09/05/1978 (2)276 September 5, 1978
The regular meeting of the President and Board of Trustees of the Village of
Deerfield was called to order by the President in the Council Chambers of
the Village Hall on Tuesday, September 5, 1978, at 8:05 P.M. The Acting
Clerk called the roll and reported that the following were
Present: Bernard Forrest, President
Norma Gavin
Jerold L. Heisler
Cynthia J. Marty
Edwin B. Seidman
Absent: D. Jeffrey Blumenthal
Vernon E. Swanson
and that a quorum was present and in attendance at the meeting. Also present
were James Stucko, representing the Village Attorney, and Marjorie Emery,
Acting Village Manager.
Mr. Heisler moved, seconded by Mrs. Marty, that the minutes of the previous
meeting be approved as corrected. (Page 271, line 35, change to read ".....
and we are still under the projected amount "). Motion carried unanimously.
President Forrest read a proclamation and proclaimed September 22nd to be
Kiwanis Peanut Day in the Village of Deerfield, on motion of Mrs. Marty, seconded
by Mrs. Gavin and carried unanimously.
Approve Consent
Agenda
The Consent Agenda was presented for consider-
ation as follows (one item deleted) :
Ordinance granting lot size variation, DiBello resubdivision - Second reading (0- 78 -34)
Ordinance granting PRD on east side of Kenmore between. Laurel and Gordon - second
reading (0- 78 -35)
Trustee Seidman moved, seconded by Trustee Gavin, that the Consent Agenda be
adopted, and that the above listed ordinances be passed. Motion carried unani-
mously.
Reappoint Mr. Stucko pointed out that while the Treasurer
Treasurer has been reappointed annually, this is by custom
rather than by any requirement of the Municipal
Code or State Statute and if the Board of Trustees so desired, they could appoint
the Treasurer for an indefinite period rather than for a year at a time.
Trustee Marty moved, seconded by Trustee Heisler, that George J. Valentine be
reappointed Treasurer. Motion carried unanimously.
Use of Property The President directed that this item be deleted
827 Deerfield Road from the Agenda until such time as a report was
ready.
Safety Council Report re: Safety Council Chairman John Blumberg explained
Stratford to Yield for Holly that this problem had been considered because of
the increased traffic on Stratford Road and the
fact that Stratford ends at Holly Lane, where Holly becomes the major street. The
Council felt that the safety climate at this intersection would be improved by
making Stratford traffic yield to Holly Lane traffic. Trustee Seidman questioned
whether there was a sightline violation. Public Works personnel are to check
this out.
Trustee Marty moved, seconded by Trustee Heisler, that the recommendation of
the Safety Council be accepted and the Attorney directed to prepare the necessary
ordinance. Motion carried unanimously.
Report of Plan Commission re: The Plan Commission's report and recommendation
DiPietro request for PUD re,ga;rding the request for a PUD was discussed.
40 Waukegan Road Attorney Stucko pointed out that the new Zoning
Ordinance regarding PUD's make this a two step
process. The action required of the Board of Trustees at this time is the approval
of the preliminary plan. The Plan Commission then requests the final plan 277
for their approval, together with all of the required documents, after which
the final recommendation goes to the Board of Trustees. Charles Buccola
stated that the plan before the Board of Trustees now is indeed the final plan
and asked that the requirement for submission of the final plan be waived. After
discussion, Mr. Marovitz (representing the Plan Commission) stated that the
recommendation on the final plan could be in the hands of the Board of Trustees
for the meeting of September 18th.
Trustee Heisler moved, seconded by Trustee Marty, that the preliminary plan
be approved and the Attorney prepare the necessary ordinance, contingent upon
receipt of the Plan Commission's notification of their review of the final plan
and that the final plan be identical with the preliminary plan. Motion carried
unanimously.
Trustee Heisler suggested that the Village Attorney prepare a memorandum for
the Plan Commission's clarification of procedures under the new Zoning Ordin-
ance. Mr. Stucko explained that in dealing with new procedures it becomes
necessary to work with the ordinances and become familiar with the provisions.
co Report of Plan Commission re: The Plan Commission's report and recommendation
W Firestone Special Use, resub regarding the request for amendment to the Fire -
and Preliminary Plat stone special use at 120 Waukegan Road, the
resubdivision of the property and the approval
of the preliminary plat were discussed.
