statements as required. He said that, due to the lateness of tax bills, there is a possibility that the Library may have an insufficient cash balance to meet current expenses. He recommended that the attorney prepare an ordinance to authorize the Village to lend fends to the Library to be repaid out of the first tax receipts. Last year's ordinance provided for a loan up to $50,000. Trustee Seidman moved, seconded by Trustee Blumenthal, that an ordinance be pre- pared to authorize a loan to the Library of $50,000. Motion carried unanimously. _Report of Plan Commission Sp. Use Cab Office at RR Station - Tabled to Next Meeting A report from the Plan Commission recommended that a Special Use be granted for a cab office and cab stand at the Milwaukee Railroad station, as requested by the Village. The AAA Cab Company that had asked to rent the space for a cab office is no longer in business, but the manager said there would be no difficulty finding another cab company to occupy this location. Mr. Linn stated that an application for a Special Use should be filed by an appli- cant. He said the matter should be held in abeyance to see if they have to start' over. Plan Commission member Richard Deutsch stated there was no cab company in mind. Trustee Seidman moved, seconded by Trustee Swanson, that the matter be tabled to the next meeting. Motion carried unanimously. P.C. Report - Amendments The Plan Commission submitted its recommendations to Comprehensive Plan for changes in the original draft of the Comprehen- sive Plan with comments of the Plan Commission and the Comprehensive Plan Review Committee. Included was a minority report from Plan Commission member Richard Deutsch. Trustee Seidman moved, seconded by Trustee Swanson, that the report -be accepted and a Public Hearing be held by the Board of Trustees on November 27, 1978 for further con- sideration of the Comprehensive Plan before adoption. , Motion carried unanimously. Mrs. Willard Loarie, Oxford Road, said she hoped the Board:did not plan a Public Hearing on the Plan in its present form and the staff should do the job of organizing the material. Trustee Swanson said he had received the report on Friday night and had no quarrel with the way it was organized. Mrs. Laura Lee Christoph, Evergreen Place, stated she would have to read and think about the Plan. Six copies will be available for review by the public at the Village offices and the Library. 1st Presentation - Ordinance Amending Waukegan Rd. Parking Restrictions The first presentation was made of an ordinance amending the parking restrictions on Waukegan Road to provide three parking spaces in front of the Township Hall.. Discussion was had on the ordinance and the need for parking as close as possible to the Township Hall. Trustee Seidman said parking, particularly for the handicapped, should be at the rear of the Township Hall as recommended,by the Safety Council. The manager said Waukegan Road would be widened and the subiect narking could onlv be used for about six months. Approve7iWater & Sewer Service The Agreement between David Veatch, 750 Louisa Veatch, 750 Louisa Lane and the Village of Deerfield for providing water and sewer service outside the corporate limits at the sole expense for the installation of sewer and water lines was discussed. Trustee Seidman said the Township has stated the installations were not their business but the Agreement should include a provision that when the property is contiguous the owner will annex the property to the Village. Trustee Seidman moved, seconded by Trustee Swanson, that the Agreement be approved subject to the addition of a provision that the owner will annex when the property is contiguous. Motion carried unanimously. Ratify Exchange of Property Designation of exhibits were incorrect in the W. Drfld Twp. & Village contract for exchange of property by West Deer- field Township and the Village of Deerfield. Trustee Seidman moved, seconded by Trustee Gavin, that the Contract be ratified with changes in the designation of exhibits, and be re- executed. Motion carried unanimously. Petition No Parking- Central Ave. A petition signed by 20 residents of Central From Elm to Grove Authorize Avenue was received, requesting the Village Ordinance No Parking Central & to pass an ordinance prohibiting parking on Osterman 10 AM to 12 Noon both sides of Central Avenue from Elm Street to Grove. The street is narrow, and with commuters, many from outside the Village, parked on both sides, emergency vehicles may not be able to get through. Driveways are often blocked, they cannot have guests during the day because there is no place to park.; and there is danger to children who cross the street. The suggested that parking be prohibited between 10 A.M.' and 12 noon. The manager suggested that parking on Osterman Avenue between Elm and Grove be included in the ordinance. Trustee Gavin moved, seconded by Trustee Swanson, that the attorney be directed to prepare and ordinance prohibiting parking on both.sides of Central and Osterman between Elm and Grove, and on week days only, between the hours of 10 a.m. and 12 noon. Motion carried unanimously. A resident of Central Avenue complained about the'speeding of Village trucks on Elm Street south of Central. He turned this information over to the Police Depart- ment but was told he had to go to Waukegan to sign a complaint. Chief of Police Brandt stated this was correct, but he sends letters to owners of speeding vehicles requesting their cooperation. 295 No Late Closing on New Year's Letters were received from the Noodle Works and Eve - Noodle Works and Deerbrook Deerbrook Lanes requesting permission to extend Lanes the closing hours from 1:00 a.m. to 3:00 a.m. on New Year's Eve. Trustee Seidman proposed that the matter be dropped - an amendment to the ordinance regulating closing hours would be required. The manager was directed to answer these requests atating that permission cannot be granted for extension of closing hours. Approve Specs Police Cruisers Specifications for Police Cruisers were approved by the Board. The specifications are broad enough to attract bids from several car agencies. The new cars will replace six cruisers. The manager will go out for bids. Mrs. Laura Lee Christoph, Evergreen Place, said she sees police cars parked in the lot behind the Village Hall, and not in use. Approve Use Jewett Park Field A letter from Mr. Richard Brewer, Deerfield Public House Office -Holy Cross Children Schools, requested permission to use the small with Learning Disabilities office in the Jewett Park Field to service Holy co Cross children with speech and learning disabilities, in compliance with a new Public Law. The law will not allow this service within the private school. The Field House is close enough so that transportation will not be required, and it would be the most convenient place. The small office would be used in the morning or afternoon only during the school day from 9 a.m. to 3 p.m. Chief Brandt Q stated there would be no problem inasmuch as the Field House is not in use during school hours. A "hold harmless" agreement was proposed, and Mr. Brewer said they would be responsible for any damage. Trustee Gavin moved, seconded by_Trustee Seidman, that the Board grant approval for the use of the small office in Jewett Park Field House subject to a "hold harmless" agreement. Motion carried unanimously. Vote for J.E. Schierhorn IMRF Executive Trustee. ment Fund. Motion carried unanimously. Trustee Seidman moved, seconded by Trustee Swanson, that a ballot be cast for James E. Schierhorn for Executive Trustee of the Illinois Municipal Retire- Reports Trustee Seidman stated that , as directed by the President and Board of Trustees,any traffic study.shallbe::paid for by the petitioner and will be conducted by Paul Box & Associates. The manager reported that a request for signatures had been received from the Illinois Environmenthal Protection Agency and he will send it in. Trustee Gavin reported that at 7:30 p.m. before the present meeting, Certificates of Apprciation were presented to many people who -i3ae - ai�€o-r- b3�ri- g-ol�e --vaTivus- Boards and vf-the-- V-i+lane. She pointed out that all of the Village was carried by a very few people. Corrected 11/20/78/ "were blood donors ". The manager reported that Mrs. Charlotte Wolf of the Sister City Committee had been contacted and arrangements made to send Christmas greetings to Ludinghausen. There being no further business, on motion by Trustee Swanson and seconded by Trustee Seidman, the meeting was adjourned at 9:17 p.m. ATTEST: , -4, 44-L Village Clerk APPROVED: President