Trustee Marty moved, seconded by Trustee Gavin, that the recommendation be
approved and the Attorney directed to prepare the necessary ordinance to amend
the previous special use, and eliminating the parking in front of the Firestone
building. Discussion followed regarding the parking with Trustee Seidman stating
that this matter had been considered by the Board some time ago, at which time it
was decided that the Director of Building and Zoning would do what could be done
to eliminate this parking, after which the matter was dropped. The plans for the
resubdivision show berms in front of the building which would eliminate this
problem. Mr. Marovitz, representing the Plan Commission, stated that the
Commission had discussed this matter and favored elimination of the parking in
that location as it is in violation.
Following this discussion, the motion of Trustee Marty was approved unanimously.
The Board then authorized the Attorney to prepare a covenant reserving seven
parking spaces on Lot 1 for the use of Lot 2 (Firestone). It was so moved by
Trustee Marty, seconded by Trustee Seidman.
Report of Village Attorney re: Mr. Stucko reported that there were various
Street Financing Options - means of financing the improvement of the portion
Vecchione property of Meadow Lane north of the property under con-
sideration for annexation. The usual special
assessment procedures are not applicable due to the fact that the abutting properties
on the west side of Meadow Lane are not within the corporate limits of the Village
plus the fact that the properties on the east side are presently served by a public
street and would receive no benefit from the proposed improvements. The Vec-
chione and Tennaqua parcels would benefit by the fact that the balance of the roadway
would be improved. Another course would be to assess a pro rata cost to the
properties west of Meadow Lane upon annexation.
Mayor Forrest stated that he had walked the road and while it is not impassable,
it is certainly not good and to approve the development with the stipulation that
Mr. Vecchione put the road back in its present condition would not be adequate.
Therefore, his recommendation would be to insist that Mr. Vecchione complete the
roadway as a condition of approval for the subdivision. Discussion followed re-
garding the traffic counts on this road, with the estimate of Tennaqua's traffic
ranging from 200 cars per day to 500 cars, or 1000 trips. Mr. Ray Evans, Presi-
dent of Tennaqua, read a letter expressing Tennaqua's concern if Plan B were to
be approved as this would route the Tennaqua traffic through the subdivision which
might lead to future problems were the occupants of the subdivision to object.
The Village Engineer's estimate of the cost of the improvement is $60,000. There
was considerable discussion on the type improvement being considered. Asphalt
was discussed; however,. Mr,.: Vecchione agreed that it would be less expensive
278
expensive in the long run to install concrete with curb and gutter rather than
contract separately for an asphalt road and the curb and gutter.
Mr. Marovitz, speaking as a member of the Plan Commission, a member of
Tennaqua and a private resident, voiced an objection to moving the road from
its present course to the west and the elimination of the cul'de sacs, which
would run the street in front of some 23 homes. He stated the street might
have up to 1000 trips a day during the summer months. The Plan Commission's
recommendation was to run the street in front of 8 homes.
Mr. V ecchione's Attorney stated that in view of the amount of traffic from
Tennaqua, perhaps the special assessment spread of 50% for Vecchione, 30%
for Tennaqua and 20% Village was spread the wrong way.
Mr. Heisler asked about the possibility of inverting Plan A; however, this
would reduce the lot sizes below 9,000 square feet. Mr.. Heisler stated that
the Village has an obligation to the prospective purchasers of the homes to see
that the safety climate is not impaired. Mr. Vecchione suggested that the Plan
Commission's recommendation be accepted with 25 homes and he would complete
the entire roadway.
Trustee Heisler moved, seconded by Trustee Seidman, that Plan A be approved
with 23 homes, with the entire road to be improved at the developer's expense.
Discussion of the request for waiver of fees followed.
Trustee Marty moved, seconded by Trustee Seidman, that Trustee Heisler's
motion be amended to include waiving of the review fees and the acreage fees.
The motion to amend carried unanimously.
The original motion, as amended, carried by the following vote:
Ayes: Heisler, Marty, Seidman (3)
Nays: Gavin (1)
Resolution Authorizing Execution
of Annexation Agreement - 6.8 acres
North of Tennaqua - Vecchione
the Board at this meeting.
Ordinance Annexing 6.8 Acres
North of Tennaqua - Vecchione
Ordinance Rezoning 6.8 Acres
North of Tennaqua - Vecchione
The Resolution will 'be held to the
next meeting pending revisions to
the implementing ordinances to reflect
the changes in the Plan approved by
First reading was had on the ordinance,
with the Attorney to make the necessary
changes prior to the next Board meeting.
First reading was had on the ordinance,
with the Attorney directed to make the
necessary changes prior to the next
meeting.
Trustee Seidman moved, seconded by Trustee Marty, that the two preceding
ordinances be amended to reflect the changes in the Plan as made by the Board.
The motion carried by the following vote:
Ayes: Heisler, Marty, Seidman (3)
Nays: Gavin (1)
Discussion was held on the Safety Council's
recommendation that eastbound Osterman Avenue
be required to stop for Elm Street. The problem
of the grade, the sight distance and trucks was
Safety Council Report re:
Eastbound Osterman to stop
for Elm Street
considered.
Trustee Marty moved, seconded by Trustee Seidman, that the Safety Council
recommendation be accepted and that the necessary ordinance be prepared.
The motion carried unanimously.
Resolution Designating Sites Trustee Marty moved, seconded by Trustee Gavin,
for Senior_ Citizen Housing that this matter be tabled until such time as the
two Trustees not present could be in attendance
as it is imperative that all members be present. The motion carried unanimously.
279
Bids for Police Facility Village Engineer Soyka reported that bids for
the Police addition had been opened on August 24,
1978, and that the low bid was submitted by B. Stromberg Construction Company
in the amount of 81,12 9, 422, which was substantially higher than the amount
budgeted. He recommended that all bids be rejected in the best interest of the
Village. He stated that the architect felt the building could be modified and re-
designed to lower the cost to the budgeted amount of $850,000. The architect
has proposed that he meet with the staff and the Board, if they so desire, to
discuss such revisions. The modifications would be made at no additional cost
to the Village above and beyond the original contract price.
David Marks, Architect from Loebl, Schlossman and Hackl, briefly discussed
areas where he felt modifications were possible.
President-Forrest stated that in view of the apparent misunderstandings regarding
the proposed addition, the Board is reviewing all of the background, beginning
with the original discussions in 1975. One objective of the Board has been to
disturb the existing pf:rking as little'as possible. There is a problem to be re-
solved with the Township and the Village officials will meet with the Township
-Board to seek their approval. Otherwise, the building could be redesigned but
C the change would be costly and possibly eliminate some parking. He recommend -
ed that the Village Engineer's recommendation be accepted and all bids rejected.
Q Also that the Village meet with the Township regarding the land needed.
Q Trustee Marty moved, seconded by Trustee Heisler that the President's re-
commendation be approved. The motion carried unanimously.
Request for Class E Liquor President Forrest read a letter from Victor
License - Mr. Adams Marcus of Mr. Adams Restaurant, requesting
that he be granted a Class E liquor license.
Discussion followed regarding the policy of not permitting hard liquor in the
downtown area, with Trustee Seidman recommending that the Board stay with
that policy, pointing out that other such requests had been denied. In reply to
a statement that many young people frequent Mr. Adams restaurant, Mr. Marcus
stated that most of his clientele were adults and that there have been no abuses
of the beer and wine license in his five years. Following a general discussion,
President Forrest asked for a motion. There being no such motion, the request
was denied.
President Forrest read the Reports of the Deputy Village Clerk which dealt
with the request of Des Plaines that Deerfield consider adopting ordinances
similar to those adopted by the City of Des Plaines prohibiting the sale of beer
and wine to people under 21 years of age, for consumption off the premises.
The Board directed that a letter be sent to the City of Des Plaines stating that
the Board felt this should be a legislative act done by the State rather than by
individual communities, as it would be more effective on a statewide basis.
Also, the I.C.C. will be holding a series of hearings regarding public utilities;
and the March of Dimes have asked for permission to hold a bikeathon in the
Village in conjunction with their fund raising project.
Trustee Seidman referred to Mr. `.Sfucko's letter in regard to the West Skokie
Drainage District assessment. Following discussion, it was decided that the
Attorney and President Forrest would write to the Drainage District Commis-
sioners in this matter.
There being no further business to come before the Board, the meeting was ad-
journed at 10:10 P.M. on motion of Trustee Seidm , seconded by Trustee
Marty.
APPROVED:
ATTEST: President
Deputy Village Clerk